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Home My WebLink AboutCAG2024-370 - Extension - #4 - Qless - 1/20/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: For Approvals, Signatures and Records Management Dir/Dep: ""000000000 K E N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optionap W n s H N c T o N Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 11/15/2023 11/21/2023 0 0. Director or Designee to Sign. Date of Council Approval: Q N/A Budqet Account Number: Grant? Yes WINo 52001770.64260.1800 Budget?21YesE]No Type: N/A Vendor Name: Category: QLess, Inc. License Vendor Number: Sub-Category: 2228164 Extension 0 Project Name: Annual Subscription Renewal N.E ProjectDetails:Annual QLess subscription renewal under Director's signing authority. a c c Agreement Amount: $1 5,398.58 Basis for Selection of Contractor: Direct Negotiation *Memo to Mayor must be attached o� Start Date: 01/20/2024 Termination Date: 01/19/2025 Q Local Business?E]Yes 91No* If meets requirements per KCC3.70.100,pleose complete'Vendor Purchase-Locol Exceptions"form onCityspoce. Business License Verification:Yes El In-Process ElExempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: :YesWINo CAG2024-370 Amend #4 Comments: c <<Signature on attached quote pg. 4/4>> 3 0 Tara Duckworth (on behalf of Mike Carrington, IT Director) inc �> Date: <<date on attached quote pg. 4/4>> a� 3 c o� in -)ate Routed to the City Clerk's Ottice: Interlocal Agreement has been uploaded to website: ❑ adaw11373_ 20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 0 0 LESS Quote Reference: OQ04S00000OB38ESAS City of Kent IT Renewal Opp 01/19/2024 Company Information: Quote Information: City of Kent IT Quote Created: Oct 16, 2023 220 4th Avenue South Quote Expires: January 31, 2024 Kent, WA QLess Account ID: 98032, United States Quote created by: Kristen Becker kristen.becker@gless.com (800) 405-4637 x. 1208 Accounts Payable: Quote Details: Subscription Start Date: Jan 20, 2024 Subscription End Date: Jan 19, 2025 Contract terms: 12 Main Contact: Payment Terms: Annually PO Required: Yes, Before Invoicing ita@kentwa.gov Currency: USD #of Locations: Contract Signer: ita@kentwa.gov Comments PRODUCTS & SERVICES: Product ID Payment Quantity Sales Price Subtotal Discount Total Price Type Mobile Queuing Subscription Platform 2 Way Fee 1.00 $13,986.00 $13,986.00 $13,986.00 SMS - M: FlexAppointments Subscription 1.00 $0.00 $0.00 $0.00 - M: Fee QLess 21 Miller Alley, Suite 210, Pasadena, CA 91105 Product ID Payment Quantity Sales Price Subtotal Discount Total Price Type Live Dashboard: Subscription 1.00 $0.00 $0.00 $0.00 Total $13,986.00 QLESS STANDARD PURCHASE TERMS: Qless Subscription This Order Form (the"Order Form") is made as of the date of the final signature below(the "Effective Date"), by and between QLess, Inc. ("Mess")and "account name" ("Customer"). This Order Form, together with the Terms of Service, forms the entire agreement between Mess and Customer governing the services referenced below(collectively, the "Agreement'). The Subscription Term of this order form will commence on the day of receipt of the account set-up and log-in information to the Qless portal or sixty-days (60) from the Effective Date whichever occurs earlier. The sixty-day (60)commencement date provides, Mess and Customer, adequate time for the account set-up and implementation of Qless services. Delays due to account set-up, hardware delivery, training dates, or live launch of the service do NOT affect the Commencement Subscription Date. Initials: Z Implementation, Account Set-up and Training services, to ensure Mess is properly set-up, tested and deployed, begin on the Effective date and extend up to sixty-days (60)from the Effective date. Training may be scheduled after sixty-days (60)from the Effective date. Initial Account Setup services after the initial sixty-day(60) period will be invoiced at$175 per hour. Billing will occur on the Subscription Date or sixty-days (60)days after the Effective Date, whichever occurs sooner, for the full value of the Subscription and Implementation Services described above plus any applicable taxes. Payment is due net 30. Please direct all billing inquiries to billing(d)gless.com. Customer will be invoiced in USD and payments are to be remitted in USD. The Subscription will automatically renew at the end of the Subscription Term, continuously and indefinitely, for period equal to the Initial Term (each a "Renewal Term") unless Customer notifies Qless via email (to billing@gless.com)thirty- days (30) prior to the Subscription end date. QLess Hardware Hardware: All free-standing kiosks are pre-ordered and customized for each customer. As a result, all kiosk sales are final and are non-refundable. Due to the custom set-up on each free-standing kiosk, the standard delivery window is 8-12 weeks from the payment date. In case of any malfunction of the hardware (other than free-standing kiosks), the customer is required to notify Qless within 30 days from the receipt of the hardware to remain eligible for replacement or full refund. After thirty-days (30)the manufacturer warranty may still be used. Payment is due net 30 upon receipt of hardware. Please direct all billing inquiries to billing(a)aless.com. Mess 21 Miller Alley, Suite 210, Pasadena, CA 91105 Please find e-signature fields below. Signatures i 050 C�u � Signature - Counter Signature Abt�& Rechz& Signature - Kristen Becker Questions? Contact Me Kristen Becker Client Success Manager/Renewals kristen.becker@gless.com (800)405-4637 x. 1208 QLess 21 Miller Alley, Suite 210, Pasadena, CA 91105 TD TO SIGN QLess renewal Final Audit Report 2023-11-15 Created: 2023-11-15 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAc4QaVbNgmSNmaZ7T6fBKccAGermZD6X7 "TD TO SIGN_QLess renewal" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2023-11-15-5:09:29 PM GMT Document emailed to Ismith@kentwa.gov for approval 2023-11-15-5:11:14 PM GMT Email viewed by Ismith@kentwa.gov 2023-11-15-5:13:37 PM GMT 6'6 Signer Ismith@kentwa.gov entered name at signing as Lynnette Smith 2023-11-15-5:15:12 PM GMT 6 Document approved by Lynnette Smith (Ismith@kentwa.gov) Approval Date:2023-11-15-5:15:14 PM GMT-Time Source:server Document emailed to Tara Duckworth (tuckworth@kentwa.gov) for signature 2023-11-15-5:15:15 PM GMT Email viewed by Tara Duckworth (tuckworth@kentwa.gov) 2023-11-15-5:57:14 PM GMT "o Document e-signed by Tara Duckworth (tuckworth@kentwa.gov) Signature Date:2023-11-15-5:59:27 PM GMT-Time Source:server 4 Agreement completed. 2023-11-15-5:59:27 PM GMT Powered by Adobe KENT Acrobat Sign