HomeMy WebLinkAboutCAG2021-296 - Other - Waiver of Bidding Requirements - Northstar Construction & Environmental, LLC - 6/2/21 KE14T POLICE DEPARTMENT
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Rafael Padilla, Chief of Police
220 Fourth Ave S
Kent, WA 98032
253-856-5885
Memorandum
To: Dana Ralph, Mayor
Date: 06/02/2021
From: Christopher Sprague, Rangemaster/Training Coordinator
Re: Request for Waiver of Bidding Requirements Pursuant to KCC 3.70.110 for
firing Range Maintenance
Pursuant to Kent City Code (KCC) 3.70.080, I am requesting that you waive the
procedural requirement to solicit telephone/written bids or quotations, to enter a Goods
and Services Ordinary Maintenance Agreement, in regard to the following facility.
The City of Kent Firing Range is cleaned by a company that specializes in the deep
cleaning of hazardous materials for health and safety reasons. We also hire the company
to remove, replace and package the air system filters; a process that involves unique
and special services, thus, the bidding requirements would not be in the City's best
interests. This contract would expire after three (3) years.
The range generates a hazardous material (lead) and is subject to the regulations set
forth by the Environmental Protection Agency (EPA); Washington State Department of
Labor and Industries; and Washington State Department of Ecology. For this reason,
cleaning, and disposal of collected lead and other debris, must be consistent with the
regulations set forth by the above-mentioned agencies.
Due to the highly regulated and specialized nature of the process, the vendor must be
Washington state certified for hazardous materials abatement. In 2013, the Kent Police
Department selected North Star Construction and Environmental L.L.C. to perform
ongoing cleaning and range maintenance. North Star Construction and Environment
L.L.C. has done additional range renovation work to include grinding/refinished the range
floors, repairs to the sound isolation system, drain decommissioning and HEPA filter rack
repairs. This company's knowledge of our range systems is beneficial to the city as there
is no learning curve that comes with a new vendor. It is worth noting that failing to follow
regulations can lead to worker injury and/or death, environmental and public hazards
and fines and imprisonment. Further, the generator of the waste can also be held liable
for the contractor's actions.
Memorandum:
June 9,2021
Page: 2
This vendor has done an exceptional job with onsite safety, onsite regulation compliance,
quality of work, scheduling flexibility, and proper billing. This company has continuously
maintained proper insurance requirements for city work.
We have had a maintenance contract (expired) with North Star Construction and
Environmental L.L.C. in the past and would like to renew this for ease of scheduling and
time management.
KCC 3.70.110(A)(2) &(A)(3) allows the Mayor to waive the bidding requirements for the
purchase of goods, materials, equipment, or services that are not part of a public work
upon a finding that the bidding requirements would otherwise not be practicable or in the
City's best interests under the circumstances. Because North Star Construction and
Environmental L.L.C. has provided excellent safety, service and adherence to regulation,
I believe it is in the City's best interest to directly negotiate a services agreement with
North Star Construction and Environmental L.L.C. and request that you authorize the
waiver of the bidding requirements.
If you concur, please indicate your approval and waiver of bidding requirements by
signing where indicated below. This waiver and the resulting contract will be filed with
the City Clerk's office in accordance with Kent City Code 3.70.050.
Respectfully submitted,
Christopher Sprague
Mayor Dana Ralph Date