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City Council Meeting - City Council Meeting - 08/20/2024 (2)
KENT CITY COUNCIL AGENDA 40!00�9 Tuesday, August 20, 2024 KENT 7:00 PM VV A 5 H I N G T O N Chambers A live broadcast is available on Kent TV21, www.facebook.com/CityofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, dial 253-215-8782 or 253-205-0468 Enter Meeting ID: 82979108067 Join the meeting Mayor Dana Ralph Council President Satwinder Kaur Councilmember Bill Boyce Councilmember Marli Larimer Councilmember John Boyd Councilmember Zandria Michaud Councilmember Brenda Fincher Councilmember Toni Troutner ************************************************************** COUNCIL MEETING AGENDA - 7 P.M. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Community Events C. Public Safety Report S. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report B. Chief Administrative Officer's Report C. Councilmembers' Reports 6. PUBLIC HEARING 7. PUBLIC COMMENT The Public Comment period is your opportunity to speak to the Council and Mayor on issues that relate to the city of Kent or to agenda items Council will consider. This is not an open public forum and comments that do not relate to the business of the city of Kent are not City Council Meeting City Council Regular Meeting August 20, 2024 permitted. Additionally, the state of Washington strictly prohibits people from using this public comment opportunity for political campaign purposes, including to support or oppose a ballot measure or any candidate for public office. Speakers may not give political campaign speeches but must instead speak concerning a matter on the City Council's agenda or matters concerning the general business of the City of Kent. Further, in providing public comment, speakers must address the Mayor and Council as a whole; remarks intended to target an individual on the dais are not permitted. Finally, please note that this public comment opportunity is for you to provide information to the Mayor and City Council that you would like us to consider, but we will not be able to answer questions during the meeting itself. The City Clerk will announce each speaker. When called to speak, please step up to the podium, state your name and city of residence for the record, and then state your comments. You will have up to three minutes to provide comment. Public Comment may be provided orally at the meeting, or submitted in writing, either by emailing the City Clerk by 4 p.m. on the day of the meeting at CityClerk@kentwa.gov or delivering the writing to the City Clerk at the meeting. If you will have difficulty attending the meeting by reason of disability, limited mobility, or any other reason that makes physical attendance difficult, and need accommodation in order to provide oral comment remotely, please contact the City Clerk by 4 p.m. on the day of the meeting at 253-856-5725 or CityClerk@kentwa.gov. Alternatively, you may email the Mayor and Council at Mayor@KentWA.gov and CityCouncil@KentWA.gov. Emails are not read into the record. S. CONSENT CALENDAR A. Approval of Minutes i. City Council Meeting - City Council Regular Meeting - Aug 6, 2024 5:00 PM B. Payment of Bills - Approve C. KEHOC PSE Commercial Electric Facilities Contract - Authorize D. Salvation Army Homeless Navigation - Authorize E. Grant Agreement for Public Defense Services Related to Drug Possession and Public Use Cases - Accept and Authorize F. Fifth Amendment to Agreement with Axon Enterprise, Inc. - Authorize G. Project Be Free Professional Services Agreement - Authorize and Ratify 9. OTHER BUSINESS A. Resolution Accepting Washington Avenue Property from RFA - Adopt 10. BIDS 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT 5.B DO C re P� o of department highlights c� ADMINISTRATION c Administration . U • The Cruisin' Kent Car Show will return to 0 Kent Station on Sunday, Aug. 25t", and Economic Development U each year this event gets bigger and better! Supported in part by an LTAC grant, and c Last year through the event, over $5,000 with the help of Josh Gonzalez from the n was raised for the Green River College talented team in multimedia, staff worked c Foundation Vet Fund last year; we hope to with local celebrity chef and culinary raise even more this year. ambassador Christina Arokiasamy, to take • Kent 101 starts Thursday, September 17th. photos at multiple local restaurants and o 0. This 9-week course is another way to learn markets, which will appear on social media about how the City of Kent and local and in a forthcoming longform brochure W government works. Invite your neighbors highlighting Kent's vibrant food scene. Ms. a) and friends to sign up. And thank you to Arokiasamy's work on behalf of Kent is every department for making this program attracting attention nationally and locally - o shine! specifically among several neighboring > Race and Equity cities, who are interested in having her • The REDI team is currently in the process of undertake similar efforts for their reviewing 12 vendor proposals for the jurisdictions. E translation of the city's vital documents. A Long Range Planning a vendor will be selected this month. The bulk Rediscover Downtown - the project team of vital document translations will happen held a series of focus groups with U over the next 4 months. More information community organizations, service providers, ii to come. businesses, and residents to inform the CU • The REDI team has been invited to subarea plan update. Last week King participate in The Opportunity Project. The County released an Extreme Heat Mitigation project (TOP) offers a framework for Strategy, which includes 20 strategic E E agencies to facilitate collaboration between actions planning organizations can take to 0 technologists and community advocates in mitigate heat exposure and heat-related order to rapidly design digital solutions for illness. Kristen Holdsworth represented the the public good. This will be a partnership city on the Steering Committee for this between The City of Kent, The Institute for effort. The work will also inform the Climate Business in a Global Society at Harvard Resiliency element of the Comprehensive Business School, U.S. Department of Plan. Commerce (DOC), & The National League of The Long Range Planning team participated Cities (NLC). in National Night Out, visiting East Hill neighborhoods to discuss the Page 1 of 13 Packet Pg. 3 5.B Comprehensive Plan update and potential been promoted to other positions outside of changes to Benson, Kent-Kangley, and Accounts Payable, they continued to provide neighborhood nodes. processing support. Once Min Shim and • Staff met with King County to discuss Will Mak were hired into the position, Lorna 'urban separators" in Kent. Urban and Aleisha provided training along with separators exist due to a policy in the King processing support. As of now, they are County Countywide Planning Policies which both officially transitioned out of Accounts limit density to one unit per acres on land Payable and are working fully in their designated for open space, viewsheds, links respective roles. to parks, and habitat conservation. The Great kudos go to Joe Bartlemay as he conversation focused on whether the policy weathered these transitions as well, is achieving stated goals or should be carrying an additional load while training reevaluated. one temporary and two permanent News Stories Accounts Payable staff from last fall through 0 • NASA has selected Blue Origin for its lunar now. He handled all of this while lander mission to the Lunar South Pole. maintaining his role as Cash and NASA concluded that the only commercial Investments Officer and lead over Accounts ; lander mission going to the lunar south pole Payable. L) that meets that thrust requirement was Budget E Blue Origin's Blue Moon MK1 Pathfinder, so The Budget Division is working on gathering ,° the second generation of lunar landers with additional information related to the 2025- significant ties to Kent will likely reach the 26 budget requests. Capital Improvement a moon next year. It will carry a NASA Plans for 2025-2030 are due by August 16. camera system, to study how engine The Budget Division continues to make plumes interact with regolith at the south updates to the 2025-26 preliminary budget a polar regions of the moon. as additional information is made available. • July was the second-highest month for new The next major update to the upcoming ) business registrations to date this year with budget will be for salaries and benefits to 53 - February leads with 83, and while most include the June 2024 CPI-W increase, DRS o of these were smaller employers, the robust rate change and Workers Comp allocation. > levels of interest in starting new businesses The June Monthly Report and the Second W is encouraging. Quarter 2024 Budget Adjustment will be N • Cosmos Granite & Marble leased over 100k presented at the August 20th Committee of c square feet off E Valley Hwy. the Whole meeting. E Payroll • The Payroll Unit will be working with Human Resources (HR) on the upcoming Workday release. These semi-annual releases provide c Accounting needed updates and features which must be • The 2023 Federal Single (Grants) Audit is reviewed and, if applicable, tested for nearly complete and will be submitted on correct functionality within our instance of ' time before the September 30, 2024, due Workday. E date. Payroll will also be working with HR to ci • The 2023 Accountability Audit is beginning ensure the next DRS employer rate update with some analytical questions asked in is completed timely and accurately. This order to narrow down the auditors' rate comes a few times per year as selections of areas to audit. Some sections actuarial values are calculated and then are certain, and the affected department(s) normalized against actual plan experience. have been notified. Tax & Licensing • Many thanks to Lorna Ven and Aleisha Hart The Tax Division has transitioned to for their support of Accounts Payable over � preparing Real Estate Excise Tax (REET) the last six months or so. Though they had reports on a monthly basis rather than a Page 2 of 13 Packet Pg. 4 5.6 quarterly basis. The first monthly report • 49 - Total number of business processes went out in early August for the July 2024 completed including new hires, distribution. terminations, and job changes. • The Tax Division is resuming the • 730 - Total number of employee benefits preparation and distribution of the sales tax business processes completed in the report which will provide deeper insights selected month. This includes retirement into sales tax revenues by NAICS codes. savings changes, addition of dependents to NAICS codes help to categorize where sales an enrollment, new enrollments, and tax revenues are collected by industry. The changes to eligibility. sales tax report will be available soon. Benefits • Kent City Code changes to Utility Taxes Wellness - 2024 Summer Olympics Steps (KCC 3.18) has been approved by council Challenge and will go into effect January 1, 2025. This o Registration period: August 11 - August a change will allow filing frequencies for 18 co Utility Tax returns to be aligned more o Challenge period: August 19 - closely with the business & occupation tax September 30 filing frequencies. Working with Alliant on Benefits renewals ; for 2024 0 HUMAN RESOURCES • Review/testing/implementation of Workday E R2 updates ° • Upcoming DRS Rate Changes effective Recruiting 9/1/2024 a • Job Changes: Working with employees and managers on o Joe Mello being promoted from Patrol protected leave cases and ADA Police Officer to Police Sergeant Accommodations a • Interviews: . Working on New Parent Leave Guide o Deputy City Clerk (August 6) Risk ) • Offers Made For: Beginning in September, Risk Management o Administrative Assistant 2 will begin working on the City's liability o • Opening Postings For: insurance renewal applications for January o Combination Building Inspector 1st. Some departments will be receiving Workday requests for input/assistance in completing N • Working on contract renewal for CVS. applications. c • In final review of Workday Learning content Risk Management continues to monitor E providers and preparing for implementation training progress for the required a stages. Harassment Prevention courses for a • Preparing for Workday Major Release employees and supervisors. 2024R2. Labor • Completed CVS Workday demo of Reviewing Laserfiche procedures and W Succession Planning. documentation shared by the City of • Continue setup of Hive to track Workday Renton. requests/projects. Working on job description updates for E • Completed configuration and documentation posting online. U for Council time entry. Process Improvement Workday July 2024 Statistics • The feedback from the Employee/Manager • 8378 - Total number of business process focus groups will be shared with ELT this events initiated during the selected month. week. • 230 - Total number of business process . Participating in the planning for the events that were initiated by a manager Municipal Building. during the selected month . Performed a Strengths Finder workshop for IT leadership team. • Workday learn support. Page 3 of 13 Packet Pg. 5 5.6 Department Updates • Ongoing Technical Leadership support for • HR has shared an updated Harassment and Axon RMS and Black Creek JMS projects Discrimination Policy that speaks to our alongside Police, Corrections, and the IT expectation for an inclusive workplace free Project Management Office (PMO). from harassment and discrimination. In • Ongoing operational support for GIS addition to the acknowledgement of the system/servers, GoAnywhere integration policy and procedures, regular full and part jobs/servers, DevOps and Data time staff are expected to complete Warehousing. assigned training located in NeoGov. HR is • We will be providing assistance/guidance to very pleased to see that so many have City Departments on the creation of several already signed the updated documents and new Share Point Online (SPO) sites for completed the training. document repo/workflows in parallel with • Increasing efforts around learning and the Intranet Redesign project. This effort a development is a high priority for HR and will be very similar to how Finance setup a co leadership. A part of this bigger discussion new SPO version of "Budget Central" earlier = is identifying the best resources for our staff this year. These SPO sites can be linked to around training and development. HR has the Department's new Intranet page in ; narrowed down the list of content providers TownSquare (replacing 0 and will be making their final selection this CitySpace). NOTE: TownSquare will NOT E week. HR is looking forward to sharing the directly allow for documents or ° new training opportunities this will present workflows. We will begin diving into for the City. TeamSpace sites in Q4 (post project close a • Working through Giving Campaign out). planning—pursuing donations, planning a Business Systems V_ special event to celebrate the charity Akin, We worked with ECD to add a dynamic a and all of you! Communication went out informational page to the Amanda Portal with instructions on the Department clarifying the requirements for the selected N L Games—let us know who will make up your application type to help prevent confusion W team by 9/6! for applicants. This feature is currently o available on all live Folder types. The Fire > Code Deviation and Appeals Folders are W currently in User Acceptance Testing. N • Updates to Lawbase are now in User 'c Administration Acceptance Testing. This update includes a E • Ongoing coordination of IT's new .Net requirement. w contract/procurement/accounting process. Implementation planning continues for the °' • Ongoing coordination of IT's data for the September launch of Ivanti ticketing for the u 2025-2026 Biennial Budget season. Public Works GIS team. c Application Development Infrastructure and Security Operations Center • Sprint 2 of 3 is still underway for Business • Completed Penetration Test for the City of License System (Admin/Back Office module) Kent - Collaborated with our vendor to E Enhancements. Release to Production discreetly install and subsequently E expected at the end of Q3 for internal use. dismantle the testing environment. Our U • Sprint 3 of 3 started on IT Timesheet team has received the initial report from the Application for Project Management Office vendor and has begun an in-depth analysis (PMO) and Applications Development of the findings. The report highlights that divisions to use in capturing time allocated the controls and tools currently employed to either Projects or Ops, but with a focus by the SOC were "highly effective" in on whether the task is capitalizable or not. identifying and mitigating various attack Release to Production expected at the end vectors. However, the findings also indicate of Q3 for internal use. the presence of gaps that need to be Page 4 of 13 Packet Pg. 6 5.B addressed as we continue our journey Puget Sound Regional Fire Authority ("RFA") toward a Zero Trust architecture. back to the City pursuant to the terms of • Complete implementation of TACACS+ the interlocal agreement and the RFA's across all City of Kent network Regional Fire Authority Plan ("RFA Plan"). devices. Project replaced shared / common Assisted and advised Administration staff in credentials with individual user credentials, developing and executing an agreement allowing for enforcement of password with Eagle's Nest Community Kitchen to policies, expiration, and greater access support the reopening of Luna Market to control. Project significantly improves provide business development support for security and auditing across all devices. market vendors within Kent. Project Management Office Filed criminal charges against the owners of • Selecting and implementing a solution that a dangerous and nuisance property that has enables IT to have visibility to all hardware been the subject of four structure fires in a within the City's network, such as: the last 18 months. City staff has attempted computers, printers, servers, wireless to work with the owners for the past several = access points, network switches, and to months to bring the property into fully develop workflows and automation compliance, but the owners failed to act. ; processes, as well as configure network The owners were arraigned on August 8 and U scanning to support IT operations. their next court date is in September. They E • Deploy a timesheet application for IT PMO have advised through their attorney they ,° and Application Development staff for are working to secure a contractor for the capital project budgeting and accounting. demolition and abatement of the violations. a • Continued to work with outside counsel in W gathering records and responding to V_ discovery demands in the nuisance litigation Q. involving Phoenix Court Apartments. W • Received a total of 268 cases from the • Worked with the Police Department to ) L Police Department to review and assess for review records and respond to several 4) the filing of criminal charges during the subpoena duces tecum issued by defense o month of July. Of those cases, 88 were for counsel in felony criminal cases. in-custody defendants which necessitated • Worked to update Kent Police Department's rush filing the next business day after Standard Operating Procedures on vehicle N arrest. impounds to implement changes made by • Covered 69 court calendars in July, which Senate Bill 5606 relating to street racing E included 1,628 cases scheduled for hearing, arrests and vehicle impounds. w spread across 1,138 defendants. Of those, • Assisted the Clerk's Office with processing 2 492 cases were for 267 defendants who and responding to large public records U were held in-custody. Of the remaining 871 requests. c defendants who were required to appear in • Assisted the HR Department with a number court on an out-of-custody basis, 221 of of sensitive employment and labor-related .2 them failed to appear (a 25% FTA rate). matters. • Participated in National Night Out on August • Advised City departments on several E 6, 2024. Attorneys from the civil and procurement and contract matters related U criminal divisions visited neighborhood to various ongoing projects. events held throughout the City. • Assisted outside counsel on a number of • Assisted staff with drafting a license cases currently in litigation. agreement for King County Metro's I-Line • Worked with staff to acquire the property project. rights necessary to complete various • Assisted staff with the 2044 Comprehensive projects throughout the City. Plan update. • Assisted Administration with the transfer of Washington Avenue property from the Page 5 of 13 Packet Pg. 7 5.B PARKS, RECREATION, AND Yukon Territory-based Diyet & The Love COMMUNITY SERVICES Soldiers were well-received by a diverse audience of 200 on August 8. The band Recreation and Cultural Services shared music and stories influenced by • Summer Concert Series "Wednesday Picnic Diyet's experience as an indigenous woman. Performances" at West Fenwick Park have . Traffic Signal Control Box artists are been a huge hit with kids and families this finalizing their designs with project summer. In addition to performances installation of nine new art wraps this fall. featuring music, juggling, puppets, and • Summer Art Exhibit artwork will come down more, audiences have enjoyed water play, and be picked up by artists on August 23. carnival games, sports activities, and snow Artwork by Rene Dickey and Johanna Porter cones provided by the Kent Parks will be on display in September and Playground Program. The King County October. Library System has also been present each Last week, we bid a fond farewell to Nellie, week with free books for all ages from their the beloved Chef of the Kent Senior Activity a summer reading program. Center's lunch program as she embarks on — • Roberto the Magnificent drew 400 people on a journey to retirement. Nellie dedicated July 10 for juggling and physical comedy. 25 years to serving our seniors with warmth 0 • On July 17, 123 Andres entertained an and culinary expertise. Her presence will be E audience of 350 with songs featuring deeply missed by all who have come to ,° Spanish, English, and American Sign cherish her meals. While change can be Language. challenging, we are looking forward to the a • Portland-based Red Yarn brought folk music fresh and exciting innovations that the new and puppets to an audience of 500 on July chef will bring to the senior lunch program. 24• Housing and Human Services a • On July 31, Harmonica Pocket entertained Staff recently completed work with a 300 with music and sing-alongs. consultant hired to evaluate organizational ) • August 7 brough Grammy Award winner development/capacity building support Joanie Leeds to the series; approximately needs for Kent nonprofits. Human Services o 300 people attended. ARPA funding included a goal to build • The last show will be regional rock-and-roll capacity with local nonprofits so that in favorite The Not-Its! on August 14. future times of challenge (whether • Summer Concert "Thursdays at the Lake" economic, pandemic, natural disaster, etc.) 'E have featured a wide variety of music our nonprofit base is strong and able to E groups at Lake Meridian Park. Attendance respond. Nonprofits struggled with w this year is slightly down, possibly due to organizational sustainability including the new location of the stage in the bowl staffing challenges and funding prior to the area of the park, rather than adjacent to pandemic, and the pandemic deepened c the water. Staff is exploring options for negative impacts for local nonprofits. The 2025. consultant reached out to 16 local nonprofit •2 • Good Co. performed their unique electro- agencies funded with ARPA dollars for input I swing tunes to a crowd of approximately on capacity building needs. c 150 on July 11. The Community Center for Education U • The Sean Hatton Band drew 200 to the Results will hold a Regional Alignment Lake on the evening on July 18. Convening August 22, 2024, at the Renton • On July 25, Scottish and Irish folk duo Men Pavilion. They will be unveiling 2023 data of Worth performed for an audience of 300. and collaborating on the creation of new • James Coates and His Band got a crowd of data dashboards. The gathering will 250 up and dancing on August 1 with a high continue to center the Road Map Project energy mix of original tunes and popular Community Leadership Team (CLT). The covers. Road Map Project is a cradle-through- college initative to boost student success in Page 6 of 13 Packet Pg. 8 5.6 seven King County, Washington school Significant crime districts: Auburn, Federal Way, Highline, activities/arrests/investigations Kent, Renton, (South) Seattle, and Tukwila. On July 29, 2024, around 4:47 PM, patrol Through multisector collaboration, the Road responded to a robbery that had previously Map Project aims to increase equitable occurred at the Kent Valley Motel. The policies and practices in education systems victim stated he had been outside the motel to eliminate opportunity gaps, and for 70 the evening prior when several subjects told percent of the region's students to earn a him to get in the vehicle at gunpoint. Once college degree or career credential by 2030. inside the vehicle, the victim was struck There is limited space available and anyone several times, and they then took him to wishing to participate must register. several ATMs to have him withdraw money • Human Services Staff have been invited to and give it to them. However, he was participate on the community panel for the unsuccessful at withdrawing funds. a Executive Director search for Kent Youth Eventually, they let the victim go. co and Family Services (KYFS). Sue Camou On July 31, 2024, Officers were toned out Arrant has been serving as the Interim to threats with a gun at Buena Casa Executive Director since Mike Heinisch Apartments outside the A building. An ; retired three years ago. intoxicated male was fighting with other U • The South King Housing & Homelessness subjects, pointing a gun at them, and E Partners (SKHHP) 2024 Housing Capital breaking car windows. Uninvolved witnesses 0 Fund application round is now open. There called this in. Officers arrived and contacted is $4.1 million available, and applications a very intoxicated male holding a handgun a are due September 13, 2024. SKHHP was in his hand, screaming. Officers challenged formed in 2019 and is dedicated to the the male and were able to verbally de- creation and preservation of affordable escalate the situation, making the suspect a housing in our region. drop the gun. The officers detained the • SKHHP's Executive Board met on August male, and he was later booked into Kent Jail N L 16th. The agenda included a presentation for misdemeanor charges. The gun was by Carl Schroeder, Association of located and was found to be a very o Washington Cities (AWC) Government realistic-looking BB gun. a) Relations Deputy Director, to share an On August 1, 2024, around 8:17 PM, patrol update on the upcoming 2025 legislative responded to a robbery at the Shell Station, N session. 25000 74th Ave S. The victim relayed to the c officers that she had been doing drugs with E the suspect when he began to hit and kick w her numerous times. The suspect took her °' Events and awards received purse and then began to leave but returned U 7/30 Thomas Tristan Chiefs Award of to assault her. Patrol performed an area ii • check and was able to locate the suspect Exceptional Duty whom they arrested. • 7/30, Bertolacci, Liam, Lifesaving Medal •� , , , On August 3, 2024, multiple officers • 7/31 Flesher, Matt Chief's Award of responded to a report of threats with a E Exceptional Duty knife at the public storage at 104th and ci • 7/31, De Var, Nick, Lifesaving Medal 244th. Officers located the suspect and two • 8/6, National Night Out victims and, through interviews and • 8/14, Brandeberry, Luke, Chief's Award of surveillance video, were able to confirm the Professional Excellence suspect had threatened the victims with a • 8/14, Dvorak, Lovisa, Chiefs Award of knife. After her arrest, she was also found Professional Excellence to be carrying a concealed firearm. The • 8/15 Cindy White, 25th Anniversary suspect was booked, and the case was • 8/15 Stolen Vehicle Recovery Emphasis referred to detectives. Page 7 of 13 Packet Pg. 9 5.B • On August 4, 2024, patrol responded to a witness stated they saw a male run into an shooting victim who had walked into Valley apartment in Riverwood with a rifle. PA Medical. The victim, who was shot in the announcements surrounded the apartment, foot, stated the shooting had occurred in and the subject inside the apartment Kent but was unwilling to provide further surrendered without incident. information. On August 9, 2024, around 11:06 pm, • On August 4, 2024, at approximately 8:10 patrol responded to the transit center about PM, officers assisted Kent Fire with an a fight with numerous juveniles. It was active residential fire by providing traffic reported that many juveniles were fighting, control. The Battalion Chief advised that and one was possibly armed with a there was a male at the scene with a handgun. Officers arrived and found the firearm and pointing it at people. Officers victim had head and facial injuries. In confronted a female who was detained. The speaking with witnesses, they learned six to a male suspect appeared to an officer with his seven people were fighting, and one had hand behind his back and left arm in the been armed. The suspect is outstanding. air. The suspect dropped the arm that was On August 10, 2024, around 2:20 AM, — U behind him, which had a handgun. The patrol responded to an illegal discharge in ; officer trapped the suspect's arm/hand 10900 SE 250th Ct. Patrol arrived and 0 against a parked vehicle. Officers were able found several homes had been struck with E to pry the gun from the suspect, and after a bullets, and they located numerous casings 0 short struggle, the suspect was arrested. in different calibers. Both suspects were booked into the Kent On August 10, around 5:30 am, patrol a Jail. Officers were not injured. responded to an illegal discharge in 25000 W • On August 5, 2024, at 1:13 PM, officers 34th Ave S. Patrol arrived and found a V_ were dispatched to a residential burglary in house and several vehicles with damage a progress. Officers were just across the from bullets. Numerous casings from street on an outside agency assist for a several different firearms were located. ) L drive-by shooting, so they arrived almost immediately. The reporting party stated she o saw three or four males enter her a) apartment on her security camera. The Survey camera was then moved, as were other Survey Field staff are staking construction N cameras in the apartment. She arrived from improvements on the Reith Road. Staff are •4 Fife, PA announcements were made. Entry also mapping the water transmission main E was then made, and the apartment was on West Hill and the Panther Lake Library a cleared, but the subjects had vacated Signal. Survey Office staff are preparing CIP a before our arrival. All suspects were project boundary records and adjustments wearing masks or hoods pulled up around as well as providing professional reviews on c their faces. RP believes she recognized private and CIP projects. W some of them. AFIS processed the • GIS staff continue with entering utility As- .2 apartment. built data into the GIS, fulfilling public • On August 6, 2024, at 1:14 PM, Officers records requests, testing the new GIS E were dispatched to a fight in progress at Request Portal and continuing analysis of 0 64th and Russell Rd S. Officers arrived to impervious surfaces within the city captured find the person laying in the northern in the 2023 Aerial Imagery. GIS staff have driveway of Riverwood Apartments off been creating scripting (code) for Russell Rd S. Officers provided first aid until GIS/Laserfiche linkages, creating a Lead KFD personnel arrived. The call was Service Line public-facing web map and upgraded to Medics quickly due to severe updating Drainage Vegetation data in trauma to the victim. Upon arrival, the Cityworks. medics spent much time stabilizing the Environmental victim before transporting him to HMC. A Page 8 of 13 Packet Pg. 10 5.6 • King County Flood Control District: McCoy Recycling Events: Next mini event is Friday, Levee repair (downstream end of the August 16 at St. Columba's Church on the Horseshoe Bend) is scheduled to begin West Hill. Met with church representatives construction by the Corps of Engineers in on Tuesday, July 30 to review the site and September, 2024. We are supporting event logistics. Mayor Ralph as the Chair of the Advisory Solid Waste Grants: Committee related to revenue and o Ecology's Ramp Grant: Next cleanup to expenditure recommendations for the Flood occur in August. Control District's 2025 budget. o Waste Reduction and Recycling (WRR): • Lower Russell Habitat Area A: City staff NOI for next grant round submitted; The continue reviewing the draft feasibility and consultant (Cascadia) is preparing a alternatives study from Herrera. Meeting scope of work to provide additional with Habitat Work Group was held on Aug technical assistance in Kent for business a 6. Future meetings are being scheduled. outreach through the end of December co • Boeing Rock Recreation/Habitat and will utilize WRR money. Enhancement: A feasibility and alternatives o Hazardous Waste Management Program study is being conducted by Herrera. A (HWMP): NOI for next grant round ; meeting with the Habitat Work Group had submitted. L) been conducted in July and future meetings Design E are being scheduled. • Mill Creek ReEstablishment - 76th to UPRR: ° • Green River Natural Resources Area Maintenance easement is being circulated (GRNRA): Major theft occurred recently at for signatures. a the GRNRA where controller boxes had been Mill Creek ReEstablishment - Little Property opened and wirings stolen. Will discuss with Floodplain Channel: SEPA comment period Ops staff on the remedy and future closed Aug 9. Draft HPA has been prepared a prevention. and awaiting final SEPA findings before last • Cross Connection Control: Working with PW changes and submittal. Continuing to ) L Design Group, ECD Development coordinate with Lumen for facility relocation Engineering staff, Building Services, and - evaluating constructability. o Puget Sound Fire about revisions to the Woodford Ave South Storm Connection to Kent Design and Construction Standards James St Pumpstation: Design coordination pertaining to the CCC Program. continues with operations. Review set to be -I • Site Clean-up (Mayor's Homeless Task distributed for review mid Aug. c force/On-Call Garbage Contract/State Ramp 2025 Pavement Preservation: Project E Litter Clean-Up): Kickoff and Complete Streets meetings held w o Contract for both on-call clean-up of early Aug. Team is preparing 30% plans 2 various city-owned properties and ROW and soliciting remaining scope of work to be u now fully executed. Expectations shared added to the project - requested c with the contractors. ROW clean-up information due at the end of Aug. W continues. During the week of July 22 S 212th St Preservation - 59th PL S to alone, 202 bags of trash (3,900 Ibs) were 72nd Ave: 90% review anticipated late Aug. removed from 10 ROW routes. Next S 224th St - Phase 3 East/Stage 2: c clean-ups on the weeks of Aug 12 and Coordinating with Lumen and ECD/Permit U Aug 26. Center for proposed Lumen improvements o Green River embankment clean-up: on S 216th St. Reviewing roadway coordinating with Parks who will manage geometrics in coordination with driveways. its implementation while PW will prepare Stormwater design coordination with the contract. Operations staff for treatment and flow o Coordinating with other agencies such as control options. the Department of Ecology for Kent-Des Meet Me on Meeker - Restaurant Row: Met Moines highway clean-up and Metro for with new USPS staff to get them up to date bus stops throughout the city. on the project. Page 9 of 13 Packet Pg. 11 5.B • 64th Ave S/W James St - NHS Asset Management: Submitted information to add project to STIP. Preparing documents to 4; obligate design funds with WSDOT. • 2024 Water Main: Final design complete and advertising the project on 8/14/24 with an 8/28/24 bid opening (then to Council on f ~_ 9/3/24). .:.=a < • 74th and Willis Intersection Improvements: • 2024 Pavement Preservation: 132nd Ave SE Signed WSDOT Construction Agreement - Asphalt milling began Monday, August 19. returned to WSDOT (with contingent on TCP Springwood Park - Paving at all curb & (Traffic Control Plans) approval prior to gutter replacement locations is complete. start of construction). Working to finalize Coordinating with Parks for sidewalk tie-in the design and specifications for the to the park walking path 228t"/64t" - project. TCPs sent to WSDOT on 8/9/24 for Demolition of the island and curb ramp c their review/approval. began on Monday (8/12). 116t" Ave SE - • 815t Stormwater Pump Station: Advancing Asphalt milling began on Monday (8/12). project to 60%, sending out for review Cost estimates in progress for additional o U week of Aug. 19'. pavement repairs and widening. E Linda Heights Sewer Pump Station: Mill Creek Reestablishment - East Smith ,° Planning to advertise the project in Street to Central Avenue North: Excavation September, provided the 74t" and Willis of stream channel continues this week. a project is ready to Advertise. Contractor has begun mobilization for sheet Construction pile installation. Pile driving expected to V_ • 84t" Ave S (East Valley Highway) proceed this week. a Preservation - S 212t" St to S 1961" St: 2 manholes and 1 monument case need ) L raised to finish grade. Coordinating °; completion of PSE work so remaining o concrete work can be completed. Project has been suspended until PSE is complete. • Mill Creek / 761" Avenue S Culvert Improvements: Stem walls and wing walls c for the North bridge are complete. Stream _. ., '". �_. E channel excavation and habitat log ° `a r; placement is ongoing. Pipe crews workingiE =w - ``'' `? ��-• �' t on water main extensions. ' u �' U • 2024 Chip Seal: Plastic arrows will be "° - "° 2 installed on Tuesday, August 20 following ;A' the required cure time for the new roadway E surfacing. Paint line striping is complete. ' • Reith Road Roundabouts: Construction` E detour is ongoing. Reith Road is closed from U 253rd to Lake Fenwick Rd. Import, filling T,.. and grading continues at Lake Fenwick and Reith this week. • A shift of traffic alignment through the Lake Fenwick intersection is expected to be implemented by the end of this week. Electrical undergrounding being underway. - • Green River Bridge Repainting and Deck Repair: Closure of Meeker St implemented Page 10 of 13 Packet Pg. 12 5.6 on Monday, August 5 and will be in place Pumpstation #5 at 981" Ave S and E James until September 29. Repairs to steel bridge St, Kent Springs water main easement at members are complete. Scaffolding SE 286t" PI and 216t" Ave SE, Summit installation on the bridge and under the Reservoir, Cambridge Tank, West Hill Tank, bridge are ongoing. Containment Seven Oaks Well, and trimmed the inside installation will begin on Wednesday (8/14). fence line at Clark Springs located on the Sand blast operation is setting up and south side of SE Kent Kangley Rd, and west expects to proceed by the end of next week of SE Summit Landsburg Rd. (8/23). Street Vegetation staff mowed, line trimmed, and removed litter along SE 256t" Ave to SE Kent Kangley Rd, S 208t" St from 96tn Ave S to Benson Hwy, and along W " James St from Washington Ave N to Benson Hwy, removed weeds and debris from the co PSE beds on S 228t" St between 68t" Ave S = and 7211 Ave S, the Meeker St beds on W to '` Meeker St between Russell Rd and 64t" Ave S, the planted traffic islands on S 204t" St 0 between 68t" Ave S and 72nd Ave S, and E from the Kent Kangley traffic islands on SE ,° Kent Kangley Rd between 128t" PI SE and 132nd Ave SE, operated the spray truck on a Benson Hwy from SE 256tn St to SE 192nd St, Canyon Dr from E Titus St to 1015t Ave SE, Pacific Hwy S from Kent Des Moines Rd a to S 272nd St, at 147tn PI SE and SE 260tn St, at S 248t" St and 100tn PI SE, at Benson N L Streets Hwy and SE 222"d PI and along the fence U • Street Maintenance crews performed a lines at SE 248tn St and 110tn Ct SE, along o grind and hot patch inlay at 132nd Ave SE 114t" Ave SE from SE 257tn PI to SE 259tn PI > between SE 2615t St and SE 259tn PI, 132nd and along 132nd Ave SE from SE 224t" St to M Ave SE between SE 261St St and SE 259tn SE 226t" PI, and along the guardrails on N PI, and on 132nd Ave SE between SE 256t" 152nd Way SE from SE Kent Kangley Rd to c St and SE 240tn St, repaired gravel 148t" Ave SE, planted beds at Veterans Dr, E shoulders at SE 232nd St and 110t" PI SE, mowed on 116t" Ave SE and on 132nd Ave w 9641 S 206t" PI, and at 10803 SE 245t" PI, SE from northern City limits to southern 2 and picked up CSS-1 from US Oil. City limits, filled tree bags at the S 218tn St • Signs and Markings crews installed banners and 88t" Ave S corridor, and watered the c at W Meeker St, west of Russell Rd, set out beds at the Hong Kong Marker on E Gowecc message boards for triathlon at SE 272nd St St, at S 6t" Ave and W Gowe St, the triangle r- and 148t" Ave SE, and performed sign on SE 256t" St, the Pollinator Patch on 64tn maintenance at various locations Citywide. Ave S, and at the bed at W James St and c • Solid Waste staff cleaned up debris along Lakeside Blvd E. U 124t" Ave SE from SE Kent Kangley Rd to The Sidearm mower crews mowed along the southern City Limits, and performed hot 124t" Ave SE from SE Kent Kangley Rd to spot inspections, graffiti removal and SE 282nd St, SE 270t" St from 116t" Ave SE responded to service requests at various to 124t" Ave SE, 116t" Ave SE/SE 274t" St locations Citywide. from SE Kent Kangley Rd to 108t" Ave SE, • Water Vegetation crews mowed, and line 80t" Ave S from S 200t" St to S 207t" Ct, S trimmed at the 640-zone tank at KEHOC, 190t" St from 80t" Ave S to the western the upper Kent Springs site at 216t" Ave SE dead end, 88t" Ave S from S 180t" St to the and SE 288t" St, Kent Springs fence line, southern dead end, 80t" PI S from 80t" Ave Page 11 of 13 Packet Pg. 13 5.6 S to E Valley Hwy, 72nd Ave S from S 262nd • Water Quality staff have performed T-run St to S 277t" St and along 132nd Ave SE and wellhead sampling, operated, and from SE 240t" St to the northern City Limits, assembled the KMno4 tank at the 212t" north of SE 208t" St, Panther Lake area Treatment Plant, and installed new along 100t" Ave S from James St to S 202nd Potassium Permanganate tank at the 212t" St, Frager Rd S from Meeker St to end of Treatment Plant. road going north, and at Reith Rd from S • SCADA staff have continued generator 253rd St to Pac Hwy, and line trimmed the wiring at Victoria Ridge, replaced the level guardrails and Fall Protection Fencing transmitter at Pumpstation #4, tested the Citywide. Programmable Logic Controller (PLC) • Wetland Mitigation crews line trimmed and switchover at Fire Station #74, source removed weeds from the islands at the control Tacoma order, cleaned up Master Downey Farmstead site, removed and PLC with RH2, and installed new historian a pulled weeds at the Downey site, watered licenses. CO and managed the irrigation systems at • Pumpstation crews installed a complete Downey Farmstead, Hytek, and Swan Court sound proofing insulation and replaced sites, ran the irrigation systems at Swan generator fuel level sensor at the Lindental ; Court. Sewer Lift station, performed asphalt work 0 Water/Sewer and continued wiring at Victoria Ridge E • Distribution crews is finishing up the lead Sewer Lift station, and performed weekly ,° service line excavating and inspection and Sewer and Storm pumpstation checks at will be completed with this project this various locations Citywide. a week. The Water department will be Storm Drainage/Vegetation working with the PIO to do a public Storm crews performed annual Hydraulic outreach to help the public understand and Permit Approval (HPA) work, removed and a inquire the findings of their water line. hauled materials for cleaning, managing Crews have installed a 12" gate valves, pumps and wheel washing trucks at .2 piping, and a large vault to house a surge Earthworks Pond on Reiten Rd, Vactor 4) valve on Meeker St at the Green River cleaning at the Twin Culverts on E Titus St, o Bridge crossing. Hydrant and Large Meter and at the Senior Center on E Smith St, crews are replacing hydrants, performed managed the slurry pit at the Vactor site, hydrant maintenance, and set new water performed cleaning for TV at SE 213t" St N meters for new development construction at and 127t" PI SE. Crews also performed c various locations Citywide. National Pollutant Discharge Elimination E • Sewer staff have performed routine System (NPDES) inspections at 99t" Ave S w maintenance throughout the city including and S 2131" St and various locations camera inspections and cleaning to the Citywide, flagged and hauled materials for U Sewer and Storm maintenance. Dukes Root culvert replacement at 88t" Ave S, prepped c Treatment is performing work for us for HPA work filling sand and rock bags, and throughout our Sewer system to help NPDES pumping and repairs at various control roots growing into the pipes. locations Citywide. Source, Supply and Pumpstations Wetland Maintenance crews mowed, line c • Source and Supply staff have continued trimmed, and cleared debris at Signal U filling the 3.5 Tank, sample and put back in Electric at 1001 3rd Ave S, Summer Glen #1 service, inspected the roof gasket on the at 12408 SE 2215t PI, Glencarin Trace at 6.2 MG Reservoir, ran the offline wells, 21821 121St PI SE, Pheasant's Hollow A at performed Pressure Reducing Valve (PRV) 23009 127t" Ave SE, Summer Glen #2 at checks at various locations Citywide, 22226 126t" Ct SE, Maplewood East at drained 3.5 tank for cleaning and replace 12404 SE 227t" St, Glenmar at 21734 123rd Pax mixer, shoulder cleanup on SE Kent Ave SE, 9323 S 216t" PI, Pheasant's Hollow Kangley Rd at Clark Springs and Pump B at 22554 125t" PI SE and Pheasant's Station checks Citywide. Hollow C at 22502 126t" Ave SE, Gages Page 12 of 13 Packet Pg. 14 5.6 Grove at 23714 124t" Ave SE and at the body installed for the Police Department, Garrison Creek Enhancement at 9323 S new vehicle set up for Motor Pool, 8884 216t" PI, mowed sidearm at the ShoWare (Warehouse) and for the Storm Veg section, Center at 625 W James St, sprayed prepared old vehicles for the August loosestrife and mowed at the Boeing Ditch auction, performed maintenance on sidearm at 6719 S 212t" St and at 6601 S 2091" St, mowers, Ford recalls, dealer repairs, and and pulled loosestrife at the GRNRA at worked on scheduled and non-scheduled 22306 Russell Rd. maintenance repairs. • Holding Pond crews line trimmed and mowed at Alvin's Pond at 10717 SE 260t", Breimer Bluff at 26729 104t" Ave SE, Balterra at 9205 S 239t" PI, Briary Lane at ### 10105 SE 227t" St, Canterbury and Eastwood at 10021 SE 247t" PI, Canterbury CO Eastwood Bio at 9927 S 246t" PI, Canyon Crossing at 10126 SE 248t" St, Cambridge — U Short Plat at 27023 Cambridge PI, Country ; View Estates at 22519 110t" Ave SE, 0 Country View Estates #2 at 10022 SE 226t" E PI, Green River Rd Corridor Pond at 27412 ,° Green River Rd, Hillside Manor at 24430 96t" Ave S, Highridge at 9830 S 262nd PI, a Haley's Ridge at 10630 SE 273rd Ct, Kensington Bioswale at 803 Kensington Ave S, Kentwood Glen #3 at 4425 S 257t" St, a Kingston Bio at 803 Kensington Ave S, Meadow Lane at 23260 105t" Ave SE, Plat of ) L Copper Hill at 10225 SE 225t" PI, Park Place U at 9903 S 242nd PI, Ridge at Garrison at o 9820 S 228t" PI, Schneider at 9705 S 230tn > PI, Singh Punjab Plat at 3420 S 259t" PI, :.- Tomlinson at 9904 S 239t" PI, Top of the Hill at 24319 102nd Ave SE, and at Wildberry at 'c 23309 94t" Ct S. E Fleet/Warehouse a w • The Warehouse crew have continued to ° assist with CDL training, maintained the U shops yard, keeping it clean and free of c litter and debris, cleaned and maintained W the wash rack, washed, and vacuumed motor pool vehicles, issued Personal Protection Equipment (PPE) and motor pool c vehicles to staff and hydrant meters to U contractors, repaired small equipment as needed, received parts and inventory orders, hauled spoils as time and equipment were available and inventoried the small attractive assets. • Fleet staff set up new vehicles (1 for Street Vegetation, 1 for Drainage Vegetation), worked on mower repairs, taking the new evidence cab and Chassis to have the new Page 13 of 13 Packet Pg. 15 8.A.1 Pending Approval Kent City Council • City Council Regular Meeting KENT Minutes WAS M IN G 7 0 N August 6, 2024 Date: August 6, 2024 Time: 5:00 p.m. Place: Chambers 1. CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. a 2. ROLL CALL Attendee Name Jtlle= Status Arrived o CE Dana Ralph Mayor Present Satwinder Kaur Council President Present a Bill Boyce Councilmember Excused a John Boyd Councilmember Present Brenda Fincher Councilmember Present a 0 Marli Larimer Councilmember Present R LO Toni Troutner Councilmember Excused N Zandria Michaud Councilmember Present N �o 3. AGENDA APPROVAL 3 a A. I move to approve the agenda as presented. o N N RESULT: APPROVED [UNANIMOUS] MOVER: Satwinder Kaur, Council President SECONDER: John Boyd, Councilmember AYES: Kaur, Boyd, Fincher, Larimer, Michaud Q. as 4. PUBLIC COMMUNICATIONS a A. Public Recognition L Employee of the Month Mayor Ralph recognized Victoria Robben, Senior Assistant City Attorney as the August Employee of the Month. B. Community Events Council President Kaur announced upcoming events at the accesso ShoWare Center. 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report Packet Pg. 16 8.A.1 Kent City Council City Council Regular Meeting August 6, 2024 Minutes Kent, Washington No report. B. Chief Administrative Officer's Report Mayor Ralph advised the CAO report is included in today's agenda packet. C. Councilmembers' Reports No reports. 6. PUBLIC HEARING None. N a� r ° 7. PUBLIC COMMENT 4- None. ° CE S. CONSENT CALENDAR ° a a RESULT: APPROVED [UNANIMOUS] a MOVER: Satwinder Kaur, Council President as SECONDER: John Boyd, Councilmember o AYES: Kaur, Boyd, Fincher, Larimer, Michaud I N O N A. Approval of Minutes i. Council Workshop - Workshop Regular Meeting - Jul 16, 2024 5:15 PM Q ii. City Council Meeting - City Council Regular Meeting - Jul 16, 2024 7:00 ° ° PM B. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 6/30/24 and paid on 6/30/24 and approve checks issued for payroll 6/16/24 - 6/30/24 and paid on 7/5/24, all audited by the Committee of the Whole on 7/16/24. a C. Excused Absence for Councilmember Troutner - Approve r MOTION: I move to approve an excused absence for Councilmember Troutner for the meeting of August 6, 2024. D. Excused Absence for Councilmember Boyce - Approve MOTION: I move to approve an excused absence for Councilmember Boyce for the meeting of August 6, 2024. E. Ordinance Amending Chs. 3.18 and 3.29 of the Kent City Code Administration of Taxes - Adopt ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 4 Packet Pg. 17 8.A.1 Kent City Council City Council Regular Meeting August 6, 2024 Minutes Kent, Washington MOTION: I move to adopt Ordinance No. 4495, amending the Kent City Code to align utility tax filing frequency with other city taxes, and to clarify that tax information may be disclosed for collection purposes. F. City of Kent Courtroom Refurbishment Change Order - Authorize MOTION: I move to authorize the Mayor to sign Change Order #6 with LBC Construction in the amount of $20,419.16, subject to final terms and conditions acceptable to the City Attorney and Parks Director. c G. Ordinance Granting a Non-Exclusive 10-year Franchise with Ziply Fiber Pacific, LLC - Adopt o CE MOTION: I move to adopt Ordinance No. 4496, granting a non- o exclusive 10-year franchise with Ziply Fiber Pacific, LLC, for the a installation of a fiber optic network, subject to final terms and a conditions acceptable to the City Attorney. a H. Puget Sound Regional Council's Equity Pilot Grant for the o Benson Corridor Plan - Authorize LO MOTION: I move to accept grant funds from the Puget Sound o Regional Council's Equity Pilot Program in the amount of $709,364 for completing the Benson Corridor Plan, amend the 3 budget, authorize the expenditure of funds, and authorize the Q Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Public Works Director and City 2 Attorney. c 9. OTHER BUSINESS c None. a a� 10. BIDS a A. Ruth Property Demolition - Award Parks, Planning and Development Manager Terry Jungman presented the bid for the demolition of the Ruth Property at Clark Lake Park and recommended awarding to Skycorp, LTD. MOTION: I move to award the Ruth Property Demolition Project bid to Skycorp, LTD and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 4 Packet Pg. 18 8.A.1 Kent City Council City Council Regular Meeting August 6, 2024 Minutes Kent, Washington RESULT: MOTION PASSES [UNANIMOUS] MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Kaur, Boyd, Fincher, Larimer, Michaud B. Meeker Street Multimodal, Kent Elementary School and Meeker Street at 64th Bid - Award Chad Bieren, Public Works Director presented the Meeker Street Multimodal Kent Elementary School and Meeker Street at 64th bid and recommended a awarding to Gary Merlino Construction Company, Inc. MOTION: I move to award the Meeker Street Multimodal, Kent 4- 0 Elementary School and Meeker Street at 64t" Avenue Intersection Project to Gary Merlino Construction Co., Inc. in o the amount of $4,160,459.82 and authorize the Mayor to sign a all necessary documents, subject to final terms and conditions a acceptable to the City Attorney and Public Works Director. a 0 RESULT: MOTION PASSES [UNANIMOUS] LO MOVER: Brenda Fincher, Councilmember N SECONDER: Zandria Michaud, Councilmember N AYES: Kaur, Boyd, Fincher, Larimer, Michaud C° a� Q 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION a� None. c 12. ADJOURNMENT Mayor Ralph adjourned the meeting. a aD Meeting ended at 5:18 p.m. a a� r Kf,v�Ley A. K&matcr City Clerk ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 4 Packet Pg. 19 8.B • KENT W A S M I N G T O N DATE: August 20, 2024 TO: Kent City Council SUBJECT: Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 7/15/24 and paid on 7/15/24, and approve the checks issued for payroll 7/1/24 - 7/15/24 and paid on 7/19/24, all audited by the Committee of the Whole on 8/6/24. SUMMARY: Approval of payment of the bills received through: 07/15/24 and paid 07/15/24 Approval of checks issued for Vouchers: Date Document Numbers Amount 07/15/24 Wire Transfers 10251 10277 $3,559,554.19 07/15/24 Regular Checks 780057 780365 $6,015,256.87 07/15/24 Payment Plus 106084 106122 $147,735.56 Shim,Min: Void Checks ($4,800.00) 07/15/2024 Council Check Summary Report was revised Void Payment Plus $0.00 08/02/2024,but a$3000 check was voided on 08/01/2024 07/15/24 Use Tax Payable $1,878.50 before the revision took place. Total Accounts Payable: $9,719,625.12 $3000 has been manually added to voided checks. Approval of checks issued for Payroll: 7/1/24-7/15/24 and paid 07/19/24 Date Document Numbers Amount 07/19/24 Checks $2,598,177.52 Voids and Reissues $0.00 07/19/24 Advices FR&P 463758 463764 $4,541.59 Total Payroll: $2,602,719.11 BUDGET IMPACT: 08/06/24 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 8/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Satwinder Kaur, Brenda Fincher, Marli Larimer, Zandria Michaud Packet Pg. 20 8.0 • KENT W A S M I N G T O N DATE: August 20, 2024 TO: Kent City Council SUBJECT: KEHOC PSE Commercial Electric Facilities Contract — Authorize MOTION: I move to authorize the Mayor to sign the Commercial Electric Facilities Contract with Puget Sound Energy, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: This contract is needed to provide power to the Kent East Hill Operations Center (KEHOC). The City will drill bore conduits and excavate and backfill the vaults, intercepts and bore pits required to bring power from the intersection of 124th Ave SE and SE 256th Street to the KEHOC site. This contract will pay PSE to install the wire, switch, transformer, vaults and other power infrastructure required for power service at KEHOC. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. FAC-KEHOC-PSE-EXHIBIT(PDF) 08/06/24 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 8/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Satwinder Kaur, Brenda Fincher, Marli Larimer, Zandria Michaud Packet Pg. 21 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA Date rvut l COMMERCIAL ELECTRIC FACILITIES CONTRACT 7/18/202 8.C.a ' SOUND ENERGY Contract is subject to revision after 90 days CUSTOMER(OWNER)NAME City of Kent CO-OWNER NAME(IF APPLICABLE) SERVICE ADDRESS 12607 SE 248th ST CITY Kent STATE WA ZIP 98030 BILLING ADDRESS CITY STATE ZIP 400 West Gowe St Kent WA 98032 m PHONE 2535611587 EMAIL dholcomb@kentwa.gov PSE WORKORDER NO. 105104565 •� O t r 7 Q Summary of Charges: Brief Description of Work: r U i desgn L Construction Costs: $ 359,356.85 Please see � Transformation Charges: $ 73,581.07 v Less Applicable Margin Allowance: $ 0 Sub-Total (Potential Refundable Costs): $ 432,937.92LL •L Permitting Fees*: $ 1,335.19 U Relocation/Removal of Existing Facilities: $ 0 w Other Non-Refundable Construction Charges: $ 121,680.06 Brief Description of Other Costs: Sub-Total (Non-Refundable Costs): $ 123,015.19 Service connection fee at transformer to be paid post o construction V w Less Deposit Paid in Advance: $ 12,802.61 a v O Total Amount to be Billed Under This Contract: $ 543,150.50 = w Y Customer Initials M ti *If the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service charges below after the service is energized. SECONDARY SERVICE CHARGES(PERMANENT AND TEMPORARY)ARE NOT INCLUDED IN THE SUMMARY OF CHARGES m ABOVE Any applicable Secondary Service Type charges listed below will be billed after your service line installation, based on the actual X work performed. Base Costs, in the table below, are based on the current tariff pricing as of the date of installation and include the W Schedule 87 tax effect.These charges also do not include permitting fees,trenching and other excavation related work that is your rn responsibility.The Secondary Service Type charges from the list below that apply to your project will be invoiced on a second bill. d U Secondary Service Tyl2e 1480 Voltage or Below Cost w/Schedule 87 tax effect O x Single wire run to handhole or transformer $912.07 w Y Each additional run of wire(per circuits) $189.92 Customer Each additional trip beyond 1st trip due to customer needs $564.25 per trip Initials: < Hourly rate for additional engineering at customer's request $246.24 LL .. r Underground Temporary Service Charge $230.00 Overhead Temporary Service Charge $474.00 E Overhead to Overhead Permanent Service Charge $914.28 Underground to Underground Permanent Service Charge $749.75 r Overhead to Underground Permanent Service Charge $1,401.23 Q By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon receipt of a signed contract, PSE will bill you for the amount indicated on the "Total Amount to Be Billed Under This Contract" line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension charges prior to scheduling construction. Payments can be made via pse.com (fees may apply), by mail, or at a PSE Pay Station. Delaying payment may result in a construction delay for your project. Customer requested changes in the scope of the project may result in additional charges, and/or delays to your project. Signature: Name: Drew Holcomb Title: Packet Pg. 22 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA 8.C.a TERMS AND CONDITIONS PROJECT INFORMATION 1. The PSE drawing shows the proposed scope of your project including the location of permanent, above ground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible to ensure there are no unforeseen conflicts between PSE's design and your project. If you determine there are conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the 3 N number below. This is attached as Exhibit A. o 2. Additional construction-related information and information on metering and service entrance requirements a areprovided in PSE's Electric Service handbook for commercial projects. If you would like a copy of the handbook please contact me at the number below. It is your responsibility to provide your project manager, site U superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their work in support of your project. v 3. The Excavation Requirements & Final Grade Certification must be signed by the project owner or designee and returned to me along with a signed copy of this contract. This is attached as Exhibit B. 4.Transformers have been sized for diversified commercial loads only, and shall not be used for high load factor (continuous)temporary power uses, such as electric heaters for dry-out. Fault currents for non- residential U transformers in your project are noted on the attached PSE design drawing. Please notify the PSE representative listed on this contract immediately if you believe there are conflicts between this design and your project. It is W w your responsibility to provide your project manager, site superintendent, and subcontractors with any information F0 from this correspondence and it's attachments that apply to their work. L a� 5.The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements E must be signed by the project owner or designee and returned along with a signed copy of this contract. This is o attached as Exhibit C. v w POTENTIAL REFUNDS a- v Margin Allowance: _ If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and Y refund the Margin Allowance, subject to Schedule 85. Refund requests must be made within six (6)years of the date on M which the facilities installed under this contract are energized. Customers are responsible for making the one-time refund c request. t— DIM Refund: op x Other refunds associated with the line extension charge may be available if additional permanent service hook-ups are w made to your line extension. These service hook-ups must be made within five (5) years of the date on which your project w is initially energized Customers are responsible for making all refund requests. A refund may be requested one (1)time a within six (6) years of the date on which your line extension is initially energized. It is the customer's responsibility to U make the refund request. Your refund request should be directed to PSE's Customer Accounting Coordinators at = Schedule85refundrequests@pse.com. Y U RATE SCHEDULE 85 Q U. r All terms and conditions, costs, and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this contract and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains E more detailed information covering costs, refunds, rights, and obligations than is reflected in this contract. The entirety of Rate Schedule 85 can be viewed at PSE's website www.pse.com. Q This cost information is valid for 90 days from the Date Issued, and is subject to being updated after that time. I have read both pages and agree to the terms and conditions outlined in this contract and its attachments. The amount noted on this contract is an estimated cost; however PSE's Schedule 85 line extension tariff requires customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is complete. If the actual cost of the job is more than 10% above or below the estimated cost, an additional billing or refund will result to account for the difference. Packet Pg. 23 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA Vruin► SOUND ENERGY REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET SOUND ENERGY, INC. EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way or Puget Sound Energy, Inc. (PSE) easement. Any trenching performed by the customer, or their contractor, under a PSE permit or easement must comply with these requirements. N .L O Q 1. All trench construction must be performed by a Washington State licensed and bonded contractor. r 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated L representative, and receive on-site approval by that representative, and local jurisdiction. 3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through v Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to }' trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility U facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements. 5. PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the T date and time for right-of-way trenching and facility placement. The One-Call Locate number is 1-800-424-5555. W State law requires locating service notification. .5 6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris E shall be removed off-site each day, in accordance with local regulatory requirements. All erosion control E requirements in accordance with local regulatory requirements are the responsibility of the customer. i) 7. Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select W backfill material in accordance with local regulatory requirements. a- 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction p testing, the cost of said testing is the responsibility of the customer. w 9. All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications 1 and satisfaction. M ti 10. In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the m company for costs should PSE perform the trenching. X W w Customer Initials: a U 11. The customer agrees to indemnify, defend and hold harmless PSE from all liability(including reasonable 0 x attorneys'fees) arising out of, or in connection with, the above mentioned trenching activities. Y U Customer Initials: U. r c m E I AGREE TO ADHERE TO THE ABOVE CONDITIONS r a Service Address: 12607 SE 248th ST Kent 98030 Work Order Number: 105104565 Signature: Name: Drew Holcomb Title: Packet Pg. 24 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA PUCIL:l ' SOUND ENERGY PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be .i the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. 0 r a EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. If you need additional information, please call the PSE contact o person listed below. c) N N 1. Developer is responsible for acquiring utility locates by calling One-Call, 1-800-424-5555 at least 48 hours (two full }' working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative 13 Code and Safety Standards. Ui 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. a� 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximun w trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility R coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical .L facilities and other utilities within a joint trench. E 4. All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding and o shading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages v caused by improper backfill or compaction. w a 5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and L) any foundation on Developer's property. _ w 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid Y level bottom with a 6 inch deep layer of crushed rock bedding. ti 0 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall identify and provide final grade, property lines, and utility easements prior to installation of PSE's electrical facilities. m 8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside = the area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damages X resulting from dig-ins due to changes or variations in grade that are made after the installation of PSE's facilities. w rn a FINAL GRADE CERTIFICATION U By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full = responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold Y harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all c� claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavateILL within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties. m E r a Service Address: 12607 SE 248th ST Kent 98030 Work Order Number: 105104565 Signature: Name: Drew Holcomb Title: Date: 2806 08/15 1 Packet Pg. 25 8.C.a CIRCUIT FEET REMOVED: 180' POWER GENERAL NOTES - COMMERCIAL PROJECT CIRCUIT FEET ADDED: 2,810' 1. All materials to be installed in accordance with Puget Sound Energy's (PSE) standards. PRI 12KV 750 UG = 210' Any deviation from this work sketch must be AUTHORIZED by PSE's Project Manager and PRI 30 12KV 1/0 UG = 2,600' NOTED on the Foremans' Copy. I I I Sq. Footage: 75,000 SQ. FT. l 2. All switching arrangements and/or outage arrangements are to be made with the Project OLD U EXISTING SITE SPECIFIC NOTES Manager at least three 3 workingdays in advance. Panel Size: 2,500 AMPS `" AT SW1 EXISTING 313875-166741 g ( ) y 24902 i f PROPERTY N� (EXISTING): N'aHeat Type: ELECTRIC DR V W Y O Y Est. Demand: 1,294 KW 60' 1 ml - LINE W -EXISTING VAULTAND SWITCH TO REMAIN 3. Contact the Utilities Underground Location Center(1-800-424-5555) at least 48 hours LRC: 316A ROWi -TRANSFER EXISTING CABLE TAGS AOACD716, BOACD717& COACD718 TO SW2 CIRCUIT LOADING TABLE prior to commencing work to get the underground facilities located. % V. Drop: 3.7% @ V01 �- - -INSTALL (3) 15KV 750KCMIL AL CS LUG TERM 6041.3000 (TER750C) % Flicker: 1.0% @ V01 24908 - 314101-166774 -INSTALL NEW CABLE TAGS PER ONE-DRAWING & SWITCH CONNECTION DIAGRAM CIRCUIT: LMD-15 4. STAKING: The customer will provide all staking (transformer, handhole, trench, grade, Vol 1500 kVA 277/480V(ABC) _ AS OF 11/6/23 A PHASE B PHASE C PHASE lot, pole, sidewalk, etc.). See sketch and details for locations. Equipment locations must 0 1" 2" BP5 1 o - AT PV1 (EXISTING): 313873-166836 be approved by the Project Manager. 24914 -EXISTING PULL VAULT TO REMAIN EXIST. PEAK LOAD 351 312 385 - t -INSTALL (3) 1/0 CABLE SPLICES 6041.2000 (SPL10J) 5. SITE PREPARATION: The work area will be at or near finished grade, clear of trench 0 50' 100, 0 EST. NEW LOAD 71 71 71 spoils or construction materials which would restrict construction and/or equipment access, LMD M01 _ AT IP1: INTERCEPT POINT TOTAL 422 383 456 before work can begin. 2 I 15 1 607',: -INTERCEPT& BREAK EXISTING 4" CONDUIT D I c� M x 6. Roads shall be paved or have a compacted, crushed rock base in place. m PROPOSED o AT SW2 (NEW): 313878-166765 m I PROPERTY J -INSTALL 1 12KV PMH11 SWITCH W/VAULT 6056.1000 PMH1115 ( ) ( ) 7. CLEARANCES: Transformers require a minimum of 6 feet from fire fighting equipment, LINE w 3 -INSTALL (1) 5106 W/3' SQ AND 54" X 60" HH (MID: 7906902) 10 feet from combustible walls, overhangs, doors, and windows, and a minimum of 5 feet from -INSTALL (3) 150E FUSES (MID: 32852) the back of curb (or guard posts will be required per PSE standards). All conduits and vaults -INSTALL (3) 15KV 1/0 SOL JACK CS PIN TERM 6041.3000 (TER10JC) are to be at least 5 feet away from water, storm and sewer lines when paralleling them in the BREAKLINE ± 375' N -INSTALL (6) 15KV 750KCMIL AL CS LUG TERM 6041.3000 (TER750C) right of way, and at least 1 foot when crossing them. -INSTALL CABLE TAGS AOACD716, BOACD717& COACD718 FROM SW1 N 35' I / -INSTALL SWITCH #U92141 8. All work is to be done in accordance with local municipal and county permit requirements o EOP -INSTALL GRID# as applicable. 25026 I FAULT CURRENT TABLE r- LMD I AT PV2 (NEVV): 313962-166761 30 PM TRANSFORMERS (480Y/277V) 9. Customer/Developer is responsible to provide, install and maintain all secondary service m I 15 LMSD -INSTALL 712 PULL VAULT W/3'SQ DOORS 6051.2010 (SVT712SPHH) cables, conduits and crossings from the individual unit's meter base to the designated m ' I -INSTALL (3) 1/0 CABLE SPLICES 6041.2000(SPL10J) 277V WINDINGS 480V WINDINGS connection point. 20 < EOP I -INSTALL GRID NUMBER LOCATION SIZE R/X MIN. FAULT MIN. FAULT -INSTALL CABLE TAGS %Z CURRENT %Z CURRENT 10. Inclement weather conditions may cause delays in construction times and dates. Vol1500kVA 0.1 - - 5.30 34,000 BP4 c- J01 314047-166763- AT J01 (NEW): 314047-166763 11. EXCAVATION: The customer is to provide all trenching, backfill, vault excavations, compaction SE 251 ST ST (PVT) I �� -INSTALL (1) 30 575 12kV 4-POS J-BOX 6055.1030 (JBOX15L) and restoration per this sketch and per PSE standards. A minimum protective cover of 36" -INSTALL (1)4'-8"X TX 5' HH W/2-3' SQ DOORS (MID: 7663200) is required over PSE's primary voltage equipment and 24" is required of PSE's secondary voltage N -INSTALL (3) J-BOX 200A 15KV 4 BUSHINGS W/HDWR (MID: 7625900) equipment. The customer will provide any and all shoring or they will side slope the trench to 1:1. 12418 o - J02 I -INSTALL (9) 12KV L/B ELBOW KITS 6041.1000 (ELB1OJ) r 314042-166752_ _ _ _ -INSTALL (3) 12KV DUST CAPS (MID: 7804000) Q -INSTALL CABLE TAGS PER ONE-DRAWING I -INSTALL GRID NUMBER TRANSFORMER INSTALLATION (PM) U BREAKLINE ± 550' N AT J02 (EXISTING): 314042-166752 Installed at site: V� o I I -EXISTING VAULT &30 JBOX TO REMAIN Grid Number: 314101-166774 v -INSTALL (3) 12kV L/B ELBOW KITS 6041.1000 (ELB1OJ) kVA Rating: 1500kVA 277/480v EROSION & SEDIMENT CONTROL REQUIREMENTS INSTALL CABLE TAGS PER ONE-DRAWING Material ID#: 6259400 - SE 253RD ST (PVT) I EROSION & SEDIMENT CONTROL SHALL BE PER PSE STANDARD PRACTICE AT V01 (NEM:314101-166774 Foreman to redline the following information 0150.3200 TECHNIQUES FOR TEMPORARY EROSION & SEDIMENT CONTROL U_ c Company &ANY ADDITIONAL LOCAL JURISDICTION REQUIREMENTS. •L -INSTALL (1) 30 776 DP VAULT W/GROUNDS 6045.5000 (PM3P12D) (LOCAL JURISDICTIONS MAY HAVE ADDITIONAL REQUIREMENTS INCLUDING U -INSTALL (1) 7'X 7'X 6'_2"HH W/60"X 24"ACCESS (MID: 7918000) Primary phase connected to: NOTES DETAILING WHERE EROSION OR SEDIMENT CONTROL STRUCTURES W ge 313968 166749 I -INSTALL (1) GALVANIZED CABLE SUPPORT LADDER (MID: 9997916) Tested SecondaryVolta / ARE TO BE INSTALLED, CROSS SECTION DETAILS OF THE TYPICAL EROSION LU \ LINK (40T) -INSTALL (1) 1500kVA 2771480V PADMOUNT TRF(MID: 6259400) STRUCTURES, & SPECIAL REQUIREMENTS FOR WORK IN SENSITIVE AREAS.) w SK00494 I -INSTALL (3) 12kV ELBOW KITS 6041.1000 (ELB10J) -INSTALL (12) 4-RUN 501-750 KCMIL SECONDARY CONNECTOR BARS (MID: 7651003) -INSTALL (32) MOUNTING BOLT KITS (MID: 7651008) 0 r I -INSTALL CABLE TAGS ACCORDING TO ONE-LINE DIAGRAM 25310 60' W m I ROW -INSTALL GRID NUMBER a -CONNECT 10-RUNS OF CUSTOMER OWNED, INSTALLED, &MAINTAINED 600KCML SVC V O � I AT I NEW METER BASE w = -PSE METER DEPARTMENT TO INSTALL 2500A CT METER 1 < i ti m 0 C I SPAN SPECIFIC NOTES FOREMAN CHECK BOX WHEN COMPLETED F_ m ( ) Vicinity Map FROM SW1-PV1 ❑ PSE Equipment LOCKED/SECURED&Work Area left in CLEAN/SAFE Condition. 47.3786506,-122.1762274 ~ 25316 ❑ Grid,Cable,and Switch numbers INSTALLED&VERIFIED. _ a -RE-DIRECT EXISTING 30 FEEDER TO NEW VAULT @ SW2 &TRIM EXCESS ❑ Field Changes RED-LINED on As-built. N X 7 i PV2 313962-166761 ❑ Material VERIFIED and CHANGES noted on Paperwork. ' W N ❑ Total PRIMARY Cable noted on As-built. LLI �p ❑ Company ID#'s RECORDED in correct location on As-built. to N 25261 I -SEE SITE PLAN, ONE LINE DRAWING AND TABLES FOR ADDITIONAL REMOVALS & INSTALLS ❑ Indicate correct FUSE SIZE on As-built&VERIFY proper PHASE. a ❑ Deviations noted on the As-built and their reason. U O A ❑ I certify that the work performed meets PSE's standards and procedures I W = BREAKLINE ± 670' N and that all quality requirements are met. rl JOB B SITE 0 Y � E Q (/ -• Foreman's Signature LL LLI IV cE253E: DningK Cdrand palRepairs.FOOr O 25400Clea v -I Print Name DatesEZs'"" z I I w (Tn W 1.0105E256th st la SE256th SL Ei e Y I BP3 L0 < L L_ I LMD eo PROJECT PHA Kent a � � 25524 12613 mSE NOTIF# ORDER# � rt, 15 t+Ll 12619 m I I PWR Superior 514130800 105104565 - SE xssmS� Lake Mendia.,Q m �+ sE25eeiy r Estates Mobile 00 o Z UG Misc Exp 594160080 _ E„ se xamnni : Lakewndi _ Perm. Service 515173028 104363242 ,. Montesson BP2 Q Meter Set 515173061 3002712043Lu NW Star Seatt�e Dieam Qec - m 5otogfaPhY QLife moon lash b uty 00 - _ I 50' 75' ROW d,sHa Pdee EOP ROW �I I BP1 I 1P1 SE 256TH ST Owner/Developer Contact Info I � - - - - - ' '��� �'+� - - - - - - City of Kent,Will Moore � - - - 1 S 400 West Gowe St. 313878-166765 - Kent,WA 98032 _ $W2 L- - - - - Project Manager Contact Information: Q SW i - U92141/ + - - - - - ATTN:Will Moore 206 445-3761 office a S/ - X - �:Ej>313873-166836- CUSTOMER OWNED AND INSTALLED SECONDARY WIRE TABLE Manager: JONATHAN PETERS 313875-166741 I / LMD - - - - -( Cell Phone: 206-573-0763 For contacts below dial 1-888-CALL PSE(225-5773) U2586 I 15 BLDG. OERS SOURCE #OF RUNS WIRE SIZE REMARKS MET E-Mail: JONATHAN.PETERS@PSE.COM CALL 811 TWO BUSINESS DAYS BEFORE YOU DI III -_ 25601 Developer (Yes) Yes PSE a 313874-166741 12607 1 Vol1 0 600KCM CU - THIS SKETCH NOT TO BE RELIED UPON FOR EXACT LOCATION OF EXISTING FACILITIE 0 313874-166742 "Locates Required" No No 0 J "Outages Required" Yes No REAL ESTATE/EASEMENT PERMIT 25605 313873-166835 ALL CUSTOMER-OWNED WIRE MUST BE INSTALLED ACCORDING TO THIS TABLE 0 I " V 313872-166836 Flagging Required" Yes No RW-133797 KENT 0 37.5 kVA 120/240V(C) SITE PLAN 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE Vault & Equipment Table 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 / SCALE: 1 50' 2 " = 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 r7 REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A Type&Size Primary Bushings Transformer r7 Work Grid Vault Size ASBUILT INFORMATION COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 0 Number &Cover Equipment ID Numbers Foreman-Complete Location In Vault LBT DC (Company ID) P KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 1/4 SEC OP MAP PLAT MAP APPROVED BY �a�ia�c 0612512024 j SW2 313878-166765 PMH1115 20OA: 1 Pos. - SE 21-22N-05E N/A N/A FOREMAN#1 U ABANDONED / REMOVE / REPLACED CABLE SCHEDULE (4.67 x4.67'x7.5') 60OA: 3POS. U-MAP NO(POWER) OH CKT MAP UG CKT MAP CIRCUIT NO FOREMAN#2 Pull-1/0-SVSB20 2205EO83/84 2205EO84 2205EO83/84 LMD-15 MAPPING LOCATIONS r CABLE SAP CABLE EXISTING CABLE EXISTING CABLE CABLE PV2 313962-166761 (4.67'x4.67'x4') SPL10J - - JOINT FACILITIES ARRANGEMENTS L� NO. EQUIP FROM TO (LF) EST MFG. NAME MFG. DATE REPLACED? UTILITIES N/A N/A N/A N/A I J01 314047-166763 JBOX15L (5'x7'x5') 12kV 4-POS JBOX 6 3 CONTACT N/A N/A N/A N/A ACD716 11282664 HONE# N/A N/A N/A N/A ACD717 11282667 SW1 PV1 180' P cv PAD-3P-12-277/480 Vol 314101-166774 PM3P15L (7'x7'x4') 1 1 INCIDENT MAA o ACD718 11282668 1500 kVA PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A SOUND Gas Order Elect Order SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS N 1/4 Packet Pg. 26 8.C.a NOTE: PRIMARY CONDUIT IS PSE PROVIDED & CUSTOMER INSTALLED PRIMARY CABLE IS PSE PROVIDED & INSTALLED. 1-4"SCH 80 314101-1(6B7)O Primary Cable & Conduit Table (Foreman to Complete) VO1 CONDUIT ``2-36 �50) 1500 kVA 277/480V ABC � � L - - do— —I- - - -a ODF DF BP5 VO1 314101-166774 1-RUN 30 1/0 AL JKT � 1-RUN 30 1/0 AL 1500 kVA 277/480V(ABC) UG PRI CABLE I�JKT UG PRI CABLE LOCATION CONDUIT PRIMARY CABLE QTY OF AS BUILT INFORMATION AO-EJM212 AO-EJM215 LUBE (gal.) 1-4" HDPE ��3-19B BO-EJM213 I BO-EJM216 Cable Size CONDUIT CQJ-EJM214 CO-EJM217 2-55(160) Design Actual TYPE BENDS PULL PULL CABLE NUMBERS MANUFACTURING INFORMATION P4 � — — � J01 314047-166763 r JO1 314047-166763 g I Design Actual 1 From To Size Qty Length Length (bs) Rev Length Length In ft ft (Ibs) ft ft As Actual Amount Installed Compartment-2 Compartment-3 1-4" HDPE ( ) O O DB120 HDPE SCH 80 90° 45° 22° 11° O O A B C Manufacturer Compound Year Design 14' HDPE A 1 I Built (Conduit&Cable) AO-ACD710 1 1 AO-ACD741 CONDUIT BO-ACD711 2 I 2 BO-ACD742 CONDUIT 1-4"HDPE L-VV VV 2-36(10� CONDUIT 1-RUN 30 1/0 AL JKT I = �UG PRI CABLE IP1 SW2 6" 1 10, X 0 0 0 0 CONDUIT ONLY CO-ACD712 3 3 CO-ACD743 I 2-59 J02 I J02 AO-EJM209 I I 3-20 BO-EJM210 SW2 IP1 6" 1 10, X 0 0 0 0 CONDUIT ONLY � 314042-166752 I I I 2-57(3) 314042-166752 I CO-EJM211 1-6" HDPE I I SW1 SW2 CABLE ONLY 223 225 PRI 12KV 750 UG 210' EJM206 EJM207 EJM208 1 CO-EJM206 3 3 CO-ACD747 SPARE BO-EJM207 2 I 2 BO-ACD748 2-35 (85U) 9 313962-166761 PV2 313962-166761 SW2 BP1 4" 1 5' X 0 0 0 0 CONDUIT ONLY AO-EJM208 1 I 1 AO-ACD749 I14" HDPE I 4" 1 60' X 0 0 0 0 CONDUIT ONLY Comportment-1 Compartment-4 CONDUIT I BP1 BP2 r 2-36 (740) PMH-9 CONNECTION DIAGRAM 1-6" HDPE 6" 1 60' X 0 0 0 0 CONDUIT ONLY (SPARE) SPARE PMH PADMOUNT SWITCH @ SW1 2-35(740) I I 1-RUN 30 1/0 AL JKT 4" 1 60' X 0 1 0 0 CONDUIT ONLY NOT TO SCALE 6056.1000-4 UG PRI CABLE BP2 BP3 I �AO-EJM209 F 1 60' X 0 1 0 0 CONDUIT ONLY (SPARE) BP3 14"SCH 80 l BO-EJM210 CONDUIT ` 2 55 89011 ( ) 4" 1 740' X 0 0 0 0 CONDUIT ONLY Compartment-2 Compartment-3 1-6"SCH 80 ` BP3 PV2 AO-XXXXXX 1 1 AO-EJM209 SPARE 6" 1 740' X 0 0 0 0 CONDUIT ONLY (SPARE) BO-XXXXXX 2 I z BO EJM210 2-35 (60) BP2 1-RUN 750MCM I RE-DIRECT EXISTING 30 FEEDER CABLE 30 FEEDER&RE-USE CO-xxxxxx 3 I 3 CO-EJM211 1-4"HDPE CABLE TAGS SW2 PV2 CABLE ONLY 1229 1550 PRI 12KV 1/0 UG 890' EJM209 EJM210 EJM211 6 CONDUIT Af1J-EJM206 1-6"HDPE '60) BO-EJM207 I AO-ACD716 SPARE 2-58 CO-EJM208 I BO-ACD717 4" 1 850' X 0 0 0 0 483.1 544.1 PRI 12KV 1/0 UG 870' EJM209 EJM210 EJM211 6 2 56 (, I u/ I IP1 CO-ACD718 PV2 J01 CO-EJM208 1 3 3 CO-ACD718 N EXIST 6" CONDUIT I — j 6" 1 850' X 0 0 0 0 CONDUIT ONLY (SPARE) BO EJM207 2 I I 2 BO-ACD717 0 2-6"SCH 80 t_ AO-EJM206 1 I I 1 AO-ACD716 r BP1 $ CONDUIT S Q S BP4 J02 4 1 35' X 0 0 0 0 CONDUIT ONLY Compartment-1 Compartment-4 2-58 (3)— 1-4"SCH 80 2-60A SW 313878-166765 2-59 $W U SW1 CONDUIT 2-59(3) ©U92141 PV1 2-58(3) SW1 313878-166765 PV1 J01 J02 CABLE ONLY 305.2 329.8 PRI 12KV 1/0 UG 160' EJM212 EJM213 EJM214 1 PMH-11 CONNECTION DIAGRAM 313875-166741 2-36 (5) 2_44 J 313873-166836 313875-166741 U92141 313873-166836 2-57(3) J01 BP5 4" 1 560' X 0 0 0 0 CONDUIT ONLY PMH PADMOUNT SWITCH @SW2 y 2-58(6) NOT TO SCALE 6056.1000-6 2 NEW CONDUIT DIAGRAM NEW CABLE DIAGRAM BP5 V01 4" 1 100, X 0 1 0 0 CONDUIT ONLY SCALE: NONE SCALE: NONE ti J01 Vol CABLE ONLY 187.2 232.5 PRI 12KV 1/0 UG 680' EJM215 EJM216 EJM217 4 L u TOTALS: w 6" SCH 80 = 80' PRI 12KV 750 UG = 210' Ta 6" HDPE = 1,650' PRI 30 12KV 1/0 UG = 2,600' 2- 4" SCH 80 = 165' d E CUSTOMER DEVELOPMENT NOTES: 4" HDPE = 2,350' o U W A PRE CONSTRUCTION MEETING IS REQUIRED WITH YOUR PROJECT MANAGER PRIOR TO co a STARTING ANY SITE WORK. v CUSTOMER IS RESPONSIBLE FOR ALL TRENCHING, SELECT BACKFILL, COMPACTION & Service 0 x RESTORATION PER PUGET SOUND ENERGY STANDARDS & LOCAL MUNICIPALITY. Conduit Y Height adjustable bolts Three 3'sq std plate doors,or to M01 Three 3'sq Anti-Skid doors.** I M DEVELOPER NEEDS TO FOLLOW ALL TRENCH DETAILS ON SELECT BACKFILL** 5, o \ 16'-0" oO OoC �O o0 Oo0 �oO OoO oO ti ,9 o 6,600 Ibs �o o 0 11'-2° 8„ �oB�Uc° 0 8'-0" 10'-01, 8„ 11' 7T CROSSING/BORING. O 0) -OPEN TRENCH OR BORING FOR CROSSINGS ARE ALLOWED PER LOCAL MUNICIPALITY o o d� Primary 3: PERMIT REQUIREMENTS. 3'-6"x9'-6° 0 0 0 0 0 0 0 0 Conduit -O Min Clear Opening X -CROSSINGS IN RIGHT OF WAY MUST BE SCHEDULED WITH PROJECT MANAGER PRIOR TO 10'-0" A" �o o to J01 w N " o o j W CONSTRUCTION. 8,43o Ibs 9R00 0- cA N -PROJECT MANAGER OR DESIGNATED REPRESENTATIVE MUST BE ON SITE DURING 18b duo a CONSTRUCTION WORK IN RIGHT OF WAY. ® 80 11 6.2 11' -EXCAVATION CONTRACTOR MUST BE LICENSED AND BONDED TO PERFORM WORK IN �p _ 77 J �G J z RIGHT OF WAY. TOP VIEW o000 00 0o i � w i 7'-6„s-2 �8g ���� n ! Q 11,000 Ibs 2„ 000� Oo00 c 5_6 Y (}1 U < CUSTOMER IS RESPONSIBLE FOR THE FOLLOWING: ILL w O°o ORpo on on ono on 0 po o°o�o TOP VIEW 2" � � z VAULTS &WORK PITS. °°°°°° °°°°°° 1� (rd No Secondary P� � °' \ o� o 0 0 0 Qo� Y -REQUIRED TO PROVIDE 4'X 4'WORK PIT AT SW1 &J02 g�_g�� � �/ ��� d� � I -REQUIRED TO PROVIDE 5'X 10'WORK PIT AT IP1 11 -4 I 6" - 0 11''10" Max \ Crushed 7'-0" 7'-0" %/ r 60 -REQUIRED TO PROVIDE 4'X 6' BORE/RECEIVING PITS AT BP1-BP5 5'-10"Min Rock o -REQUIRED TO PROVIDE 10'X 16'WORK PIT& 6" BEDDING OF 5/8" CRUSHED ROCK AT SW2 & PV2 �,6'-4"Max 6" ® 000 6'-6" y „ -REQUIRED TO PROVIDE 1 V X 9'WORK PIT & 6" BEDDING OF 5/8" CRUSHED ROCK AT J02 SIDE VIEW PLAN VIEW Crushe d m 131311 o00 -REQUIRED TO PROVIDE 1 V X 11'WORK PIT& 6" BEDDING OF 5/8" CRUSHED ROCK AT V01 Excavation-50-1/2 cubic yards CONDUIT PLACEMENT @ Vol Rock 0 TRENCHING & CONDUIT. VAULT & EXCAVATION DETAIL @PV2 Not to scale SIDE VIEW rn -REQUIRED TO PROVIDE± 10'TRENCH FROM SW2 TO IP1 Not to scale 6051.2000 Excavation -27 cubic yards �I -REQUIRED TO PROVIDE±5'TRENCH FROM SW2 TO BP1 -REQUIRED TO PROVIDE±60'TRENCH FROM BP2 TO BP3 VAULT & EXCAVATION DETAIL @ V01 -REQUIRED TO PROVIDE± 100'TRENCH FROM BP5 TO V01 11' a_ Not to scale 6045.5000 U j JOB SITE READINESS. 1, 0 -JOB SITE NEEDS TO BE 100% READY FOR INSPECTION 5 BUSINESS DAYS PRIOR TO 2,490 Ibs o 0 CONSTRUCTION DATE. 16'-0" o % -ALL WORK IN RIGHT OF WAY MUST BE COORDINATED WITH PROJECT MANAGER AND 6_2„ ° LOCAL MUNICIPALITY. ;4 g. ° -ALL TRENCH, AND LOCAL ELECTRICAL MUNICIPALITIES AKA"L&I, CITY", INSPECTIONS 60" n 1R'a1 j -- j REAL ESTATE/EASEMENT PERMIT MUST BE COMPLETED 5 BUSINESS DAYS PRIOR TO SCHEDULED CONSTRUCTION DATE. $„ 10'-0" o o RW-133797 KENT ° -REQUIRED TO OPERATE AND PROVIDE EQUIPMENT TO PUMP OUT WATER FOR WORK Q �54" 4,750 Ibs 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE ,z PITS, VAULTS &TRENCH AT ALL TIMES. -REQUIRED TO HAVE EXCAVATION EQUIPMENT AND BE ON SITE THE DAY OF CONSTRUCTION TO ® 4, 0„ 2 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 r7 COMPLETE BACKFILLING. ® 8-2 VFW TOP VIEW 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 1`0 -IF A SECOND INSPECTION IS REQUIRED, ADDITIONAL FEES WILL BE APPLIED. ® T-6" 1 REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A -PLEASE REVIEW THE CITY OR KING COUNTY TRENCHING REQUIREMENTS UNDER THE PERMIT. 2"� SIDE-PLEASE r - COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 -IF A PRE-CON IS REQUIRED BY THE CITY, COUNTY OR W.S. DOT A PSE PROJECT MANAGER WILL ® VIEW ❑❑❑ ❑❑❑ 6„� KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 SET-UP AND SCHEDULE A MEETING WITH THE MUNICIPALITY BEFORE ANY EXCAVATION OR 6„ ❑❑❑ ❑❑❑ 5'-4" 1/4 SEC OP MAP PLAT MAP APPROVED BY �,la�y 06/25/202� _ 7 0 � Crushed INSTALLATION BEGINS . Crushed 8'6" 4,-8„ ❑❑❑❑p ❑❑❑❑❑❑ Rock SE 21-22N-05E N/A N/A FOREMAN#1 / 11'-4"Min U 1TOve Max \\�� 5'-10"Mi Rock - -� U-MAP NO(POWER) OH CKT MAP �UG_EKTMAP CIRCUIT NO FOREMAN#2 E �� 6'-4"Max ~-/.�/ 2205EO83/84 2205EO84 2205EO83/84 LMD-15 MAPPING �� overall SIDE VIEW ° Excavation - 50 1/3 cubic yards JOINT FACILITIES ARRANGEMENTS UTILITIES N/A N/A N/A N/A DEDICATED FACILITIES Excavation - 19-1/2 cubic yards CONTACT N/A N/A N/A N/A I VAULT DETAIL @ SW2 PHONE# N/A N/A N/A N/A N SPAN ADDITIONAL REMARKS LABOR UNITS NOT TO SCALE VAULT & EXCAVATION DETAIL @ PV1 & J02 INCIDENT MAOP FROM To FOOTAGE PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A Not to scale 6055.1030 SOUND Gas Order Elect Order DF Vol 60' DED. CONDUIT&WIRE 2-55 &2-36 (O&M ONLY) SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 C: TOTAL FT= 60' ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS rFacket Pg. 27 8.C.a ACCESS DOORS 24"MIN CURB OR EDGE OF PAVEMENT Will maintain 36" Min. depth while directional drilling —ACCESS DOORS Final Grade 5, M5, TOP AX A X —4'MIN PADMIOUN 10'MIN M A 5 MIN SWITCH7 PINTED I I I � III—III—III—III—III—III 36 Min 5' 3' MIN 5' YELLOW — — — —III— / ACCESS DOORS MAX MAX LENGTH 5 Depth — — — — — —� 24"MIN 3' MIN 1.5' MIN 5' MIN — — — —III— ACCESS DOORS I f18„ 18„ MIN —1 I —1 — — — —� MIN MIN 6-� _ 3' 111-111-111—I —I —I TYPICAL MIN ACCESS I—III—III—III—I 1-1 1—� 1 — 5' PAD& 5' DOOR PM SWITCH CLEAR WORKING SPACE MAX XFMR MAX 10' MIN 11=1I1=1I O I1=1I1=1 FRONT „ 3' TYP. PAD / III—III— I—III—I Not to scale ROTATED 90 6775.0035.03 2 6 MIN &TRANS- 10' MIN =1 —III —III—III=1 CONCRETE FORMER \ GUARD TYPICAL BORE COVER MAX 3 MAX C — �� ACCESS POSTS MIN COOLING J DOOR FINS 3' MIN 5 5 s^ s° 1.5' MIN CONCRETE PAD ii MAX MAX MAN -- MAN CALL(800)424-5555 UTILITY NOTIFICATION CENTER A MINIMUM OF 2 BUSINESS DAYS BEFORE BEGINNING ANY EXCAVATION TO PREVENT GUARD POST LOCATIONS GUARD POST INSTALLATION ROAD OR DAMAGE TO UNDERGROUND FACILITIES &AVOID BODILY INJURY. Excavated Dirt Pile \ REQUIRED 5' MIN PARKING AREA /A\/�\ WORK SPACE PSE/POTELCO REPRESENTIVE MUST BE ONSITE FOR DURATION OF/ BORE AA/AA/AA/A ROADSIDE ;�/ / / / The following styles of guard posts are approved for Puget Sound Energy transformers: 18 Min 24 Min j\j\j\j\j\ AREA Final Grade To Excavated Dirt Pil POTHOLING IS REQUIRED PRIOR TO BORE.ALL OTHER UTILITIES SHALL 6 ft x 4 in. diameter Schedule 40 or better galvanized steel pipe filled with concrete. CURB OR EDGE OF PAVEMENT HAVE THEIR ALIGNMENTS AND PROFILES MAPPED. BORING The concrete shall have a minimum compressive strength of 3000 psi after 28 days. The exposed portion of the post shall be painted traffic yellow. CONTRACTOR SHALL PREPARE A PROPOSED BORING ALIGNMENT AND MINIMUM CLEARANCES FOR PM TRF & VAULT PROFILE ON SITE AND PROVIDE IT TO THE PSE/POTELCO - 6 ft x 9 in. diameter precast steel-reinforced concrete post. Not to scale REPRESENTATIVE FOR APPROVAL BEFORE COMMENCING ANY WORK 48 36" Available from Utility Vault Company, Auburn, WA; or Hanson Inc., Tacoma, WA. Backfill for Schedule 40 Conduit BORING CONTRACTOR SHALL USE CONDUIT AND MATERIALS The exposed portion of the post shall be painted traffic yellow. Max Min 12" Min (NO Rocks over 10" Diameter PROVIDED OR APPROVED BY PSE/POTELCO WHEN OPERATING IN N Cover or foreign objects) PUBLIC RIGHT OF WAY Separation GUARD POST INSTALLATION @ V01 Not to scale 0700.1600-03 NEW CONDUIT SHALL BE INSTALLED PER PSE STANDARDS AND ADHERE Q TO ALL JURISCITION REQUIREMENTS.NEW CONDUIT SHALL BE — — r INSTALLED AT 36"MINIMUM COVERAGE. LOCAL JURISIDICTIONS MAY U 00 OO if HAVE DIFFERENT REQUIREMENTS FOR MINIMUM COVERAGE IN PUBLIC RIGHT OF WAY. o U N Spare Schedule 80 Conduit NEW CONDUIT SHALL MAINTAIN MINIMUM 1-FOOT VERTICAL Phone &TV Primary Power Cable CLEARANCE BETWEEN OUTER SURFACES OF EXISTING UTILITIES AND in Customer Provided STRUCTRES. IT SHALL ALSO MAINTAIN A MINIMUM 5-FOOT Schedule 80 Conduit HORIZONTAL SEPARATION OF WATER MAIN, STORM DRAIN AND 5-FOOT U OF SEWER STRUCTURE. LOCAL JURSIDICTION MAY REQUIRE A JOINT TRENCH DETAIL ROAD SIDE (PREFERRED) DIFFERENT MINIMUM SEPARATION. W Primary-Schedule 80 (NTS) Ta 2 L 3'MIN E 0 UJI 3'MIN 3'MIN co TOP VIEW VAULT LID a I I v O x w Y ti 0 1 0'-0" �, Proposed 4" to J01 = m -P 6 MIN77F] Proposed 6" w N EXISTING `� Proposed Existing 4" Spare to J01 w (0 / UG PRIMARY 4"to V01 N N jC5Ln LU � FIELD SIDE(PREFERRED) FT 1—1-1 w i TOP VIEW VAULT LID @ J02 E PROPOSED Not to scale 6775.0035.02 (y� r of INTERCEPT � Q p POINTS UG PRIMARY 00 Proposed 4" 4'-0" — Proposed 4" to J01 / TLO Propo{oed0 p4" � to PV2 Existing 4" Proposed 6��00 INTERCEPT PIT DETAIL Existing 6" spare to sw2 —I SCALE: NONE �i Proposed 4" to SW2 J-BOX B-FLY DETAIL (J01) J-BOX B-FLY DETAIL (J02) Q 6' SCALE: NONE SCALE: NONE a � PULL VAULT B-FLY DETAIL (PV2) O SCALE: NONE 0 10' U Q Z REAL ESTATE/EASEMENT PERMIT 3, RW-133797 KENT 10' J 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE 0 Q 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 / 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 Z REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A LO n p COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 � FLOW DIRECTION 811 J KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 APPROVED m 1/4 SEC OP MAP PLAT MAP APPROVED BY SE N/A N/A FOREMAN 06 TRANSFORMS W 25202 AREA LAY 8" BOTTOM SKIRT ON TOP OF NATIVE SOIL, J U m U-MAP NO(POWER) OH CKT MAP �LIGCKTIMAP rCIRCUIT NO FOREMAN#2 E SECURE WITH PEA GRAVEL BAGS (MID 9995692). F- 2205EO83/84 2205EO84 2205EO83/84D-15 MAPPING JOINT FACILITIES ARRANGEMENTS TECHNIQUES FOR EROSION AND SEDIMENT CONTROL 10� — UTILITIES N/A N/A N/A N/A SILT FENCE DETAIL 0 CONTACT N/A N/A N/A N/A U PHONE# N/A N/A N/A N/A oNot to Scale 0150.3200 PUGET INCN/AENT MNOP N TRANSFORMER CLEARANCES FROM COMBUSTIBLE SURFACES SOUND KENT EAST HILL OPERATIONS CENTER SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC Gas Order Elect OrderN/A 105104565 ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS N Packet Pg. 28 8.C.a 314100-166752 314100-166752 A 26kVA 120124M A 26kVA 120124M 314100-166770 N N 1500 kVA 277/480V(ABC) Fvi r r �O 314101-166774 ID V01 1500 kVA 277/480V(ABC) m m �AO-EJM215 r BO-EJM216 CO-EJM217 J 314087-16675 J 314087-16675 41 LMD M01 DI Q5,) . . . . . . . . . . . . . . . . . .0 BREAKLINE ± 520' N BREAKLINE ± 520' N m ® ® mI AO-EJM212 BREAKLINE ± 375' N BO-EJM213 I CO EJM214 ❑C- 314047-166763 � LMD 15 314042-166752 � 314042-166752 � _ JO1 314047-166763 BREAKLINE ± 520' N BREAKLINE ± 520 N �AO-EJM209 — BO-EJM210 - — 314042-166752— — — — CO-EJM211 AO-EGP605 AO-EGP605 BREAKLINE ± 550' N ❑� 313962-166761 I w w SE 253RD ST (PVT) U) J J G a 0- -2 t -2 _ r m Co _ _ I 313968-166749 313964-166741 313964-166741 \ UNK (40T) 37.5kVA 120/240V 37.5kVA 120/240V N SK00494 v \/ BREAKLINE ± 500' N BREAKLINE ± 500' N B038301 J AO38309 BO38301 AO38309 r � (n I I :i �� m u •L w w w w p w w O w CD w I W Lu (.0 Q �AO-EJM209 +1 = 2 2 w = AOACD744 BO-EJM210 z ti D AOACD744 J N BOACD745 CO-EJM211 Y m I E BOACD745 Y T COACD746 Q Cn I O COACD746 Q w m U 11 W w m w Fm co nrnnrm�st nrnnrn71R i AO-EJM206 a. BOACD739 SE 256TH ST AO-ACD716 BOACD739 BO-EJM207 SE 256TH ST AO ACD716 PN2 313962-166761 COACD740J CO-EJM208 BO-ACD716 0 COACD740J Bfd-ACD716 Cf7 ACD716� I I W / CO-ACD716� Y 313878-166765 AOACD710 ❑S U92141 M AOACD710 BOACD711 313875-166741 S BREAKLINE ±670' N c BOACD711 313875-166741 n COACD712AOACD741 6 313873-166836 5 5 C9JACD712ACD741 � 6 313873-166836 BOACD742 U U BOACD742 COACD743 r I I I m 0) COACD743 313874-166741 313874-16, I I = � 313874-166741 i 313874-161 A J w 2 X 313872-166836 I o D w A J AOACD747 COACD756 � Lo < N AOACD747 COACD756 �� BOACD748 313873-166835 LMD co m cv 313872-166836 w N BOACD748 313873-166835 COACD749 37.5kVA 1201240V 15 +1 � I d �I COACD749 AOACD774 37.5kVA 1201240V AOACD774 � \ w m UO UG CIRCUIT MAP - PRE CONSTRUCTION UG CIRCUIT MAP - POST CONSTRUCTION �� w o Y SCALE: NTS — I al c� Q SCALE: NTS m � � w I O z ';y o B. s0, �?3� ti ';y Y M�•�� ' xi33oX12301 X3857'• • �x `'TL 'A 30 X3� 5 .3 X7452 ' �.' ioo52: 12131516 : ��,:� ' X1330X12301 X3857'• . �x 30 X3� 5 '3 X7452�' Q3 Xo4�52 12131516 : I SE 256TH ST .. :. :. I c c � _ _ _ _... ;� ..._�_. .. - - - �;� - - - a AB SE 240 ST X4447 loo ••� :AB SE 240 ST X4447 loo ••; '—' 'o S IX�124 S I - - - , m 100T .. 100T ..M LMD •; X3448 14, LMD X 124,: X3448 313878-166765 o� ' B A" 13 F 2¢�5., :B x 10W cV I ' B :q' 13 F 2¢�5,. :B x 100T cV i — — U92141 $W2 Ns — — — — — — T �.. A ~••}W U t C } 3 t C°�}� ilk q•3 313875-166741 S L 5p — — PV1 313873-166836 :. / e B ` B .Q... g B ` U2586 •�. { Q Q 06474 •�. Q Q i 0647400 _ CY) e n N e N Q 313874-166741 CLARIC �'� OT ^ ^ : CLARIC �•o� 'goB T313874-166742 :r L"m y F_ C. 30 N 65T B B�'` :f" L,o.KE 30 N 65T B�'�; .� _ ..Q C: ; ^ _ „a 313873-166835 J 313872-166836 �SE?q,T 100T A.. ;;SE?sue 100T A: 37.5 kVA 120/240V (C) �30:'' .s�.r'�A ;;30 ; 3�;•'' .s�,;r:A ;;30 W 65T'''••30 W �'•A 65T'•'''•30 PRE/POST CONSTRUCTION SITE PLAN �' X1620� A°�•'' ' h �' X1620� A°�'''f'. SCALE: 1" = 50' Q ••4oT• �:BC :A c�. • 4aT• �:BC :A T759113<f �j: ..B C• •:?'•ml QA625T' :A T759113.�M .•B C''•'..,00; X-�618 :A ..... Vh F 25T 40T IN 40T ��• B C B'C' C ••'fC •••3 40T Im 40T `��• 6 C B'C� . ...:.. •.rC. X5481 25T T77172 25T X3775 Bd'•., SE:247 PL E p :" •................• i / :30 X5481 ° _ _ X3898 _ 4oT A X3898 T77172 T5T X 5 , Bc'•••.SE•.247 PL' �3 C� T77173 _ SE248 ST B... ' - - - - •• ......... _- - - - _ sr e �.r�D• �J �.r�D• 40 SE 248 g25TB•••�( g': ?'� ~� g Y B•••�( g'; i� ~� REAL ESTATE/EASEMENT PERMIT 0 021108 ; i 30::� B 1 i X3772 / ��I o°' ,• 30'' -'•A 25T '�� B 1 X3772 �M oa' ; 30',:•:A .... +� �� 100T M �^ ao �;.. i _ �I 100T M �^ �� C: • .....,•,... +.. r� B .;p, y �I ^ B RW-133797 KENT g' �; ©CO 3462 1 30 Ig r�1 x i' Sc; �� 2 SUBS. ;6' (� u: G•CO 3462 1 30 Ig r�I x i: Si: •••�'�►� 2 SUBS-f� .. C• • •; B 1 r_I x� A ,.� .. C• •�; B�' 1 �I x A ,.� 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE "#� I 'JOB S I T E'06 30 A:••''"� :� •^T -#� I 'JOB S I T Eiofi 30 A�:''' 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 •B ;� ..•30 no : r` CZI ...A A A •B ;� ..•30� : no : r` �I �J ...A A A 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 r 51 AS F •'S1 PL C:) 1 (j A..... :A ~;•'' S�A-ST• ^, '•51 P r-o 1 r A..... :A ';•'' REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A ..��:... ..; 7r••.:C P LnI I .... ..��:...; ....'•CC �,..:C ; F- LnI ^I 65T. • ... 30• '' °' ' `�I X11143: :ti�11 �"B 30' �•' �' `V 1 X11143;�;(�11 �"B COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 Q :q I :•�D•,..1 c ,� I • SE 25 *A I :•4-D•ti.l c ,�, I • SE 25 / C I 30 ' g M ....B . .. .. a .. ... e - - .•••• I ••••' C •'� 30 KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253 234 6445 4/3/24 B T7717 � i q T7717 � i "A' oN SE 252 ST B r ..v...... {::.�' 9 65T �B WNO oY SE 252 ST B 1/4 SEC OP MAP PLAT MAP APPROVED BY .....;ti... B 494 65T..�:.Bi jWNO ,.�N,_ !- -/- T — LMD B. 30 • �cn•- /- T 40T •••••• 46 as 061251202 .. .. ....A r30 A 30''•• BI U)- 15 100T • 2.52 �� ..A 2 - .r 4 4 .A 3 (�i11 15 ....i. •"Jr2 _ ' 30 ' • B A'15T :• ti, " 30: 30 • ` B A�15T :• 1 ti. �' SE 21 2N 05E N/A N/A FOREMAN#1 0� '• B 2( 30, q '�••'•••••' 82977 , �$'""• CD I �I I B X3849 ' e' A: A 2977 , I •"" co 1 �I I B X3849 �' A: U-MAP NO(POWER) OH CKT MAP �UGCKTMAP �CIRCUITNO FOREMAN#2 v ..E3.. A A — Q rn�,l : W N 4or ••: ....., A 'a0 ; B: A Ar — Q rn�, �u c� 40r • :A 'ao •C 65T D' A 65T y �� 1 T84883 •,-,2,59•p� ^ : 'C 65T D' A. 65T �� I T84883• �''•�.-•'?,5.�•p� ^ 2205E083/84 2205EO84 2205EO83/84 LMD-15 MAPPING s22o �* �'+;'X2702 �� 1 °� �......:.. 9220 `� �'+:'X2702 ^� w . o y I C..... �� , y `� X5741 ~� • ... N `� X5741 JOINT FACILITIES ARRANGEMENTS I- C :Ae. .. .T .•.A I `� 40T ) .•B' �X C :A :, `� .T '•'" I '� 40T .•B. �X •• .g , 25T •� 1 C05609 G ••�'" B 25T •� C05609 G UTILITIES N/A N/A N/A N/A rn _ - 30r• LMD 100T n'•. _.•• T783251 900KVAR o X10085 LMD I�;•• v00�n Q T. �51 900KVAR $ X10085 I_:.. v� �n Q AnT X39 �' 40T 30; X39 40T CONTACT N/A N/A N/A N/A X456 © 1C `X456 O �1c g 1 / ,�E 2jr6 ST g 1 PHONE# N/A N/A N/A N/A .SE 256 STd. g INCIDENT MAOP 3�.. :...... 3 i 100T. .: F3�.. c3 •' a0 .X1 8s• "'s "_. . ; ..30..;.....c......... .. ••: �1ooT � :;:'•• �E' ;30 X2 "8s• :; 3 'uxxx ' : "3 ' �: u25I •• .'� `T PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A .. . . ... . . .• •. _ • c• .;;.s..., ti. U25I :loot "r"�T_ C• ;;;,�..., ti. door Aril N % 30- 100T 30'• 3{b ; X38 ACI "1 I 30-•••••: 100T 30'• 30 : X38 Al I Gas Order Elect Order SOUND SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 OVERHEAD CIRCUIT MAP - PRE CONSTRUCTION OVERHEAD CIRCUIT MAP - POST CONSTRUCTION ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE C: SCALE: 6" = 1 MILE SCALE: 6" = 1 MILE AS N 4/4 Packet Pg. 29 8.D KENT DATE: August 20, 2024 TO: Kent City Council SUBJECT: Salvation Army Homeless Navigation - Authorize MOTION: I move to authorize the Mayor to sign a Consultant Services Agreement with Salvation Army USA, subject to the final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: House Bill 1590 (HB 1590) was enacted by the Washington State Legislature in 2020 and HB 1070 increased flexibility of the funds in 2021. They both amended RCW 2.14.530 and authorized cities and counties to impose a sales and use tax up to 1/10th of 1% for affordable housing. At least 60% of the revenue generated by the 1/10th of 1% sales and use tax must be used for capital and will be pooled with SKHHR The State legislation allows for up to 40 % of the revenue to be utilized for the operation, delivery, or evaluation of: (1) behavioral health treatment programs and services; or (2) housing-related services. The contract with Salvation Army Mobile Outreach Team provides crisis support to meet basic needs (food, supplies, clothing, etc.), and case management, housing readiness support, referrals to community-based services and assistance with identifying sustainable permanent housing solutions. Salvation Army is currently working in Kent at least one day a week through other funding. The mobile outreach team will be present in Kent at least 2 additional days a week to provide the following: Outreach and Engagement - Technology onboard will allow for assessments, HMIS data entry, and other administrative tasks to be completed in real time. An integral part of this step will include crisis support and outreach kits so that immediate basic needs are met upfront. Intensive Case Management - The outreach team will assist those served on their journey to housing through identification of needs, goal development, and addressing barriers to housing solutions. The outreach team will build partnerships with community stakeholders that enables them to leverage resources that produce client connections to resource and services. Housing & Services - Street Level will provide ongoing advocacy-based housing navigation and services support to individuals and families served. Packet Pg. 30 8.D BUDGET IMPACT: Increase in budget of $500,000 within the HB1590 operating budget funded by 1590 operating fund balance. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. HHS-Salvation Army Homeless Navigation-Exhibit (PDF) 08/06/24 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 8/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Satwinder Kaur, Brenda Fincher, Marli Larimer, Zandria Michaud Packet Pg. 31 8.D.a KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and N The Salvation Army USA, Western Territory, Northwest Division (a 0 Division of the Western Territory of the Salvation Army, a California a Corporation 0 THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter ai the "City"), and The Salvation Army USA, Western Territory, Northwest Division (a Division of the Western � Territory of the Salvation Army, a California Corporation organized under the laws of the State of California, Z located and doing business at 111 Queen Anne N Ste 300, Seattle, WA 98109 (hereinafter the "Consultant"). m I. DESCRIPTION OF WORK. E 0 x The Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Q c 0 r 0 The mobile outreach team will be present in Kent at least 2 days a week to provide outreach _> and engagement services to unhoused individuals including basic needs support, case v) management, housing readiness support, referrals to community-based services and co assistance with identifying sustainable permanent housing solutions. The following exhibits o are attached and incorporated by this reference as if fully set forth herein; Exhibit A, Scope and Schedule of Work, Exhibit B, Insurance Exhibit and Exhibit C, Debarment Certification. z x w The Consultant further represents that the services furnished under this Agreement will be performed o in accordance with generally accepted professional practices within the Puget Sound region in effect at the ca time those services are performed. LM 0 II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in N Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the work described in Section I by August 30, 2025. 0 III. COMPENSATION. x E L A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Q $500,000 , for the services described in this Agreement. This is the maximum amount to be o paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate N charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) _ for a period of one (1) year from the effective date of this Agreement. The Consultant's billing x rates shall be as delineated in Exhibit A. m E B. The Consultant shall submit monthly payment invoices to the City for work performed, and a u final bill upon completion of all services described in this Agreement. Advance payment for r services may be rendered in accordance with Exhibit A. The City shall provide payment within Q forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) Packet Pg. 32 8.D.a C. Card Payment Program. The Consultant may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Consultant. If the Consultant voluntarily participates in this Program, the Consultant will be solely responsible for any fees imposed by financial institutions or credit card companies. The Consultant shall not charge those fees back to the City. N L IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- 0 Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in a accordance with Ch. 51.08 RCW, the parties make the following representations: , c 0 A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. T B. The Consultant maintains and pays for its own place of business from which the y Consultant's services under this Agreement will be performed. m C. The Consultant has an established and independent business that is eligible for a o business deduction for federal income tax purposes that existed before the City retained the Consultant's services, or the Consultant is engaged in an independently E L established trade, occupation, profession, or business of the same nature as that Q involved under this Agreement. c r D. The Consultant is responsible for filing as they become due all necessary tax > 0 documents with appropriate federal and state agencies, including the Internal Revenue U) Service and the state Department of Revenue. 00 to 0 E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Consultant's business, and has obtained a Unified Business Identifier (UBI) number x from the State of Washington. w c 0 F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. T z V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon 0 providing the other party thirty (30) days written notice at its address set forth on the signature block of a this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the 0 City's use of the Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. E Q VI. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure o in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, 15 or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their = performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing = state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to E the current pandemic. r If any future performance is prevented or delayed by a force majeure event, the party whose Q performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) Packet Pg. 33 8.D.a performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. L O If a force majeure event occurs, the City may direct the Consultant to restart any work or a performance that may have ceased, to change the work, or to take other action to secure the work or the , project site during the force majeure event. The cost to restart, change, or secure the work or project site c arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its .m obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be z borne by the Consultant. m VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the o Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national = origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who E is qualified and available to perform the work to which the employment relates. The Consultant shall execute Q the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative c Policy 1.2. VIII. INDEMNIFICATION. The Consultant shall defend, indemnify and hold the City, its officers, U) officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or 00 suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. z The City's inspection or acceptance of any of the Consultant's work when completed shall not be w grounds to avoid any of these covenants of indemnification. o .2 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property z caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, N employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, a and the Consultant's liability accruing from that obligation shall be only to the extent of the Consultant's negligence. _ IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION E PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL Q INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES o FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. coo In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was N made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court = having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then = the Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and c reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. r The provisions of this section shall survive the expiration or termination of this Agreement. Q IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) Packet Pg. 34 8.D.a X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under this Agreement. XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. The Consultant shall make such data, documents, and files available to the City upon the i City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records 0 Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to a cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The , City's use or reuse of any of the documents, data, and files created by the Consultant for this project by c anyone other than the Consultant on any other project shall be without liability or legal exposure to the Consultant. T XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor y with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. o x XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary E precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the Q performance of the contract work and shall utilize all protection necessary for that purpose. All work shall c be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. > M U) XIV. MISCELLANEOUS PROVISIONS. 00 to 0 A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. x w B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the o covenants and agreements contained in this Agreement, or to exercise any option conferred by thisto Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. z C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and a construed in accordance with the laws of the State of Washington. If the parties are unable to settle any E dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means = of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in E writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the Q parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred •o in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or o award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. N v) x D. Written Notice. All communications regarding this Agreement shall be sent to the parties at = the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written a notice hereunder shall become effective three (3) business days after the date of mailing by registered or E certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. r a E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) Packet Pg. 35 8.D.a F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of .i or altering in any manner this Agreement. All of the above documents are hereby made a part of this 0 Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any a language contained in this Agreement, the terms of this Agreement shall prevail. , c 0 H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's LM business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of z the performance of those operations. m I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, o emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the E City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties Q and obligations under the Public Records Act. c .2 J. City Business License Required. Prior to commencing the tasks described in Section I, 0 Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the u) Kent City Code. 00 to 0 v t x w c 0 aM z m m E 0 x E L Q r v/ 2 r E V r a CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) Packet Pg. 36 8.D.a K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. m IN WITNESS, the parties below execute this Agreement, which shall become effective on L the last date entered below. All acts consistent with the authority of this Agreement and prior 0 to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed Q to have applied. , c 0 r CONSULTANT: CITY OF KENT: �a z By: By: Print Name: Print Name: Dana Ralph o x Its Its Mayor E Q DATE: DATE: c r NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: V) 00 to CONSULTANT: CITY OF KENT: v Marc Garcia Christine Horn The Salvation Army, Northwest Division City of Kent x 111 Queen Anne N Ste 300 220 Fourth Avenue South w Seattle, WA 98109 Kent, WA 98032 0 r 425.647.7330 (telephone) (253) 856-5063 (telephone) 0 marc.garcia@usw.salvationarmy.org (email) chorn@kentwa.gov (email) z m APPROVED AS TO FORM: E 0 x E L Kent Law Department Q c 0 r ATTEST: v� x Kent City Clerk = r c [In this field,you may enter the electronic filepath where the contract has been saved] d E t V R r-+ r.+ Q CONSULTANT SERVICES AGREEMENT - 6 (Over$20,000) Packet Pg. 37 8.D.a DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal N opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal ; employment opportunity policies. a 0 The City of Kent and its contractors are subject to and will comply with the following: T • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. z 252), (prohibits discrimination on the basis of race, color, national origin); N a� a� • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs o Of The Department Of Transportation-Effectuation Of Title VI Of The Civil = Rights Act Of 1964); E L Q • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement c of Title VI of the Civil Rights Act of 1964). Ch. 49.60 RCW (Washington Law Against Discrimination) U) 00 to 0 The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and Regulations". x w The following statements specifically identify the requirements the City deems necessary for any o contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, -T subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined z below, it will be considered a breach of contract and it will be at the City's sole determination y regarding suspension or termination for all or part of the Agreement. E The statements are as follows: _ E 1. I have read the attached City of Kent administrative policy number 1.2. Q 0 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. v� 3. During the time of this Agreement I, the prime contractor, will provide a written statement = to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and c promotion of women and minorities. a 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: EEO COMPLIANCE DOCUMENTS - 1 Packet Pg. 38 8.D.a A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference N and made a part of this contract. 0 B. Non-discrimination: The contractor, with regard to the work performed by it a during the contract, will not discriminate on the grounds of race, color, or national c origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including z employment practices when the contract covers any activity, project, or program N set forth in Appendix B of 49 CFR Part 21. as E 0 C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made E by the contractor for work to be performed under a subcontract, including Q procurements of materials, or leases of equipment, each potential subcontractor or o supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. 00 �o 0 D. Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its x facilities as may be determined applicable to contractor's contract by the City or the Y Washington State Department of Transportation to be pertinent to ascertain g compliance with such Acts and Regulations and instructions. Where any information LM required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the z Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. 0 E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with ;, the non-discrimination provisions of this contract, the City will impose such contract E sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: 0 a. withholding payments to the contractor under the contract until the in contractor complies; and/or = b. cancelling, terminating, or suspending a contract, in whole or in part. _ a� F. Incorporation of Provisions: The contractor will include the provisions of E paragraphs (A) through (F) above in every subcontract, including procurements of 75 5 materials and leases of equipment, unless exempt by the Acts and Regulations and Q directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 2 Packet Pg. 39 8.D.a or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and N authorities; including but not limited to: 0 r a Pertinent Non-Discrimination Authorities: o i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part z 21. ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose 0 property has been acquired because of Federal or Federal-aid programs and projects); Q iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination c on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, cn (prohibits discrimination on the basis of disability); and 49 CFR Part 27; co V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), v (prohibits discrimination on the basis of age); vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or w sex); o vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, �, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age z Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by N expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, E whether such programs or activities are Federally funded or not); _ viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination E on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities •° (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation —'� regulations at 49 C.F.R. parts 37 and 38; v) ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) _ (prohibits discrimination on the basis of race, color, national origin, and sex); X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority E Populations and Low-Income Populations, which ensures Non-discrimination against 5 minority populations by discouraging programs, policies, and activities with r Q disproportionately high and adverse human health or environmental effects on minority and low-income populations; EEO COMPLIANCE DOCUMENTS - 3 Packet Pg. 40 8.D.a xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from N discriminating because of sex in education programs or activities (20 U.S.C. 1681 et o seq). a xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) , 0 7. The submission of the final invoice for this contract will constitute a reaffirmation that the LM preceding statements were complied with during the course of the contract's performance. �a z By signing below, I agree to fulfill the five requirements referenced above. N a� a� E 0 By: E For: c 0 Title: Date: U) co 0 v t x w c 0 0 0 z m a� E 0 x E L Q O v! 2 E V r Q EEO COMPLIANCE DOCUMENTS - 4 Packet Pg. 41 8.D.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 as N L O r Q SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 c .2 APPROVED BY Dana Ralph, Mayor > cc z POLICY: n as as Equal employment opportunity and non-discrimination in contracting requirements for the City of E Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and = suppliers of the City must guarantee equal employment opportunity within their organization and, E if holding Agreements with the City amounting to $10,000 or more within any given year, must Q take the following affirmative steps: o 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 00 W 0 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the x City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination w Policy Declaration, prior to commencing performance. o Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract z and subject to suspension or termination for all or part of the Agreement. a� Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public c Works Departments to coordinate with the City's Title VI coordinator, and perform the following duties for their respective departments. E Q 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these o regulations are familiar with the regulations and the City's equal employment opportunity policy. in v� 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. _ a� E a EEO COMPLIANCE DOCUMENTS - 5 Packet Pg. 42 8.D.a 4^* ,0 Exhibit A KENT W4SH NGTON Scope and Schedule of Work PARKS, RECREATION b COMMUNITY SERVICES 9 2024 Consultant Services Agreement Agency: The Salvation Army, Northwest Division (a Division of the Western Territory of the Salvation Army, a California Corporation) N •L Program: Street Level Engagement - Homeless Navigation 0 r a Contact: Tina Lewis - tina.lewis@usw.salvationarmy.org o r LM Program The mobile outreach team provides crisis support to meet basic needs (food, Description: supplies, clothing, etc.), case management, housing readiness support, referrals to z community-based services and assistance with identifying sustainable permanent N housing solutions. The mobile outreach team will be present in Kent at least 2 days m a week to provide the following: E 0 x • Outreach and Engagement - Technology onboard will for allow for >% assessments, HMIS data entry and other administrative tasks to be Q completed in real time. An integral part of this step will include crisis support and outreach kits so that immediate basic needs are met c r upfront. • Intensive Case Management- the outreach team will assist those served on their journey to housing through identification of needs, goal development and addressing barriers to housing solutions. The outreach team will build CID partnerships with community stakeholders that enables them to leverage v resources that produce client connections to resource and services. • Housing & Services-Street Level will provide ongoing advocacy-based housing -2 navigation and services support to individuals and families served. w c 0 a� Funds Awarded: $500,000 z Pursuant to Section I. of the Consultant Services Agreement(CSA) executed on August 1,2024, Consultant shall provide the a approximate number of City of Kent clients with the following services. E 0 x Unduplicated Kent Clients Contracted to Serve 100 L Q c 0 r Service Unit Descriptions and Deliverables Units for Kent Residents cn Contracted to Serve = x Service Unit 1: Outreach and engagement 250 contacts Description: 1-1 Engagement, basic needs supplies, and assessment, Service Unit 2: Case management contacts 100 r r Service Unit 2: Housing placement a Description: Activities to locate housing and assistance with move in process 100 individuals Packet Pg. 43 8.D.a The above services shall be provided by August 30, 2025. Contract Administration - The Consultant shall notify the City, in writing, within ten (10) days of any changes in agency leadership or program personnel. - The Consultant shall provide the City with a current list of its board of directors, general or limited partners, as applicable. N L - In addition to monthly and annual reporting, staff may perform desktop or onsite monitoring to 0 ensure contract compliance. Any onsite monitoring will be scheduled with adequate time to prepare for the visit. The Contractor can request a copy of the monitoring form at any time by contacting a City of Kent staff. c - All records related to the CSA must be retained for six (6) years plus the current year. 2) Z Performance Measures as as The consultant will be expected to meet 100% of the performance measures as set forth within this o Exhibit A. Exceptions may be made only in accordance with Section III.C. of the CSA. If the performance = measures are not fulfilled, payment for services rendered will be reduced in accordance with Section III.0 >% of the CSA. E Q c Reimbursement Request - Advance Payment o r Upon contract execution, the Agency may submit an invoice for the first month payment for up to $27,000 plus direct aid costs of $15,000 for a total of $42,000. Following the first month, the Agency will submit U) monthly invoice, service report and expenditure reports. Subsequent advance payments are at the City's o sole discretion and shall be contingent on satisfactory progress towards meeting program performance measures and appropriate utilization of funds previously advanced. No additional funding will be released , until City of Kent staff have reconciled and confirmed documentation. z x Reporting Requirements and Timeline w c 0 All data and required forms shall be submitted electronically. aM Service Unit Report - Data from this form will be used to track the program's progress toward meeting the >M goals stipulated in the Scope of Work. It shall be submitted monthly, no later than the 15th of the month Z along with the Reimbursement Request. m Demographic Data Report - The agency shall collect and retain the data requested on this form from c the persons served through this contract. Data should be tracked in an ongoing manner and submitted = annually. >' E L Q O r Report Due Date Service Unit Report and Reimbursement Monthly N Request = x Final Reimbursement Request September 2025 E Demographic Data Report September 2025 r a Packet Pg. 44 �- T 8.D.a Exhibit C PARKS, RECREATION i CCMMVNIT SERVICES City of Kent Certification Regarding Debarment and Suspension a� N Northwest Division (a Division of the Street Level Outreach -Housing Navigation 0 Western Territory of the Salvation Army, a California Corporation a Agency Name of Program(s) c 0 r Certification A: Certification Regarding Debarment, Suspension, and Other a' Responsibility Matters - Primary Covered Transactions z 1. The prospective primary participant certifies to the best of its knowledge and belief that its principals; a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency; b) Have not within a three-year period preceding this proposal, been convicted of or had a E civil judgment rendered against them for commission of fraud or a criminal offense in Q connection with obtaining, attempting to obtain, or performing a public (Federal, State, or c local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; U) c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental 0 entity (Federal, State, or local) with commission of any of the offenses enumerated in v paragraph (1)(b) of this certification; and d) Have not within a three-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. x w 2. Where the prospective primary participant is unable to certify to any of the statements in o this certification, such prospective participant shall attach an explanation to this proposal. T Instructions for Certification (A) Z 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily C result in denial of participation in this covered transaction. The prospective participant >, shall submit an explanation of why it cannot provide the certification set out below. The E certification or explanation will be considered in connection with the department or Q agency's determination whether to enter into this transaction. However, failure of the o prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance U? was placed when the department or agency determined to enter into this transaction. x If it is later determined that the prospective primary participant knowingly rendered an = erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the department or agency may terminate this transaction for E cause of default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective Q primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier 1 of 3 Packet Pg. 45 8.D.a covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations. i 6. The prospective primary participant agrees by submitting this proposal that, should the 0 proposed covered transaction be entered into, it shall not knowingly enter into any a lower tier covered transaction with a person who is debarred, suspended, declared , ineligible, or voluntarily excluded from participation in this covered transaction, unless c authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it P will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by the y department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. o 8. A participant in a covered transaction may rely upon a certification of a prospective = participant in a lower tier covered transaction that it is not debarred, suspended, E ineligible, or voluntarily excluded from the covered transaction, unless it knows that Q the certification is erroneous. A participant may decide the method and frequency by c which it determines this eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List. > 9. Nothing contained in the foregoing shall be construed to require establishment of a U) system of records in order to render in good faith the certification required by this co clause. The knowledge and information of a participant is not required to exceed that v which is normally possessed by a prudent person in the ordinary course of business �- dealings. 10. Except for transactions authorized under paragraph (6) of these instructions, if a x participant in a covered transaction w 11. Knowingly enters into a lower tier covered transaction with a person who is suspended, o debarred, ineligible, or voluntarily excluded from participation in this transaction, in to addition to other remedies available to the Federal Government/City of Kent, the LM department or agency may terminate this transaction for cause of default. z m Certification B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither >% it nor its principals is presently debarred, suspended, proposed for debarment, declared E ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2 r 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this f° proposal. x x Instructions for Certification (B) c 1. By signing and submitting this proposal, the prospective lower tier participant is E providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance r was placed when this transaction was entered into. If it is later determined that the Q prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the 2of3 Packet Pg. 46 8.D.a department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become i erroneous by reason of changed circumstances. 0 4. The terms covered transaction, debarred, suspended, ineligible, lower tier a covered transaction, participant, person, primary covered transaction, , principal, proposal, and voluntarily excluded, as used in this clause, have the c meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted LM for assistance in obtaining a copy of these regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should y the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless o authorized by the department or agency with which this transaction originated. _ 6. The prospective lower tier participant further agrees by submitting this proposal that it E will include this clause titled "Certification Regarding Debarment, Suspension, Q Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without c modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. > 7. A participant in a covered transaction may rely upon a certification of a prospective U) participant in a lower tier covered transaction that it is not debarred, suspended, co ineligible, or voluntarily excluded from the covered transaction, unless it knows that v the certification is erroneous. A participant may decide the method and frequency by �- which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a w system of records in order to render in good faith the certification required by this o clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business °' dealings. z 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered a transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available = to the Federal Government/City of Kent, the department or agency with which this >, transaction originated may pursue available remedies including suspension and/or E debarment. Q 0 r Executive Director (Print) Title N v� x x Signature of Executive Director Date c m E r a Adopted from HUD Form-2992 09/04 3of3 Packet Pg. 47 8.D.a Exhibit B Insurance Requirements Insurance N •L 0 The Contractor shall procure and maintain for the duration of the a Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the 0 r work hereunder by the Contractor, their agents, representatives, employees, or subcontractors. z A. Minimum Scope of Insurance E Contractor shall obtain insurance of the types described below: _ E Commercial General Liability insurance shall be written on Insurance a r_ Services Office (ISO) occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, > products-completed operations, personal injury and advertising injury, cn and liability assumed under an insured contract. The Commercial co General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the w City using ISO additional insured endorsement CG 20 10 11 85 or a 0 substitute endorsement providing equivalent coverage. If a general , aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall y be twice the required occurrence limit. E The Contractor may use Umbrella or Excess Policies to provide the = liability limits as required in this Agreement. This form of insurance will be acceptable if all the Primary and Umbrella or Excess Policies shall a provide all the insurance coverages herein required. The Umbrella or o Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. x Automobile Liability insurance providing bodily injury and property damage liability coverage for all automobiles/vehicles used in the performance of this Agreement. This coverage must be on a primary and non-contributory basis only. Coverage shall be written on ISO a form CA 00 01, or a substitute form providing equivalent liability Packet Pg. 48 8.D.a coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Workers' Compensation coverage for the employees of Contractor and N subcontractors as required by the Industrial Insurance laws of the 0 State of Washington. a B. Minimum Amounts of Insurance s r T Contractor shall maintain the following insurance limits: z Commercial General Liability insurance shall be written with limits no less than $1,000,000 per occurrence, $2,000,000 general aggregate. E Stop Gap Liability - $1,000,000/$1,000,000/$1,000,000 = Primary Non-Contributory Additional Insured coverage for the City of E Kent, et. al. a Waiver of Subrogation o r Automobile Liability insurance with a minimum combined single limit cn for bodily injury and property damage of $1,000,000 per occurrence. co 0 If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the Z broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of o insurance and coverage shall be available to the City. The above policy limits may be obtained with excess liability (umbrella) insurance. z C. Other Insurance Provisions E The insurance policies are to contain, or be endorsed to contain, the x following provisions: E Q 1. The Contractor's insurance coverage shall be primary insurance o with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance policies and shall not contribute to the Contractor's insurance policies. _ r 2. Contractor's insurer must deliver or mail written notice of cancellation to the named insured at least forty-five (45) days before the effective date of the cancellation. The Contractor's a insurance policy shall include an endorsement that provides the City with written notice of cancellation forty-five (45) days Packet Pg. 49 8.D.a before the effective date of the cancellation. If Contractor's insurer fails to provide the City with a copy of the notice of cancellation endorsement, the Contractor must notify the City of any cancellation, nonrenewal or termination within two (2) N business days of their receipt of such notice. 0 3. The City of Kent shall be named as an additional insured on all a policies (except Professional Liability) with respect to work c performed by or on behalf of the Contractor and a copy of the �, endorsement naming the City as an additional insured shall be z attached to the Certificate of Insurance. The City reserves the z right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall E also contain a clause stating that coverage shall apply separately = to each insured against whom claims are made or suit is E brought, except with respect to the limits of the insurer's < liability. o D. Acceptability of Insurers U) 00 Insurance is to be placed with insurers with a current A.M. Best rating of not Q less than A:VII. , E. Verification of Coverage 0 Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of z the Contractor before commencement of the work. The City waives no rights, and the Contractor is not excused from performance if Contractor fails to provide the City with a copy of the endorsement naming the City as a x Primary Non-Contributory Additional Insured. E Q F. Subcontractors o Contractor shall include all subcontractors as insureds under its policies or N shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all the same insurance = requirements as stated herein for the Contractor. E a Packet Pg. 50 8.E KENT DATE: August 20, 2024 TO: Kent City Council SUBJECT: Grant Agreement for Public Defense Services Related to Drug Possession and Public Use Cases - Accept and Authorize MOTION: I move to accept grant funds from the Washington Office of Public Defense in the amount of $115,000, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: The purpose of this Agreement is to provide reimbursement to City of Kent for the cost of providing public defense services to indigent defendants charged with simple possession or public use drug offenses under RCW 69.50.4011(1)(b) or (c), RCW 69.50.4013, RCW 69.50.4014, or RCW 69.41.030(1), or under local ordinances involving allegations of possession or public use of a controlled substance, counterfeit substance, or legend drugs, consistent with Second Engrossed Second Substitute Senate Bill 5536, Chapter 1, sec. 35, sec. 39, Laws of 2023. Authorized reimbursement includes compensation for attorney representation, investigation costs, and expert services associated with qualifying cases. BUDGET IMPACT: Any related expenditures will be offset by the grant funds received. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Washington State Office of Public Defense (PDF) 08/06/24 Committee of the Whole MOTION PASSES Packet Pg. 51 8.E RESULT: MOTION PASSES [UNANIMOUS]Next: 8/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Satwinder Kaur, Brenda Fincher, Marli Larimer, Zandria Michaud Packet Pg. 52 8.E.a Agreement No. GRT25030 c FACE SHEET c 0 .N WASHINGTON STATE OFFICE OF PUBLIC DEFENSE ayi Simple Possession Advocacy and Representation (SPAR) Program Funding Agreement o a a� 1. Recipient 2. Recipient Representative o City of Kent Dana Ralph 0 220 4th Ave S Mayor -0 Kent, WA 98032 220 4th Ave S Kent, WA 98032 m 3. Office of Public Defense (OPD) 4. OPD Representative 711 Capitol Way South, Suite 106 Grace O'Connor L PO Box 40957 Supervising Attorney Olympia, WA 98504-0957 Office of Public Defense N 711 Capitol Way South, Suite 106 PO Box 40957 0 Olympia, WA 98504-0957 2 5. Agreement Amount 6. Agreement Period a $115,000 July 1, 2024 through June 30, 2025 0 7. Purpose The purpose of this Agreement is to provide reimbursement to City of Kent(Recipient) for the cost of E providing defense counsel Consultation and Representation for defendants facing charges or charged P with simple possession or public use offenses under RCW 69.50.4011(1)(b) or(c), RCW 69.50.4013, RCW Q 69.50.4014, or RCW 69.41.030(1), or under local ordinances involving allegations of possession or public use of a controlled substance, counterfeit substance, or legend drugs, consistent with Second Engrossed Second Substitute Senate Bill 5536, Chapter 1, sec. 35, sec. 39, Laws of 2023. 8.Acknowledgement, Incorporation by Reference, and Execution The Office of Public Defense (OPD) and Recipient acknowledge and accept the terms of this Agreement and attachments and execute this Agreement as of the date the last signatory signed. The rights and obligations of both parties to this Agreement are governed by this Agreement and the following other documents incorporated by reference: Exhibit A, Special Terms and Conditions, and Exhibit B, General Terms and Conditions. a 4- 0 FOR RECIPIENT FOR OPD aD O a� R Dana Ralph, Mayor Grace O'Connor, Supervising Attorney N c 0 r a� c t y R Date Date r c m E t r r Q Packet Pg. 53 8.E.a EXHIBIT A: SPECIAL TERMS AND CONDITIONS c 1. AGREEMENT MANAGEMENT c 0 N a) The Representative for each of the parties will be responsible for and will be the contact N person for all communications regarding the performance of this Agreement. o a a� b) The Representative for OPD and their contact information is identified on the Face Sheet of L this Agreement. 0 c) The Representative for Recipient and their contact information is identified on the Face Sheet R of this Agreement. 2. REIMBURSEMENT L a) Subject to Section 4 of this Exhibit, Terms of Reimbursement, OPD shall reimburse for m authorized expenses as identified in Section 7 of this Exhibit, Authorized Reimbursable Cn c Expenses. .2 0 b) OPD will subtract from reimbursement amounts where Recipient or Recipient's court has assessed a cost of counsel against an indigent defendant and the indigent defendant has a either signed a promissory note for that amount, or had a fee imposed at sentencing for this o purpose. Recipient shall report such assessed costs to OPD. c (D 3. ALLOCATED MAXIMUM REIMBURSMENT AMOUNT L Q a) The maximum amount Recipient may be reimbursed for authorized expenses shall not exceed $115,000 for the period of this Agreement. b) Subject to the availability of funds, and upon mutual agreement, Recipient and OPD may c v amend this Agreement in writing to increase the allocated maximum reimbursement amount. a� N C d c) By mutual agreement, Recipient and OPD may extend this agreement for an additional 0 maximum reimbursement amount. V 4. TERMS OF REIMBURSEMENT a 0 (D a) OPD will reimburse Recipient upon acceptance of expenses and receipt of properly completed V invoices and calculation worksheets, and sufficient documentation supporting the invoices O and calculation worksheets. Recipient shall submit invoices to the Representative for OPD °' R subject to the invoicing schedule included in subsection (h) of this Section. can c 0 r b) OPD will provide an invoice form and calculation worksheets to Recipient. Recipient shall c provide sufficient documentation accompanying the invoice and calculation worksheet to y prove, to OPD's satisfaction, the costs incurred by Recipient and to allow OPD to determine 0 that the costs were for Authorized Reimbursable Expenses. Sufficient documentation will include a description of the work performed, including case numbers during the invoice time period, and proof that the requested expenses were paid by Recipient. Sufficient documentation demonstrating costs incurred by Recipient may include, but is not limited to, r salary pay stubs or invoices for contracted services. OPD reserves the right to amend the Q 2 Packet Pg. 54 8.E.a invoice form and calculation worksheets at any time. c c) Payment will be considered timely if made by OPD within 30 calendar days after receipt of = properly completed invoices and calculation worksheets. OPD shall send payment to the .2 ch address designated by Recipient and associated with Recipient's Statewide Vendor Number (D SWV0000552-00. o a d) OPD may, in its sole discretion, terminate this Agreement or withhold payments claimed by Recipient for services rendered if Recipient fails to satisfactorily comply with any term or O condition of this Agreement. a� R e) OPD shall not make any payments in advance or in anticipation of services or supplies to be provided under this Agreement. m f) Recipient shall report whether it will be unable to spend any allocated maximum reimbursement amount during the Agreement Period, or if Recipient anticipates a need to increase the allocated maximum reimbursement amount. Any request to increase the allocated maximum amount will be subject to Section 3(b) of this Exhibit. OPD reserves the right to reallocate funds to other jurisdictions that Recipient reports as unable to be spent. o 2 M g) Reimbursable expenses must be incurred between July 1, 2024 and June 30, 2025. Recipient a shall bear the cost of and ensure continued Consultation and Representation for all individuals o who are being represented by Recipient's attorneys on Qualifying Cases when the agreement period ends. E m m h) OPD's fiscal year runs from July 1 to June 30 of each year, and OPD is unable to pay expenses from a previous fiscal year with the following fiscal year's budget. Accordingly, Recipient must Q submit invoices for costs incurred between July 1, 2024 and June 30, 2025, by August 1, 2025. L C9 5. DUPLICATION OF BILLED COSTS c� Recipient shall not bill OPD for services performed under this Agreement, and OPD shall not pay v Recipient, if Recipient is entitled to payment or has been or will be paid by any other source, including a) grants, for that service. a� a� 6. DISALLOWED COSTS Recipient is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its contractors or subcontractors. ° a 4- 0 7. AUTHORIZED REIMBURSABLE EXPENSES W O a. Recipient is authorized to seek reimbursement for the following costs, subject to the provisions in Sections 2 and 4 of this Exhibit: f° 1. Compensation for attorney Representation on Qualifying Cases; 2. Compensation for attorney Consultation on Qualifying Cases; ° a� 3. Support staff time devoted to assisting and supporting attorney Representation and 9 t Consultation on Qualifying Cases; 4. Investigation costs associated with Qualifying Cases; 5. Expert services where the scope of the expert's expertise is related to a Qualifying c Charge. E 6. Compensation for attorney Representation on an appeal undertaken according to the Rules for Appeal of Decisions of Courts of Limited Jurisdiction (RAU) where the RAU Q 3 Packet Pg. 55 8.E.a appeal contains an issue for review arising from a Qualifying Charge. c 8. OVERSIGHT = 0 a) Over the duration of the agreement term, OPD may conduct site visits for purposes of ensur- y ing the use of funds for their specified purposes. At OPD's request, Recipient will assist in N scheduling such site visits and inviting appropriate attendees such as, but not limited to: public a defense attorneys,judicial officers, and city or county representatives. 0 L 9. DEFINITIONS o d a. "Alternatives to Prosecution" means an opportunity to depart from the traditional criminal R case process of charge to plea or trial. Examples include, but are not limited to, stipulated continuances, deferrals, Specialty or Therapeutic courts, Pre-file Diversion programs, or Pre- trial Diversion programs. 2 L v! b. "Consultation" means consultation for a Client prior to assignment of counsel at first m Cn appearance or arraignment. Consultation also means advising a Client on Pre-File or Pre-Trial a� Diversion options. Consultation also means advising a Client during the pendency of pre-trial o Diversion. V M c. "Client" means an indigent individual facing a pending charge or charged with a Qualifying a L Charge in a court of limited jurisdiction. ,o c aD d. "Pre-File Diversion" means an opportunity for a Client to depart from the criminal legal E m system, initiated by either law enforcement or the prosecutor, that takes place before charges L a� are filed against the Client. Pre-File Diversion may be, but need not be, organized under RCW Q 69.50.4011(3)(c), 69.50.4013(2)(c), 69.50.4014(2), or 69.41.030(2)(e)_ L C9 e. "Pre-Trial Diversion" means an opportunity for a Client to depart from the criminal legal to system after charges are filed against a defendant but before a plea is entered, or before proceeding to trial. Pre-Trial Diversion may be, but need not be, organized under RCW y c 69.50.4017. a� f. "Qualifying Charge" means a charge of violating RCW 69.50.4011(1)(b) or(c), 69.50.4013, 69.50.4014, 69.41.030(2), (b), or(c); or a charge under a local ordinance involving allegations a 4- of possession or public use of a controlled substance, counterfeit substance, or legend drug. o aD g. "Qualifying Case" means a proceeding filed against a Client in a court of limited jurisdiction in 0 which at least one of the charges filed, either originally or as amended, is a Qualifying Charge, CU a) CU even if later dismissed. N c 0 r h. "Representation"means appointment to represent Clients in Qualifying Cases, including but not limited to appearance at arraignment, pre-trial appearances, motions, sentencings, status y conferences, review hearings, client conferences, and preparation for trial. Representation also means appointment to represent Clients for Alternatives to Prosecution, including on motions to terminate Clients from Alternatives to Prosecution. E i. "Specialty or Therapeutic Court" means a court utilizing a program structured to achieve both r r a reduction in recidivism and an increase in the likelihood of rehabilitation, or to address Q 4 Packet Pg. 56 8.E.a substance use disorder or mental health conditions in defendants through continuous and judicially supervised treatment and the appropriate use of services, sanctions, and incentives. c 10. ORDER OF PRECEDENCE ° N ch In the event of an inconsistency in this Agreement, the inconsistency will be resolved by giving (D precedence in the following order: N O a. Applicable federal and state of Washington statutes, regulations, and court rules a b. Exhibit A, Special Terms and Conditions C. Exhibit B, General Terms and Conditions O a� R m o: m L v! _ V M L O _ E L Q _ ,L^ V to 0 N _ d d V 3 d 4- 0 O v 0 d R N _ O r 01 _ L y R r _ d L V R r r Q 5 Packet Pg. 57 8.E.a EXHIBIT B: GENERAL TERMS AND CONDITIONS c 1. ALL WRITINGS CONTAINED HEREIN c 0 This Agreement contains all the terms and conditions agreed upon by the parties. No other W ch understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to N exist or to bind any of the parties hereto. o 2. AMENDMENTS a 0 This Agreement may be amended by mutual agreement of the parties. Such amendment shall not be L binding unless it is in writing and signed by personnel authorized to bind each of the parties. 0 3. AMERICANS WITH DISABILITIES ACT(ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the -0 "ADA" 29 CFR Part 35. R Recipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 2 4. ASSIGNMENT L a� Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned m by Recipient without prior written consent of OPD. c 5. ATTORNEY'S FEES 1.2 aD Unless expressly permitted under another provision of the Agreement, in the event of litigation or o other action brought to enforce Agreement terms, each party agrees to bear its own attorney fees and costs. a 6. CONFORMANCE o If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 0 7. ETHICS/CONFLICTS OF INTEREST In performing under this Agreement, Recipient shall assure compliance with the Ethics in Public a� Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to Q ethics or conflicts of interest. L 8. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION c To the fullest extent permitted by law, Recipient shall indemnify, defend, and hold harmless the state � of Washington, OPD, all other agencies of the state and all officers, agents and employees of the state, from and against all claims or damages for injuries to persons or property or death arising out of or incident to the performance or failure to perform the Agreement. a 10. LAWS o Recipient shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies of c0i local and state and federal governments, as now or hereafter amended. O 11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS +; During the performance of this Agreement, Recipient shall comply with all federal, state, and local f° nondiscrimination laws, regulations and policies. In the event of Recipient's non-compliance or refusal o to comply with any nondiscrimination law, regulation or policy, this Agreement may be rescinded, canceled or terminated in whole or in part. t 12. RECAPTURE M In the event that Recipient fails to perform this Agreement in accordance with state laws, federal laws, and/or the provisions of the Agreement, OPD reserves the right to recapture funds in an amount to compensate OPD for the noncompliance in addition to any other remedies available at law or in E equity. r r Q 6 Packet Pg. 58 8.E.a 13. RECORDS MAINTENANCE Recipient shall maintain all books, records, documents, data and other evidence relating to this c Agreement. Recipient shall retain such records for a period of six (6)years following the end of the = Agreement period. If any litigation, claim or audit is started before the expiration of the six(6) year .2 ch period, the records shall be retained until all litigation, claims, or audit findings involving the records (D have been finally resolved. N O 14. RIGHT OF INSPECTION a At no additional cost all records relating to Recipient's performance under this Agreement shall be subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor, O and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Agreement. Recipient shall provide access to its facilities for this purpose. m 15. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall ci be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given effect without the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose of this Agreement and to this end the provisions of this Agreement are declared to be severable. 1.2 aD 16. WAIVER o Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or •2 M breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless a stated to be such in writing. L O 4- c aD E m m L Q ,L^ V to 0 N C d d V 3 d 4- 0 O v 0 d R N C O r 01 C L y R r C d E L V R r r Q 7 Packet Pg. 59 8.F KENT DATE: August 20, 2024 TO: Kent City Council SUBJECT: Fifth Amendment to Agreement with Axon Enterprise, Inc. — Authorize MOTION: I move to authorize the Mayor to sign the Fifth Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc., subject to final terms and conditions acceptable to the City Attorney and Police Chief. SUMMARY: The City has a five-year contract with Axon Enterprise, Inc. that expires in September of 2029. Through that agreement, the police department is equipped with body worn cameras ("BWC"), tasers, in-car cameras, a records management system and the associated software. This Fifth Amendment adds (1) Axon Investigate Pro, (2) Axon Air, (3) Draft One, and (4) two Interview Rooms, each described in further detail below. Axon Investigate Pro Axon Investigate Pro is a software program that allows detectives to review footage from almost any proprietary video and then allows for the video to be changed to an AVI or MP4 format. The software allows for videos to be played side by side, has an enhancement tool to provide clarity in videos, allows for generation of reports with embedded video clips, and allows text to be added to videos. All detectives will have the ability to use Axon Investigate Pro. Axon Air Axon Air is a program that allows for real time viewing when drones are deployed. This will help with situational awareness for in-progress calls, allowing officers to back away and give more distance (de-escalation) when needed, and will assist the traffic team in their investigations. Axon Air allows for all drone footage to be sent directly to Evidence.com, eliminating a step that officers currently perform to save drone footage into Evidence.com. It also provides a management program which will keep track of the training each drone operator has attended, keeps their flight logs, and keeps the department up to date on the licenses needed from the FAA to fly drones in the area. Packet Pg. 60 8.F Draft One Draft One is a program that uses the audio recording of the interaction between all parties from the body worn camera footage and develops a narrative for a case report. It is a draft narrative that must be added on to and approved by the officer. Interview Rooms This Amendment includes the necessary hardware, software, and installation fees for two additional interview rooms. One interview room will be in the Detective area, and the other will be in the holding cells at the station. This will allow officers to capture video of anyone detained in the holding cell and conduct interviews while the subject is in the holding cell, without delay. The total cost for Axon Investigate Pro, Axon Air, Draft One, and two interview rooms, through September 2029, is $686,307.85. With the authorization sought tonight, the amended value of the City's contract with Axon Enterprise, through September 30, 2029, is $9,780,818.43. In accordance with KCC 3.70.240(B), this amended contract value will be used to determine authority to authorize future contract amendments. The quote provided by Axon, which is attached to the Agreement as Attachment E and accounts for a substantial discount on the Draft One product, expires on August 30, 2024. For that reason, this Agreement will proceed to Council for final action at its City Council meeting the same night. BUDGET IMPACT: Total costs under the terms of this Fifth Amendment is $686,307.85, which will be paid for utilizing the Red-Light Camera revenues. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. Axon Kent PD (WA) - Amendment 5 (PDF) Packet Pg. 61 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N This Fifth Amendment("Amendment") is between Axon Enterprise, Inc. (f/k/a Taser International, o Inc.), a Delaware corporation ("Axon"), and the Kent Police Department ("Agency"). This Amendment is effective as of the last signature date on this Amendment ("Effective Date"). Axon a i and Agency are each a "Party" and collectively "Parties". c Axon and Agency are parties to the Master Services and Purchasing Agreement by and between ai the Kent Police Department and Axon Enterprise, Inc. dated June 25, 2019 ("Agreement"). Q L The Parties wish to incorporate further changes into the Agreement in order to expand the scope of offered products. Specifically, Agency wishes to add Axon Investigate Pro, Draft One, Axon W c Air, and associated hardware and services to the Agreement. x Q The Parties therefore agree to amend the Agreement as follows: r 3 1. Add and incorporate Attachment A—Axon Investigate Appendix as E 2. Add and incorporate Attachment B — Draft One Appendix L a� a 3. Add and incorporate Attachment C — Statement of Work for the Implementation of Axon r Interview Room for Kent Police Department—WA ("SOW'), dated E 4. Add and incorporate Attachment D — Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Security Addendum. E 5. Add and incorporate Attachment E —Quote Q-481498-45504.006CN. 6. All other terms and conditions of the Agreement shall remain unchanged and in full force o and effect. LO Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature. E c as E a Axon Enterprise, Inc. Agency Q Signature: Signature: a c m Y c Name: Name: o x a Title: Title: E z U r Q Date: Date: Packet Pg. 62 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement W N ATTACHMENT A o z Axon Investigate Appendix a i If the Quote includes Axon's On Prem Video Suite known as Axon Investigate or Third Party Video Support License,the following appendix shall apply. m 1. License Grant. Subject to the terms and conditions specified below and upon payment of the a applicable fees set forth in the Quote,Axon grants to Agency a nonexclusive, nontransferable license to install, use, and display the Axon Investigate software ("Software") for the duration of W c subscription term set forth in the Quote.This Agreement does not grant Agency any right to 0 x enhancements or updates, but if such are made available to Agency and obtained by Agency Q they shall become part of the Software and governed by the terms of this Agreement. 3 2. Third-Party Licenses.Axon licenses several third-party codecs and applications that are E integrated into the Software. Users with an active support contract with Axon are granted access to these additional features. By accepting this agreement, Agency agrees to and Q understands that an active support contract is required for all of the following features: DNxHD 0 r output formats, decoding files via the "fast indexing" method, proprietary file metadata, telephone and email support, and all future updates to the software. If Agency terminates the E annual support contract with Axon,the features listed above will be disabled within the c m Software. It is recommended that users remain on an active support contract to maintain the a full functionality of the Software. w 3. Restrictions on Use.Agency may not permit any other person to use the Software unless such use is in accordance with the terms of this Agreement. Agency may not modify,translate, ccoo 0 reverse engineer, reverse compile, decompile, disassemble or create derivative works with respect to the Software, except to the extent applicable laws specifically prohibit such 'n restrictions. Agency may not rent, lease, sublicense, grant a security interest in or otherwise transfer Agency's rights to or to use the Software.Any rights not granted are reserved to Axon. c m 4. Term. For purchased perpetual Licenses only—excluding Licenses leased for a pre-determined a period, evaluation licenses, companion licenses, as well as temporary licenses--the license shall be perpetual unless Agency fails to observe any of its terms, in which case it shall terminate immediately, and without additional prior notice.The terms of Paragraphs 1, 2, 3, 5, 6, 8 and 9 C shall survive termination of this Agreement. For licenses leased for a pre-determined period, for a evaluation licenses, companion licenses, as well as temporary licenses,the license is granted for Y a period beginning at the installation date and for the duration of the evaluation period or temporary period as agreed between Axon and Agency. Q 5. Title.Axon and its licensors shall have sole and exclusive ownership of all right,title, and interest in and to the Software and all changes, modifications, and enhancements thereof z (including ownership of all trade secrets and copyrights pertaining thereto), regardless of the U r form or media in which the original or copies may exist, subject only to the rights and privileges Q expressly granted by Axon.This Agreement does not provide Agency with title or ownership of the Software, but only a right of limited use.Agency owns all Agency Data that Agency inputs, Packet Pg. 63 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement W N submits, uploads or transfers, or causes to be inputted, submitted, uploaded, or transferred to 0 z Software. Further,Axon shall not share that Agency Data with third parties, shall not reproduce that Agency Data or use, mine, or analyze that Agency Data other than in performing its a i obligations to Agency under the parties' Agreement. 6. Copies.The Software is copyrighted under the laws of the United States and international treaty N provisions. Agency may not copy the Software except for backup or archival purposes, and all 0_ L such copies shall contain all Axon's notices regarding proprietary rights as contained in the Software as originally provided to Agency. If Agency receives one copy electronically and W c another copy on media, the copy on media may be used only for archival purposes and this 0 x license does not authorize Agency to use the copy of media on an additional server. a r 7. Actions Required Upon Termination. Upon termination of the license associated with this 3 Agreement,Agency agrees to destroy all copies of the Software and other text and/or graphical documentation,whether in electronic or printed format, that describe the features,functions and operation of the Software that are provided by Axon to Agency ("Software Documentation") 0 or return such copies to Axon. Regarding any copies of media containing regular backups of c r Agency's computer or computer system, Agency agrees not to access such media for the purpose of recovering the Software or online Software Documentation. E E 8. Export Controls. None of the Software, Software Documentation or underlying information may be downloaded or otherwise exported, directly or indirectly, without the prior written consent, a if required, of the office of Export Administration of the United States, Department of w Commerce, nor to any country to which the U.S. has embargoed goods,to any person on the U.S.Treasury Department's list of Specially Designated Nations, or the U.S. Department of co Commerce's Table of Denials. LO 9. U.S. Government Restricted Rights.The Software and Software Documentation are Commercial Computer Software provided with Restricted Rights under Federal Acquisition Regulations and E agency supplements to them. Use, duplication or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and E Computer Software clause at DFAR 255.227-7013 et. Seq. or 252.211-7015, or subparagraphs (a) a through (d) of the Commercial Computer Software Restricted Rights at FAR 52.227-19, as applicable, or similar clauses in the NASA FAR Supplement. Contractor/manufacturer is Axon C Enterprise, Inc., 17800 North 85th Street, Scottsdale,Arizona 85255. a c m Y c 0 x a E a Packet Pg. 64 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N ATTACHMENT B o Draft One Appendix a i If the Quote includes Axon's Al Assisted Report Writing known as Draft One,the following appendix shall apply. m 1. Restrictions on Use by Axon.Axon may impose usage restrictions if a single user generates a more than one hundred (100) reports per month for two or more consecutive months. w 2. Restrictions on Use by Agency. Agency will determine, in its sole discretion,when to commence r_ 0 use of the Draft One product and which Agency employees will have access to Draft One.Axon Q agrees not to make Draft One available to Agency users prior to Agency's written authorization. r Agency makes no promise or guarantee to use Draft One in an Agency wide deployment. 3 Agency may restrict Draft One usage by incident type, charge level, or whether an arrest was made. Further,Agency will only use Draft One to the extent that use has been authorized by Agency's misdemeanor and felony prosecutors. Axon further represents and agrees Agency Q administrators may restrict access to Draft One to certain Agency users. 0 r 3. Agency Data.Axon recognizes and agrees that Agency owns all Agency Data that Agency inputs, submits, uploads or transfers, or causes to be inputted, submitted, uploaded, or utilized by Draft c One at Agency's discretion.Axon agrees not to collect, copy, store, or utilize Agency Data for Axon's own proprietary purposes. Further,Axon shall not share that Agency Data with third Q parties except as authorized in the Agreement, and shall not reproduce that Agency Data or use w it to train Draft One for users other than Agency, shall not mine or analyze that Agency Data for CN purposes other than fulfilling Axon's obligations to Agency under the parties' Agreement.Axon coo 0 agrees that it will encrypt in accordance with this Agreement and that no transcripts or reports will be retained post-termination or after deletion by Agency in accordance with the Agreement 'n or shared by Axon.Agency expressly declines to join Axon's Customer Experience Improvement Program. Axon agrees it will not use any Agency Data to improve or train its Draft One product or the generative Al (artificial intelligence) model or algorithm upon which Draft One relies. a 4. Integration. Draft One is an integral component of Evidence.com. Report generation is performed using resources within the Axon cloud platform and is therefore CIS compliant without relying on any external resources or third parties. o IL 5. Generating Reports.Axon agrees multiple body-worn recordings may be selected to create a single draft report and a draft report will be generated within five minutes of an incident Y concluding and the user ending the body worn camera recording, given there is sufficient LTE 0 connectivity. Draft One is a tool to assist in the drafting of reports and users are required to Q review reports for accuracy prior to submission. E 6. Agency-Customized Disclaimer. Agency may develop a custom disclaimer that users accept by U applying their digital signature prior to submitting a report generated by Draft One. By attaching f° their digital signature to the disclaimer,the user is not waiving any rights or guarantees granted Q to Agency under this Agreement.Agency may modify the disclaimer at its convenience. Packet Pg. 65 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N 7. Training.Axon will schedule an initial kick-off meeting with the agency to review configuration, o z typical usage, and best practices. Draft One training resources are also available online, including the product guide at MyAxon, and course material on Axon Academy.Additionally,the Q i Agency's Customer Success Manager(CSM) can coordinate additional training or assistance with c setup. m 8. Representations and Warranties.Axon represents and warrants to Agency that: 0- (a)Axon will comply with all applicable laws, rules, regulations and orders of any governmental w authority in performing Axon's obligations under this Agreement, including all state and federal r_ 0 privacy laws and laws protecting personally identifiable information. Axon further warrants that Q it will not use any personally identifiable information collected from Agency through Draft One to train or improve its generative-AI model or algorithm; 3 c a� (b) The purpose of Draft One is not to write a complete report as the Agency Data is under the E m control of the City users where an Axon Device captures only audio.The City user will need to edit L reports as necessary with information that is not captured in the audio recording. Q 0 r (c)The use of Draft One will not require Agency Data to leave Agency's tenancy of Evidence.com m (d) Agency Data will not be used to train a model. c m E Q w ii N co O LO C d E C d E Q v 0 IL c m Y c 0 x a E a Packet Pg. 66 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N •L 0 t 7 Q I v C m �L Q L r W r- 0 x Q r 3 ATTACHMENT C E Statement of Work ("SOW') for the Implementation of Axon Interview Room L a� for Kent Police Department—WA Q 0 r c m E See Next Page a� E a w U- N co O LO C d E C d E Q v 0 a c m Y c 0 x a E a Packet Pg. 67 STATEMENT OF WORK FOR THE 00 IMPLEMENTATION OF AXON INTERVIEW ROOM Ln FOR KENT POLICE DEPT . - WA ( " SOW " ) Submitted By: Axon Enterprise, Inc. (Axon) North 851h Street • Packet Pg. 68 8.F.a 1 . PROJECT OVERVIEW : 0 x a 1 . 1 SOFTWARE 3 The hardware and software detailed in this SOW includes, the listed functionality. / Axon Interview Room L Q 1 . 2 DEFINITIONS E PARTIES E E Agency Kent Police Dept.-WA who is identified within this SOW a t r End-Users Specific Agency groups that will use the system LL Professional Services The services that Axon will provide within the scope of this SOW N 0 SYSTEMS LO Axon Systems Software solutions and Agency specific integrations developed by Axon c CJIS The Federal Bureau of Investigation's Criminal Justice Information System E NCIC National Crime Information Center a� Product The hardware and software solution being implemented as part of this SOW Q Production Environment The operational environment where the Product will be accessed Q PROJECT & MILESTONES 0 Project Scope of this SOW as defined by the work to be completed described herein a c Project Change Order(PCO) Change order form outlined in Attachment B to be executed between Axon and Agency if a material change in scope is required Y to this SOW c 0 ACCEPTANCE Q Blocker Issue impacting 50%or more users Functional Acceptance Testing Testing the functionality of the system as configured for Agency a PAGE 2 Packet Pg. 69 8.F.a c O x Q z 3 r c m 1 . 3 OUT OF PROJECT SCOPE L Axon is only responsible for performing the Professional Services described within this SOW. Any additional Professional Services that Q are not defined explicitly by this SOW shall be done so through a Project Change Order. The following are considered outside the scope O of thisProject: a� / Administration, management, or support of any internal City, County, State, Federal or Agency IT network or infrastructure E c / Third Party Products and Services costs related to the vendors or Agency's cost of implementing the vendors or Agency's side of the integration a t / Changes made by Agency or Agency's vendors LL N 00 O LO C N E C N E Q d C N C O K Q r C d t v a PAGE 3 Packet Pg. 70 8.F.a 2 . PROFESSIONAL SERVICES : 0 x Q z 2 . 1 GENERAL 3 / Axon Professional Services Organization (PSO) will schedule an initial meeting via Zoom to review the scope of the project, gather additional details, and address agency questions. PSO will coordinate with the agency to determine the install date and provide on-site training as defined below in section 2.5. a� Q 0 2 . 2 HARDWARE E 2.2.1 Headquarters E / will supply 0 Servers. ii o If agency grants access, Axon will unbox and rack servers. N 00 o Agency will ensure servers are powered on with Windows installed prior to Install date. o Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long uO as they do not degrade operations of Interview Server(s) a� o Agency will provide onsite and remote access to Interview Server(s) as required by Axon installers. Axon will then configure E the Interview Server(s). c a� E / Customer will provide network cabling. Q / Agency will configure all network equipment. Q / Agency will prepare all rooms prior to installation. p a o Removing all evidence from room. a� o Removal of existing video solution. Axon will work on installation timing with Agency to ensure an adequate number of Y rooms are available when possible. 0 x Q / Axon will mount/place Touch Panels Wall mounted outside each room / Detective Interview Room E o Axis P3245-LV Overt Dome Camera a PAGE 4 Packet Pg. 71 I 8.F.a I` o Axis P3245-LV Overt Dome Camera c O / Holding Cell 1 a o Axis P3245-LV Overt Dome Camera 3 r / Holding Cell 2 as o Axis P3245-LV Overt Dome Camera a� Q O r c as E c a� E Q r ii N 00 O LO c N E C N E Q d c N C O K Q r C d E t v a PAGE 5 Packet Pg. 72 8.F.a 2 . 3 INTERVIEW SOFTWARE o x / Agency will ensure an appropriate resource is available to configure/troubleshoot network communications between onsite z Interview Hardware. Agency will also assist in configure/troubleshoot connection to Axon Evidence. 3 / Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long as they do not degrade operations of Interview Server(s) E a) / Axon will install Axon Interview Server Application, Agency may be required to provide appropriate permissions/credentials. a� / Axon will install and configure Touch Panel Software. c r c a� 2 . 4 READINESS / Axon will supply Agency with copy of current QA/Testing Checklist. E Q / Axon will complete QA/Testing Checklist per room consisting of: o Hardware Wiring LL N o Hardware Mounting c o Hardware Functionality v LO o Firmware Updates a� o Software Install and Configuration E o Functional Test of all features a� E Q 2 . 5 TRAINING / Axon will provide training materials that may be used by agency. Training materials will be customized for agencies a environment where applicable. c / Agency will provide facilities and equipment for conducting the Training. Y c / Train the Trainer: Axon will provide session(s), materials and support allowing Agency's in-house trainers to conduct their x own Training. Agency is responsible for updating all Training materials after final acceptance. Q r c m E t ns a PAGE 6 Packet Pg. 73 8.F.a 3 . PROJECT MANAGEMENT : 0 x Q z 3 . 1 MANAGEMENT RESOURCES 3 / Both Parties will assign a Point of Contact, Project Manager, or Project Coordinator to ensure completion of deliverables. / Axon's Project Coordinator will ensure all team members from Axon and Agency are continually updated on the status of the a Project. a 3 . 2 REQUIREMENTS PLANNING ° / All Proposed Project timelines will be documented during Project Management Kickoff call. E / Once all requirements are agreed to, Axon's Project Coordinator will work with Agency's Project Manager to develop a Project plan for Axon's implementation. E 3 . 3 CHANGE CONTROL LL / If any changes in the Project cause a material increase or decrease in fees, as determined by Axon, an adjustment in the N fees will be agreed upon and included in a signed PCO form. o v / Agency acknowledges a proposed change request might have an impact on both scheduling and cost for the Project that will LO be outlined in the PCO form. a� E c a� E Q 0 a c a� Y c 0 x Q r c m E a PAGE 7 Packet Pg. 74 II 8.F.a I` COMMITMENTS :4 . AGENCY o x Q / Ensure the reasonable availability for meetings, phone or email of knowledgeable staff and personnel to provide timely and 3 accurate documentation and information to Axon. c / Identify holidays, non-workdays or major events that may impact the Project. E a� / Ensure Agency desktop or mobile systems and devices can access the Product. a� / Make available relevant systems if needed for assessment by Axon (including making these systems available to Axon via c remote access if possible). r c a� / Technical Systems Requirements E c a� E Q t r ii N 00 O LO C N E C N E Q d C N C O K Q r C d E t v a PAGE Q V Packet Pg. 75 II 8.F.a I` . PORT : C x Q z / Axon will provide on-site installer/trainer support as part of project. 3 / The Product undergoes updates and enhancements which Agency will automatically receive. C / Axon will provide Agency's End Users access to the help.axon.com support portal to submit and review service tickets. a� L / For Technical Support assistance, Agency may contact a Technical Support representative at 800-978-2737, or via email at Support@Axon.com. Online, email-based support and remote-location troubleshooting are included on an ongoing basis as c part of Agency's investment in the Axon ecosystem. Phone support is available 24/7. r C a) E C M E Q t r ii N 00 O LO C N E C N E Q d C N C O K Q r C d E t v a PAGE Q 7 Packet Pg. 76 8.F.a 6 . TERMS 1 CONDITIONS : o x Q This SOW is governed by the Master Services and Purchasing Agreement executed by the Parties. 3 r c m E AXON ENTERPRISE, INC. AGENCY L Q O Signature: ____________ Signature: }' ------------------------- c as Name: Name: E ------------------------- ---------------------------- c Title: ------------------------- Title: ----------------------------- E Q Date: _____________ Date: ----------------------------- ii N 00 O LO C N E C N E Q d C N C O K Q r C d E t v a PAGE 10 Packet Pg. 77 I 8.F.a I` ATTACHMENT B PROJECT CHANGE ORDER TEMPLATE o Q z 3 Date: m Axon Product or Service: E as a� L Q O Y r E E Change Order Details Q t r ii N 00 O V LO C N E AXON ENTERPRISE, INC. AGENCY Q Signature: --------------------- Signature: ------------------------- Name: Name: a c Title: ------------------------- Title: ----------------------------- Y c Date: Date: 0 ------------------------- ----------------------------- x Q r c m E t a PAGE 1 1 Packet Pg. 78 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N •L 0 t 7 Q I v C m �L Q L r W r- 0 x Q r 3 c a� E m m L ATTACHMENT D Q 0 r Federal Bureau of Investigation (FBI) E Criminal Justice Information Services (CJIS) c m Security Addendum a w ii See Next Page co 0 LO c m E c m E Q C IL c m Y c 0 x a E a Packet Pg. 79 8.F.a FEDERAL BUREAU OF INVESTIGATION CRIMINAL JUSTICE INFORMATION SERVICES SECURITY ADDENDUM as N L 0 The goal of this document is to augment the CJIS Security Policy to ensure adequate security is provided for criminal justice systems while (1)under the control or management of a i a private entity or (2) connectivity to FBI CJIS Systems has been provided to a private entity (contractor). Adequate security is defined in Office of Management and Budget Circular A- c 130 as "security commensurate with the risk and magnitude of harm resulting from the loss, n misuse, or unauthorized access to or modification of information." �- a� The intent of this Security Addendum is to require that the Contractor maintain a w security program consistent with federal and state laws, regulations, and standards (including the CJIS Security Policy in effect when the contract is executed), as well as with policies and 0 standards established by the Criminal Justice Information Services (CJIS) Advisory Policy Board (APB). 3 This Security Addendum identifies the duties and responsibilities with respect to the installation and maintenance of adequate internal controls within the contractual relationship so that the security and integrity of the FBI's information resources are not compromised. The Q security program shall include consideration of personnel security, site security, system 0 security, and data security, and technical security. as The provisions of this Security Addendum apply to all personnel, systems,networks and E support facilities supporting and/or acting on behalf of the government agency. 1.00 Definitions s 1.01 Contracting Government Agency (CGA) - the government agency, whether a Criminal Justice Agency or a Noncriminal Justice Agency,which enters into an agreement with a private N contractor subject to this Security Addendum. o ,1.02 Contractor - a private business, organization or individual which has entered into an agreement for the administration of criminal justice with a Criminal Justice Agency or a Noncriminal Justice Agency. E 2.00 Responsibilities of the Contracting Government Agency. 2.01 The CGA will ensure that each Contractor employee receives a copy of the Security Q Addendum and the CJIS Security Policy and executes an acknowledgment of such receipt and the contents of the Security Addendum. The signed acknowledgments shall remain in the .. possession of the CGA and available for audit purposes. The acknowledgement may be signed °a by hand or via digital signature (see glossary for definition of digital signature). c as 3.00 Responsibilities of the Contractor. 0 3.01 The Contractor will maintain a security program consistent with federal and state laws, regulations, and standards (including the CJIS Security Policy in effect when the contract is executed and all subsequent versions), as well as with policies and standards established by the Criminal Justice Information Services (CJIS)Advisory Policy Board(APB). 0 4.00 Security Violations. a 06/01/2020 I I-6 CJISD-ITS-DOC-08140-5.9 Packet Pg. 80 8.F.a 4.01 The CGA must report security violations to the CJIS Systems Officer (CSO) and the Director, FBI, along with indications of actions taken by the CGA and Contractor. 4.02 Security violations can justify termination of the appended agreement. 4.03 Upon notification, the FBI reserves the right to: N L a. Investigate or decline to investigate any report of unauthorized use; Z b. Suspend or terminate access and services, including telecommunications links. The Q i FBI will provide the CSO with timely written notice of the suspension. Access and services will be reinstated only after satisfactory assurances have been provided to the FBI by the CGA and Contractor. Upon termination, the Contractor's records N containing CHRI must be deleted or returned to the CGA. �- a� 5.00 Audit w 5.01 The FBI is authorized to perform a final audit of the Contractor's systems after 0 termination of the Security Addendum. 6.00 Scope and Authority 3 6.01 This Security Addendum does not confer, grant, or authorize any rights, privileges, or a obligations on any persons other than the Contractor, CGA, CJA(where applicable), CSA, and FBI. a� ¢ 6.02 The following documents are incorporated by reference and made part of this agreement: (1) the Security Addendum; (2) the NCIC 2000 Operating Manual; (3) the CJIS Security Policy; and (4) Title 28, Code of Federal Regulations, Part 20. The parties are also E subject to applicable federal and state laws and regulations. 6.03 The terms set forth in this document do not constitute the sole understanding by and Q between the parties hereto; rather they augment the provisions of the CJIS Security Policy to provide a minimum basis for the security of the system and contained information and it is U- understood that there may be terms and conditions of the appended Agreement which impose N more stringent requirements upon the Contractor. 6.04 This Security Addendum may only be modified by the FBI, and may not be modifiedIn by the parties to the appended Agreement without the consent of the FBI. E 6.05 All notices and correspondence shall be forwarded by First Class mail to: d E Q Information Security Officer Q Criminal Justice Information Services Division, FBI c 1000 Custer Hollow Road a c as Clarksburg, West Virginia 26306 Y c 0 c d E z c� r Q 06/01/2020 11-7 CJISD-ITS-DOC-08140-5.9 Packet Pg. 81 8.F.a Fifth Amendment to the Master AXON Services and Purchasing Agreement a� N •L O t 7 Q I v C m �L Q L r W r- O x Q r 3 c a� E m m L a ATTACHMENT E r c Axon Air, Draft One,Axon Investigate Pro Bundle E Quote Q-481498-45504.006CN m E Q t w See Next Page LL N 00 O LO C d E C d E Q v 0 a c m Y c O x a E a Packet Pg. 82 8.F.a Axon Enterprise,Inc. Q-481498-45504.006CN 17800 N 85th St. Scottsdale,Arizona 85255 Issued:07/30/2024 United States VAT:86-0741227 y Quote Expiration:08/30/2024 C Domestic:(800)978-2737 X Estimated Contract Start Date:01/01/2025 International:+1.800.978.2737 s Account Number:106698 Payment Terms:N30 3 Delivery Method: d E d SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT a� Kent Police Dept.-WA Kent Police Dept.-WA C 220 4th Ave S 220 4th Ave S Chris Neubeck Eric Hemmen +- Kent, Kent Phone:+1 6027080074 Phone:253-856-5837 d WA WA 98032-5838 Email:cneubeck@axon.com Email:ehemmen@kentwa.gov E 98032-5838 Fax:(480)658-0629 Fax:(253)856-6803 USA USA Email: E a U- N Co O LO r.+ C d Quote Summary Discount Summary E c a� E Program Length 57 Months Average Savings Per Year $94,484.55 a TOTAL COST $624,120.75 TOTAL SAVINGS $448,801.61 ESTIMATED TOTAL WI TAX $686,307.85 0 a w c a� Y c O x a r c m E t �a r w a Page Q-481498.45504. Packet Pg. 83 8.F.a Payment Summary x Date Subtotal Tax Total Q Dec 2024 $109,678.21 $10,994.54 $120,672.75 Jan 2025 $4,822.78 $389.92 $5,212.70 .3 Sep 2025 $127,404.94 $12,700.66 $140,105.60 Sep 2026 $127,404.94 $12,700.66 $140,105.60 m Sep 2027 $127,404.94 $12,700.66 $140,105.60 aEi Sep 2028 $127,404.94 $12,700.66 $140,105.60 y Total $624,120.75 $62,187.10 $686,307.85 Q O r C a� E C a� E Q r ii N co O LO C d E C E Q d C d Y C O x Q r C m E t �a r w Q Page 2 Q-481498.45504. Packet Pg. 84 8.F.a Quote Unbundled Price: $1,072,922.36 Quote List Price: $1,039,679.39 Quote Subtotal: $624,120.75 0 Pricing a All deliverables are detailed in Delivery Schedules section lower in proposal 3 Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Tot. Program = E M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 57 $479.02 $297.90 $297.90 $50,940.90 $4,801.15 $55,742.0 a) BWCamMBDTAP Body Wom Camera Multi-Bay Dock TAP Bundle 1 57 $75.92 $36.07 $36.07 $2,055.99 $209.72 $2,265.7 a) CLASS1UAS AXON AIR,CLASS 1 UAS BUNDLE 9 57 $183.34 $183.34 $35.77 $18,350.01 $1,871.71 $20,221.7 Q CLASS2UAS AXON AIR,CLASS 2 UAS BUNDLE 1 57 $283.34 $283.34 $283.34 $16,150.38 $1,647.33 $17,797.7 o A la Carte Hardware 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $245.55 $245.55 $245.55 $25.05 $270.6 a) 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $3,286.23 $3,286.23 $3,286.23 $335.19 $3,621.4 E 50118 AXON INTERVIEW-MIC-WIRED STANDARD MIC 4 $243.31 $243.31 $973.24 $99.27 $1,072.5 c 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $992.92 $992.92 $3,971.68 $405.11 $4,376.7 AB3MBD AB3 Multi Bay Dock Bundle 2 $1,638.90 $1,638.90 $3,277.80 $334.34 $3,612.1 Q AB3C AB3 Camera Bundle 3 $789.00 $789.00 $2,367.00 $241.43 $2,608.4 A la Carte Software AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH ILL. 50037 PANEL-PC 1 $1,500.00 $1,500.00 $1,500.00 $153.00 $1,653.0 N AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER 00 50039 TOUCH PANEL 1 56 $28.01 $28.01 $1,568.56 $160.00 $1,728.5le 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 57 $22.45 $22.45 $3,838.95 $391.58 $4,230.5 Ln 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM 4 56 $110.97 $22.32 $5,000.00 $0.00 $5,000.0 = UNLIMITED 'E'100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 57 $32.59 $32.59 $5,572.89 $0.00 $5,572.8 (_ 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 57 $1.08 $0.68 $6,397.64 $652.57 $7,050.2 cc 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 57 $33.67 $4.83 $8,811.20 $898.75 $9,709.9 d 73681 AXON RECORDS 22 57 $42.09 $42.09 $52,780.86 $5,383.65 $58,164.5 Q 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT 169 57 $70.15 $43.81 $422,053.84 $43,049.49 $465,103.3 WRITING ProLicense Pro License Bundle 3 57 $43.17 $43.33 $7,409.43 $755.76 $8,165.1 Ala Carte Services 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $7,450.00 $2,500.00 $5,000.00 $510.00 $5,510.0 d 1, A la Carte Warranties a 50448 AXON INTERVIEW-EXT WARRANTY 2 45 $28.54 $28.54 $2,568.60 $262.00 $2,830.6 Y Total $624,120.75 $62,187.10 $686,307.8 0 x Q r c m Delivery Schedule r w Q Hardware Bundle Item Description QTY Shipping Location Estimated Delive Date Page 3 Q-481498-45504. Packet Pg. 85 8.F.a Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date AB3 Camera Bundle 11534 AXON BODY-CABLE-USB-C TO USB-A AB3 OR FLEX 2 4 12/01/2024 AB3 Camera Bundle 73202 AXON BODY 3-CAMERA-NA10 US BILK RAPIDLOCK 3 12/01/2024 O AB3 Camera Bundle 74028 AXON BODY-MOUNT-WING CLIP RAPIDLOCK 4 12/01/2024 O AB3 Multi Bay Dock Bundle 70033 AXON-DOCK WALL MOUNT-BRACKET ASSY 2 12/01/2024 Q AB3 Multi Bay Dock Bundle 71019 AXON BODY-DOCK POWERCORD-NORTH AMERICA 2 12/01/2024 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3-DOCK-EIGHT BAY 2 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100126 AXON VR-TACTICAL BAG 1 12/01/2024 3 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100390 AXON TASER 10-HANDLE-YELLOW CLASS 3R 3 2 12/01/2024 C BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100393 AXON TASER 10-MAGAZINE-LIVE DUTY BLACK 3 12/01/2024 m BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100394 AXON TASER 10-MAGAZINE-HALT TRAINING BLUE 4 12/01/2024 aa) BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100395 AXON TASER 10-MAGAZINE-LIVE TRAINING PURPLE 3 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100396 AXON TASER 10-MAGAZINE-INERT RED 3 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100399 AXON TASER 10-CARTRIDGE-LIVE 60 12/01/2024 Q O BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100400 AXON TASER 10-CARTRIDGE-HALT 20 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100401 AXON TASER 10-CARTRIDGE-INERT 30 12/01/2024 c BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100611 AXON TASER 10-SAFARILAND HOLSTER-RH 3 12/01/2024 a) BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100623 AXON TASER-TRAINING-ENHANCED HALT SUIT V2 1 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100681 AXON SIGNAL-SIDEARM SENSOR ONLY 3 12/01/2024 a� BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100748 AXON VR-CONTROLLER-TASER 10 1 12/01/2024 E BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100832 AXON VR-CONTROLLER-HANDGUN VR19H 1 12/01/2024 Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101290 AXON VR-HOLSTER-T7 SAFARILAND GRAY RH 1 12/01/2024 r BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101294 AXON VR-TABLET 1 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101300 AXON VR-TABLET CASE 1 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20018 AXON TASER- BATTERY PACK-TACTICAL 3 12/01/2024 04 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20018 AXON TASER- BATTERY PACK-TACTICAL 1 12/01/2024 0 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20378 AXON VR-HEADSET-HTC FOCUS 3 1 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 70033 AXON-DOCK WALL MOUNT-BRACKET ASSY 1 12/01/2024 Lo BUNDLE-OFFICER SAFETY PLAN 10 PLUS 71019 AXON BODY-DOCK POWERCORD-NORTH AMERICA 1 12/01/2024 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 71044 AXON SIGNAL-BATTERY-CR2430 SINGLE PACK 6 12/01/2024 a) BUNDLE-OFFICER SAFETY PLAN 10 PLUS 74200 AXON TASER-DOCK-SIX BAY PLUS CORE 1 12/01/2024 E AXON TASER-TARGET-CONDUCTIVE PROFESSIONAL BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80087 1 1210112024 RUGGEDIZED � BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80090 IN ON TASER-TARGET FRAME-PROFESSIONAL 27.5 IN X 75 1 12/01/2024 Q A la Carte 50118 AXON INTERVIEW-MIC-WIRED STANDARD MIC 4 01/01/2025 Q A la Carte 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 01/01/2025 A la Carte 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 01/01/2025 -- A la Carte 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 01/01/2025 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100399 AXON TASER 10-CARTRIDGE-LIVE 10 12/01/2025 rl .r BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100400 AXON TASER 10-CARTRIDGE-HALT 30 12/01/2025 Body Wom Camera Multi-Bay Dock TAP Bundle 73689 AXON BODY-TAP REFRESH 1-DOCK MULTI BAY 1 03/01/2026 Y BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100210 AXON VR-TAP REFRESH 1-TABLET 1 03/01/2026 c BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101009 AXON VR-TAP REFRESH 1-SIDEARM CONTROLLER 1 03/01/2026 O x BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101012 AXON VR-TAP REFRESH 1-CONTROLLER 1 03/01/2026 Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20373 AXON VR-TAP REFRESH 1-HEADSET 1 03/01/2026 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73309 AXON BODY-TAP REFRESH 1-CAMERA 3 03/01/2026 O m BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73689 AXON BODY-TAP REFRESH 1-DOCK MULTI BAY 1 03/01/2026 E BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100399 AXON TASER 10-CARTRIDGE-LIVE 10 12/01/2026 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100400 AXON TASER 10-CARTRIDGE-HALT 20 12/01/2026 tv BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100399 AXON TASER 10-CARTRIDGE-LIVE 10 12/01/2027 Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100400 AXON TASER 10-CARTRIDGE-HALT 30 12/01/2027 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100399 AXON TASER 10-CARTRIDGE-LIVE 10 12/01/2028 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100400 AXON TASER 10-CARTRIDGE-HALT 20 12/01/2028 Page 4 Q-481498-45504. Packet Pg. 86 8.F.a Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date Body Wom Camera Multi-Bay Dock TAP Bundle 73688 AXON BODY-TAP REFRESH 2-DOCK MULTI BAY 1 09/01/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73310 AXON BODY-TAP REFRESH 2-CAMERA 3 09/01/2029 O BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73688 AXON BODY-TAP REFRESH 2-DOCK MULTI BAY 1 09/01/2029 O K Q Software Bundle Item Description QTY Estimated Start Date Estimated End Date 3 AXON AIR,CLASS 1 UAS BUNDLE 100579 AXON AIR-UAS LICENSE-CLASS 1 9 01/01/2025 09/30/2029 O d AXON AIR,CLASS 1 UAS BUNDLE 100584 AXON AIR-ADVANCED STREAMING ADD-ON 9 01/01/2025 09/30/2029 E AXON AIR,CLASS 1 UAS BUNDLE 100586 AXON AIR-API INTEGRATIONS ADD-ON 9 01/01/2025 09/30/2029 a) N AXON AIR,CLASS 2 UAS BUNDLE 100580 AXON AIR-UAS LICENSE-CLASS 2 1 01/01/2025 09/30/2029 0) AXON AIR,CLASS 2 UAS BUNDLE 100584 AXON AIR-ADVANCED STREAMING ADD-ON 1 01/01/2025 09/30/2029 Q AXON AIR,CLASS 2 UAS BUNDLE 100586 AXON AIR-API INTEGRATIONS ADD-ON 1 01/01/2025 09/30/2029 O BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101180 AXON TASER-DATA SCIENCE PROGRAM 3 01/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20248 AXON TASER-EVIDENCE.COM LICENSE 3 01/01/2025 09/30/2029 a� BUNDLE-OFFICER SAFETY PLAN 10 PLUS 20370 AXON VR-FULL ACCESS-TASER ADD-ON USER 3 01/01/2025 09/30/2029 E BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 3 01/01/2025 09/30/2029 C BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73618 AXON COMMUNITY REQUEST 3 01/01/2025 09/30/2029 a� BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73638 AXON STANDARDS-LICENSE 3 01/01/2025 09/30/2029 Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73680 AXON RESPOND PLUS-LICENSE 3 01/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73682 AXON EVIDENCE-AUTO TAGGING LICENSE 3 01/01/2025 09/30/2029 -� r= BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73683 AXON EVIDENCE-STORAGE-10GB A LA CARTE 30 01/01/2025 09/30/2029 iL BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73686 AXON EVIDENCE-STORAGE-UNLIMITED AXON DEVICE 3 01/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73739 AXON PERFORMANCE-LICENSE 3 01/01/2025 09/30/2029 N co BUNDLE-OFFICER SAFETY PLAN 10 PLUS 73746 AXON EVIDENCE-ECOM LICENSE-PRO 3 01/01/2025 09/30/2029 0 Pro License Bundle 73683 AXON EVIDENCE-STORAGE-10GB A LA CARTE 9 01/01/2025 09/30/2029 Pro License Bundle 73746 AXON EVIDENCE-ECOM LICENSE-PRO 3 01/01/2025 09/30/2029 Lo A la Carte 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 01/01/2025 09/30/2029 A la Carte 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 01/01/2025 09/30/2029 a) A la Carte 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 01/01/2025 09/30/2029 Ala Carte 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 0110112025 09I30I2029 a0i Ala Carte 50037 P ON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL- 1 Q A la Carte 73681 AXON RECORDS 22 01/01/2025 09/30/2029 Q A la Carte 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 01/01/2025 09130/2029 A la Carte 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH 1 02/01/2025 09/30/2029 p PANEL d A la Carte 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 02/01/2025 09/30/2029 +� c d Y Services O Bundle Item Description QTY Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100751 AXON TASER 10-REPLACEMENT ACCESS PROGRAM-DUTY CARTRIDGE 3 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101184 AXON INVESTIGATE-TRAINING-OPERATOR AND EXAMINER 1 c BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101193 AXON TASER-ON DEMAND CERTIFICATION 1 m BUNDLE-OFFICER SAFETY PLAN 10 PLUS 11642 AXON INVESTIGATE-THIRD PARTY VIDEO SUPPORT 3 t A la Carte 85170 AXON INTERVIEW-INSTALLATION-STANDARD PER ROOM 2 ca a Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date Page 5 Q-481498-45504. Packet Pg. 87 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date Body Wom Camera Multi-Bay Dock TAP Bundle 80465 AXON BODY-TAP WARRANTY-MULTI BAY DOCK 1 12/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100197 AXON VR-EXT WARRANTY-HTC FOCUS 3 HEADSET 1 12/01/2025 09/30/2029 O BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100213 AXON VR-EXT WARRANTY-TABLET 1 12/01/2025 09/30/2029 O BUNDLE-OFFICER SAFETY PLAN 10 PLUS 100704 AXON TASER 10-EXT WARRANTY-HANDLE 3 12/01/2025 09/30/2029 Q BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101007 AXON VR-EXT WARRANTY-CONTROLLER 1 12/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 101008 AXON VR-EXT WARRANTY-HANDGUN CONTROLLER 1 12/01/2025 09/30/2029 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80374 AXON TASER-EXT WARRANTY-BATTERY PACK T7/T10 3 12/01/2025 09/30/2029 3 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80374 AXON TASER-EXT WARRANTY-BATTERY PACK T7/T10 1 12/01/2025 09/30/2029 C BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80396 AXON TASER-EXT WARRANTY-DOCK SIX BAY T7lT10 1 12/01/2025 09/30/2029 m BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80464 AXON BODY-TAP WARRANTY-CAMERA 3 12/01/2025 09/30/2029 aa) BUNDLE-OFFICER SAFETY PLAN 10 PLUS 80465 AXON BODY-TAP WARRANTY-MULTI BAY DOCK 1 12/01/2025 09/30/2029 A la Carte 50448 AXON INTERVIEW-EXT WARRANTY 2 01/01/2026 0913012029 Q O C d E C d E Q t r U- N co O LO a+ C d E C O E Q d C d Y C O x Q r C m E t �a r w Q Page 6 Q-481498.45504. Packet Pg. 88 8.F.a Shipping Locations Location Number Street city State Zip Country 220 4th Ave S Kent WA 98032-5838 USA C 0 2 220 4th Ave S Kent WA 98032-5838 USA Q t Payment Details E Dec 2024 L Invoice Plan Item Description MEN Qty Subtotal Tax Total Q Air+Investigate+Records- 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 $1,762.24 $179.75 $1,941.99 Annual Payment Air+Investigate+Records- Annual Payment 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 $1,279.53 $130.51 $1,410.04 E Air+Investigate+Records 73681 AXON RECORDS 22 $10,556.16 $1,076.73 $11,632.89 C Annual Payment a) Air+Investigate+Records- CLASS1 UAS AXON AIR,CLASS 1 UAS BUNDLE 9 $3,670.00 $374.34 $4,044.34 E Annual Payment Air+Investigate+Records CLASS21JAS AXON AIR,CLASS 2 UAS BUNDLE 1 $3,230.08 $329.46 $3,559.54 C Annual Payment li OSP-Year 1 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 $1,114.58 $0.00 $1,114.58 .. OSP-Year 1 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 $767.79 $78.32 $846.11 � OSP-Year 1 BWCamMBDTAP BodyWorn Camera Multi-BayDock TAP Bundle 1 $411.19 $41.94 $453.13 0 OSP-Year 1 M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $10,188.17 $960.25 $11,148.42 OSP-Year 1 ProLicense Pro License Bundle 3 $1,481.91 $151.15 $1,633.06 u� Upfront Hardware+PSO A63C AB3 Camera Bundle 3 $2,367.00 $241.43 $2,608.43 c Upfront Hardware+PSO AB3MBD AB3 Multi Bay Dock Bundle 2 $3,277.80 $334.34 $3,612.14 a) Year 1 Annual Payment 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 $69,571.76 $7,096.32 $76,668.08 -E Total $109,678.21 $10,994.54 $120,672.75 E Jan 2025 Q Invoice Plan Item Description Qty Subtotal Tax Total Q Interview Room-Annual Payment 50037 AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL-PC 1 $300.00 $30.60 $330.60 Interview Room Annual 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH PANEL 1 $313.71 $32.00 $345.71 d Payment Interview Room-Annual 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 $1,000.00 $0.00 $1,000.00 a) Payment Interview Room-Annual 50118 AXON INTERVIEW-MIC-WIRED(STANDARD MIC) 4 $194.65 $19.85 $214.50 r_ Payment 0 Interview Room-Annual 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $794.34 $81.02 $875.36 a Payment Interview Room-Annual 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $657.25 $67.04 $724.29 4) Payment Interview Room-Annual 50448 AXON INTERVIEW-EXT WARRANTY 2 $513.72 $52.40 $566.12 0 Payment ca Interview Room-Annual Payment 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $49.11 $5.01 $54.12 Q Interview Room-Annual 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $1,000.00 $102.00 $1,102.00 Payment Page 7 Q-481498-45504. Packet Pg. 89 Jan 2025 Invoice Plan Item Description My Subtotal Tax Total Invoice Upon Fulfillment BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $0.00 $0.00 $0.00 Invoice Upon Fulfillment M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $0.00 $0.00 $0.00 Total $4,822.78 $389.92 $5,212.70 x Q Sep 2025 Invoice Plan Item Description Qty Subtotal Tax Total 3 Air+Investigate+Records 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 $1,762.24 $179.75 $1,941.99 Annual Payment a) Air+Investigate+Records 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 $1,279.53 $130.51 $1,410.04 a) Annual Payment Air+Investigate+Records Annual Payment 73681 AXON RECORDS 22 $10,556.17 $1,076.73 $11,632.90 Q Air+Investigate+Records CLASS1 UAS AXON AIR,CLASS 1 UAS BUNDLE 9 $3,670.00 $374.34 $4,044.34 Annual Payment r_ Air+Investigate+Records CLASS2UAS AXON AIR,CLASS 2 UAS BUNDLE 1 $3,230.08 $329.46 $3,559.54 E Annual Payment Axon Narrative-Year 1 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 $88,120.52 $8,988.29 $97,108.81 Interview Room-Annual Payment 50037 AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL-PC 1 $300.00 $30.60 $330.60 E Interview Room-Annual Q Payment 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH PANEL 1 $313.71 $32.00 $345.71 Interview Room-Annual 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 $999.99 $0.00 $999.99 u_ Payment 04 Interview Room-Annual 50118 AXON INTERVIEW-MIC-WIRED(STANDARD MIC) 4 $194.65 $19.85 $214.50 00 p Payment Interview Room-Annual 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $794.34 $81.02 $875.36 Payment uO Interview Room-Annual 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $657.25 $67.04 $724.29 a) Payment °) Interview Room-Annual 50448 AXON INTERVIEW-EXT WARRANTY 2 $513.72 $52.40 $566.12 Payment C Interview Room-Annual Payment 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $49.11 $5.01 $54.12 Q Interview Room-Annual 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $1,000.00 $102.00 $1,102.00 Payment Q OSP-Year 2 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 $1,114.58 $0.00 $1,114.58 OSP-Year 2 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 $767.79 $78.32 $846.11 OSP-Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $411.19 $41.94 $453.13 d OSP-Year 2 M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $10,188.17 $960.25 $11,148.42 �. OSP-Year 2 ProLicense Pro License Bundle 3 $1,481.90 $151.15 $1,633.05 Total $127,404.94 $12,700.66 $140,105.60 Y c 0 Sep 2026 a Invoice Plan Item Description oty Subtotal Tax Total r Air+Investigate+Records- y Annual Payment 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 $1,762.24 $179.75 $1,941.99 E Air+Investigate+Records 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 $1,279.53 $130.51 $1,410.04 Annual Payment Air+Investigate+Records Annual Payment 73681 AXON RECORDS 22 $10,556.17 $1,076.73 $11,632.90 Q Air+Investigate+Records- CLASS1 UAS AXON AIR,CLASS 1 UAS BUNDLE 9 $3,670.00 $374.34 $4,044.34 Annual Payment Page 8 Q-481498-45504. Packet Pg. 90 Sep 2026 Invoice Plan Item Description Qty Subtotal Tax Total Air+Investigate+Records- CLASS2UAS AXON AIR,CLASS 2 UAS BUNDLE 1 $3,230.08 $329.46 $3,559.54 Annual Payment r_ Axon Narrative-Year 2 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 $88,120.52 $8,988.29 $97,108.81 p Interview Room-Annual Payment 50037 AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL-PC 1 $300.00 $30.60 $330.60 Q � Interview Room Annual Payment 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH PANEL 1 $313.71 $32.00 $345.71 3 Interview Room-Annual 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 $999.99 $0.00 $999.99 Payment m Interview Room-Annual a)50118 AXON INTERVIEW-MIC-WIRED(STANDARD MIC) 4 $194.65 $19.85 $214.50 a� Payment Interview Room-Annual 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $794.34 $81.02 $875.36 Q Payment Interview Room-Annual C 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $657.25 $67.04 $724.29 Payment r C Interview Room-Annual 50448 AXON INTERVIEW-EXT WARRANTY 2 $513.72 $52.40 $566.12 a) Payment E Interview Room-Annual 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $49.11 $5.01 $54.12 Payment Interview Room-Annual Payment 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $1,000.00 $102.00 $1,102.00 Q OSP-Year 3 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 $1,114.58 $0.00 $1,114.58 OSP-Year 3 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 $767.79 $78.32 $846.11 li OSP-Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $411.19 $41.94 $453.13 N OSP-Year 3 M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $10,188.17 $960.25 $11,148.42 co OSP-Year 3 ProLicense Pro License Bundle 3 $1,481.90 $151.15 $1,633.05 G Total $127,404.94 $12,700.66 $140,105.60 LO w Sep 2027 Invoice Plan Item Description Q Subtotal Tax Total Air+Investigate+Records- r_ Annual Payment 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 $1,762.24 $179.75 $1,941.99 Air+Investigate+Records 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 $1,279.53 $130.51 $1,410.04 Q Annual Payment - Air+Investigate+Records 73681 AXON RECORDS 22 $10,556.17 $1,076.73 $11,632.90 Q Annual Payment3.1 Air+Investigate+Records- CLASS1 UAS AXON AIR,CLASS 1 UAS BUNDLE 9 $3,670.00 $374.34 $4,044.34 p Annual Payment IL Air+Investigate+Records- CLASS2UAS AXON AIR,CLASS 2 UAS BUNDLE 1 $3,230.08 $329.46 $3,559.54 = Annual Payment Axon Narrative-Year 3 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 $88,120.52 $8,988.29 $97,108.81 �1 Interview Room Annual 50037 AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL-PC 1 $300.00 $30.60 $330.60 O Payment x Interview Room-Annual 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH PANEL 1 $313.71 $32.00 $345.71 Q Payment +-; Interview Room-Annual Payment 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 $999.99 $0.00 $999.99 E Interview Room-Annual 50118 AXON INTERVIEW-MIC-WIRED(STANDARD MIC) 4 $194.65 $19.85 $214.50 V Payment t�v Interview Room-Annual Payment 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $794.34 $81.02 $875.36 Q Interview Room-Annual 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $657.25 $67.04 $724.29 Payment Page 9 Q-481498-45504. Packet Pg. 91 Sep 2027 Invoice Plan Item Description Qty Subtotal Tax Total Interview Room-Annual 50448 AXON INTERVIEW-EXT WARRANTY 2 $513.72 $52.40 $566.12 Payment r_ Interview Room-Annual 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $49.11 $5.01 $54.12 0 Payment Q Interview Room-Annual 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $1,000.00 $102.00 $1,102.00 t Payment OSP-Year 4 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 $1,114.58 $0.00 $1,114.58 3 OSP-Year 4 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 $767.79 $78.32 $846.11 OSP-Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $411.19 $41.94 $453.13 m OSP-Year 4 M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $10,188.17 $960.25 $11,148.42 OSP-Year 4 ProLicense Pro License Bundle 3 $1,481.90 $151.15 $1,633.05 (LD Total $127,404.94 $12,700.66 $140,105.60 0) 0 Sep 2028 r c Invoice Plan Item Description Qty Subtotal Tax Total Air+Investigate+Records 100112 AXON AIR-EVIDENCE.COM LICENSE-PILOT DATA 32 $1,762.24 $179.75 $1,941.99 '0 Annual Payment C Air+Investigate+Records- Annual Payment 100789 AXON INVESTIGATE-UPGRADE TO PRO ACCESS 166 $1,279.53 $130.53 $1,410.06 E Q Air+Investigate+Records 73681 AXON RECORDS 22 $10,556.17 $1,076.73 $11,632.90 Annual Payment Air+Investigate+Records- CLASS1 UAS AXON AIR,CLASS 1 UAS BUNDLE 9 $3,670.00 $374.35 $4,044.35 u_ Annual Payment 04 Air+Investigate+Records- CLASS2UAS AXON AIR,CLASS 2 UAS BUNDLE 1 $3,230.08 $329.49 $3,559.57 O0 Annual Payment o Axon Narrative-Year 4 101283 AXON RECORDS-DRAFT ONE-AI-ASSISTED REPORT WRITING 169 $88,120.52 $8,988.30 $97,108.82 IntPaement rview Room-Annual LO 50037 AXON INTERVIEW-CLIENT SOFTWARE-PER TOUCH PANEL-PC 1 $300.00 $30.60 $330.60 Interview Room-Annual a) Payment 50039 AXON INTERVIEW-CLIENT SOFTWARE-MAINT.PER TOUCH PANEL 1 $313.71 $32.00 $345.71 E Interview Room-Annual Payment 50045 AXON EVIDENCE-STORAGE-INTERVIEW ROOM UNLIMITED 4 $999.99 $0.00 $999.99 (D E Interview Room-Annual 50118 AXON INTERVIEW-MIC-WIRED(STANDARD MIC) 4 $194.65 $19.87 $214.52 Q Payment Interview Room-Annual 50298 AXON INTERVIEW-CAMERA-OVERT DOME 4 $794.34 $81.03 $875.37 Q Payment3.1 Interview Room-Annual 50322 AXON INTERVIEW-TOUCH PANEL PRO 1 $657.25 $67.03 $724.28 p Payment a Interview Room-Annual 50448 AXON INTERVIEW-EXT WARRANTY 2 $513.72 $52.40 $566.12 = Payment Interview Room-Annual 74056 AXON INTERVIEW-TOUCH PANEL WALL MOUNT 1 $49.11 $5.01 $54.12 Y Payment c Interview Room-Annual 0 Payment 85170 AXON INTERVIEW-INSTALLATION-STANDARD(PER ROOM) 2 $1,000.00 $102.00 $1,102.00 Q OSP-Year 5 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 3 $1,114.58 $0.00 $1,114.58 OSP-Year 5 85760 AXON AUTO-TRANSCRIBE-UNLIMITED SERVICE 3 $767.79 $78.30 $846.09 m OSP-Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $411.19 $41.96 $453.15 E OSP-Year 5 M00012 BUNDLE-OFFICER SAFETY PLAN 10 PLUS 3 $10,188.17 $960.15 $11,148.32 0 OSP-Year 5 ProLicense Pro License Bundle 3 $1,481.90 $151.16 $1,633.06 Total $127,404.94 $12,700.66 $140,105.60 Q Page 10 Q-481498.45504. Packet Pg. 92 8.F.a Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. c 0 x Q t Standard Terms and Conditions E L Axon Enterprise Inc. Sales Terms and Conditions Q 0 r Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Q Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix u- as described below. 00 ACEIP: LO w c The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to E develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. E Acceptance of Terms: Q Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you OR are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Y 0 x Q r c m E t a r w Q Page 11 Q-481498.45504. Packet Pg. 93 8.F.a C O Signature Date Signed a 7/30/2024 E a� a� L Q O C 0) E C 0 E Q LL N co O LO C d E C 0 E Q d C d Y C O x Q r C m E t �a r w Q Page 12 Q-481498-45504. Packet Pg. 94 8.G • KENT W A S M I N G T O N DATE: August 20, 2024 TO: Kent City Council SUBJECT: Project Be Free Professional Services Agreement — Authorize and Ratify MOTION: I move to authorize the Mayor to sign the Professional Services Agreement with Project Be Free, subject to final terms and conditions acceptable to the Chief of Police and City Attorney, and ratify all actions prior to and consistent with this motion. SUMMARY: In October 2023, the Kent Police Department commenced a pilot program with Project Be Free, a non-profit community-based organization responsible for Domestic Violence programming, education, and co-responder services. Project Be Free staff respond alongside Kent Police officers to domestic violence calls for service to assist victims with case management at the time of the call. Project Be Free staff are bilingual and trained in providing mental health services and domestic violence case management. They can provide transportation to a safe site and/or assist with food, shelter, and medical needs. Project Be Free will also provide follow-up support to the household, to include up to ten therapy sessions either online or in person for no charge to assist individuals, couples, or family members. Kent Police partnered with Project Be Free to apply for a grant, which will allow programming to continue beyond the pilot project. Grant funds in the amount of $205,000 were awarded by the Association of Washington Cities (AWC) to this project effective July 1, 2024, for a one-year period. Council previously authorized the acceptance of these grant funds and further authorized the Mayor to sign the grant Agreement. The grant Agreement with AWC has been executed and now Kent must enter into an agreement with Project Be Free for the expenditure of the grant funds and continuation of domestic violence co-response, case management, and training services for Kent officers. Due to the program start date of July 1, 2024, this Agreement is intended to apply retroactively and ratify all prior actions consistent with the Agreement. Finally, this Agreement will proceed to Council for final action at its City Council meeting the same night. BUDGET IMPACT: Grant funding of $205,000 for one year. Packet Pg. 95 8.G SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thrivinci City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Project Be Free Contract - AWC Grant (PDF) Packet Pg. 96 8.G.a • KEN T W A s H i N G 1 o H PROFESSIONAL SERVICES AGREEMENT between the City of Kent and Project Be Free, NPC N THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter `o the "City"), and Project Be Free, NPC organized under the laws of the State of Washington, located and doing business at 306 Wells Avenue South, Unit D, Renton, WA 98057 (hereinafter the "Contractor"). Q i I. DESCRIPTION OF WORK. E m The Contractor shall perform the following services for the City: m a� a Provide co-response services for domestic violence calls alongside Kent Police officers, as specified in Exhibit A. m The Contractor further represents that the services furnished under this Agreement will be performed U) in accordance with generally accepted professional practices within the Puget Sound region in effect at the c time those services are performed. ° .y N d II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in o Section I above immediately upon the effective date of this Agreement, and the Contractor shall complete a the work by June 30, 2025. U- III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $205,000 m for the services described in this Agreement. The Contractor shall invoice the City monthly based on time u and materials incurred during the preceding month. The hourly rates charged for the Contractor's services o shall be as delineated in the attached and incorporated Exhibit A. All hourly rates charged shall remain a locked at the negotiated rates throughout the term of this Agreement. Go 0 Card Payment Program. The Contractor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment c by check and is available for the convenience of the Contractor. If the Contractor voluntarily participates in c2 this Program, the Contractor will be solely responsible for any fees imposed by financial institutions or credit U card companies. The Contractor shall not charge those fees back to the City. a IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in L accordance with Ch. 51.08 RCW, the parties make the following representations: o U A. The Contractor has the ability to control and direct the performance and details of its L work, the City being interested only in the results obtained under this Agreement. U- a) m B. The Contractor maintains and pays for its own place of business from which the Contractor's services under this Agreement will be performed. o L a. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Contractor's services, or the Contractor is engaged in an independently E established trade, occupation, profession, or business of the same nature as that involved under this Agreement. a PROFESSIONAL SERVICES AGREEMENT - 1 (Over$20,000) Packet Pg. 97 8.G.a D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state, Department of Revenue and other state agencies as may be required by the Contractor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. �a m F. The Contractor maintains a set of books dedicated to the expenses and earnings of its i business. ° r V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon Q providing the other party seven (7) calendar days written notice at its address set forth on the signature block of this Agreement. m VI. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure a, in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, Q or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent •2 to the other that at the time of signing this Agreement, they are able to perform as required and their ) performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing o state or national declarations of emergency, or any current social distancing restrictions or personal 'y protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. a- a) If any future performance is prevented or delayed by a force majeure event, the party whose ;v performance is prevented or delayed shall promptly notify the other party of the existence and nature of - the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be m effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and 5- continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. a Notwithstanding other provisions of this section, the Contractor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Contractor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. v If a force majeure event occurs, the City may direct the Contractor to restart any work or performance that Q may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the o loss or damage has been caused or exacerbated by the failure of the Contractor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the L Contractor. a) m VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the 5- Contractor or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national a origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Contractor shall execute the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative Policy 1.2. Q VIII. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or PROFESSIONAL SERVICES AGREEMENT - 2 (Over$20,000) Packet Pg. 98 8.G.a suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. >, In the event the Contractor refuses tender of defense in any suit or any claim, if that tender was W made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then the Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and L reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal 0 on the Contractor's part. Q i IX. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. m X. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Q Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those services. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. ) c 0 XI. MISCELLANEOUS PROVISIONS. y m A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its ° contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. ;v U_ a) B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the m covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those 5- covenants, agreements or options, and the same shall be and remain in full force and effect. Go a C. Resolution of Disputes and Governing. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in v writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the Q parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred , in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or ; award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. o U m D. Written Notice. All communications regarding this Agreement shall be sent to the parties at L the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written a notice hereunder shall become effective three (3) business days after the date of mailing by registered or m certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. o a. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. E F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the a Contractor. PROFESSIONAL SERVICES AGREEMENT - 3 (Over$20,000) Packet Pg. 99 8.G.a G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Should any language in any of the exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. >, H. Public Records Act. The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the L City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. Q i I. City Business License Required. Prior to commencing the tasks described in Section I, the c Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. L J. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any Q number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. c IN WITNESS, the parties below execute this Agreement, which shall become effective on y the last date entered below. All acts consistent with the authority of this Agreement and prior ,a) 0 L L LL M� W r V 0" 0 L- a. Go 0 r c 0 ,L^ V U a L 0 U m m L LL 4) m T V 2 0 L a. r E V Q PROFESSIONAL SERVICES AGREEMENT - 4 (Over$20,000) Packet Pg. 100 8.G.a to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONTRACTOR: CITY OF KENT: >, CU By: By: Print Name: Print Name: Dana Ralph N �L 0 Its: Its Mayor Q DATE: DATE: a� E m m NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Q CONTRACTOR: CITY OF KENT: Katya Wojcik Sara Wood Project Be Free, NPC City of Kent 306 Wells Avenue South, Unit D 220 Fourth Avenue South c Renton, WA 98057 Kent, WA 98032 N m 206-276-4322 (telephone) (253) 856-5856 (telephone) a katya.wojcik@project-be-free.com (email) swood@kentwa.gov (email) a� L LL 0 APPROVED AS TO FORM: m r a� 0 L Kent Law Department a v co ATTEST: 40 r c �a ,L^ V Kent City Clerk Q �a L 0 U a� m L U- M0) W r V 0 L Q� E V r a PROFESSIONAL SERVICES AGREEMENT - 5 (Over$20,000) Packet Pg. 101 8.G.a DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY w� The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. N L 0 The City of Kent and its contractors are subject to and will comply with the following: Q i • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); E a� a� L • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Q Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); as 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement U) of Title VI of the Civil Rights Act of 1964). c .y N • Ch. 49.60 RCW (Washington Law Against Discrimination) o L The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and U_ Regulations". m T U The following statements specifically identify the requirements the City deems necessary for any o contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of at all of the following is required for this Agreement to be valid and binding. If any contractor, 4' subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined QCOD below, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement. ,L^ V The statements are as follows: U a 1. I have read the attached City of Kent administrative policy number 1.2. L 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, o race, color, national origin, age, or the presence of all sensory, mental or physical disability. a� L 3. During the time of this Agreement I, the prime contractor, will provide a written statement a to all new employees and subcontractors indicating commitment as an equal opportunity m employer. 0 L 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and a promotion of women and minorities. 5. During the performance of this contract, the contractor, for itself, its assignees, and a successors in interest (hereinafter referred to as the "contractor") agrees as follows: a EEO COMPLIANCE DOCUMENTS - 1 Packet Pg. 102 8.G.a A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted _ programs through the Washington State Department of Transportation, and generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. a� N •L B. Non-discrimination: The contractor, with regard to the work performed by it 0 during the contract, will not discriminate on the grounds of race, color, or national Q origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including E employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. Q N N C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or c supplier will be notified by the contractor of the contractor's obligations under this N contract and the Acts and the Regulations relative to non-discrimination on the o grounds of race, color, or national origin. a a� L D. Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will m permit access to its books, records, accounts, other sources of information, and its facilities as may be determined applicable to contractor's contract by the City or the Washington State Department of Transportation to be pertinent to ascertain a compliance with such Acts and Regulations and instructions. Where any information Go required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with Q the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a� a� a. withholding payments to the contractor under the contract until the U_ contractor complies; and/or m b. cancelling, terminating, or suspending a contract, in whole or in part. 0 L F. Incorporation of Provisions: The contractor will include the provisions of a paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and E directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of a Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 2 Packet Pg. 103 8.G.a or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: a� N O t Pertinent Non-Discrimination Authorities: Q i i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part E 21. L ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Q N (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose °; property has been acquired because of Federal or Federal-aid programs and projects); Cn FU iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination c on the basis of sex); N - iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; a a� V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); m vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as 0 0 amended, (prohibits discrimination based on race, creed, color, national origin, or o sex); a vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, o coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the c� programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Q viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities US (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation L regulations at 49 C.F.R. parts 37 and 38; ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) m (prohibits discrimination on the basis of race, color, national origin, and sex); •o X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority at Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with E disproportionately high and adverse human health or environmental effects on minority and low-income populations; Q EEO COMPLIANCE DOCUMENTS - 3 Packet Pg. 104 8.G.a xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); CU xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et C seq). N xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) 0 7. The submission of the final invoice for this contract will constitute a reaffirmation that the Q preceding statements were complied with during the course of the contract's performance. E By signing below, I agree to fulfill the five requirements referenced above. L Q N By: d For: y c 0 Title: N a� 0 Date: a a� a� L U- M(D W T V 0" O L a v w 0 r c �a ,L^ V U Q v R L 0 U a� m L U- M0) W r V 0 L Q� E V r a EEO COMPLIANCE DOCUMENTS - 4 Packet Pg. 105 8.G.a CITY OF KENT ADMINISTRATIVE POLICY w� NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 c �a a� N L 0 r SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 Q i APPROVED BY Dana Ralph, Mayor E POLICY: L a Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, co if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: o .y N 1. Provide a written statement to all new employees and subcontractors indicating o commitment as an equal opportunity employer. a a� 2. Actively consider for promotion and advancement available minorities and women. U- a� m Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the a City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination o Policy Declaration, prior to commencing performance. a co Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. ;a c� Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City's Title VI coordinator, and perform the following Q duties for their respective departments. L 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these o regulations are familiar with the regulations and the City's equal employment opportunity policy. a) 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. m 0 L r E V Q EEO COMPLIANCE DOCUMENTS - 5 Packet Pg. 106 8.G.a Exhibit A Scope and Schedule of Services Consultant: Project Be Free Program: Co-response services with Kent Police Department for domestic violence calls. •L Funding: $205,000 0 r Performance Period: July 1, 2024 - June 30, 2025 Q i c Agency Program Overview: a� a� Project Be Free will provide a co-response program in conjunction with the Kent Police Department/first responders to respond to domestic violence calls from Kent y residents. In general, Kent police officers will respond to the call and if appropriate and safe, will contact Project Be Free to co-respond on-site. Project Be Free will send two crisis responders to the site typically within 15-30 minutes to individually meet with household members and triage the situation. Project Be Free staff can c provide transportation to a safe site and/or assist with food/shelter/medical needs. N a� Project Be Free will also provide follow-up with the household, case management, ° a and offer up to ten therapy sessions either online or in person for no charge to assist individuals, couples, or family members. They typically assist households for U_ approximately three months and make referrals/connections to additional services. CO r The goals for the domestic violence co-responder program are: 0 L • Reduce repeat domestic violence calls. a • Reduce domestic violence workload for first responders. CO • Connect underserved Kent residents with appropriate support and referrals. r Performance Measures: L c� Project Be Free shall provide services in a manner which fully complies with all federal, state, and local laws, statutes, ordinances, rules, and regulations with the Q goal of reaching the following number of individuals during the performance period of this project: ;a c 0 Unduplicated City of Kent residents 200 L) served L Number of domestic violence calls 100 responded to on-site with Kent 00 r Police/First Responders Number of case management/follow up 150 ° sessions with Kent clients with sessions a r running approximately 30 minutes each. E Number of Kent clients connected to 100 appropriate support and referrals. Q Packet Pg. 107 8.G.a Budget: The total contract shall not exceed $205,000 with Project Be Free to be reimbursed a flat monthly rate of $17,083. Project Be Free may invoice monthly to Kent Police Department using an approved billing form along with appropriate supporting L payroll documents and client back up costs. r Reporting Requirements: Q Monthly Reporting: Project Be Free will submit monthly status reports to the Kent Police Department. Monthly reports will be due the five business days following the end of the previous Q month. The monthly reports will address the following questions: • Briefly describe the work accomplished over the past month? • What successes has your program seen this past month? • What challenges has your program seen this past month? • Do you have any challenges or issues you need to discuss with AWC? c Final Reporting: o The agency shall collect and retain demographic data from the persons served a through this contract. Data should be tracked in an ongoing manner and submitted in a final report to Kent Police July 24, 2025. Programs should make reasonable U_ efforts to collect and report on the following information: m Describe program participants including: • Number of individuals served o L • Gender (Male, Female, Nonbinary, etc.) of individuals served a • Age of individuals served Co • Veteran status of individuals served Q_ • Substance abuse or mental health issues of individuals served r • Reason for contact L • Outcome of contact (No outcome, referral to services, involuntary transport, U etc.) Q • Long-term outcome of individual receiving services (No outcome, permanent housing, shelter, etc.) • Describe the type of program funded and the geographic area served. • Explain how the program targeted vulnerable individuals. U • Explain how the program created greater access for vulnerable individuals to available programs and services. U_ • Discuss program successes and challenges. m r Reporting Due Dates: o Report Due Date a r Monthly Status Reports: Due to Kent PD within 3 days following a) end of previous month. E Final Report: Due to Kent PD by July 24, 2025 .2 a Packet Pg. 108 8.G.a Exhibit B Insurance Requirements w� Insurance Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder a by the Contractor, their agents, representatives, employees, or �! subcontractors. A. Minimum Scope of Insurance a N Contractor shall obtain insurance of the types described below: Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover o liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, o and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate U_ Per Project Endorsement ISO form CG 25 03 11 85. The City shall be m named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the o City using ISO additional insured endorsement CG 20 10 11 85 or a a substitute endorsement providing equivalent coverage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. c� U The Contractor may use Umbrella or Excess Policies to provide the a liability limits as required in this Agreement. This form of insurance will be acceptable if all the Primary and Umbrella or Excess Policies shall L provide all the insurance coverages herein required. The Umbrella or o Excess policies shall be provided on a true "following form" or broader � coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. m T U Automobile Liability insurance providing bodily injury and property •o damage liability coverage for all automobiles/vehicles used in the a. performance of this Agreement. This coverage must be on a primary and non-contributory basis only. Coverage shall be written on ISO E form CA 00 01, or a substitute form providing equivalent liability a Packet Pg. 109 8.G.a coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CU Workers' Compensation coverage for the employees of Contractor and subcontractors as required by the Industrial Insurance laws of the State of Washington. L 0 r B. Minimum Amounts of Insurance a i Contractor shall maintain the following insurance limits: Commercial General Liability insurance shall be written with limits no a less than $1,000,000 per occurrence, $2,000,000 general aggregate, and $2,000,000 products-completed operations aggregate limit. Primary Non-Contributory Additional Insured coverage for the City of cn Kent, et. al. i 0 Automobile Liability insurance with a minimum combined single limit U) for bodily injury and property damage of $1,000,000 per occurrence. o a If the Contractor maintains broader coverage and/or higher limits than the L U_ minimums shown above, the City requires and shall be entitled to the m broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits o of insurance and coverage shall be available to the City. The above policy a limits may be obtained with excess liability (umbrella) insurance. co C. Other Insurance Provisions r L The insurance policies are to contain, or be endorsed to contain, the following provisions: a r 1. The Contractor's insurance coverage shall be primary insurance L with respect to the City. Any insurance, self-insurance, or o insurance pool coverage maintained by the City shall be in U 0 excess of the Contractor's insurance policies and shall not P contribute to the Contractor's insurance policies. 0 ca 0 2. Contractor's insurer must deliver, or mail written notice of •o cancellation to the named insured at least forty-five (45) days a before the effective date of the cancellation. The Contractor's insurance policy shall include an endorsement that provides the City with written notice of cancellation forty-five (45) days before the effective date of the cancellation. If Contractor's a Packet Pg. 110 8.G.a insurer fails to provide the City with a copy of the notice of cancellation endorsement, the Contractor must notify the City of w� any cancellation, nonrenewal or termination within two (2) business days of their receipt of such notice. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) with respect to work performed by or on behalf of the Contractor and a copy of the a endorsement naming the City as an additional insured shall be �! attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall a also contain a clause stating that coverage shall apply separately to each insured against whom claims are made or suit is brought, except with respect to the limits of the insurer's CO liability. 0 D. Acceptability of Insurers 0 L Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. U_ E. Verification of Coverage m 0 Contractor shall furnish the City with original certificates and a copy of the a amendatory endorsements, including but not necessarily limited to the Go additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. The City waives no rights, and the Contractor is not excused from performance if Contractor fails to provide the City with a copy of the endorsement naming the City as a Primary Non-Contributory Additional Insured. a F. Subcontractors L 0 Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all the same insurance m requirements as stated herein for the Contractor. A) 0 L a. r E V Q Packet Pg. 111 9.A 1�# KENT DATE: August 20, 2024 TO: Kent City Council SUBJECT: Resolution Accepting Washington Avenue Property from RFA — Adopt MOTION: I move to adopt Resolution No. 2075, authorizing the Mayor to accept the Washington Avenue property from the Regional Fire Authority, and authorizing the Mayor to sign all necessary documents. SUMMARY: In 2010, voters within the jurisdictions of the City of Kent ("City") and King County Fire Protection District No. 37 voted to create the Kent Fire Department Regional Fire Authority, now officially referred to as the Puget Sound Regional Fire Authority ("RFA"). Shortly thereafter, the City and the RFA entered into an interlocal agreement, establishing a framework for the transfer of responsibilities and property from the City to the RFA. In 2006, the City purchased property located at 407 Washington Avenue North, which had previously been used as a vehicle emissions testing facility, and which the City converted to use for storage purposes. Following the creation of the RFA, and as provided in the interlocal agreement and the RFA's Regional Fire Authority Plan ("RFA Plan"), the City transferred this property to the RFA for $1. Pursuant to the terms of the interlocal agreement and RFA Plan, after the transfer of the property, the City would lease the property back from the RFA for the City's continued use as a storage lot for $1. Additionally, when the RFA no longer wished to retain the property, the RFA would transfer the property back to the City for $1. The City and the Puget Sound Regional Fire Authority have been good partners in providing essential services to the citizens of Kent. In furtherance of that partnership, and in a showing of goodwill, the RFA has determined that it no longer needs the property at 407 Washington Avenue North and has agreed to transfer it back to the City in accordance with the terms of the interlocal agreement and RFA Plan. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Packet Pg. 112 9.A Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. 2075 - WA Ave Property (PDF) Packet Pg. 113 9.A.a RESOLUTION NO. 2075 0 a i Q A RESOLUTION of the City Council of the City of Kent, Washington, accepting the transfer of 0 real property located on Washington Avenue from the Puget Sound Regional Fire Authority. a 0 L- a. d RECITALS a A. In 2010, voters within the jurisdictions of the City of Kent o ("City") and King County Fire Protection District No. 37 voted to create the Kent Fire Department Regional Fire Authority, now officially referred to as the Puget Sound Regional Fire Authority ("RFA"). Shortly thereafter, the City a� a and the RFA entered into an interlocal agreement, establishing a framework for the transfer of responsibilities and property from the City to the RFA. a 0 B. In 2006, the City purchased property located at 407 0 U) Washington Avenue North, which had previously been used as a vehicle emissions testing facility and which the City converted to use for storage o 0 purposes. Following the creation of the RFA, and as provided in the interlocal 7T. agreement and the RFA's Regional Fire Authority Plan ("RFA Plan"), the City a 0 transferred this property to the RFA for $1. Pursuant to the terms of the a interlocal agreement and RFA Plan, after the transfer of the property, the a' City would lease the property back from the RFA for the City's continued use as a storage lot for $1. Additionally, when the RFA no longer wished to04 ti 0 retain the property, the RFA would transfer the property back to the City for c $1. E a 1 RFA - Washington Ave Property Packet Pg. 114 9.A.a C. The City and the RFA have been good partners in providing essential services to the citizens of Kent. The City continues to have a significant need for use of the property, and the property is in need of some r a repairs. The RFA has determined that it no longer needs the property at 407 -0 a Washington Avenue North and has agreed to transfer it back to the City in Q accordance with the interlocal agreement and RFA Plan. W E 0 L NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, 4-, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: a 0 L RESOLUTION c aD SECTION 1. - Acquisition Approval. The Mayor is authorized to take a c 0 all action and sign all documents necessary to purchase the real property located at 407 Washington Avenue North in the City of Kent (KC Tax Parcel y 0 No. 543620-0503) from the RFA for $1. a� c a SECTION 2. - Corrections by City Clerk. Upon approval of the city attorney, the city clerk is authorized to make necessary corrections to this a c resolution, including the correction of clerical errors; resolution, section, or 0 subsection numbering; or references to other local, state, or federal laws, a� codes, rules, or regulations. 00 0 SECTION 3. - Effective Date. This resolution shall take effect and be in force immediately upon its passage. a 0 L a a� August 20, 2024 ' Q DANA RALPH, MAYOR Date Approved LO ti ATTEST: `V r c a� E August 20, 2024 0 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Q 2 RFA - Washington Ave Property Packet Pg. 115 9.A.a APPROVED AS TO FORM: r a O TAMMY WHITE, CITY ATTORNEY a i Q E O L L Q� Q O L 3 C d > Q C O C t N R O'l C Q O V V Q C O 7 O N d Q' 00 O L Q O L a a� Q Q LO ti 0 N r C d E t V fC rr a 3 RFA - Washington Ave Property Packet Pg. 116