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Home My WebLink AboutCity Council Committees - Committee of the Whole - 07/16/2024 Approved Kent City Council - Committee • of the Whole KENT Committee of the Whole - WAS M IN G 7 0 N Regular Meeting Minutes July 16, 2024 Date: July 16, 2024 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Pro Tern, Bill Boyce called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Satwinder Kaur Council President Excused Bill Boyce Councilmember Present John Boyd Councilmember Present Brenda Fincher Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Present 3. AGENDA APPROVAL A. I move to approve the agenda as presented. ER SULT: MOTION PASSES [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner 4. DEPARTMENT PRESENTATIONS A. Approval of Minutes YES i. Committee of the Whole - Committee of the Whole - Regular Meeting - Jul 2, 2024 4:00 PM Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner B. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 6/30/24 and paid on 6/30/24 and approve checks issued for payroll 6/16/24 - 6/30/24 and paid on 7/5/24, all audited by the Committee of the Whole on 7/16/24. RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner C. Ordinance Amending Chs. 3.18 and 3.29 of the Kent City Code Administration of Taxes — Adopt Finance Director Paula Painter provided an overview of the Ordinance amending Kent City Code 3.18 and 3.29. The utility tax code has its own specific filing frequency in section 3.18.030 of the Kent City Code, while the filing frequency for other taxes are controlled by the Chapter 3.29 KCC. This ordinance will repeal the utility tax code provision setting a monthly frequency, which will then subject utility taxes to the generally applicable administrative tax code that has a default quarterly filing frequency but provides the Finance Director discretion in determining the optimal tax filing frequency. This ordinance also clarifies that although tax information is generally confidential and only disclosable under specific circumstances, as provided in KCC 3.29.200, returns and tax information may be disclosed for collection purposes. Tax Manager, Andrea Madsen explained how penalties are calculated. MOTION: I move to adopt Ordinance No. 4495, amending the Kent City Code to align utility tax filing frequency with other city taxes, and to clarify that tax information may be disclosed for collection purposes. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 7 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Bill Boyce, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner D. INFO ONLY: 2024-2025 Insurance Program Update Risk Manager, Ellaine Wi provided the Council with an update on the 2024- 2025 Insurance Program. Wi indicated that policies for property liability, crime and fidelity liability, and drone liability coverage renewed on July 1st Wi explained the key elements of the renewal and provided an overview of the Property Insurance Premiums from 2018- 2025. Wi explained the graph of catastrophe events 1980-2024. Average premium costs are trending downward since September 2023. Wi provided an overview of the Property Program Structure and also detailed upcoming renewals. E. Resolution Supporting the Mill Creek Middle School Stormwater Improvement Project - Adopt Chief Economic Development Officer, Bill Ellis provided a recap of the Resolution Supporting the Mill Creek Middle School Stormwater Improvement Project that expresses the Council's support of a grant application. MOTION: I move to adopt Resolution No. 2074 to support the Mill Creek Middle School Stormwater Improvement Project and authorize the Mayor to sign all necessary documents. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner F. ARPA Grant Agreement with Kent School District - Authorize Ellis provided a recap of the ARPA Grant Agreement with the Kent School District. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 7 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to authorize the Mayor to sign an ARPA Grant Agreement with the Kent School District, in an amount not to exceed $460,000, subject to final terms acceptable to the Economic and Community Development Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner G. City of Kent Courtroom Refurbishment Change Order — Authorize Interim Parks Facilities Superintendent, Nate Harper provided an overview of the Change Order for the municipal court remodel project. Harper responded to Council's questions regarding the prior change orders and the estimated completion time of the project. MOTION: I move to authorize the Mayor to sign Change Order #6 with LBC Construction in the amount of $20,419.16, subject to final terms and conditions acceptable to the City Attorney and Parks Director. RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner H. Cooperative Purchasing Agreement with Panasonic Connect North America - Authorize Deputy Information Technology Director, Tara Duckworth, provided details on the purchase of 145 mobile data computers for the Police Department. The current computers are at the end of their hardware lifecycle. The new laptops are portable and can be used in the police vehicle and at their desktop. MOTION: I move to authorize the IT Director to purchase computer equipment through a cooperative purchasing agreement with Panasonic Connect North America, through June 30, 2025, or any extended contract term, if those purchases are within the City's established budgets. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 7 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Bill Boyce, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner I. Association of Washington Cities Alternative Response Team Grant Award - Authorize Sergeant Landon Meyer presented information on the Association of Washington Cities Alternative Response Team Grant Award. This grant supports Kent's Project Be Free Program that assists law enforcement in alternates to policing. Meyer indicated this grant partially funds the program and if this grant is an annual application, the Police Department will submit an application. MOTION: I move to accept grant funds from the Association of Washington Cities in the amount of $205,000 for the Domestic Violence Co-Responder Program, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign the grant agreement, subject to final terms and conditions acceptable to the Chief of Police and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Bill Boyce, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner J. Ordinance Authorizing Fiber Franchise with Ziply Fiber Pacific, LLC - Introduce Deputy City Attorney Christina Schuck provided an overview of the Ordinance Authorizing a Fiber Franchise with Ziply Fiber Pacific, LLC. This franchise is a contract authorizing the installation of fiberoptic network facilities in the City right-of-way. Ziply will offer high speed internet and expects to begin construction this Fall, with service in early 2025. Ziply is a local company expanding throughout Washington. Schuck advised this is a 10-year franchise and reviewed some of the terms. This Ordinance is being introduced during tonight's City Council meeting and ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 5 of 7 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes is anticipated to be adopted on August 6th. MOTION: I move to introduce Ordinance No. 4496 at the July 16, 2024, City Council meeting, which if later adopted by Council, will grant a non-exclusive 10-year franchise with Ziply Fiber Pacific, LLC for the installation of a fiber optic network, subject to final franchise terms and conditions acceptable to the City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner K. Puget Sound Regional Council's Equity Pilot Grant for the Benson Corridor Plan - Authorize Transportation Planner, David Paine provided an overview of the Puget Sound Regional Council Equity Pilot Program. The Program was created in 2022 to fund equity-focused, regional transportation investments to advance a coordinated land use and transportation plan centered on the Benson Corridor. The 2021 Transportation Master Plan calls for a Benson Corridor Plan. The two action alternatives for the Comprehensive Plan update detail enhanced development along the corridor. Additionally, the City has a "Designated Countywide Center" in the area around 104th Ave SE and SE 256th St. Additional sub-area planning is needed to receive full certification. The Benson Corridor Plan will provide visioning, policy, and next steps to transform the four mile, north-south corridor into a more transportation efficient community. The Plan will look for ways to provide more seamless and comfortable connections. It will result in a ready-to-implement plan with updated zoning, design standards, SEPA analysis, and capital planning support. The project will be led by Economic & Community Development with support from the Public Works. MOTION: I move to accept grant funds from the Puget Sound Regional Council's Equity Pilot Program in the amount of $709,364 for completing the Benson Corridor Plan, amend the budget, authorize the expenditure of funds, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 6 of 7 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner L. INFO ONLY: Summer 2024 Transportation Grants Update Paine provided an overview of transportation grants. Since January, the City has been notified of a number of successful awards for candidate projects due to prior-year project calls. There are two remaining transportation-related grant opportunities in 2024: the Transportation Improvement Board Program, and Washington State Department of Transportation Railway-Highway Crossings Program Section 130 grant. Paine provided details on the projects. S. ADJOURNMENT Boyce adjourned the meeting. Meeting ended at 4:48 p.m. K%f�ley A. Ko v wto- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 7 of 7 f u 2024 = 2025 PropertyInsurance Renewal - _ • Property Liability Coverage • Crime & Fidelity Liability Coverage • Drones Liability Coverage _� _�Y Yaykia 4 l � 1 J Key Elements of Property Renewal • This year's premium for property insurance is $1,088,467.68. For this renewal period, there was a rate reduction of -5.61%, and the total insurable value (TIV) of the City's property increased ~+8.65% (by comparison, last year's increase was ~6%). Overall, this year's premium increased +2.33% over last year's premium. , • Coverage and policy limits remain the same, however, there was a slight change in the different companies or � combination of companies maintaining the different layers of coverage. -' History of Property Insurance Premiums Year Rate TIV Premium 2018-2019 $ 0.1160 3.57% $ 313,8021509 $ 362500 2019-2020 $ 0.1430 23.28% $ 3267311065 $ 467700 2020-2021 $ 0.1711 19.65% $ 332,520,376 $ 581 ,822 2021 -2022 $ 0.1941 13.44% $ 341 ,370,872 $ 677,599 2022-2023 $ 0.2111 8.76% $ 367,035,979 $ 792, 184 2023-2024 $ 0.2733 29.46% $ 392,0651603 $ 1 ,063,677 � 2024-2025 1 $ 0.2575 1 5.61 % $ 422,759,035 $ 1 ,0881468 l Catastrophe Events 1980 = 2024 United States Billion-Dollar Disaster Events 1980-2024 (CPI-Adjusted) ■ Drought Count ■ Flooding Count ■ Freeze Count Severe Storm Count Tropical Cyclone Count ■ Wildfire Count ■ Winter Storm Count -- Combined Disaster Cast - Casts 95%CI — 5-Year Avg Costs 28 . $600 24 $5a0 20-1 ` $4D0 � n > 16.. ❑ w it E 12 3 Z ■ $200 4 $100 D I l $0 1980 1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 updated:Moy8,2024 Powered byZingGhart —. MONTHLY RENEWAL PRICING ANALYSIS 2s.z� 5.24b 21.49b 23.1 14.A 3 20.896 i 9.196 14.196 6.396 15.796 13.696 ' Q.696 1596 3� 3896 �� 3d96 3996 369b 4196 329h Z$96 2196 5096 509t t• Mar 23 Apr 23 May 23 Jun 23 Jul Z3 Aug 23 5ep 23 Oct 23 Nov 23 Dec 23 Jan 24 Feb 24 Mar 24 PROPERTY REDY@ INDEX - April 2024 f Average YOY Renewal Change 1.� No Increase 1.� 1%to 9% Q.., 10%to 199ra ZOa/o+ Source: CRC Group Wholesale .- Affiant PropertyProgram Structure 202V2024 202412025 t $1501M1 $1501M1 . r , $25M $2 51M1 Arch lAxis Arch 1Starstonel.Axis $15 rM1 515M $1Oro . $101M9 , # Lexington IWestern WNorldl Lexington 1 Palomar SRWAxis $101M1 $10M $51r1 All Risk Earthquake&Flood Flood A&V All Risk Earthquake&Flood Flood A&V Deductibles: Deductibles: All Other Peril$100,000 All Other Perils $100,000 - Earthquake 5%1$100,000 Minimum Earthquake 5%1$100,000 Minimum Flood $250,000 except 5%1$11M1 for Zane A&V(ShoWare) Flood $250,000 except 5%1$11M1 forZone A&V(ShoWare TIV: 389.111,403(+6%) TIV: $ 422,759,035 (+0.65%) Total Cost $ 1,063,676.76 Total Cost $ 1,000,467 (+2.33%) Rate: $ 0.2733 (+29%) Rate: 5 0.2575 (-5.61%) Other Rendmwals Crime & Fidelity Liability: 0. 169% Premium Increase Drones Liability: 0% Premium Increase Looking f u Property Appraisals • In 2019, the City contracted with AssetWorks, LLC to perform propert appraisals for all City buildings and structures, specialty structures a land valuations. • Alliant has advised that appraisals should be performed every 5-8 yICA e rs. Another City-wide property appraisal project should be carried out sometime in the next 2-3 years. Liability Renewals (January 1st • Excess Liability, Excess Workers' Compensation & Cyber 'sk k 4 Questions ? 11 f u THANK YOU - _ Ellaine Wi, Risk Manager :. ewi@kentwa. ov (253) 856-5285 A. f 1 r�' Courtroom Refurbishment Change Order Committee of the Whole Nate Harper Acting Facilities Superintendent KENT Project Update: J u - --------------------------- --- -------------- --- --- --- -------- • Two courtrooms were reopened May 17. --------------- • Final two courtrooms open July 29. • Project is scheduled to be completed shortly thereafter, following punch list and closeout. Current change order covers additional labor i El LIR and project supervision to stain the benches to ...... - -- --------- ----------- match the new casework. Total change order amount $18.,529.18 plus WSST. 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