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City Council Committees - Committee of the Whole - 02/06/2024 (3)
Approved Kent City Council - Committee • of the Whole KENT Committee of the Whole - WAS M IN G 7 0 N Regular Meeting Minutes February 6, 2024 Date: February 6, 2024 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Boyce called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Bill Boyce Council President Present John Boyd Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Present 3. AGENDA APPROVAL A. I move to approve the agenda as presented. ER SULT: MOTION PASSES [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 4. DEPARTMENT PRESENTATIONS 1. Approval of Minutes YES Committee of the Whole - Committee of the Whole - Regular Meeting - Jan 16, 2024 4:00 PM Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: APPROVED [UNANIMOUS] MOVER: Satwinder Kaur, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 2. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 1/15/23 and paid on 1/15/24; approve the checks issued for payroll 1/1/24 - 1/15/24 and paid on 1/19/24; approve the payment of bills received through 1/31/24 and paid on 1/31/24; and approve the checks issued for payroll 11/16/24 - 1/31/24 and paid on 2/5/24, all audited by the Committee of the Whole on 2/6/24. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 3. INFO ONLY: 2023-2024 Insurance Renewals Risk Manager Ellaine Wi provided the Council with details on the 2024-2025 insurance renewals. General liability renewal details: Policy limits are the same, however the program structure has changed Premiums increased 56% Self-Insured Retention increased Wi reviewed the program structure: expiring and renewal and also reviewed the history of the City's self-insured retention and advised the last 5 year market has become very disruptive. Excess Workers' Compensation details: Policy limits and overall coverage remains the same with the same insurer Premiums increased 13.5% Self-Insured Retention for law enforcement remains at $1M Self-Insurance Retention for all other claims remains at $600K Cyber liability details: Policy limits and overall coverage remains the same with resilience, some limits for covered losses are increasing Premiums are decreasing 10% Self-Insured retention remains at $100,000 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... Brian White from Alliant Insurance Services, Inc. responded to questions from the Council. Wi advised the same insurance market volatility we endured in 2023 continues its upward trend in 2024. The City, despite the considerable increase to its liability premiums, was able to procure $25M in coverage, which is significant considering ongoing market developments and municip0al experience. Wi will return in early August to discuss renewals for the City's property, crime & fidelity and drone insurance policies. 4. Lodging Tax Grant Awards for Fall 2023 Application Cycle - Authorize Michelle Wilmot, Economic and Community Development Program Manager and staff to the Lodging Tax Advisory Committee provided an overview of the use of lodging tax funds and the members of the committee. Wilmot talked about the grant application cycle that completed in October 2023. Wilmot reviewed the grants awarded and also talked about the new applications that received grant funding. MOTION: I move to award Fall 2023 lodging tax grants to the recipients selected by the Lodging Tax Advisory Committee in the recommended amounts, and authorize the Mayor to sign all agreements, subject to terms acceptable to the City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Bill Boyce, Council President AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 5. Resolution Allocating Funds to Finance Affordable Housing Projects in South King County Communities — Adopt Claire Goodwin Executive Manager with South King Housing and Homelessness Partners (SKHHP) presented details on the recommendations for the SKHHP Housing Capital Fund. In 2019, SKHHP was formed via an ILA, that consisted of 11 member jurisdictions. Sea Tac will be joining SKHHP in 2024, bringing the member jurisdictions to 12. Mayor Dana Ralph serves as Executive Chair of the Advisory Board. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes Goodwin provided an overview of how SKHHP was established and the Housing Capital Fund. Goodwin reviewed the specifics of SHB 1406 that allowed jurisdictions to enact a local sales tax for the purpose of affordable housing and HB 1590 that allowed jurisdictions to impose a 0.1% local sales and use tax to support affordable housing. Interlocal Agreements were entered into in 2021 and 2023, relating to the pooling sales tax receipts with SKHHP and in 2022, SKHHP launched the first funding round of the Housing Capital Fund. In 2023, the second annual Housing Capital Fund application opened. Six applications were received and the SKHHP Advisory Board reviewed and made recommendations to the SKHHP Executive Board to fund four of the six projects. The Executive board agreed with most of the recommendations and is seeking concurrence from each jurisdiction. The recommended total is $5,747,306. Goodwin reviewed the four recommended projects: 1. Mercy Housing NW - Kent Multicultural Village: Kent 2. LIHI - Skyway Affordable Housing and Early Learning Center: Unincorporated South King County 3. TWG - Pandion at Star Lake: Kent 4. Multi-Service Center - Victorian Place II: Des Moines Goodwin reviewed the proposed funding amounts from each jurisdiction for both HB 1590 and SHB 1406 for the recommended projects. Long Range Planning Manager Kristen Holdsworth provided clarification on the 30% AMI and that it is a cap, so it's really for 0-30% AMI families. Councilmember Michaud expressed appreciation of the work of SKHHP. MOTION: I move to adopt Resolution No. 2069, authorizing allocation to the South King Housing and Homelessness Partnership Housing Capital Fund to finance affordable housing projects. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 6. 2024 Community Development Block Grant Annual Action Plan — Approve Senior Human Resources Coordinator Brittany Gaines provided details on the Community Development Block Grant 2024 Annual Action Plan to receive ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... 2024 HUD allocation for the year. It is anticipated that the City will receive the same allocation as fiscal year 2023 which was $1,093,232. Congress has not yet passed the appropriations bill for fiscal year 2024. This means that we may not have the formula allocations announced until late April or May. MOTION: I move to approve the Community Development Block Grant 2024 Annual Action Plan, including funding allocations and contingency plans, and authorize the Mayor to execute all documents and agreements, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 7. Agreement with Site Workshops for Uplands Playfield and Spray Park Planning and Design - Authorize Parks Planning and Development Manager Terry Jungman presented details on the Uplands Playfield and Spray Park. Jungman reviewed the current site of the Uplands Playfield and the surrounding properties. Jungman indicated the City needs a specific spray park and the current Town Square Plaza water feature is almost 20 years old and is meeting its useful life. Jungman reviewed the consultant selection process and detailed the timeline for kicking off the project for the conceptual design of the park. MOTION: I move to authorize the Mayor to sign the Consultant Services Agreement with Site Workshops, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Bill Boyce, Council President AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner S. Purchase of Playground Equipment and Safety Surfacing for Lake Meridian Park - Authorize Parks Planner Bryan Higgins detailed the Lake Meridian Playground Safety Surfacing Project that consists of replacing the safety surfacing, playground ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 5 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes grass and Apollo Spinner. The work will be done during the end of August/early September. Higgins responded to Councilmember Boyd's question about how this project was prioritized. MOTION: I move to authorize the Parks Department to purchase equipment, services, and supplies through the King County Director's Association Cooperative Purchasing Agreement with Northwest Playground Equipment, Inc. within budgets previously established and approved by Council and within the term of agreement, including any extension. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 9. 3874 : King County Conservation Futures Amendment - Authorize Higgins provided an overview of the King Conservation Futures Interlocal Agreement. King County Conservation Futures Tax levy funds are allocated throughout King County as a dedicated portion of property taxes for the acquisition of open space and natural resources lands. The Conservation Futures Citizens Committee makes funding recommendations to the King County Executive on an annual basis for funds to be distributed to cities and other entities through an interlocal cooperation agreement. The King County Council made changes to the Interlocal Cooperation Agreement for the Conservation Futures Program. These changes make small modifications to the use of funds granted through the ILA along with changes to how the City may utilize properties acquired with grant funding. The City needs to adopt these changes to continue receiving funds. MOTION: I move to authorize the Mayor to sign the Third Amendment to the Conservation Futures Interlocal Cooperation Agreement with King County, subject to final terms and conditions acceptable to the Parks Director and City Attorney. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 6 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 10. King County Conservation Futures Grant - Ruth Property - Authorize Higgins presented details on the King County Conservation Futures Grant for the Ruth Property. The King County Conservation Futures Tax levy funds are allocated throughout King County as a dedicated portion of property taxes for the acquisition of open space and natural resources lands. The Conservation Futures Citizens Committee makes funding recommendations to the King County Executive on an annual basis for funds to be distributed to cities and other entities through an interlocal cooperation agreement. During 2022, Parks staff applied for and received a King County Conservation Futures Award for the Ruth Property at Clark Lake Park Acquisition in the amount of $2,000,000. Through this grant the City is eligible for reimbursement up to 50% of the cost of acquisition or $2,000,000 dollars. During 2023, staff applied for and was awarded another $1,350,000 towards the acquisition. Grants funded through this fund must be accepted by amending the Interlocal Cooperation Agreement to include the new award. Total grant funds received in support of the Ruth Property acquisition equal $3,350,000. MOTION: I move to accept grant funds from King County for the Ruth Property acquisition, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT:LTULTU MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 11. King County Parks Levy — Springwood Park - Authorize Parks Capital Facilities Project Manager Kerry O'Connor reviewed the King County Parks Levy for Springwood Park. Park Planning staff applied for grant funds for park improvements that are part of the Springwood Park project. These funds are administered through .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 7 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes the King County Parks Capital and Open Space Levee, which supports projects that expand and improve recreation opportunities for the region's growing population, including the development of active and passive recreation and trail facilities, and the acquisition of open space for future public parks. Kent Parks was awarded $800,000 toward park renovations. Key park elements include full playground replacement, new shelter structure, multi-use sport court, general landscaping, park pathways, and upgraded site furnishings and amenities. The enhanced playground will include structures for both 2 to 5-year-olds, and 5 to12-year-olds, as well as a nature play area, embankment slide, swings, a zipline, and cooling station. The Springwood Park project is anticipated for construction in summer 2024. MOTION: I move to accept grant funds from King County for the Springwood Park Development, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign the grant agreement, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 12. King County Parks Levy - East Hill North Community Park - Authorize O'Connor provided an overview of the King County Parks Levy for the East Hill North Community Park and indicated another round of engagement is starting in March and this project will go out for bid at the end of 2024/early 2025. Parks Planning staff applied for grant funds for park improvements that are part of the East Hill North Community Park Development project. The City was awarded $800,000 toward park renovations. The grant will help support phase 1 of the development of the East Hill North Community Park including parking, restrooms, shelters, trails and boardwalks, playground, and connections to the surrounding community. This park is a milestone new park development for the Panther Lake neighborhood and will fill a gap in outdoor recreation, as documented in the 2022 Parks and Open Space Plan ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 8 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to accept grant funds from King County for the East Hill North Community Park Development, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign the grant agreement, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 13. Third Amendment to Agreement with Axon Enterprise, Inc. — Authorize Assistant Chief Hemmen provided details on the Third Amendment with Axon Enterprise, Inc. The City has a five-year agreement with Axon Enterprise, Inc. that expires in September of 2029. Through that agreement, the police department is equipped with body worn cameras ("BWC"), tasers, a records management system and the associated software. This Third Amendment adds 109 in-car cameras through "Axon Fleet", and adds two BWCs and 25 tasers for corrections officers at the City of Kent Correctional Facility ("CKCF"). This Third Amendment will provide CKCF with two BWCs to be used for transport purposes. The CKCF also has outdated tasers which are no longer supported by Axon. These outdated tasers will be replaced with 25 TASER 7s, which are the same taser device used by patrol officers. Chief Administrative Officer Pat Fitzpatrick provided the Council with an update on how the City's BWC and in-car cameras are funded and advised of the current Bill in the legislature that could take away that funding. If that Bill passes, staff will need to return to Council to discuss funding BWC and In-Car Videos using a different revenue source. MOTION: I move to authorize the Mayor to sign the Third Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc., subject to final terms and conditions acceptable to the City Attorney and Police Chief. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 9 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 2/6/2024 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 14. Cooperative Purchasing Agreements for Firearm Equipment and Supply Needs - Authorize Commander Johnson provided an overview of the Cooperative Purchasing Agreements for Firearm Equipment and Supply Needs. The City has entered into an agreement with the State of Washington's Department of Enterprise Services ("DES"), which allows the City to purchase through contracts the state publicly bids and enters into with various contractors. Purchases made through cooperative purchasing agreements are exempt from the City's competitive bid requirements under KCC 3.70.110(F). DES has entered into contracts with five different contractors through which to purchase firearms and firearm supplies and equipment. These contracts provide for an initial term of two years, which commenced on January 1, 2024, and expires on December 31, 2025. If a contractor meets the contract's required performance metrics, the contractor's contract with DES may be extended up to an additional three years-through December 31, 2028. If Council authorizes the Police Department to purchase through these DES contracts, our Law Department has confirmed that no other contract document is required. Any purchase the City makes from any contractor under a DES cooperative contract will be subject to the terms and conditions of that DES contract. MOTION: I move to authorize the Police Chief to purchase firearm equipment and supplies through any of the cooperative purchasing agreements the State of Washington has entered into under Statewide Contract No. 22422, within budgets previously established and approved by Council and throughout the term of the state's contracts. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/6/2024 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 15. Ordinance Dedicating Right of Way for Kent East Hill Operations Center - Adopt ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 10 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes Property and Acquisition Analyst Cheryl Rolcik-Wilcox provided details on the Ordinance Dedicating Right of Way for Kent East Hill Operations Center. This Ordinance dedicates a 5' strip of land adjacent to 124th for right-of-way purposes. The City's Kent East Hill Operations Center Project is currently being designed and construction will begin in 2024, with an anticipated completion in late 2025. The dedication will formally establish and define the boundaries of the City right-of-way for use by utility, cable, and telecommunication providers. MOTION: I move to adopt Ordinance No. 4485 authorizing the dedication of a portion of City-owned property for right-of-way purposes for the development of the Kent East Hill Operations Center. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 16. Agreement with Keller Associates, Inc. - West Hill Booster Pump Station — Authorize Engineer Drew Holcomb provided an overview of the West Hill Booster Pump Station project that will replace the existing pump station and be located off Veteran's Drive. The City of Kent is beginning the design of a water Booster Pump Station which will be primarily used to fill the new West Hill Reservoir. The proposed station will largely replace the three aging pump stations currently filling the reservoir, providing more redundancy for water supply on the West Hill. This new pump station will pump up the West Hill through a new 16-inch transmission main which is currently in design. MOTION: I move to authorize the Mayor to sign the Consultant Services Agreement with Keller Associates, LLC, for the design of the West Hill Booster Pump Station, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 11 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 17. Agreement with Herrera Environmental Consultants, Inc. — Lower Russell Levee Habitat A Feasibility Study — Authorize Environmental Supervisor Rowena Valencia-Gica provided an overview of the Agreement with Herrera Environmental Consultants, Inc. for the Lower Russell Levee Habitat A Feasibility Study. Valencia-Gica provided a review of the project that will include a new off- channel habitat area and installation of large woody structures to provide rearing and refuge habitat for juvenile Chinook salmon. In December 2022, the City signed the King County Flood Control District's Cooperative Watershed Management Grant agreement and in August 2023, the Puget Sound Acquisition and Restoration Grant agreement with the State of Washington. Both grants will be used to complete an alternatives analysis, wetland design, hydrogeological study, archaeological survey, geotechnical analysis, stakeholder coordination, refine the 60% preliminary design, prepare a maintenance, monitoring and adaptive management plan, and prepare permit documents to construct the Habitat Area A project. Herrera was selected to conduct this feasibility study and alternatives analysis given their expertise and experience in designing river habitat restoration projects and preparing feasibility and alternatives analysis. MOTION: I move to authorize the Mayor to sign the Consultant Services Agreement with Herrera Environmental Consultants to complete a feasibility study for the Lower Russell Levee Habitat Area A project, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 2/20/2024 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Kaur, Larimer, Michaud, Troutner 18. INFO ONLY: Lower Russell Levee Habitat Area A (CWM) Grant Application Valencia-Gica provided the Council with an update on the Lower Russell Levee Habitat Area A grant application to the King County Flood Control District Cooperative Watershed Management Grant Application. This is the ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 12 of 13 Kent City Council - Committee of the Whole February 6, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ................................................................................................................................................................................................................................................................................................ ._.............................................................................................................................................................................................................. last phase of the project for Habitat Area A (Lower Russell Levee). The Habitat Area A project includes the excavation of a new off-channel habitat area and installation of large woody structures that will provide rearing and refuge habitat for juvenile Chinook salmon. The next phase of the project will prepare construction plans of the chosen alternative based on the feasibility study results. To complete this work, the City will apply for another CWM grant in the amount of $627,690 to fund the project design. 5. ADJOURNMENT Council President Boyce adjourned the meeting. Meeting ended at 5:40 p.m. K%4 J ley A. Komoto- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 13 of 13 City of Kent 2024-2025 Insurancc Program Risk Management Human Resources 2 4 2 0 25 r BENEWALS The three (3) policies that renewed on January 1st are: ' . • General Liability • Excess Workers' Comp. • Cyber Risk i Key' Elements of Liabilit Renewal The key elements of this year's general liability renewals are: • Policy limits are the same, however, the program structure has changed • Premiums increased 56% • Self-Insured Retention (SIR) increased 3 Program Structurc.- Expiring & Bcncwal 1 f 1l2023-2024 11112024-20 25 Expiring Renewal Not to Scale Nat to Scale 52ohl I I I $25M AWAC AWAC $51A x$20M $5.51M x$19.5M ($5M Occurrence!$5M Aggregate) 35M OccumenceI$511M Aggregate) I I I I I I SGQIk•1 J�J. �',� t Aggrega Aggregate) S 15A4 I I I $14.:�A1 I I I I I I Upland:$2M x$12.5M ($2M Occurrencel$210 Aggregate) $12.5A1 r AWAC! Aggregate) $10M x$5M (MM Occurrence!$10M Aggregate) $10M I I I AWAC I I I $5M x$5M :•',1 :].;.:,.. . ce r 155M Aggregate) I I I I I I 1 Safety National ;: I.1 Safety National I I I I I I I I I I I I 1 Public I I I Public I I Officials r l Gen_Lich. Enfor_ Auto I Law I official.{I I Law Auto I Em Pr I I I Ern PI I fien_1_iah. Enfor_I Liability I I $5M?$5M I Prof- Liability 1 1 $6M. 5M I Prof. $5M I Practices I 29e- I $5Mf$5M $5M I Practices I agg. I $5M1$5M I $5M�$5M I I 1 $5M45M I I 1 agg- 1 I 3199 I agg- I I 29T I I I I I I $1,250,000 Self-Insured Retention S1r625.000 Self-Insured Retention 4 I-Iistory etentzon Sce 2004-2012 (9 years) 2018-2020 (3 years) 2022-2023 (2 years) 2025-2026-2027 $100,000 $500,000 $1,250,000 Based on the history of increases to the City's SIR and market volatility, projections demonstrate that the City's SIR will likely increase to $2M, within the next 1-2 years. -0- - $250,000 $750,000 $1,625,000 2013-2017 (5 years) 2021 (1 year) 2024 5 i Excess Worhcrs ' „ „ .. . � Compensation The key elements of this year's excess workers' compensation renewals are: — Policy limits and overall coverage remains the same with the same insurer, Safety National • Premiums increased 13.5% • SIR for Law Enforcement remains $1 M • SIR for all other claims remains $600K 6 er Liabilit levels •ill•► The key elements of this year s cyber liability renewals are • Policy limits and overall coverage remains the same with Resilience, some limits for Covered Losses are increasing • Premiums are decreasing 19% • SIR remains $100,000 r ;. S UA/IA IIA BY Ir��q As evidenced by the increase to the City's liability insurance premiums, the same insurance market volatility we endured in 2023 continues its upward trend in 2024. Kent, despite the considerable increase to its liability premiums, was about to procure $25M in coverage, — which is significant considering ongoing market - developments and municipal experience. Looking ahead . . . I will be back in early August to discuss ■ renewals for the City's Property, Crime & Fidelity and Drone insurance policies. 'AREKENT LIN 7rlf yam.. �17: t �� • -2 low 3' j • �rkf �L South King Housing and Homelessness Partners ( SKHHP ) Housing Capital Fund Recommendations Claire V. Goodwin, SKHHP Executive Manager City of Kent Committee of the Whole February 6, 2024 SK:I: AtEstablishing SKHHP and the Housing Capital Fund • 2019: SKHHP was formed via an Interlocal Agreement • Eleven member jurisdictions include: Auburn Federal Way Renton Burien Kent Tukwila Covington Maple Valley King County Des Moines Normandy Park ■ 2019: SHB 1406 (RCW 82. 14.540) became law allowing jurisdictions to enact a local sales tax for the purpose of affordable housing; sales tax is a recapture of a portion of existing sales tax ■ 2020: HB 1590 (RCW 82. 14.530) became law allowing jurisdictions to impose a 0.1 % local sales and use tax to support affordable housing; limited window to act before County collected revenue ■ 2021 and 2023: Interlocal Agreements for the Purpose of Pooling Sales Tax Receipts with SKHHP 0 2022: Launched first funding round of the Housing Capital Fund SKOO I ■ At2023 Housing Capital Fund ■ The second annual SKHHP Housing Capital Fund application opened in 2023. ■ Six applications were received with broad geographic diversity throughout South King County. ■ The SKHHP Advisory Board reviewed and made recommendations to the SKHHP Executive Board to fund four of the six projects. ■ The SKHHP Executive Board agreed with most of the recommendation and is seeking concurrence from each jurisdiction. ■ The recommendation totals $5,747,306 $777,306 from SHB 1406 $4,970,000 from HB 1590 SKOM I ON AtRecommended Projects 1 . Mercy Housing NW — Kent Multicultural Village: Kent • 199-unit multifamily rental development adjacent to the future Kent Des Moines Link light rail station • 30%-80% of area median income (AMI); 20% set-aside for households with an I/DD and 30% set-aside for families • $1 ,000,000 2. LIHI — Skyway Affordable Housing and Early Learning Center: Unincorporated South King County • 55-unit multifamily rental development with on-site support services • 30%-50% AMI; 75% set-aside for households transitioning out of homelessness • $2,800,000 3. TWG — Pandion at Star Lake: Kent • 168-unit multifacility rental development adjacent to the future Kent/Star Lake Link light rail station • 30%-60% AMI; set-asides for families and families transitioning out of homelessness or are at-risk of homelessness • $1 ,170,000 4. Multi-Service Center — Victorian Place 11 : Des Moines • 20-unit rehabilitation and preservation project 0 5 units up to 35% AMI; 10 units up to 40% AMI; 5 units up to 50% AMI 0 $777,306 SKOO I ON . 1. Mercy 3. TWG- Total Contributed Jurisdiction Housin -KMV 2. LIHI-Skyway pandio in 2023 Unallocated Proposed Funding Sources for Recommended Projects HB 1590 g Covington 88,126 $ 246,752 $ 103,107 • Kent $ 911,874 $ 21553,248 $ 1,066,89344 Total 11000,000 2..800..000 $ l..170..000 SKEN I No South King Housing and Homelessness Partners Proposed Funding Sources for Recommended Projects - SHB 1406 Carry-Over4. MSC-Victorian Total Jurisdiction Place 11 Contributed in 2022 Unallocated • $ 137,595 $ 152,865 $ 11,548 $ 26,819 $ 63,128 $ 69,897 $ 5,535 $ 12,304 Des - $ 30,261 $ 34,301 $ 11858 $ 51898 • - $ 11%468 $ 133,558 $ 9,196 $ 231,286 $ 188,422 $ 212,655 $ 12,493 $ 361726 NormandyPark $ 51942 $ 61992 $ 108 $ 11158 • $ 217,088 $ 246,643 $ 12,758 $ 42,313 $ 15,402 $ 17,233 $ 1,171 $ 3,002 • $ 777,306 $ 874,145 $ 54,667 $ 151,506 SKEE I No Thank you Claire V. Goodwin , SKHHP Executive Manager cvgoodwin@skhhp.org SK: I : K E N T WASHiNC- A Uplands Playfield & Surrounding Properties p �f' v �Y. 167 x i y telyi I 4 Parking , aces, k CC l 7a SIM T _ P�CIflC�5 -— Playfield ' 31114 Acres two ® City of (Cent 0 0.05 OA 0.2 Miles © King County Transit © Puget Sound Energy G7 Union Pacific Railroad Co. ; lC E T ,��` V�,�1-T- K E N T WasNiun- ,.. . 1 Y 3 77 . .... ..._ _._ ,+, ,., a _'u-.ks1•t}s RI ■ „ca� - -- — - - �� n - n - s r. _ � ',: �.�.. .� �� .....�r -N t,r, F�+t .."a #�5-. h �" •FY.--: Tjk .. — 4 � y n . .���.��� YS t4 _k �.�� �.:- _ ..__4'- -. . .» .r ...•..�.iaie`,ii� :�YA_.�.5�M.•}. .�'_ KENT WasNiun— Consultant Selection Process RFQ Advertisement Aug 2023 I . Interviews Oct 2023 Contract Negotiation Nov 2023 Project Kick-Off Feb 2023 Site Workshop Deep resume of built splash parks in the region Experience working with KC Health High quality design Conceptual Design - $225,600 K E N T WASHiNC- Lake Meridian ,.` Playground Safety Surfacing Project Playground installed in 2011 -1 One of our most used playgrounds PIP fall surfacin is g g . age. showing signs o a e. - , ns g # t :z 10-15 years is typical life for these systems Spinner in need of - replacement Received l 00K s- - maintenance rant cc�� from RCO for t�iis project. 1 _ 3 0006. �L�; �C `4v'7'a_ .i, „- S- fry.,_ xa -• '. - + `,�kYr':k6' '- rt!5 f ur r2{"c,a MIA '•"Y^'�-"'Yr."i i. a;.- ,F.:/ 'sl. 34' 1t$r t t air rd y r 5 v y' o� '�4-"• L, � r4�.s ..f E ,nr1Y•:''fi2 r'9 -.7';a,.�4. f. �."t1 �y�� s..Y. �iF� tl>. ✓i.tl3 ,r '�' r:sr�' .,;,y. s.-. ''. •'.y - �'s '«r}^..+,:a:� xy;...,��`„rue ..r2'SG�, �i:�M"`�a.c. �'a ,s':•� -I -a 5 " .t.�i,. 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'+R' ''s-� !, t ''£"'<s «,t -i,, hy' �.�,-. �����77';y";�hr�� ,:-' ,.i�,'�i:-; .�.,a. e �``" r ':?,+ rfy`9+, `� ..•�_ _ '. � .�•,.. - ,. i�r} F� :y x.%. '-':l�r•`. R.,5 tas,u FL;''`�,'... .��� k':�q 1 :,rt. 1 -+�. ',� 33,'� r�, c ^.P K -4�.� '-""� � "*.�• .�'R�4�' +.�°` y_' � ''�'�•� .�. E�„a ,frs.�v. �'� .e '4 5 ` i ,.,'.�':• % _ "� ]�- Ir' �+,��1� :r2 :,A��",.�,'.`r}4&"f� .i;�3' "�r �t, �y�,�3 ,��+�, ��qS y "t;' .A. d'. KCDA Cooperative Purchasing Agreement Northwest Playground Equipment. - ► Remove and replace PIP safety surfacing Remove and replace playground grass t Remove and replace Apollo Spinner Total cost $224,538. 17 K E N T WASHiNC- CFT ILA Amendment This interlocal agreement allows the city to receive funding assistance from the King County Conservation Futures Program for property acquisitions. The city has utilized this program for many property acquisitions This amendment makes small modifications to the Interlocal cooperation agreement. The city needs to adopt these changes to continue receiving funds. . - .E Clark Lake Park �` � � ►? Ruth Property Clake Lake Park •ii f _ -c*� � : Exisiting Trails P. Af - " Ruth Property 4 - K E N T Was Niur.rnr Ruth Property Acquisition ► 2022 we received 2,000,000 from Conservation Futures ► 2023 we were awarded an additional 1 ,350,000. This brings our total for this project to 3,350,000 ► As a reminder our other grant sources on this project from Washington State RCO total an additional 3,000,000. Our total grant dollars on this acquisition is 6,350,000. K E N T WASHiNC- King County Levy Grant Program ► Parks Capital and Open Space: Grant Purpose The Parks Capital and Open Space grant program supports a range of projects that expand and improve recreation opportunities for the region 's growing population, including the development of active and passive recreation and trail facilities, and the acquisition of open space for future public parks. The Parks Capital and Open Space grant program has: $25 million in total funding 2020-2025 and $9.9 million in available funding in 2023; a maximum award amount of $1 million; a biennial application in 2023 and 2025. 54 �k I 'LL J 4 � Ii• L 3 I 1 L4 I I I L� 11k F• I Springwood RT 04uFT PEOESTRWNAOCESS IMPRQVEMENTSAT THIS ENTRY TO BE INCLUDED I N THE?42} I Park C VERL",Y PROJECT WORK I ks' G PEDIES7RW1d SE 2f4TLI ST ; Project01 Project Bid: February 2024 'S y PEDEMIAN ACCESS IMPRDNEME.NTS AT ENTRY THIS Grant • • L 1 1 1 TC-BE INCLUDED IN THE 2024 O'JERL-YPROJECTWORK n'' OF4EN'lAYM-- r' PEDESTRIDN yy ' s If , F I ENTRY Grant Funding: King County Levy$800,000 _ � Ilrr, L _ 7 1 :5 BUFP�- 1 \ '1ETLfiND#3 b'iETLFND i�3 • ff ��CC M1 ' BOUNDARY - KENT PIEDIESTMAN ENTRY 5kL- J k } 5 f ti Pik ik� lot t AL s K E N T Was Niur.rnr� Kent East Hill Operations Center Property Dedication ■ a �� , ■ 24 JqSt 24q St _ - ■� 4t S 41 1' 1 - ■ SE 24 playfizalds ���� ■ � - ����■■� , . 4 - _ : t �f■ ■ ITdj ■ ■� 1 KENT WASH N-N OUTFiEAST 24"It STREET I ' s. I ' -4,796 30, FT, t— la 09 o y + CITY OF KENT 3•° EAST HILL OPERATIONS CENTER PARCEL #2122059132 f� Ir I 111PORTAl,ff: THIS IS NOT A SURVEY.IT IS FURNISHED AS A CONVENIENCE TO LOCATE THE LAND IN INQ CATEa HEREON MITI-I REFERENCE TO STREETS AN[) 7 J PACE* OTHER LAND.NO LIABILITY IS 30' ASSUMED BY REASON OF 21ZM69y49 RELIANCE HERE-ON. Prgjp4y u 771035 • KENT W A S H n o o n f _f a • • • • . � 1 • - . 1 • one - West Hill ��,��; ,� �� ; ��� - - ,� �.�..�� .'_.� - - . _-� � '�'-` r. .. . "` '� Legend 1 -€ Transmission Main 16" R.J. Ductile Iron Si and BPS Vicinity Map " _ ... - --ti- a: ;.?•: _- �: � . , A watermain �eg T_ - ` r ` Existing watermain ' }^ }r _ m �.'.� 144 � �} !-� .f ti•r'.<■ h.�- .r` _ -_p x4 i h - �� - .'4. `i� 1 n.ms" • f * A l sJ>�s: 1 7 , IN r a i f f iyi`i i.i ■.1 f '1 i M1 - � ' zzu �.��'''k .: ;�•��*ie* - a; � s y r,J�;,•C J�v. i., � J a ° 240 ZONE .�i `� ., �_ ., t a 1 t"� } y1 ` 11 ms• 587 ZONE West Hill Reservoir 4 � n •� — a� , J�' � �. ._ ..._ � ,•- ':■ � ` s n,r s,r n=J a r T �Eaeas J. T a r West Hill Booster ' Pump Station s g ,.� �PDmD atatiDn na 354.5 Z04 1 -- - (location to be finalized during — t dr design) rt w• '�t °` d z a r r r Lake \\ Fenw/ck �\ 1 y ° " 1 587 ZONE � � •� Aem sr tr x gxc m 529 ONI f '" i West Hill water system pressure zones Purpose o Booster Pump Station BPS 587 Zone Discharge pressure range approximately 210 - 250 psi West Hill Reservoir (587 Zone) 240 Zone Base Elevation approximately 450 feet Suction pressure range approximately 55-85 psi Veterans Drive BPS West Hill Elevation = approximately 40 feet • . moor This map is a graphic rep.t.-fion derived from Me City of Kent F GeNmphk Information System. It LLW was end Inotnntled for City Kent " It is t L� o muara tl t Ivey eau a .TM1is F is the bast iMo 11 Min __ y av labl data shown on Mil ' Kent City Limits LL map. AA'y re4n. . ale of this map, e City of Kent Retail Water Service Area x Pof, prohibitetl withoutan authorization Water Bodies Obythe g Z This mate411111111100 owned end N Parcels O pyrighted by of Kant. Contours = VicingOVap ® Proposed West Hill Pump Station 3 Water Main w \ a -240 zone a w s -say zoneto to \ Pressure Zones Z 240 Zone m ov.csre�x \ �Potential West Hill BPS Lowlions m Z M r w -0 O U I1 O b ^, O W 16 2.... . 0- 4- 0 W ...�� � s O y�:...:::..:::................... :: .: .:::::::::. ::::.. . . 3 = . ................ ........ ....... ........... ............ .. .... ... .... .... .... .... opP — Oroe a „��_ \ m ° 240 ZONE m ?� m 0 \\\ } o �a = roe od o C W o +�+ \ ma \ z o 00 d x ss 8 1 inch=100 feet ao w 8! x DRAWING IS FULL SCALE w WHEN BAR MEASURES 2" 3a� m 0 A l^. NORTH r r r `1 1 • to wry hr. . v 6.44'�ia41,G` L,. 1 Habitat Area A ( Lower Russell - Levee Setback) • • ""fie Feasibility Study and � 9 PreliminaryDesig n sy - Contract Herrera Environmental Consultants Rowena Valencia-Gica Public Works Engineering January 16, 2024 KENT WASHINGTONSi' 40 Project Location KENO WASHINGTON Tukwila. t a ttle- Fairwood Golf aroma - and Country - I.-kirport Club •� k� IL SeaTac An vGreen . L The Yo ... Boeing Company Moines er N t I Resources. Clark Kent \ La k- Park I � t Lea Hill Bi5a°5 Green River Mile (RM) 18.1 Auburn l4 '_ -. � Washington National Golf rr Scope of Work • Feasibility/Basis of Design41 -�- �� ���- __:�-� : . , � 4 • f.� 15t.' • Environmental studies a • Refine 60% Design - Amount � -- ,::L_w s Permit application $ 132r660 :,- _ • Stakeholder coordination ti -s: lww • Project Administration • 40 KENT . ; 5 WASHINGTON J a-7 KingCounty Flood District Cooperative Watershed Rowena Valencia-Gica Management (CWM Committee of the Whole February 6, 2024 Grant Application Project Location , /KENT - WASHINGTON 1 n�` Tukr;ila a ttle- Fairwood Goff aco ma and Country I.Airport CIu6 SeaTac w' R The Y. Boeing - Company er RBSourcas. a - - Y Clark 4 Kent Lake .. .._ Park - �- L h F� L Lea Hill Big SOc,5 ti _ I Auburn Green River Mile (RM) 18.0 _-. �l'ashing ton National Golf to 18.3 OKK TE:IN T Grant Amount w.=H,.G.O. $628,?637 Scope of Work Activity Delliverables 6,.. —A mum Project Progress Reports � Administration Grant Reports � Design 100% Construction Plans