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Home My WebLink AboutCity Council Committees - Committee of the Whole - 08/06/2024 KENT CITY COUNCIL • COMMITTEE OF THE WHOLE KENT Tuesday, August 6, 2024 W A S H IN G T O N 4:00 PM Chambers A live broadcast is available on Kent TV21, www.facebook.com/CitvofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, dial 253-215-8782 or 253-205-0468 Enter Meeting ID: 87459075269 Join the meeting Mayor Dana Ralph Council President Satwinder Kaur Councilmember Bill Boyce Councilmember Marli Larimer Councilmember John Boyd Councilmember Zandria Michaud Councilmember Brenda Fincher Councilmember Toni Troutner ************************************************************** Item Description Action Speaker Time 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. DEPARTMENT PRESENTATIONS Operations-Council President Kaur, Subject Matter Chair A. Approval of Minutes YES i. Committee of the Whole - Committee of the Whole - Regular Meeting - Jul 16, 2024 4:00 PM B. Payment of Bills - Approve YES Paula Painter 01 MIN. Parks-CounciImember Michaud, Subject Matter Chair C. KEHOC PSE Commercial Electric YES Drew Holcomb 05 MIN. Facilities Contract - Authorize Committee of the Whole Committee of the Whole - August 6, 2024 Regular Meeting D. Salvation Army Homeless YES Lori Guilfoyle 10 MIN. Navigation - Authorize E. Grant Agreement for Public YES Lori Guilfoyle 05 MIN. Defense Services Related to Drug Possession and Public Use Cases - Accept and Authorize S. ADJOURNMENT Unless otherwise noted, Council will hold Committee of the Whole at 4 p.m. on the first and third Tuesday of each month. Public Comment may be submitted in writing to the City Clerk at the meeting,which will be distributed to each councilmember and admitted into the record, but will not be read aloud at the meeting. In order to be admitted into the record,written comments shall be submitted not less than three hours prior to the start of the Committee of the Whole meeting to Citvclerk@kentwa.aov, unless a person appears in-person,in which case,the written comments will be handed to the City Clerk and will be admitted into the record of the Committee of the Whole meeting. For additional information, please contact Kimberley A. Komoto, City Clerk at 253-856-5725,or email CityClerk@kentwa.aov. Any person requiring a disability accommodation should contact the City Clerk at 253-856-5725 in advance of the meeting. For TDD relay service, call Washington Telecommunications Relay Services at 7-1-1. 4.A.1 Pending Approval Kent City Council - Committee • of the Whole KENT Committee of the Whole - WAS M IN G 7 0 N Regular Meeting Minutes July 16, 2024 Date: July 16, 2024 Time: 4:00 p.m. Place: Chambers N 1. CALL TO ORDER c Council President Pro Tern, Bill Boyce called the meeting to order. - 7i 2. ROLL CALL o a Attendee Name Title Status Arrived a Satwinder Kaur Council President Excused Bill Boyce Councilmember Present a 0 John Boyd Councilmember Present Brenda Fincher Councilmember Present N Marli Larimer Councilmember Present N Zandria Michaud Councilmember Present Toni Troutner Councilmember Present 3. AGENDA APPROVAL y a� w A. I move to approve the agenda as presented. ER SULT: MOTION PASSES [UNANIMOUS] c MOVER: Toni Troutner, Councilmember a SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner a a� 4. DEPARTMENT PRESENTATIONS g A. Approval of Minutes YES i. Committee of the Whole - Committee of the Whole - Regular Meeting - Jul 2, 2024 4:00 PM Packet Pg. 3 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner B. Payment of Bills - Approve MOTION: I move to approve the payment of bills. N RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM c MOVER: Toni Troutner, Councilmember SECONDER: Marli Larimer, Councilmember o AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner o L Q C. Ordinance Amending Chs. 3.18 and 3.29 of the Kent City Code a Administration of Taxes — Adopt Finance Director Paula Painter provided an overview of the Ordinance o amending Kent City Code 3.18 and 3.29. R v N The utility tax code has its own specific filing frequency in section 3.18.030 of N the Kent City Code, while the filing frequency for other taxes are controlled by the Chapter 3.29 KCC. This ordinance will repeal the utility tax code provision setting a monthly frequency, which will then subject utility taxes to 4- the generally applicable administrative tax code that has a default quarterly filing frequency but provides the Finance Director discretion in determining 3 the optimal tax filing frequency. This ordinance also clarifies that although tax information is generally confidential and only disclosable under specific circumstances, as provided in 2 KCC 3.29.200, returns and tax information may be disclosed for collection purposes. a a� Tax Manager, Andrea Madsen explained how penalties are calculated. MOTION: I move to adopt Ordinance No. 4495, amending the Kent City Code to align utility tax filing frequency with other city taxes, and to clarify that tax information may be disclosed for collection purposes. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 7 Packet Pg. 4 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Bill Boyce, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner D. INFO ONLY: 2024-2025 Insurance Program Update Risk Manager, Ellaine Wi provided the Council with an update on the 2024- 2025 Insurance Program. r Wi indicated that policies for property liability, crime and fidelity liability, and drone liability coverage renewed on July 1st. — 7i Wi explained the key elements of the renewal and provided an overview of L the Property Insurance Premiums from 2018- 2025. a a Wi explained the graph of catastrophe events 1980-2024. a 0 Average premium costs are trending downward since September 2023. R N Wi provided an overview of the Property Program Structure and also detailed N upcoming renewals. E. Resolution Supporting the Mill Creek Middle School Stormwater Improvement Project - Adopt o Chief Economic Development Officer, Bill Ellis provided a recap of the 3 Resolution Supporting the Mill Creek Middle School Stormwater Improvement Project that expresses the Council's support of a grant application. a� MOTION: I move to adopt Resolution No. 2074 to support the Mill Creek Middle School Stormwater Improvement Project and a authorize the Mayor to sign all necessary documents. a RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM a MOVER: Marli Larimer, Councilmember c SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner F. ARPA Grant Agreement with Kent School District - Authorize Ellis provided a recap of the ARPA Grant Agreement with the Kent School District. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 7 Packet Pg. 5 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: I move to authorize the Mayor to sign an ARPA Grant Agreement with the Kent School District, in an amount not to exceed $460,000, subject to final terms acceptable to the Economic and Community Development Director and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: John Boyd, Councilmember a� AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner c G. City of Kent Courtroom Refurbishment Change Order — o Authorize i Interim Parks Facilities Superintendent, Nate Harper provided an overview of a the Change Order for the municipal court remodel project. a Harper responded to Council's questions regarding the prior change orders a and the estimated completion time of the project. R MOTION: I move to authorize the Mayor to sign Change Order N #6 with LBC Construction in the amount of $20,419.16, subject N to final terms and conditions acceptable to the City Attorney and Parks Director. 4- RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Zandria Michaud, Councilmember 3 SECONDER: Marli Larimer, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner c CU H. Cooperative Purchasing Agreement with Panasonic Connect North America - Authorize Q Deputy Information Technology Director, Tara Duckworth, provided details on the purchase of 145 mobile data computers for the Police Department. The current computers are at the end of their hardware lifecycle. The new laptops are portable and can be used in the police vehicle and at their desktop. MOTION: I move to authorize the IT Director to purchase computer equipment through a cooperative purchasing agreement with Panasonic Connect North America, through June 30, 2025, or any extended contract term, if those purchases are within the City's established budgets. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Page 4 of 7 Packet Pg. 6 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Bill Boyce, Councilmember SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner I. Association of Washington Cities Alternative Response Team Grant Award - Authorize Sergeant Landon Meyer presented information on the Association of Washington Cities Alternative Response Team Grant Award. This grant supports Kent's Project Be Free Program that assists law — enforcement in alternates to policing. i 0 L Meyer indicated this grant partially funds the program and if this grant is an a annual application, the Police Department will submit an application. a MOTION: I move to accept grant funds from the Association of a Washington Cities in the amount of $205,000 for the Domestic R Violence Co-Responder Program, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign o the grant agreement, subject to final terms and conditions N acceptable to the Chief of Police and City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM 0 MOVER: Bill Boyce, Councilmember a SECONDER: John Boyd, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner a� c J. Ordinance Authorizing Fiber Franchise with Ziply Fiber Pacific, LLC - Introduce Deputy City Attorney Christina Schuck provided an overview of the Ordinance Q Authorizing a Fiber Franchise with Ziply Fiber Pacific, LLC. c This franchise is a contract authorizing the installation of fiberoptic network facilities in the City right-of-way. Ziply will offer high speed internet and expects to begin construction this Fall, with service in early 2025. Ziply is a local company expanding throughout Washington. Schuck advised this is a 10-year franchise and reviewed some of the terms. This Ordinance is being introduced during tonight's City Council meeting and ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Page 5 of 7 Packet Pg. 7 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes is anticipated to be adopted on August 6th. MOTION: I move to introduce Ordinance No. 4496 at the July 16, 2024, City Council meeting, which if later adopted by Council, will grant a non-exclusive 10-year franchise with Ziply Fiber Pacific, LLC for the installation of a fiber optic network, subject to final franchise terms and conditions acceptable to the City Attorney. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/16/2024 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember 4- AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner 0 7i K. Puget Sound Regional Council's Equity Pilot Grant for the a Benson Corridor Plan - Authorize a Transportation Planner, David Paine provided an overview of the Puget a Sound Regional Council Equity Pilot Program. The Program was created in o 2022 to fund equity-focused, regional transportation investments to advance R a coordinated land use and transportation plan centered on the Benson N Corridor. N The 2021 Transportation Master Plan calls for a Benson Corridor Plan. The two action alternatives for the Comprehensive Plan update detail enhanced 4- development along the corridor. Additionally, the City has a "Designated Countywide Center" in the area around 104th Ave SE and SE 256th St. 3 Additional sub-area planning is needed to receive full certification. The Benson Corridor Plan will provide visioning, policy, and next steps to transform the four mile, north-south corridor into a more transportation a efficient community. The Plan will look for ways to provide more seamless and comfortable connections. It will result in a ready-to-implement plan with a updated zoning, design standards, SEPA analysis, and capital planning support. The project will be led by Economic & Community Development with support from the Public Works. MOTION: I move to accept grant funds from the Puget Sound Regional Council's Equity Pilot Program in the amount of $709,364 for completing the Benson Corridor Plan, amend the budget, authorize the expenditure of funds, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Page 6 of 7 Packet Pg. 8 4.A.1 Kent City Council - Committee of the Whole July 16, 2024 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 8/6/2024 5:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Boyd, Fincher, Larimer, Michaud, Troutner L. INFO ONLY: Summer 2024 Transportation Grants Update Paine provided an overview of transportation grants. N Since January, the City has been notified of a number of successful awards for candidate projects due to prior-year project calls. 4- 0 There are two remaining transportation-related grant opportunities in 2024: the Transportation Improvement Board Program, and Washington State 0 Department of Transportation Railway-Highway Crossings Program Section a 130 grant. -- a Paine provided details on the projects. o S. ADJOURNMENT c N Boyce adjourned the meeting. Meeting ended at 4:48 p.m. 0 a� w K%n�Ley A. Komoto- _ City Clerk a� c a a� Q a� ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 7 of 7 Packet Pg. 9 4.B FINANCE DEPARTMENT Paula Painter, CPA 220 Fourth Avenue South \117KENT Kent, WA 98032 WASHINGTON 253-856-5264 DATE: August 6, 2024 TO: Kent City Council - Committee of the Whole SUBJECT: Payment of Bills - Approve MOTION: I move to approve the payment of bills. SUMMARY: BUDGET IMPACT: Packet Pg. 10 4.0 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT Julie Parascondola, CPPE, Director • KENT 220 Fourth Avenue South WASHINGTON Kent, WA 98032 253-856-5100 DATE: August 6, 2024 TO: Kent City Council - Committee of the Whole SUBJECT: KEHOC PSE Commercial Electric Facilities Contract — Authorize MOTION: I move to authorize the Mayor to sign the Commercial Electric Facilities Contract with Puget Sound Energy, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: This contract is needed to provide power to the Kent East Hill Operations Center (KEHOC). The City will drill bore conduits and excavate and backfill the vaults, intercepts and bore pits required to bring power from the intersection of 124th Ave SE and SE 256th Street to the KEHOC site. This contract will pay PSE to install the wire, switch, transformer, vaults and other power infrastructure required for power service at KEHOC. BUDGET IMPACT: None. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. FAC-KEHOC-PSE-EXHIBIT(PDF) Packet Pg. 11 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA Date rvut l COMMERCIAL ELECTRIC FACILITIES CONTRACT 7/18/202 4.C.a ' SOUND ENERGY Contract is subject to revision after 90 days CUSTOMER(OWNER)NAME City of Kent CO-OWNER NAME(IF APPLICABLE) SERVICE ADDRESS 12607 SE 248th ST CITY Kent STATE WA ZIP 98030 BILLING ADDRESS CITY STATE ZIP 400 West Gowe St Kent WA 98032 m PHONE 2535611587 EMAIL dholcomb@kentwa.gov PSE WORKORDER NO. 105104565 •� O t r 7 Q Summary of Charges: Brief Description of Work: r U i desgn L Construction Costs: $ 359,356.85 Please see � Transformation Charges: $ 73,581.07 v Less Applicable Margin Allowance: $ 0 Sub-Total (Potential Refundable Costs): $ 432,937.92LL •L Permitting Fees*: $ 1,335.19 U Relocation/Removal of Existing Facilities: $ 0 w Other Non-Refundable Construction Charges: $ 121,680.06 Brief Description of Other Costs: Sub-Total (Non-Refundable Costs): $ 123,015.19 Service connection fee at transformer to be paid post o construction V w Less Deposit Paid in Advance: $ 12,802.61 a v O Total Amount to be Billed Under This Contract: $ 543,150.50 = w Y Customer Initials M ti *If the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service charges below after the service is energized. SECONDARY SERVICE CHARGES(PERMANENT AND TEMPORARY)ARE NOT INCLUDED IN THE SUMMARY OF CHARGES m ABOVE Any applicable Secondary Service Type charges listed below will be billed after your service line installation, based on the actual X work performed. Base Costs, in the table below, are based on the current tariff pricing as of the date of installation and include the W Schedule 87 tax effect.These charges also do not include permitting fees,trenching and other excavation related work that is your rn responsibility.The Secondary Service Type charges from the list below that apply to your project will be invoiced on a second bill. d U Secondary Service Tyl2e 1480 Voltage or Below Cost w/Schedule 87 tax effect O x Single wire run to handhole or transformer $912.07 w Y Each additional run of wire(per circuits) $189.92 Customer Each additional trip beyond 1st trip due to customer needs $564.25 per trip Initials: < Hourly rate for additional engineering at customer's request $246.24 LL .. r Underground Temporary Service Charge $230.00 Overhead Temporary Service Charge $474.00 E Overhead to Overhead Permanent Service Charge $914.28 Underground to Underground Permanent Service Charge $749.75 r Overhead to Underground Permanent Service Charge $1,401.23 Q By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon receipt of a signed contract, PSE will bill you for the amount indicated on the "Total Amount to Be Billed Under This Contract" line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension charges prior to scheduling construction. Payments can be made via pse.com (fees may apply), by mail, or at a PSE Pay Station. Delaying payment may result in a construction delay for your project. Customer requested changes in the scope of the project may result in additional charges, and/or delays to your project. Signature: Name: Drew Holcomb Title: Packet Pg. 12 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA 4.C.a TERMS AND CONDITIONS PROJECT INFORMATION 1. The PSE drawing shows the proposed scope of your project including the location of permanent, above ground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible to ensure there are no unforeseen conflicts between PSE's design and your project. If you determine there are conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the 3 N number below. This is attached as Exhibit A. o 2. Additional construction-related information and information on metering and service entrance requirements a areprovided in PSE's Electric Service handbook for commercial projects. If you would like a copy of the handbook please contact me at the number below. It is your responsibility to provide your project manager, site U superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their work in support of your project. v 3. The Excavation Requirements & Final Grade Certification must be signed by the project owner or designee and returned to me along with a signed copy of this contract. This is attached as Exhibit B. 4.Transformers have been sized for diversified commercial loads only, and shall not be used for high load factor (continuous)temporary power uses, such as electric heaters for dry-out. Fault currents for non- residential U transformers in your project are noted on the attached PSE design drawing. Please notify the PSE representative listed on this contract immediately if you believe there are conflicts between this design and your project. It is W w your responsibility to provide your project manager, site superintendent, and subcontractors with any information F0 from this correspondence and it's attachments that apply to their work. L a� 5.The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements E must be signed by the project owner or designee and returned along with a signed copy of this contract. This is o attached as Exhibit C. v w POTENTIAL REFUNDS a- v Margin Allowance: _ If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and Y refund the Margin Allowance, subject to Schedule 85. Refund requests must be made within six (6)years of the date on M which the facilities installed under this contract are energized. Customers are responsible for making the one-time refund c request. t— DIM Refund: op x Other refunds associated with the line extension charge may be available if additional permanent service hook-ups are w made to your line extension. These service hook-ups must be made within five (5) years of the date on which your project w is initially energized Customers are responsible for making all refund requests. A refund may be requested one (1)time a within six (6) years of the date on which your line extension is initially energized. It is the customer's responsibility to U make the refund request. Your refund request should be directed to PSE's Customer Accounting Coordinators at = Schedule85refundrequests@pse.com. Y U RATE SCHEDULE 85 Q U. r All terms and conditions, costs, and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this contract and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains E more detailed information covering costs, refunds, rights, and obligations than is reflected in this contract. The entirety of Rate Schedule 85 can be viewed at PSE's website www.pse.com. Q This cost information is valid for 90 days from the Date Issued, and is subject to being updated after that time. I have read both pages and agree to the terms and conditions outlined in this contract and its attachments. The amount noted on this contract is an estimated cost; however PSE's Schedule 85 line extension tariff requires customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is complete. If the actual cost of the job is more than 10% above or below the estimated cost, an additional billing or refund will result to account for the difference. Packet Pg. 13 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA Vruin► SOUND ENERGY REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET SOUND ENERGY, INC. EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way or Puget Sound Energy, Inc. (PSE) easement. Any trenching performed by the customer, or their contractor, under a PSE permit or easement must comply with these requirements. N .L O Q 1. All trench construction must be performed by a Washington State licensed and bonded contractor. r 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated L representative, and receive on-site approval by that representative, and local jurisdiction. 3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through v Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to }' trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility U facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements. 5. PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the T date and time for right-of-way trenching and facility placement. The One-Call Locate number is 1-800-424-5555. W State law requires locating service notification. .5 6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris E shall be removed off-site each day, in accordance with local regulatory requirements. All erosion control E requirements in accordance with local regulatory requirements are the responsibility of the customer. i) 7. Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select W backfill material in accordance with local regulatory requirements. a- 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction p testing, the cost of said testing is the responsibility of the customer. w 9. All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications 1 and satisfaction. M ti 10. In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the m company for costs should PSE perform the trenching. X W w Customer Initials: a U 11. The customer agrees to indemnify, defend and hold harmless PSE from all liability(including reasonable 0 x attorneys'fees) arising out of, or in connection with, the above mentioned trenching activities. Y U Customer Initials: U. r c m E I AGREE TO ADHERE TO THE ABOVE CONDITIONS r a Service Address: 12607 SE 248th ST Kent 98030 Work Order Number: 105104565 Signature: Name: Drew Holcomb Title: Packet Pg. 14 Docusign Envelope ID:5F47E120-4B82-4476-A16D-F97056F858FA PUCIL:l ' SOUND ENERGY PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be .i the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. 0 r a EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. If you need additional information, please call the PSE contact o person listed below. c) N N 1. Developer is responsible for acquiring utility locates by calling One-Call, 1-800-424-5555 at least 48 hours (two full }' working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative 13 Code and Safety Standards. Ui 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. a� 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximun w trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility R coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical .L facilities and other utilities within a joint trench. E 4. All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding and o shading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages v caused by improper backfill or compaction. w a 5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and L) any foundation on Developer's property. _ w 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid Y level bottom with a 6 inch deep layer of crushed rock bedding. ti 0 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall identify and provide final grade, property lines, and utility easements prior to installation of PSE's electrical facilities. m 8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside = the area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damages X resulting from dig-ins due to changes or variations in grade that are made after the installation of PSE's facilities. w rn a FINAL GRADE CERTIFICATION U By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full = responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold Y harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all c� claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavateILL within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties. m E r a Service Address: 12607 SE 248th ST Kent 98030 Work Order Number: 105104565 Signature: Name: Drew Holcomb Title: Date: 2806 08/15 1 Packet Pg. 15 4.C.a CIRCUIT FEET REMOVED: 180' POWER GENERAL NOTES - COMMERCIAL PROJECT CIRCUIT FEET ADDED: 2,810' 1. All materials to be installed in accordance with Puget Sound Energy's (PSE) standards. PRI 12KV 750 UG = 210' Any deviation from this work sketch must be AUTHORIZED by PSE's Project Manager and PRI 30 12KV 1/0 UG = 2,600' NOTED on the Foremans' Copy. I I I Sq. Footage: 75,000 SQ. FT. l 2. All switching arrangements and/or outage arrangements are to be made with the Project OLD U EXISTING SITE SPECIFIC NOTES Manager at least three 3 workingdays in advance. Panel Size: 2,500 AMPS `" AT SW1 EXISTING 313875-166741 g ( ) y 24902 i f PROPERTY N� (EXISTING): N'aHeat Type: ELECTRIC DR V W Y O Y Est. Demand: 1,294 KW 60' 1 ml - LINE W -EXISTING VAULTAND SWITCH TO REMAIN 3. Contact the Utilities Underground Location Center(1-800-424-5555) at least 48 hours LRC: 316A ROWi -TRANSFER EXISTING CABLE TAGS AOACD716, BOACD717& COACD718 TO SW2 CIRCUIT LOADING TABLE prior to commencing work to get the underground facilities located. % V. Drop: 3.7% @ V01 �- - -INSTALL (3) 15KV 750KCMIL AL CS LUG TERM 6041.3000 (TER750C) % Flicker: 1.0% @ V01 24908 - 314101-166774 -INSTALL NEW CABLE TAGS PER ONE-DRAWING & SWITCH CONNECTION DIAGRAM CIRCUIT: LMD-15 4. STAKING: The customer will provide all staking (transformer, handhole, trench, grade, Vol 1500 kVA 277/480V(ABC) _ AS OF 11/6/23 A PHASE B PHASE C PHASE lot, pole, sidewalk, etc.). See sketch and details for locations. Equipment locations must 0 1" 2" BP5 1 o - AT PV1 (EXISTING): 313873-166836 be approved by the Project Manager. 24914 -EXISTING PULL VAULT TO REMAIN EXIST. PEAK LOAD 351 312 385 - t -INSTALL (3) 1/0 CABLE SPLICES 6041.2000 (SPL10J) 5. SITE PREPARATION: The work area will be at or near finished grade, clear of trench 0 50' 100, 0 EST. NEW LOAD 71 71 71 spoils or construction materials which would restrict construction and/or equipment access, LMD M01 _ AT IP1: INTERCEPT POINT TOTAL 422 383 456 before work can begin. 2 I 15 1 607',: -INTERCEPT& BREAK EXISTING 4" CONDUIT D I c� M x 6. Roads shall be paved or have a compacted, crushed rock base in place. m PROPOSED o AT SW2 (NEW): 313878-166765 m I PROPERTY J -INSTALL 1 12KV PMH11 SWITCH W/VAULT 6056.1000 PMH1115 ( ) ( ) 7. CLEARANCES: Transformers require a minimum of 6 feet from fire fighting equipment, LINE w 3 -INSTALL (1) 5106 W/3' SQ AND 54" X 60" HH (MID: 7906902) 10 feet from combustible walls, overhangs, doors, and windows, and a minimum of 5 feet from -INSTALL (3) 150E FUSES (MID: 32852) the back of curb (or guard posts will be required per PSE standards). All conduits and vaults -INSTALL (3) 15KV 1/0 SOL JACK CS PIN TERM 6041.3000 (TER10JC) are to be at least 5 feet away from water, storm and sewer lines when paralleling them in the BREAKLINE ± 375' N -INSTALL (6) 15KV 750KCMIL AL CS LUG TERM 6041.3000 (TER750C) right of way, and at least 1 foot when crossing them. -INSTALL CABLE TAGS AOACD716, BOACD717& COACD718 FROM SW1 N 35' I / -INSTALL SWITCH #U92141 8. All work is to be done in accordance with local municipal and county permit requirements o EOP -INSTALL GRID# as applicable. 25026 I FAULT CURRENT TABLE r- LMD I AT PV2 (NEVV): 313962-166761 30 PM TRANSFORMERS (480Y/277V) 9. Customer/Developer is responsible to provide, install and maintain all secondary service m I 15 LMSD -INSTALL 712 PULL VAULT W/3'SQ DOORS 6051.2010 (SVT712SPHH) cables, conduits and crossings from the individual unit's meter base to the designated m ' I -INSTALL (3) 1/0 CABLE SPLICES 6041.2000(SPL10J) 277V WINDINGS 480V WINDINGS connection point. 20 < EOP I -INSTALL GRID NUMBER LOCATION SIZE R/X MIN. FAULT MIN. FAULT -INSTALL CABLE TAGS %Z CURRENT %Z CURRENT 10. Inclement weather conditions may cause delays in construction times and dates. Vol1500kVA 0.1 - - 5.30 34,000 BP4 c- J01 314047-166763- AT J01 (NEW): 314047-166763 11. EXCAVATION: The customer is to provide all trenching, backfill, vault excavations, compaction SE 251 ST ST (PVT) I �� -INSTALL (1) 30 575 12kV 4-POS J-BOX 6055.1030 (JBOX15L) and restoration per this sketch and per PSE standards. A minimum protective cover of 36" -INSTALL (1)4'-8"X TX 5' HH W/2-3' SQ DOORS (MID: 7663200) is required over PSE's primary voltage equipment and 24" is required of PSE's secondary voltage N -INSTALL (3) J-BOX 200A 15KV 4 BUSHINGS W/HDWR (MID: 7625900) equipment. The customer will provide any and all shoring or they will side slope the trench to 1:1. 12418 o - J02 I -INSTALL (9) 12KV L/B ELBOW KITS 6041.1000 (ELB1OJ) r 314042-166752_ _ _ _ -INSTALL (3) 12KV DUST CAPS (MID: 7804000) Q -INSTALL CABLE TAGS PER ONE-DRAWING I -INSTALL GRID NUMBER TRANSFORMER INSTALLATION (PM) U BREAKLINE ± 550' N AT J02 (EXISTING): 314042-166752 Installed at site: V� o I I -EXISTING VAULT &30 JBOX TO REMAIN Grid Number: 314101-166774 v -INSTALL (3) 12kV L/B ELBOW KITS 6041.1000 (ELB1OJ) kVA Rating: 1500kVA 277/480v EROSION & SEDIMENT CONTROL REQUIREMENTS INSTALL CABLE TAGS PER ONE-DRAWING Material ID#: 6259400 - SE 253RD ST (PVT) I EROSION & SEDIMENT CONTROL SHALL BE PER PSE STANDARD PRACTICE AT V01 (NEM:314101-166774 Foreman to redline the following information 0150.3200 TECHNIQUES FOR TEMPORARY EROSION & SEDIMENT CONTROL U_ c Company &ANY ADDITIONAL LOCAL JURISDICTION REQUIREMENTS. •L -INSTALL (1) 30 776 DP VAULT W/GROUNDS 6045.5000 (PM3P12D) (LOCAL JURISDICTIONS MAY HAVE ADDITIONAL REQUIREMENTS INCLUDING U -INSTALL (1) 7'X 7'X 6'_2"HH W/60"X 24"ACCESS (MID: 7918000) Primary phase connected to: NOTES DETAILING WHERE EROSION OR SEDIMENT CONTROL STRUCTURES W ge 313968 166749 I -INSTALL (1) GALVANIZED CABLE SUPPORT LADDER (MID: 9997916) Tested SecondaryVolta / ARE TO BE INSTALLED, CROSS SECTION DETAILS OF THE TYPICAL EROSION LU \ LINK (40T) -INSTALL (1) 1500kVA 2771480V PADMOUNT TRF(MID: 6259400) STRUCTURES, & SPECIAL REQUIREMENTS FOR WORK IN SENSITIVE AREAS.) w SK00494 I -INSTALL (3) 12kV ELBOW KITS 6041.1000 (ELB10J) -INSTALL (12) 4-RUN 501-750 KCMIL SECONDARY CONNECTOR BARS (MID: 7651003) -INSTALL (32) MOUNTING BOLT KITS (MID: 7651008) 0 r I -INSTALL CABLE TAGS ACCORDING TO ONE-LINE DIAGRAM 25310 60' W m I ROW -INSTALL GRID NUMBER a -CONNECT 10-RUNS OF CUSTOMER OWNED, INSTALLED, &MAINTAINED 600KCML SVC V O � I AT I NEW METER BASE w = -PSE METER DEPARTMENT TO INSTALL 2500A CT METER 1 < i ti m 0 C I SPAN SPECIFIC NOTES FOREMAN CHECK BOX WHEN COMPLETED F_ m ( ) Vicinity Map FROM SW1-PV1 ❑ PSE Equipment LOCKED/SECURED&Work Area left in CLEAN/SAFE Condition. 47.3786506,-122.1762274 ~ 25316 ❑ Grid,Cable,and Switch numbers INSTALLED&VERIFIED. _ a -RE-DIRECT EXISTING 30 FEEDER TO NEW VAULT @ SW2 &TRIM EXCESS ❑ Field Changes RED-LINED on As-built. N X 7 i PV2 313962-166761 ❑ Material VERIFIED and CHANGES noted on Paperwork. ' W N ❑ Total PRIMARY Cable noted on As-built. LLI �p ❑ Company ID#'s RECORDED in correct location on As-built. to N 25261 I -SEE SITE PLAN, ONE LINE DRAWING AND TABLES FOR ADDITIONAL REMOVALS & INSTALLS ❑ Indicate correct FUSE SIZE on As-built&VERIFY proper PHASE. a ❑ Deviations noted on the As-built and their reason. U O A ❑ I certify that the work performed meets PSE's standards and procedures I W = BREAKLINE ± 670' N and that all quality requirements are met. rl JOB B SITE 0 Y � E Q (/ -• Foreman's Signature LL LLI IV cE253E: DningK Cdrand palRepairs.FOOr O 25400Clea v -I Print Name DatesEZs'"" z I I w (Tn W 1.0105E256th st la SE256th SL Ei e Y I BP3 L0 < L L_ I LMD eo PROJECT PHA Kent a � � 25524 12613 mSE NOTIF# ORDER# � rt, 15 t+Ll 12619 m I I PWR Superior 514130800 105104565 - SE xssmS� Lake Mendia.,Q m �+ sE25eeiy r Estates Mobile 00 o Z UG Misc Exp 594160080 _ E„ se xamnni : Lakewndi _ Perm. Service 515173028 104363242 ,. Montesson BP2 Q Meter Set 515173061 3002712043Lu NW Star Seatt�e Dieam Qec - m 5otogfaPhY QLife moon lash b uty 00 - _ I 50' 75' ROW d,sHa Pdee EOP ROW �I I BP1 I 1P1 SE 256TH ST Owner/Developer Contact Info I � - - - - - ' '�� '+� - - - - - - City of Kent,Will Moore � - - - 1 S 400 West Gowe St. 313878-166765 - Kent,WA 98032 _ $W2 L- - - - - Project Manager Contact Information: Q SW i - U92141/ + - - - - - ATTN:Will Moore 206 445-3761 office a S/ - X - �:Ej>313873-166836- CUSTOMER OWNED AND INSTALLED SECONDARY WIRE TABLE Manager: JONATHAN PETERS 313875-166741 I / LMD - - - - -( Cell Phone: 206-573-0763 For contacts below dial 1-888-CALL PSE(225-5773) U2586 I 15 BLDG. OERS SOURCE #OF RUNS WIRE SIZE REMARKS MET E-Mail: JONATHAN.PETERS@PSE.COM CALL 811 TWO BUSINESS DAYS BEFORE YOU DI III -_ 25601 Developer (Yes) Yes PSE a 313874-166741 12607 1 Vol1 0 600KCM CU - THIS SKETCH NOT TO BE RELIED UPON FOR EXACT LOCATION OF EXISTING FACILITIE 0 313874-166742 "Locates Required" No No 0 J "Outages Required" Yes No REAL ESTATE/EASEMENT PERMIT 25605 313873-166835 ALL CUSTOMER-OWNED WIRE MUST BE INSTALLED ACCORDING TO THIS TABLE 0 I " V 313872-166836 Flagging Required" Yes No RW-133797 KENT 0 37.5 kVA 120/240V(C) SITE PLAN 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE Vault & Equipment Table 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 / SCALE: 1 50' 2 " = 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 r7 REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A Type&Size Primary Bushings Transformer r7 Work Grid Vault Size ASBUILT INFORMATION COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 0 Number &Cover Equipment ID Numbers Foreman-Complete Location In Vault LBT DC (Company ID) P KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 1/4 SEC OP MAP PLAT MAP APPROVED BY �a�ia�c 0612512024 j SW2 313878-166765 PMH1115 20OA: 1 Pos. - SE 21-22N-05E N/A N/A FOREMAN#1 U ABANDONED / REMOVE / REPLACED CABLE SCHEDULE (4.67 x4.67'x7.5') 60OA: 3POS. U-MAP NO(POWER) OH CKT MAP UG CKT MAP CIRCUIT NO FOREMAN#2 Pull-1/0-SVSB20 2205EO83/84 2205EO84 2205EO83/84 LMD-15 MAPPING LOCATIONS r CABLE SAP CABLE EXISTING CABLE EXISTING CABLE CABLE PV2 313962-166761 (4.67'x4.67'x4') SPL10J - - JOINT FACILITIES ARRANGEMENTS L� NO. EQUIP FROM TO (LF) EST MFG. NAME MFG. DATE REPLACED? UTILITIES N/A N/A N/A N/A I J01 314047-166763 JBOX15L (5'x7'x5') 12kV 4-POS JBOX 6 3 CONTACT N/A N/A N/A N/A ACD716 11282664 HONE# N/A N/A N/A N/A ACD717 11282667 SW1 PV1 180' P cv PAD-3P-12-277/480 Vol 314101-166774 PM3P15L (7'x7'x4') 1 1 INCIDENT MAA o ACD718 11282668 1500 kVA PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A SOUND Gas Order Elect Order SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS N 1/4 Packet Pg. 16 4.C.a NOTE: PRIMARY CONDUIT IS PSE PROVIDED & CUSTOMER INSTALLED PRIMARY CABLE IS PSE PROVIDED & INSTALLED. 1-4"SCH 80 314101-1(6B7)O Primary Cable & Conduit Table (Foreman to Complete) VO1 CONDUIT ``2-36 �50) 1500 kVA 277/480V ABC � � L - - do— —I- - - -a ODF DF BP5 VO1 314101-166774 1-RUN 30 1/0 AL JKT � 1-RUN 30 1/0 AL 1500 kVA 277/480V(ABC) UG PRI CABLE I�JKT UG PRI CABLE LOCATION CONDUIT PRIMARY CABLE QTY OF AS BUILT INFORMATION AO-EJM212 AO-EJM215 LUBE (gal.) 1-4" HDPE ��3-19B BO-EJM213 I BO-EJM216 Cable Size CONDUIT CQJ-EJM214 CO-EJM217 2-55(160) Design Actual TYPE BENDS PULL PULL CABLE NUMBERS MANUFACTURING INFORMATION P4 � — — � J01 314047-166763 r JO1 314047-166763 g I Design Actual 1 From To Size Qty Length Length (bs) Rev Length Length In ft ft (Ibs) ft ft As Actual Amount Installed Compartment-2 Compartment-3 1-4" HDPE ( ) O O DB120 HDPE SCH 80 90° 45° 22° 11° O O A B C Manufacturer Compound Year Design 14' HDPE A 1 I Built (Conduit&Cable) AO-ACD710 1 1 AO-ACD741 CONDUIT BO-ACD711 2 I 2 BO-ACD742 CONDUIT 1-4"HDPE L-VV VV 2-36(10� CONDUIT 1-RUN 30 1/0 AL JKT I = �UG PRI CABLE IP1 SW2 6" 1 10, X 0 0 0 0 CONDUIT ONLY CO-ACD712 3 3 CO-ACD743 I 2-59 J02 I J02 AO-EJM209 I I 3-20 BO-EJM210 SW2 IP1 6" 1 10, X 0 0 0 0 CONDUIT ONLY � 314042-166752 I I I 2-57(3) 314042-166752 I CO-EJM211 1-6" HDPE I I SW1 SW2 CABLE ONLY 223 225 PRI 12KV 750 UG 210' EJM206 EJM207 EJM208 1 CO-EJM206 3 3 CO-ACD747 SPARE BO-EJM207 2 I 2 BO-ACD748 2-35 (85U) 9 313962-166761 PV2 313962-166761 SW2 BP1 4" 1 5' X 0 0 0 0 CONDUIT ONLY AO-EJM208 1 I 1 AO-ACD749 I14" HDPE I 4" 1 60' X 0 0 0 0 CONDUIT ONLY Comportment-1 Compartment-4 CONDUIT I BP1 BP2 r 2-36 (740) PMH-9 CONNECTION DIAGRAM 1-6" HDPE 6" 1 60' X 0 0 0 0 CONDUIT ONLY (SPARE) SPARE PMH PADMOUNT SWITCH @ SW1 2-35(740) I I 1-RUN 30 1/0 AL JKT 4" 1 60' X 0 1 0 0 CONDUIT ONLY NOT TO SCALE 6056.1000-4 UG PRI CABLE BP2 BP3 I �AO-EJM209 F 1 60' X 0 1 0 0 CONDUIT ONLY (SPARE) BP3 14"SCH 80 l BO-EJM210 CONDUIT ` 2 55 89011 ( ) 4" 1 740' X 0 0 0 0 CONDUIT ONLY Compartment-2 Compartment-3 1-6"SCH 80 ` BP3 PV2 AO-XXXXXX 1 1 AO-EJM209 SPARE 6" 1 740' X 0 0 0 0 CONDUIT ONLY (SPARE) BO-XXXXXX 2 I z BO EJM210 2-35 (60) BP2 1-RUN 750MCM I RE-DIRECT EXISTING 30 FEEDER CABLE 30 FEEDER&RE-USE CO-xxxxxx 3 I 3 CO-EJM211 1-4"HDPE CABLE TAGS SW2 PV2 CABLE ONLY 1229 1550 PRI 12KV 1/0 UG 890' EJM209 EJM210 EJM211 6 CONDUIT Af1J-EJM206 1-6"HDPE '60) BO-EJM207 I AO-ACD716 SPARE 2-58 CO-EJM208 I BO-ACD717 4" 1 850' X 0 0 0 0 483.1 544.1 PRI 12KV 1/0 UG 870' EJM209 EJM210 EJM211 6 2 56 (, I u/ I IP1 CO-ACD718 PV2 J01 CO-EJM208 1 3 3 CO-ACD718 N EXIST 6" CONDUIT I — j 6" 1 850' X 0 0 0 0 CONDUIT ONLY (SPARE) BO EJM207 2 I I 2 BO-ACD717 0 2-6"SCH 80 t_ AO-EJM206 1 I I 1 AO-ACD716 r BP1 $ CONDUIT S Q S BP4 J02 4 1 35' X 0 0 0 0 CONDUIT ONLY Compartment-1 Compartment-4 2-58 (3)— 1-4"SCH 80 2-60A SW 313878-166765 2-59 $W U SW1 CONDUIT 2-59(3) ©U92141 PV1 2-58(3) SW1 313878-166765 PV1 J01 J02 CABLE ONLY 305.2 329.8 PRI 12KV 1/0 UG 160' EJM212 EJM213 EJM214 1 PMH-11 CONNECTION DIAGRAM 313875-166741 2-36 (5) 2_44 J 313873-166836 313875-166741 U92141 313873-166836 2-57(3) J01 BP5 4" 1 560' X 0 0 0 0 CONDUIT ONLY PMH PADMOUNT SWITCH @SW2 y 2-58(6) NOT TO SCALE 6056.1000-6 2 NEW CONDUIT DIAGRAM NEW CABLE DIAGRAM BP5 V01 4" 1 100, X 0 1 0 0 CONDUIT ONLY SCALE: NONE SCALE: NONE ti J01 Vol CABLE ONLY 187.2 232.5 PRI 12KV 1/0 UG 680' EJM215 EJM216 EJM217 4 L u TOTALS: w 6" SCH 80 = 80' PRI 12KV 750 UG = 210' Ta 6" HDPE = 1,650' PRI 30 12KV 1/0 UG = 2,600' 2- 4" SCH 80 = 165' d E CUSTOMER DEVELOPMENT NOTES: 4" HDPE = 2,350' o U W A PRE CONSTRUCTION MEETING IS REQUIRED WITH YOUR PROJECT MANAGER PRIOR TO co a STARTING ANY SITE WORK. v CUSTOMER IS RESPONSIBLE FOR ALL TRENCHING, SELECT BACKFILL, COMPACTION & Service 0 x RESTORATION PER PUGET SOUND ENERGY STANDARDS & LOCAL MUNICIPALITY. Conduit Y Height adjustable bolts Three 3'sq std plate doors,or to M01 Three 3'sq Anti-Skid doors.** I M DEVELOPER NEEDS TO FOLLOW ALL TRENCH DETAILS ON SELECT BACKFILL** 5, o \ 16'-0" oO OoC �O o0 Oo0 �oO OoO oO ti ,9 o 6,600 Ibs �o o 0 11'-2° 8„ �oB�Uc° 0 8'-0" 10'-01, 8„ 11' 7T CROSSING/BORING. O 0) -OPEN TRENCH OR BORING FOR CROSSINGS ARE ALLOWED PER LOCAL MUNICIPALITY o o d� Primary 3: PERMIT REQUIREMENTS. 3'-6"x9'-6° 0 0 0 0 0 0 0 0 Conduit -O Min Clear Opening X -CROSSINGS IN RIGHT OF WAY MUST BE SCHEDULED WITH PROJECT MANAGER PRIOR TO 10'-0" A" �o o to J01 w N " o o j W CONSTRUCTION. 8,43o Ibs 9R00 0- cA N -PROJECT MANAGER OR DESIGNATED REPRESENTATIVE MUST BE ON SITE DURING 18b duo a CONSTRUCTION WORK IN RIGHT OF WAY. ® 80 11 6.2 11' -EXCAVATION CONTRACTOR MUST BE LICENSED AND BONDED TO PERFORM WORK IN �p _ 77 J �G J z RIGHT OF WAY. TOP VIEW o000 00 0o i � w i 7'-6„8-2 �8g �� n ! Q 11,000 Ibs 2„ 000� Oo00 c 5_6 Y (}1 U < CUSTOMER IS RESPONSIBLE FOR THE FOLLOWING: ILL w O°o ORpo on on ono on 0 po o°o�o TOP VIEW 2" � � z VAULTS &WORK PITS. °°°°°° °°°°°° 1� (rd No Secondary P� � °' \ o� o 0 0 0 Qo� Y -REQUIRED TO PROVIDE 4'X 4'WORK PIT AT SW1 &J02 g�_g�� / �� d� � I -REQUIRED TO PROVIDE 5'X 10'WORK PIT AT IP1 11 -4 I 6" - 0 11''10" Max \ Crushed 7'-0" 7'-0" %/ r 60 -REQUIRED TO PROVIDE 4'X 6' BORE/RECEIVING PITS AT BP1-BP5 5'-10"Min Rock o -REQUIRED TO PROVIDE 10'X 16'WORK PIT& 6" BEDDING OF 5/8" CRUSHED ROCK AT SW2 & PV2 �,6'-4"Max 6" ® 000 6'-6" y „ -REQUIRED TO PROVIDE 1 V X 9'WORK PIT & 6" BEDDING OF 5/8" CRUSHED ROCK AT J02 SIDE VIEW PLAN VIEW Crushe d m 131311 o00 -REQUIRED TO PROVIDE 1 V X 11'WORK PIT& 6" BEDDING OF 5/8" CRUSHED ROCK AT V01 Excavation-50-1/2 cubic yards CONDUIT PLACEMENT @ Vol Rock 0 TRENCHING & CONDUIT. VAULT & EXCAVATION DETAIL @PV2 Not to scale SIDE VIEW rn -REQUIRED TO PROVIDE± 10'TRENCH FROM SW2 TO IP1 Not to scale 6051.2000 Excavation -27 cubic yards �I -REQUIRED TO PROVIDE±5'TRENCH FROM SW2 TO BP1 -REQUIRED TO PROVIDE±60'TRENCH FROM BP2 TO BP3 VAULT & EXCAVATION DETAIL @ V01 -REQUIRED TO PROVIDE± 100'TRENCH FROM BP5 TO V01 11' a_ Not to scale 6045.5000 U j JOB SITE READINESS. 1, 0 -JOB SITE NEEDS TO BE 100% READY FOR INSPECTION 5 BUSINESS DAYS PRIOR TO 2,490 Ibs o 0 CONSTRUCTION DATE. 16'-0" o % -ALL WORK IN RIGHT OF WAY MUST BE COORDINATED WITH PROJECT MANAGER AND 6_2„ ° LOCAL MUNICIPALITY. ;4 g. ° -ALL TRENCH, AND LOCAL ELECTRICAL MUNICIPALITIES AKA"L&I, CITY", INSPECTIONS 60" n 1R'a1 j -- j REAL ESTATE/EASEMENT PERMIT MUST BE COMPLETED 5 BUSINESS DAYS PRIOR TO SCHEDULED CONSTRUCTION DATE. $„ 10'-0" o o RW-133797 KENT ° -REQUIRED TO OPERATE AND PROVIDE EQUIPMENT TO PUMP OUT WATER FOR WORK Q �54" 4,750 Ibs 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE ,z PITS, VAULTS &TRENCH AT ALL TIMES. -REQUIRED TO HAVE EXCAVATION EQUIPMENT AND BE ON SITE THE DAY OF CONSTRUCTION TO ® 4, 0„ 2 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 r7 COMPLETE BACKFILLING. ® 8-2 VFW TOP VIEW 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 1`0 -IF A SECOND INSPECTION IS REQUIRED, ADDITIONAL FEES WILL BE APPLIED. ® T-6" 1 REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A -PLEASE REVIEW THE CITY OR KING COUNTY TRENCHING REQUIREMENTS UNDER THE PERMIT. 2"� SIDE-PLEASE r - COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 -IF A PRE-CON IS REQUIRED BY THE CITY, COUNTY OR W.S. DOT A PSE PROJECT MANAGER WILL ® VIEW ❑❑❑ ❑❑❑ 6„� KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 SET-UP AND SCHEDULE A MEETING WITH THE MUNICIPALITY BEFORE ANY EXCAVATION OR 6„ ❑❑❑ ❑❑❑ 5'-4" 1/4 SEC OP MAP PLAT MAP APPROVED BY �,la�y 06/25/202� _ 7 0 � Crushed INSTALLATION BEGINS . Crushed 8'6" 4,-8„ ❑❑❑❑p ❑❑❑❑❑❑ Rock SE 21-22N-05E N/A N/A FOREMAN#1 / 11'-4"Min U 1TOve Max \\�� 5'-10"Mi Rock - -� U-MAP NO(POWER) OH CKT MAP �UG_EKTMAP CIRCUIT NO FOREMAN#2 E �� 6'-4"Max ~-/.�/ 2205EO83/84 2205EO84 2205EO83/84 LMD-15 MAPPING �� overall SIDE VIEW ° Excavation - 50 1/3 cubic yards JOINT FACILITIES ARRANGEMENTS UTILITIES N/A N/A N/A N/A DEDICATED FACILITIES Excavation - 19-1/2 cubic yards CONTACT N/A N/A N/A N/A I VAULT DETAIL @ SW2 PHONE# N/A N/A N/A N/A N SPAN ADDITIONAL REMARKS LABOR UNITS NOT TO SCALE VAULT & EXCAVATION DETAIL @ PV1 & J02 INCIDENT MAOP FROM To FOOTAGE PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A Not to scale 6055.1030 SOUND Gas Order Elect Order DF Vol 60' DED. CONDUIT&WIRE 2-55 &2-36 (O&M ONLY) SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 C: TOTAL FT= 60' ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS rFacket Pg. 17 4.C.a ACCESS DOORS 24"MIN CURB OR EDGE OF PAVEMENT Will maintain 36" Min. depth while directional drilling —ACCESS DOORS Final Grade 5, M5, TOP AX A X —4'MIN PADMIOUN 10'MIN M A 5 MIN SWITCH7 PINTED I I I � III—III—III—III—III—III 36 Min 5' 3' MIN 5' YELLOW — — — —III— / ACCESS DOORS MAX MAX LENGTH 5 Depth — — — — — —� 24"MIN 3' MIN 1.5' MIN 5' MIN — — — —III— ACCESS DOORS I f18„ 18„ MIN —1 I —1 — — — —� MIN MIN 6-� _ 3' I I —I I - -I —I —I TYPICAL MIN ACCESS 1 — 5' PAD& 5' DOOR PM SWITCH CLEAR WORKING SPACE MAX XFMR MAX 10' MIN 11=1I1=1I O I1=1I1=1 FRONT „ 3' TYP. PAD / III—III— I—III—I Not to scale ROTATED 90 6775.0035.03 2 6 MIN &TRANS- 10' MIN =1 —III —III—III=1 CONCRETE FORMER \ GUARD TYPICAL BORE COVER MAX 3 MAX C — �� ACCESS POSTS MIN COOLING J DOOR FINS 3' MIN 5 5 s^ s° 1.5' MIN CONCRETE PAD ii MAX MAX MAN -- MAN CALL(800)424-5555 UTILITY NOTIFICATION CENTER A MINIMUM OF 2 BUSINESS DAYS BEFORE BEGINNING ANY EXCAVATION TO PREVENT GUARD POST LOCATIONS GUARD POST INSTALLATION ROAD OR DAMAGE TO UNDERGROUND FACILITIES &AVOID BODILY INJURY. Excavated Dirt Pile \ REQUIRED 5' MIN PARKING AREA /A\/�\ WORK SPACE PSE/POTELCO REPRESENTIVE MUST BE ONSITE FOR DURATION OF/ BORE AA/AA/AA/A ROADSIDE ;�/ / / / The following styles of guard posts are approved for Puget Sound Energy transformers: 18 Min 24 Min j\j\j\j\j\ AREA Final Grade To Excavated Dirt Pil POTHOLING IS REQUIRED PRIOR TO BORE.ALL OTHER UTILITIES SHALL 6 ft x 4 in. diameter Schedule 40 or better galvanized steel pipe filled with concrete. CURB OR EDGE OF PAVEMENT HAVE THEIR ALIGNMENTS AND PROFILES MAPPED. BORING The concrete shall have a minimum compressive strength of 3000 psi after 28 days. The exposed portion of the post shall be painted traffic yellow. CONTRACTOR SHALL PREPARE A PROPOSED BORING ALIGNMENT AND MINIMUM CLEARANCES FOR PM TRF & VAULT PROFILE ON SITE AND PROVIDE IT TO THE PSE/POTELCO - 6 ft x 9 in. diameter precast steel-reinforced concrete post. Not to scale REPRESENTATIVE FOR APPROVAL BEFORE COMMENCING ANY WORK 48 36" Available from Utility Vault Company, Auburn, WA; or Hanson Inc., Tacoma, WA. Backfill for Schedule 40 Conduit BORING CONTRACTOR SHALL USE CONDUIT AND MATERIALS The exposed portion of the post shall be painted traffic yellow. Max Min 12" Min (NO Rocks over 10" Diameter PROVIDED OR APPROVED BY PSE/POTELCO WHEN OPERATING IN N Cover or foreign objects) PUBLIC RIGHT OF WAY Separation GUARD POST INSTALLATION @ V01 Not to scale 0700.1600-03 NEW CONDUIT SHALL BE INSTALLED PER PSE STANDARDS AND ADHERE Q TO ALL JURISCITION REQUIREMENTS.NEW CONDUIT SHALL BE — — r INSTALLED AT 36"MINIMUM COVERAGE. LOCAL JURISIDICTIONS MAY U 00 OO if HAVE DIFFERENT REQUIREMENTS FOR MINIMUM COVERAGE IN PUBLIC RIGHT OF WAY. o U N Spare Schedule 80 Conduit NEW CONDUIT SHALL MAINTAIN MINIMUM 1-FOOT VERTICAL Phone &TV Primary Power Cable CLEARANCE BETWEEN OUTER SURFACES OF EXISTING UTILITIES AND in Customer Provided STRUCTRES. IT SHALL ALSO MAINTAIN A MINIMUM 5-FOOT Schedule 80 Conduit HORIZONTAL SEPARATION OF WATER MAIN, STORM DRAIN AND 5-FOOT U OF SEWER STRUCTURE. LOCAL JURSIDICTION MAY REQUIRE A JOINT TRENCH DETAIL ROAD SIDE (PREFERRED) DIFFERENT MINIMUM SEPARATION. W Primary-Schedule 80 (NTS) Ta 2 L 3'MIN E 0 UJI 3'MIN 3'MIN co TOP VIEW VAULT LID a I I v O x w Y ti 0 1 0'-0" �, Proposed 4" to J01 = m -P 6 MIN Proposed 6" w N EXISTING `� Proposed Existing 4" Spare to J01 w (0 / UG PRIMARY 4"to V01 N N jC5Ln LU � FIELD SIDE(PREFERRED) FT 1—1-1 w i TOP VIEW VAULT LID @ J02 E PROPOSED Not to scale 6775.0035.02 (y� r of INTERCEPT � Q p POINTS UG PRIMARY 00 Proposed 4" 4'-0" — Proposed 4" to J01 / TLO Propo{oed0 p4" � to PV2 Existing 4" Proposed 6��00 INTERCEPT PIT DETAIL Existing 6" spare to sw2 —I SCALE: NONE �i Proposed 4" to SW2 J-BOX B-FLY DETAIL (J01) J-BOX B-FLY DETAIL (J02) a_ SCALE: NONE SCALE: NONE Q 6' a � PULL VAULT B-FLY DETAIL (PV2) O SCALE: NONE 0 10' U Q Z REAL ESTATE/EASEMENT PERMIT 3, RW-133797 KENT 10' J 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE 0 Q 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 / 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 Z REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A LO n p COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 � FLOW DIRECTION 811 J KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253-234-6445 4/3/24 APPROVED m 1/4 SEC OP MAP PLAT MAP APPROVED BY SE N/A N/A FOREMAN 06 TRANSFORMS W 25202 AREA LAY 8" BOTTOM SKIRT ON TOP OF NATIVE SOIL, J U m U-MAP NO(POWER) OH CKT MAP �LIGCKTIMAP rCIRCUIT NO FOREMAN#2 E SECURE WITH PEA GRAVEL BAGS (MID 9995692). F- 2205EO83/84 2205EO84 2205EO83/84D-15 MAPPING JOINT FACILITIES ARRANGEMENTS TECHNIQUES FOR EROSION AND SEDIMENT CONTROL 10� — UTILITIES N/A N/A N/A N/A SILT FENCE DETAIL 0 CONTACT N/A N/A N/A N/A U PHONE# N/A N/A N/A N/A oNot to Scale 0150.3200 PUGET INCN/AENT MNOP N TRANSFORMER CLEARANCES FROM COMBUSTIBLE SURFACES SOUND KENT EAST HILL OPERATIONS CENTER SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC Gas Order Elect OrderN/A 105104565 ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE AS N Packet Pg. 18 4.C.a 314100-166752 314100-166752 A 26kVA 120124M A 26kVA 120124M 314100-166770 N N 1500 kVA 277/480V(ABC) Fvi r r �O 314101-166774 ID V01 1500 kVA 277/480V(ABC) m m �AO-EJM215 r BO-EJM216 CO-EJM217 J 314087-16675 J 314087-16675 41 LMD M01 DI Q5,) . . . . . . . . . . . . . . . . . .0 BREAKLINE ± 520' N BREAKLINE ± 520' N m ® ® mI AO-EJM212 BREAKLINE ± 375' N BO-EJM213 I CO EJM214 ❑C- 314047-166763 � LMD 15 314042-166752 � 314042-166752 � _ JO1 314047-166763 BREAKLINE ± 520' N BREAKLINE ± 520 N �AO-EJM209 — BO-EJM210 - — 314042-166752— — — — CO-EJM211 AO-EGP605 AO-EGP605 BREAKLINE ± 550' N ❑� 313962-166761 I w w SE 253RD ST (PVT) U) J J G a 0- -2 t -2 _ r m Co _ _ I 313968-166749 313964-166741 313964-166741 \ UNK (40T) 37.5kVA 120/240V 37.5kVA 120/240V N SK00494 v \/ BREAKLINE ± 500' N BREAKLINE ± 500' N B038301 J AO38309 BO38301 AO38309 r � (n I I :i �� m u •L w w w w p w w O w CD w I W Lu (.0 Q �AO-EJM209 +1 = 2 2 w = AOACD744 BO-EJM210 z ti D AOACD744 J N BOACD745 CO-EJM211 Y m I E BOACD745 Y T COACD746 Q Cn I O COACD746 Q w m U 11 W w m w Fm co nrnnrm�st nrnnrn71R i AO-EJM206 a. BOACD739 SE 256TH ST AO-ACD716 BOACD739 BO-EJM207 SE 256TH ST AO ACD716 PN2 313962-166761 COACD740J CO-EJM208 BO-ACD716 0 COACD740J Bfd-ACD716 Cf7 ACD716� I I W / CO-ACD716� Y 313878-166765 AOACD710 ❑S U92141 M AOACD710 BOACD711 313875-166741 S BREAKLINE ±670' N c BOACD711 313875-166741 n COACD712AOACD741 6 313873-166836 5 5 C9JACD712ACD741 � 6 313873-166836 BOACD742 U U BOACD742 COACD743 r I I I m 0) COACD743 313874-166741 313874-16, I I = � 313874-166741 i 313874-161 A J w 2 X 313872-166836 I o D w A J AOACD747 COACD756 � Lo < N AOACD747 COACD756 �� BOACD748 313873-166835 LMD co m cv 313872-166836 w N BOACD748 313873-166835 COACD749 37.5kVA 1201240V 15 +1 � I d �I COACD749 AOACD774 37.5kVA 1201240V AOACD774 � \ w m UO UG CIRCUIT MAP - PRE CONSTRUCTION UG CIRCUIT MAP - POST CONSTRUCTION �� w o Y SCALE: NTS — I al c� Q SCALE: NTS m � � w I O z ';y o B. s0, �?3� ti ';y Y M�•�� ' xi33oX12301 X3857'• • �x `'TL 'A 30 X3� 5 .3 X7452 ' �.' ioo52: 12131516 : ��,:� ' X1330X12301 X3857'• . �x 30 X3� 5 '3 X7452�' Q3 Xo4�52 12131516 : I SE 256TH ST .. :. :. I c c � _ _ _ _... ;� ..._�_. .. - - - �;� - - - a AB SE 240 ST X4447 loo ••� :AB SE 240 ST X4447 loo ••; '—' 'o S IX�124 S I - - - , m 100T .. 100T ..M LMD •; X3448 14, LMD X 124,: X3448 313878-166765 o� ' B A" 13 F 2¢�5., :B x 10W cV I ' B :q' 13 F 2¢�5,. :B x 100T cV i — — U92141 $W2 Ns — — — — — — T �.. A ~••}W U t C } 3 t C°�}� ilk q•3 313875-166741 S L 5p — — PV1 313873-166836 :. / e B ` B .Q... g B ` U2586 •�. { Q Q 06474 •�. Q Q i 0647400 _ CY) e n N e N Q 313874-166741 CLARIC �'� OT ^ ^ : CLARIC �•o� 'goB T313874-166742 :r L"m y F_ C. 30 N 65T B B�'` :f" L,o.KE 30 N 65T B�'�; .� _ ..Q C: ; ^ _ „a 313873-166835 J 313872-166836 �SE?q,T 100T A.. ;;SE?sue 100T A: 37.5 kVA 120/240V (C) �30:'' .s�.r'�A ;;30 ; 3�;•'' .s�,;r:A ;;30 W 65T'''••30 W �'•A 65T'•'''•30 PRE/POST CONSTRUCTION SITE PLAN �' X1620� A°�•'' ' h �' X1620� A°�'''f'. SCALE: 1" = 50' Q ••4oT• �:BC :A c�. • 4aT• �:BC :A T759113<f �j: ..B C• •:?'•ml QA625T' :A T759113.�M .•B C''•'..,00; X-�618 :A ..... Vh F 25T 40T IN 40T ��• B C B'C' C ••'fC •••3 40T Im 40T `��• 6 C B'C� . ...:.. •.rC. X5481 25T T77172 25T X3775 Bd'•., SE:247 PL E p :" •................• i / :30 X5481 ° _ _ X3898 _ 4oT A X3898 T77172 T5T X 5 , Bc'•••.SE•.247 PL' �3 C� T77173 _ SE248 ST B... ' - - - - •• ......... _- - - - _ sr e �.r�D• �J �.r�D• 40 SE 248 g25TB•••�( g': ?'� ~� g Y B•••�( g'; i� ~� REAL ESTATE/EASEMENT PERMIT 0 021108 ; i 30::� B 1 i X3772 / ��I o°' ,• 30'' -'•A 25T '�� B 1 X3772 �M oa' ; 30',:•:A .... +� �� 100T M �^ ao �;.. i _ �I 100T M �^ �� C: • .....,•,... +.. r� B .;p, y �I ^ B RW-133797 KENT g' �; ©CO 3462 1 30 Ig r�1 x i' Sc; �� 2 SUBS. ;6' (� u: G•CO 3462 1 30 Ig r�I x i: Si: •••�'�►� 2 SUBS-f� .. C• • •; B 1 r_I x� A ,.� .. C• •�; B�' 1 �I x A ,.� 3 N/A N/A N/A FUNCTION CONTACT PHONE NO DATE "#� I 'JOB S I T E'06 30 A:••''"� :� •^T -#� I 'JOB S I T Eiofi 30 A�:''' 2 N/A N/A N/A PROJECT MGR J. PETERS 206-573-0763 8/23/23 •B ;� ..•30 no : r` CZI ...A A A •B ;� ..•30� : no : r` �I �J ...A A A 1 N/A N/A N/A ENGR-POWER C. FURIA 253-778-9190 8/23/23 r 51 AS F •'S1 PL C:) 1 (j A..... :A ~;•'' S�A-ST• ^, '•51 P r-o 1 r A..... :A ';•'' REV# DATE BY DESCRIPTION ENGR-GAS N/A N/A N/A ..��:... ..; 7r••.:C P LnI I .... ..��:...; ....'•CC �,..:C ; F- LnI ^I 65T. • ... 30• '' °' ' `�I X11143: :ti�11 �"B 30' �•' �' `V 1 X11143;�;(�11 �"B COUNTY Emer Sect Gas Wk Ctr POWER WK CTR DRAWN BY C. FURIA 253-778-9190 8/23/23 Q :q I :•�D•,..1 c ,� I • SE 25 *A I :•4-D•ti.l c ,�, I • SE 25 / C I 30 ' g M ....B . .. .. a .. ... e - - .•••• I ••••' C •'� 30 KING N/A N/A CSPSKEPM CHECKED BY DAVID BRINKMANN 253 234 6445 4/3/24 B T7717 � i q T7717 � i "A' oN SE 252 ST B r ..v...... {::.�' 9 65T �B WNO oY SE 252 ST B 1/4 SEC OP MAP PLAT MAP APPROVED BY .....;ti... B 494 65T..�:.Bi jWNO ,.�N,_ !- -/- T — LMD B. 30 • �cn•- /- T 40T •••••• 46 as 061251202 .. .. ....A r30 A 30''•• BI U)- 15 100T • 2.52 �� ..A 2 - .r 4 4 .A 3 (�i11 15 ....i. •"Jr2 _ ' 30 ' • B A'15T :• ti, " 30: 30 • ` B A�15T :• 1 ti. �' SE 21 2N 05E N/A N/A FOREMAN#1 0� '• B 2( 30, q '�••'•••••' 82977 , �$'""• CD I �I I B X3849 ' e' A: A 2977 , I •"" co 1 �I I B X3849 �' A: U-MAP NO(POWER) OH CKT MAP �UGCKTMAP �CIRCUITNO FOREMAN#2 v ..E3.. A A — Q rn�,l : W N 4or ••: ....., A 'a0 ; B: A Ar — Q rn�, �u c� 40r • :A 'ao •C 65T D' A 65T y �� 1 T84883 •,-,2,59•p� ^ : 'C 65T D' A. 65T �� I T84883• �''•�.-•'?,5.�•p� ^ 2205E083/84 2205EO84 2205EO83/84 LMD-15 MAPPING s22o �* �'+;'X2702 �� 1 °� �......:.. 9220 `� �'+:'X2702 ^� w . o y I C..... �� , y `� X5741 ~� • ... N `� X5741 JOINT FACILITIES ARRANGEMENTS I- C :Ae. .. .T .•.A I `� 40T ) .•B' �X C :A :, `� .T '•'" I '� 40T .•B. �X •• .g , 25T •� 1 C05609 G ••�'" B 25T •� C05609 G UTILITIES N/A N/A N/A N/A rn _ - 30r• LMD 100T n'•. _.•• T783251 900KVAR o X10085 LMD I�;•• v00�n Q T. �51 900KVAR $ X10085 I_:.. v� �n Q AnT X39 �' 40T 30; X39 40T CONTACT N/A N/A N/A N/A X456 © 1C `X456 O �1c g 1 / ,�E 2jr6 ST g 1 PHONE# N/A N/A N/A N/A .SE 256 STd. g INCIDENT MAOP 3�.. :...... 3 i 100T. .: F3�.. c3 •' a0 .X1 8s• "'s "_. . ; ..30..;.....c......... .. ••: �1ooT � :;:'•• �E' ;30 X2 "8s• :; 3 'uxxx ' : "3 ' �: u25I •• .'� `T PUGET KENT EAST HILL OPERATIONS CENTER N/A N/A .. . . ... . . .• •. _ • c• .;;.s..., ti. U25I :loot "r"�T_ C• ;;;,�..., ti. door Aril N % 30- 100T 30'• 3{b ; X38 ACI "1 I 30-•••••: 100T 30'• 30 : X38 Al I Gas Order Elect Order SOUND SPLICE & EXT FEEDER, 30 L/E W/JBOX&TRF, FOR NEW UG SVC N/A 105104565 OVERHEAD CIRCUIT MAP - PRE CONSTRUCTION OVERHEAD CIRCUIT MAP - POST CONSTRUCTION ENERGY 12607 SE 248TH ST, KENT,WA 98030 SCALE PAGE C: SCALE: 6" = 1 MILE SCALE: 6" = 1 MILE AS N 4/4 Packet Pg. 19 4.D PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT Julie Parascondola, CPRE, Director • KENT 220 Fourth Avenue South WASHINGTON Kent, WA 98032 253-856-5100 DATE: August 6, 2024 TO: Kent City Council - Committee of the Whole SUBJECT: Salvation Army Homeless Navigation - Authorize MOTION: I move to authorize the Mayor to sign a Consultant Services Agreement with Salvation Army USA, subject to the final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: House Bill 1590 (HB 1590) was enacted by the Washington State Legislature in 2020 and HB 1070 increased flexibility of the funds in 2021. They both amended RCW 2.14.530 and authorized cities and counties to impose a sales and use tax up to 1/10th of 1% for affordable housing. At least 60% of the revenue generated by the 1/10th of 1% sales and use tax must be used for capital and will be pooled with SKHHR The State legislation allows for up to 40 % of the revenue to be utilized for the operation, delivery, or evaluation of: (1) behavioral health treatment programs and services; or (2) housing-related services. The contract with Salvation Army Mobile Outreach Team provides crisis support to meet basic needs (food, supplies, clothing, etc.), and case management, housing readiness support, referrals to community-based services and assistance with identifying sustainable permanent housing solutions. Salvation Army is currently working in Kent at least one day a week through other funding. The mobile outreach team will be present in Kent at least 2 additional days a week to provide the following: Outreach and Engagement - Technology onboard will allow for assessments, HMIS data entry, and other administrative tasks to be completed in real time. An integral part of this step will include crisis support and outreach kits so that immediate basic needs are met upfront. Intensive Case Management - The outreach team will assist those served on their journey to housing through identification of needs, goal development, and addressing barriers to housing solutions. The outreach team will build partnerships with community stakeholders that enables them to leverage resources that produce client connections to resource and services. Housing & Services - Street Level will provide ongoing advocacy-based housing navigation and services support to individuals and families served. Packet Pg. 20 4.D BUDGET IMPACT: Increase in budget of $500,000 within the HB1590 operating budget funded by 1590 operating fund balance. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. HHS-Salvation Army Homeless Navigation-Exhibit (PDF) Packet Pg. 21 4.D.a KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and N The Salvation Army USA, Western Territory, Northwest Division (a 0 Division of the Western Territory of the Salvation Army, a California a Corporation 0 THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter ai the "City"), and The Salvation Army USA, Western Territory, Northwest Division (a Division of the Western � Territory of the Salvation Army, a California Corporation organized under the laws of the State of California, Z located and doing business at 111 Queen Anne N Ste 300, Seattle, WA 98109 (hereinafter the "Consultant"). m I. DESCRIPTION OF WORK. E 0 x The Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Q c 0 r 0 The mobile outreach team will be present in Kent at least 2 days a week to provide outreach _> and engagement services to unhoused individuals including basic needs support, case v) management, housing readiness support, referrals to community-based services and co assistance with identifying sustainable permanent housing solutions. The following exhibits o are attached and incorporated by this reference as if fully set forth herein; Exhibit A, Scope and Schedule of Work, Exhibit B, Insurance Exhibit and Exhibit C, Debarment Certification. z x w The Consultant further represents that the services furnished under this Agreement will be performed o in accordance with generally accepted professional practices within the Puget Sound region in effect at the ca time those services are performed. LM 0 II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in N Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the work described in Section I by August 30, 2025. 0 III. COMPENSATION. x E L A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Q $500,000 , for the services described in this Agreement. This is the maximum amount to be o paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate N charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) _ for a period of one (1) year from the effective date of this Agreement. The Consultant's billing x rates shall be as delineated in Exhibit A. m E B. The Consultant shall submit monthly payment invoices to the City for work performed, and a u final bill upon completion of all services described in this Agreement. Advance payment for r services may be rendered in accordance with Exhibit A. The City shall provide payment within Q forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) Packet Pg. 22 4.D.a C. Card Payment Program. The Consultant may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Consultant. If the Consultant voluntarily participates in this Program, the Consultant will be solely responsible for any fees imposed by financial institutions or credit card companies. The Consultant shall not charge those fees back to the City. N L IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- 0 Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in a accordance with Ch. 51.08 RCW, the parties make the following representations: , c 0 A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. T B. The Consultant maintains and pays for its own place of business from which the y Consultant's services under this Agreement will be performed. m C. The Consultant has an established and independent business that is eligible for a o business deduction for federal income tax purposes that existed before the City retained the Consultant's services, or the Consultant is engaged in an independently E L established trade, occupation, profession, or business of the same nature as that Q involved under this Agreement. c r D. The Consultant is responsible for filing as they become due all necessary tax > 0 documents with appropriate federal and state agencies, including the Internal Revenue U) Service and the state Department of Revenue. 00 to 0 E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Consultant's business, and has obtained a Unified Business Identifier (UBI) number x from the State of Washington. w c 0 F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. T z V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon 0 providing the other party thirty (30) days written notice at its address set forth on the signature block of a this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the 0 City's use of the Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. E Q VI. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure o in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, 15 or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their = performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing = state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to E the current pandemic. r If any future performance is prevented or delayed by a force majeure event, the party whose Q performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) Packet Pg. 23 4.D.a performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. L O If a force majeure event occurs, the City may direct the Consultant to restart any work or a performance that may have ceased, to change the work, or to take other action to secure the work or the , project site during the force majeure event. The cost to restart, change, or secure the work or project site c arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its .m obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be z borne by the Consultant. m VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the o Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national = origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who E is qualified and available to perform the work to which the employment relates. The Consultant shall execute Q the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative c Policy 1.2. VIII. INDEMNIFICATION. The Consultant shall defend, indemnify and hold the City, its officers, U) officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or 00 suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. z The City's inspection or acceptance of any of the Consultant's work when completed shall not be w grounds to avoid any of these covenants of indemnification. o .2 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property z caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, N employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, a and the Consultant's liability accruing from that obligation shall be only to the extent of the Consultant's negligence. _ IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION E PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL Q INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES o FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. coo In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was N made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court = having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then = the Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and c reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. r The provisions of this section shall survive the expiration or termination of this Agreement. Q IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) Packet Pg. 24 4.D.a X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under this Agreement. XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. The Consultant shall make such data, documents, and files available to the City upon the i City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records 0 Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to a cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The , City's use or reuse of any of the documents, data, and files created by the Consultant for this project by c anyone other than the Consultant on any other project shall be without liability or legal exposure to the Consultant. T XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor y with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. o x XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary E precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the Q performance of the contract work and shall utilize all protection necessary for that purpose. All work shall c be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. > M U) XIV. MISCELLANEOUS PROVISIONS. 00 to 0 A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. x w B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the o covenants and agreements contained in this Agreement, or to exercise any option conferred by thisto Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. z C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and a construed in accordance with the laws of the State of Washington. If the parties are unable to settle any E dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means = of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in E writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the Q parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred •o in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or o award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. N v) x D. Written Notice. All communications regarding this Agreement shall be sent to the parties at = the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written a notice hereunder shall become effective three (3) business days after the date of mailing by registered or E certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. r a E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) Packet Pg. 25 4.D.a F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of .i or altering in any manner this Agreement. All of the above documents are hereby made a part of this 0 Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any a language contained in this Agreement, the terms of this Agreement shall prevail. , c 0 H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's LM business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of z the performance of those operations. m I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, o emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the E City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties Q and obligations under the Public Records Act. c .2 J. City Business License Required. Prior to commencing the tasks described in Section I, 0 Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the u) Kent City Code. 00 to 0 v t x w c 0 aM z m m E 0 x E L Q r v/ 2 r E V r a CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) Packet Pg. 26 4.D.a K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. m IN WITNESS, the parties below execute this Agreement, which shall become effective on L the last date entered below. All acts consistent with the authority of this Agreement and prior 0 to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed Q to have applied. , c 0 r CONSULTANT: CITY OF KENT: �a z By: By: Print Name: Print Name: Dana Ralph o x Its Its Mayor E Q DATE: DATE: c r NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: V) 00 to CONSULTANT: CITY OF KENT: v Marc Garcia Christine Horn The Salvation Army, Northwest Division City of Kent x 111 Queen Anne N Ste 300 220 Fourth Avenue South w Seattle, WA 98109 Kent, WA 98032 0 r 425.647.7330 (telephone) (253) 856-5063 (telephone) 0 marc.garcia@usw.salvationarmy.org (email) chorn@kentwa.gov (email) z m APPROVED AS TO FORM: E 0 x E L Kent Law Department Q c 0 r ATTEST: v� x Kent City Clerk = r c [In this field,you may enter the electronic filepath where the contract has been saved] d E t V R r-+ r.+ Q CONSULTANT SERVICES AGREEMENT - 6 (Over$20,000) Packet Pg. 27 4.D.a DECLARATION CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal N opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal ; employment opportunity policies. a 0 The City of Kent and its contractors are subject to and will comply with the following: T • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. z 252), (prohibits discrimination on the basis of race, color, national origin); N a� a� • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs o Of The Department Of Transportation-Effectuation Of Title VI Of The Civil = Rights Act Of 1964); E L Q • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement c of Title VI of the Civil Rights Act of 1964). Ch. 49.60 RCW (Washington Law Against Discrimination) U) 00 to 0 The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and Regulations". x w The following statements specifically identify the requirements the City deems necessary for any o contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, -T subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined z below, it will be considered a breach of contract and it will be at the City's sole determination y regarding suspension or termination for all or part of the Agreement. E The statements are as follows: _ E 1. I have read the attached City of Kent administrative policy number 1.2. Q 0 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. v� 3. During the time of this Agreement I, the prime contractor, will provide a written statement = to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and c promotion of women and minorities. a 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: EEO COMPLIANCE DOCUMENTS - 1 Packet Pg. 28 4.D.a A. Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference N and made a part of this contract. 0 B. Non-discrimination: The contractor, with regard to the work performed by it a during the contract, will not discriminate on the grounds of race, color, or national c origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including z employment practices when the contract covers any activity, project, or program N set forth in Appendix B of 49 CFR Part 21. as E 0 C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made E by the contractor for work to be performed under a subcontract, including Q procurements of materials, or leases of equipment, each potential subcontractor or o supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. 00 �o 0 D. Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its x facilities as may be determined applicable to contractor's contract by the City or the Y Washington State Department of Transportation to be pertinent to ascertain g compliance with such Acts and Regulations and instructions. Where any information LM required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the z Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. 0 E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with ;, the non-discrimination provisions of this contract, the City will impose such contract E sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: 0 a. withholding payments to the contractor under the contract until the in contractor complies; and/or = b. cancelling, terminating, or suspending a contract, in whole or in part. _ a� F. Incorporation of Provisions: The contractor will include the provisions of E paragraphs (A) through (F) above in every subcontract, including procurements of 75 5 materials and leases of equipment, unless exempt by the Acts and Regulations and Q directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, EEO COMPLIANCE DOCUMENTS - 2 Packet Pg. 29 4.D.a or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and N authorities; including but not limited to: 0 r a Pertinent Non-Discrimination Authorities: o i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part z 21. ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose 0 property has been acquired because of Federal or Federal-aid programs and projects); Q iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination c on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, cn (prohibits discrimination on the basis of disability); and 49 CFR Part 27; co V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), v (prohibits discrimination on the basis of age); vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or w sex); o vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, �, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age z Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by N expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, E whether such programs or activities are Federally funded or not); _ viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination E on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities •° (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation —'� regulations at 49 C.F.R. parts 37 and 38; v) ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) _ (prohibits discrimination on the basis of race, color, national origin, and sex); X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority E Populations and Low-Income Populations, which ensures Non-discrimination against 5 minority populations by discouraging programs, policies, and activities with r Q disproportionately high and adverse human health or environmental effects on minority and low-income populations; EEO COMPLIANCE DOCUMENTS - 3 Packet Pg. 30 4.D.a xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from N discriminating because of sex in education programs or activities (20 U.S.C. 1681 et o seq). a xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) , 0 7. The submission of the final invoice for this contract will constitute a reaffirmation that the LM preceding statements were complied with during the course of the contract's performance. �a z By signing below, I agree to fulfill the five requirements referenced above. N a� a� E 0 By: E For: c 0 Title: Date: U) co 0 v t x w c 0 0 0 z m a� E 0 x E L Q O v! 2 E V r Q EEO COMPLIANCE DOCUMENTS - 4 Packet Pg. 31 4.D.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 as N L O r Q SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 c .2 APPROVED BY Dana Ralph, Mayor > cc z POLICY: n as as Equal employment opportunity and non-discrimination in contracting requirements for the City of E Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and = suppliers of the City must guarantee equal employment opportunity within their organization and, E if holding Agreements with the City amounting to $10,000 or more within any given year, must Q take the following affirmative steps: o 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 00 W 0 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the x City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination w Policy Declaration, prior to commencing performance. o Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract z and subject to suspension or termination for all or part of the Agreement. a� Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public c Works Departments to coordinate with the City's Title VI coordinator, and perform the following duties for their respective departments. E Q 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these o regulations are familiar with the regulations and the City's equal employment opportunity policy. in v� 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. _ a� E a EEO COMPLIANCE DOCUMENTS - 5 Packet Pg. 32 4.D.a 4^* ,0 Exhibit A KENT W4SH NGTON Scope and Schedule of Work PARKS, RECREATION b COMMUNITY SERVICES 9 2024 Consultant Services Agreement Agency: The Salvation Army, Northwest Division (a Division of the Western Territory of the Salvation Army, a California Corporation) N •L Program: Street Level Engagement - Homeless Navigation 0 r a Contact: Tina Lewis - tina.lewis@usw.salvationarmy.org o r LM Program The mobile outreach team provides crisis support to meet basic needs (food, Description: supplies, clothing, etc.), case management, housing readiness support, referrals to z community-based services and assistance with identifying sustainable permanent N housing solutions. The mobile outreach team will be present in Kent at least 2 days m a week to provide the following: E 0 x • Outreach and Engagement - Technology onboard will for allow for >% assessments, HMIS data entry and other administrative tasks to be Q completed in real time. An integral part of this step will include crisis support and outreach kits so that immediate basic needs are met c r upfront. • Intensive Case Management- the outreach team will assist those served on their journey to housing through identification of needs, goal development and addressing barriers to housing solutions. The outreach team will build CID partnerships with community stakeholders that enables them to leverage v resources that produce client connections to resource and services. • Housing & Services-Street Level will provide ongoing advocacy-based housing -2 navigation and services support to individuals and families served. w c 0 a� Funds Awarded: $500,000 z Pursuant to Section I. of the Consultant Services Agreement(CSA) executed on August 1,2024, Consultant shall provide the a approximate number of City of Kent clients with the following services. E 0 x Unduplicated Kent Clients Contracted to Serve 100 L Q c 0 r Service Unit Descriptions and Deliverables Units for Kent Residents cn Contracted to Serve = x Service Unit 1: Outreach and engagement 250 contacts Description: 1-1 Engagement, basic needs supplies, and assessment, Service Unit 2: Case management contacts 100 r r Service Unit 2: Housing placement a Description: Activities to locate housing and assistance with move in process 100 individuals Packet Pg. 33 4.D.a The above services shall be provided by August 30, 2025. Contract Administration - The Consultant shall notify the City, in writing, within ten (10) days of any changes in agency leadership or program personnel. - The Consultant shall provide the City with a current list of its board of directors, general or limited partners, as applicable. N L - In addition to monthly and annual reporting, staff may perform desktop or onsite monitoring to 0 ensure contract compliance. Any onsite monitoring will be scheduled with adequate time to prepare for the visit. The Contractor can request a copy of the monitoring form at any time by contacting a City of Kent staff. c - All records related to the CSA must be retained for six (6) years plus the current year. 2) Z Performance Measures as as The consultant will be expected to meet 100% of the performance measures as set forth within this o Exhibit A. Exceptions may be made only in accordance with Section III.C. of the CSA. If the performance = measures are not fulfilled, payment for services rendered will be reduced in accordance with Section III.0 >% of the CSA. E Q c Reimbursement Request - Advance Payment o r Upon contract execution, the Agency may submit an invoice for the first month payment for up to $27,000 plus direct aid costs of $15,000 for a total of $42,000. Following the first month, the Agency will submit U) monthly invoice, service report and expenditure reports. Subsequent advance payments are at the City's o sole discretion and shall be contingent on satisfactory progress towards meeting program performance measures and appropriate utilization of funds previously advanced. No additional funding will be released , until City of Kent staff have reconciled and confirmed documentation. z x Reporting Requirements and Timeline w c 0 All data and required forms shall be submitted electronically. aM Service Unit Report - Data from this form will be used to track the program's progress toward meeting the >M goals stipulated in the Scope of Work. It shall be submitted monthly, no later than the 15th of the month Z along with the Reimbursement Request. m Demographic Data Report - The agency shall collect and retain the data requested on this form from c the persons served through this contract. Data should be tracked in an ongoing manner and submitted = annually. >' E L Q O r Report Due Date Service Unit Report and Reimbursement Monthly N Request = x Final Reimbursement Request September 2025 E Demographic Data Report September 2025 r a Packet Pg. 34 �- T 4.D.a Exhibit C PARKS, RECREATION i CCMMVNIT SERVICES City of Kent Certification Regarding Debarment and Suspension a� N Northwest Division (a Division of the Street Level Outreach -Housing Navigation 0 Western Territory of the Salvation Army, a California Corporation a Agency Name of Program(s) c 0 r Certification A: Certification Regarding Debarment, Suspension, and Other a' Responsibility Matters - Primary Covered Transactions z 1. The prospective primary participant certifies to the best of its knowledge and belief that its principals; a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency; b) Have not within a three-year period preceding this proposal, been convicted of or had a E civil judgment rendered against them for commission of fraud or a criminal offense in Q connection with obtaining, attempting to obtain, or performing a public (Federal, State, or c local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; U) c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental 0 entity (Federal, State, or local) with commission of any of the offenses enumerated in v paragraph (1)(b) of this certification; and d) Have not within a three-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. x w 2. Where the prospective primary participant is unable to certify to any of the statements in o this certification, such prospective participant shall attach an explanation to this proposal. T Instructions for Certification (A) Z 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily C result in denial of participation in this covered transaction. The prospective participant >, shall submit an explanation of why it cannot provide the certification set out below. The E certification or explanation will be considered in connection with the department or Q agency's determination whether to enter into this transaction. However, failure of the o prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance U? was placed when the department or agency determined to enter into this transaction. x If it is later determined that the prospective primary participant knowingly rendered an = erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the department or agency may terminate this transaction for E cause of default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective Q primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier 1 of 3 Packet Pg. 35 4.D.a covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations. i 6. The prospective primary participant agrees by submitting this proposal that, should the 0 proposed covered transaction be entered into, it shall not knowingly enter into any a lower tier covered transaction with a person who is debarred, suspended, declared , ineligible, or voluntarily excluded from participation in this covered transaction, unless c authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it P will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by the y department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. o 8. A participant in a covered transaction may rely upon a certification of a prospective = participant in a lower tier covered transaction that it is not debarred, suspended, E ineligible, or voluntarily excluded from the covered transaction, unless it knows that Q the certification is erroneous. A participant may decide the method and frequency by c which it determines this eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List. > 9. Nothing contained in the foregoing shall be construed to require establishment of a U) system of records in order to render in good faith the certification required by this co clause. The knowledge and information of a participant is not required to exceed that v which is normally possessed by a prudent person in the ordinary course of business �- dealings. 10. Except for transactions authorized under paragraph (6) of these instructions, if a x participant in a covered transaction w 11. Knowingly enters into a lower tier covered transaction with a person who is suspended, o debarred, ineligible, or voluntarily excluded from participation in this transaction, in to addition to other remedies available to the Federal Government/City of Kent, the LM department or agency may terminate this transaction for cause of default. z m Certification B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither >% it nor its principals is presently debarred, suspended, proposed for debarment, declared E ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2 r 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this f° proposal. x x Instructions for Certification (B) c 1. By signing and submitting this proposal, the prospective lower tier participant is E providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance r was placed when this transaction was entered into. If it is later determined that the Q prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the 2of3 Packet Pg. 36 4.D.a department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become i erroneous by reason of changed circumstances. 0 4. The terms covered transaction, debarred, suspended, ineligible, lower tier a covered transaction, participant, person, primary covered transaction, , principal, proposal, and voluntarily excluded, as used in this clause, have the c meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted LM for assistance in obtaining a copy of these regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should y the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless o authorized by the department or agency with which this transaction originated. _ 6. The prospective lower tier participant further agrees by submitting this proposal that it E will include this clause titled "Certification Regarding Debarment, Suspension, Q Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without c modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. > 7. A participant in a covered transaction may rely upon a certification of a prospective U) participant in a lower tier covered transaction that it is not debarred, suspended, co ineligible, or voluntarily excluded from the covered transaction, unless it knows that v the certification is erroneous. A participant may decide the method and frequency by �- which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a w system of records in order to render in good faith the certification required by this o clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business °' dealings. z 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered a transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available = to the Federal Government/City of Kent, the department or agency with which this >, transaction originated may pursue available remedies including suspension and/or E debarment. Q 0 r Executive Director (Print) Title N v� x x Signature of Executive Director Date c m E r a Adopted from HUD Form-2992 09/04 3of3 Packet Pg. 37 4.D.a Exhibit B Insurance Requirements Insurance N •L 0 The Contractor shall procure and maintain for the duration of the a Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the 0 r work hereunder by the Contractor, their agents, representatives, employees, or subcontractors. z A. Minimum Scope of Insurance E Contractor shall obtain insurance of the types described below: _ E Commercial General Liability insurance shall be written on Insurance a r_ Services Office (ISO) occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, > products-completed operations, personal injury and advertising injury, cn and liability assumed under an insured contract. The Commercial co General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the w City using ISO additional insured endorsement CG 20 10 11 85 or a 0 substitute endorsement providing equivalent coverage. If a general , aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall y be twice the required occurrence limit. E The Contractor may use Umbrella or Excess Policies to provide the = liability limits as required in this Agreement. This form of insurance will be acceptable if all the Primary and Umbrella or Excess Policies shall a provide all the insurance coverages herein required. The Umbrella or o Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. x Automobile Liability insurance providing bodily injury and property damage liability coverage for all automobiles/vehicles used in the performance of this Agreement. This coverage must be on a primary and non-contributory basis only. Coverage shall be written on ISO a form CA 00 01, or a substitute form providing equivalent liability Packet Pg. 38 4.D.a coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Workers' Compensation coverage for the employees of Contractor and N subcontractors as required by the Industrial Insurance laws of the 0 State of Washington. a B. Minimum Amounts of Insurance s r T Contractor shall maintain the following insurance limits: z Commercial General Liability insurance shall be written with limits no less than $1,000,000 per occurrence, $2,000,000 general aggregate. E Stop Gap Liability - $1,000,000/$1,000,000/$1,000,000 = Primary Non-Contributory Additional Insured coverage for the City of E Kent, et. al. a Waiver of Subrogation o r Automobile Liability insurance with a minimum combined single limit cn for bodily injury and property damage of $1,000,000 per occurrence. co 0 If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the Z broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of o insurance and coverage shall be available to the City. The above policy limits may be obtained with excess liability (umbrella) insurance. z C. Other Insurance Provisions E The insurance policies are to contain, or be endorsed to contain, the x following provisions: E Q 1. The Contractor's insurance coverage shall be primary insurance o with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance policies and shall not contribute to the Contractor's insurance policies. _ r 2. Contractor's insurer must deliver or mail written notice of cancellation to the named insured at least forty-five (45) days before the effective date of the cancellation. The Contractor's a insurance policy shall include an endorsement that provides the City with written notice of cancellation forty-five (45) days Packet Pg. 39 4.D.a before the effective date of the cancellation. If Contractor's insurer fails to provide the City with a copy of the notice of cancellation endorsement, the Contractor must notify the City of any cancellation, nonrenewal or termination within two (2) N business days of their receipt of such notice. 0 3. The City of Kent shall be named as an additional insured on all a policies (except Professional Liability) with respect to work c performed by or on behalf of the Contractor and a copy of the �, endorsement naming the City as an additional insured shall be z attached to the Certificate of Insurance. The City reserves the z right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall E also contain a clause stating that coverage shall apply separately = to each insured against whom claims are made or suit is E brought, except with respect to the limits of the insurer's < liability. o D. Acceptability of Insurers U) 00 Insurance is to be placed with insurers with a current A.M. Best rating of not Q less than A:VII. , E. Verification of Coverage 0 Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of z the Contractor before commencement of the work. The City waives no rights, and the Contractor is not excused from performance if Contractor fails to provide the City with a copy of the endorsement naming the City as a x Primary Non-Contributory Additional Insured. E Q F. Subcontractors o Contractor shall include all subcontractors as insureds under its policies or N shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all the same insurance = requirements as stated herein for the Contractor. E a Packet Pg. 40 4.E PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT Julie Parascondola, CPRE, Director • KENT 220 Fourth Avenue South WASHINGTON Kent, WA 98032 253-856-5100 DATE: August 6, 2024 TO: Kent City Council - Committee of the Whole SUBJECT: Grant Agreement for Public Defense Services Related to Drug Possession and Public Use Cases - Accept and Authorize MOTION: I move to accept grant funds from the Washington Office of Public Defense in the amount of $115,000, amend the budget, authorize expenditure of the grant funds, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: The purpose of this Agreement is to provide reimbursement to City of Kent for the cost of providing public defense services to indigent defendants charged with simple possession or public use drug offenses under RCW 69.50.4011(1)(b) or (c), RCW 69.50.4013, RCW 69.50.4014, or RCW 69.41.030(1), or under local ordinances involving allegations of possession or public use of a controlled substance, counterfeit substance, or legend drugs, consistent with Second Engrossed Second Substitute Senate Bill 5536, Chapter 1, sec. 35, sec. 39, Laws of 2023. Authorized reimbursement includes compensation for attorney representation, investigation costs, and expert services associated with qualifying cases. BUDGET IMPACT: Any related expenditures will be offset by the grant funds received. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Washington State Office of Public Defense (PDF) Packet Pg. 41 4.E.a Agreement No. GRT25030 c FACE SHEET c 0 .N WASHINGTON STATE OFFICE OF PUBLIC DEFENSE ayi Simple Possession Advocacy and Representation (SPAR) Program Funding Agreement o a a� 1. Recipient 2. Recipient Representative o City of Kent Dana Ralph 0 220 4th Ave S Mayor -0 Kent, WA 98032 220 4th Ave S Kent, WA 98032 m 3. Office of Public Defense (OPD) 4. OPD Representative 711 Capitol Way South, Suite 106 Grace O'Connor L PO Box 40957 Supervising Attorney Olympia, WA 98504-0957 Office of Public Defense N 711 Capitol Way South, Suite 106 PO Box 40957 0 Olympia, WA 98504-0957 2 5. Agreement Amount 6. Agreement Period a $115,000 July 1, 2024 through June 30, 2025 0 7. Purpose The purpose of this Agreement is to provide reimbursement to City of Kent(Recipient) for the cost of E providing defense counsel Consultation and Representation for defendants facing charges or charged P with simple possession or public use offenses under RCW 69.50.4011(1)(b) or(c), RCW 69.50.4013, RCW Q 69.50.4014, or RCW 69.41.030(1), or under local ordinances involving allegations of possession or public use of a controlled substance, counterfeit substance, or legend drugs, consistent with Second Engrossed Second Substitute Senate Bill 5536, Chapter 1, sec. 35, sec. 39, Laws of 2023. 8.Acknowledgement, Incorporation by Reference, and Execution The Office of Public Defense (OPD) and Recipient acknowledge and accept the terms of this Agreement and attachments and execute this Agreement as of the date the last signatory signed. The rights and obligations of both parties to this Agreement are governed by this Agreement and the following other documents incorporated by reference: Exhibit A, Special Terms and Conditions, and Exhibit B, General Terms and Conditions. a 4- 0 FOR RECIPIENT FOR OPD aD O a� R Dana Ralph, Mayor Grace O'Connor, Supervising Attorney N c 0 r a� c t y R Date Date r c m E t r r Q Packet Pg. 42 4.E.a EXHIBIT A: SPECIAL TERMS AND CONDITIONS c 1. AGREEMENT MANAGEMENT c 0 N a) The Representative for each of the parties will be responsible for and will be the contact N person for all communications regarding the performance of this Agreement. o a a� b) The Representative for OPD and their contact information is identified on the Face Sheet of L this Agreement. 0 c) The Representative for Recipient and their contact information is identified on the Face Sheet R of this Agreement. 2. REIMBURSEMENT L a) Subject to Section 4 of this Exhibit, Terms of Reimbursement, OPD shall reimburse for m authorized expenses as identified in Section 7 of this Exhibit, Authorized Reimbursable Cn c Expenses. .2 0 b) OPD will subtract from reimbursement amounts where Recipient or Recipient's court has assessed a cost of counsel against an indigent defendant and the indigent defendant has a either signed a promissory note for that amount, or had a fee imposed at sentencing for this o purpose. Recipient shall report such assessed costs to OPD. c (D 3. ALLOCATED MAXIMUM REIMBURSMENT AMOUNT L Q a) The maximum amount Recipient may be reimbursed for authorized expenses shall not exceed $115,000 for the period of this Agreement. b) Subject to the availability of funds, and upon mutual agreement, Recipient and OPD may c v amend this Agreement in writing to increase the allocated maximum reimbursement amount. a� N C d c) By mutual agreement, Recipient and OPD may extend this agreement for an additional 0 maximum reimbursement amount. V 4. TERMS OF REIMBURSEMENT a 0 (D a) OPD will reimburse Recipient upon acceptance of expenses and receipt of properly completed V invoices and calculation worksheets, and sufficient documentation supporting the invoices O and calculation worksheets. Recipient shall submit invoices to the Representative for OPD °' R subject to the invoicing schedule included in subsection (h) of this Section. can c 0 r b) OPD will provide an invoice form and calculation worksheets to Recipient. Recipient shall c provide sufficient documentation accompanying the invoice and calculation worksheet to y prove, to OPD's satisfaction, the costs incurred by Recipient and to allow OPD to determine 0 that the costs were for Authorized Reimbursable Expenses. Sufficient documentation will include a description of the work performed, including case numbers during the invoice time period, and proof that the requested expenses were paid by Recipient. Sufficient documentation demonstrating costs incurred by Recipient may include, but is not limited to, r salary pay stubs or invoices for contracted services. OPD reserves the right to amend the Q 2 Packet Pg. 43 4.E.a invoice form and calculation worksheets at any time. c c) Payment will be considered timely if made by OPD within 30 calendar days after receipt of = properly completed invoices and calculation worksheets. OPD shall send payment to the .2 ch address designated by Recipient and associated with Recipient's Statewide Vendor Number (D SWV0000552-00. o a d) OPD may, in its sole discretion, terminate this Agreement or withhold payments claimed by Recipient for services rendered if Recipient fails to satisfactorily comply with any term or O condition of this Agreement. a� R e) OPD shall not make any payments in advance or in anticipation of services or supplies to be provided under this Agreement. m f) Recipient shall report whether it will be unable to spend any allocated maximum reimbursement amount during the Agreement Period, or if Recipient anticipates a need to increase the allocated maximum reimbursement amount. Any request to increase the allocated maximum amount will be subject to Section 3(b) of this Exhibit. OPD reserves the right to reallocate funds to other jurisdictions that Recipient reports as unable to be spent. o 2 M g) Reimbursable expenses must be incurred between July 1, 2024 and June 30, 2025. Recipient a shall bear the cost of and ensure continued Consultation and Representation for all individuals o who are being represented by Recipient's attorneys on Qualifying Cases when the agreement period ends. E m m h) OPD's fiscal year runs from July 1 to June 30 of each year, and OPD is unable to pay expenses from a previous fiscal year with the following fiscal year's budget. Accordingly, Recipient must Q submit invoices for costs incurred between July 1, 2024 and June 30, 2025, by August 1, 2025. L C9 5. DUPLICATION OF BILLED COSTS c� Recipient shall not bill OPD for services performed under this Agreement, and OPD shall not pay v Recipient, if Recipient is entitled to payment or has been or will be paid by any other source, including a) grants, for that service. a� a� 6. DISALLOWED COSTS Recipient is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its contractors or subcontractors. ° a 4- 0 7. AUTHORIZED REIMBURSABLE EXPENSES W O a. Recipient is authorized to seek reimbursement for the following costs, subject to the provisions in Sections 2 and 4 of this Exhibit: f° 1. Compensation for attorney Representation on Qualifying Cases; 2. Compensation for attorney Consultation on Qualifying Cases; ° a� 3. Support staff time devoted to assisting and supporting attorney Representation and 9 t Consultation on Qualifying Cases; 4. Investigation costs associated with Qualifying Cases; 5. Expert services where the scope of the expert's expertise is related to a Qualifying c Charge. E 6. Compensation for attorney Representation on an appeal undertaken according to the Rules for Appeal of Decisions of Courts of Limited Jurisdiction (RAU) where the RAU Q 3 Packet Pg. 44 4.E.a appeal contains an issue for review arising from a Qualifying Charge. c 8. OVERSIGHT = 0 a) Over the duration of the agreement term, OPD may conduct site visits for purposes of ensur- y ing the use of funds for their specified purposes. At OPD's request, Recipient will assist in N scheduling such site visits and inviting appropriate attendees such as, but not limited to: public a defense attorneys,judicial officers, and city or county representatives. 0 L 9. DEFINITIONS o d a. "Alternatives to Prosecution" means an opportunity to depart from the traditional criminal R case process of charge to plea or trial. Examples include, but are not limited to, stipulated continuances, deferrals, Specialty or Therapeutic courts, Pre-file Diversion programs, or Pre- trial Diversion programs. 2 L v! b. "Consultation" means consultation for a Client prior to assignment of counsel at first m Cn appearance or arraignment. Consultation also means advising a Client on Pre-File or Pre-Trial a� Diversion options. Consultation also means advising a Client during the pendency of pre-trial o Diversion. V M c. "Client" means an indigent individual facing a pending charge or charged with a Qualifying a L Charge in a court of limited jurisdiction. ,o c aD d. "Pre-File Diversion" means an opportunity for a Client to depart from the criminal legal E m system, initiated by either law enforcement or the prosecutor, that takes place before charges L a� are filed against the Client. Pre-File Diversion may be, but need not be, organized under RCW Q 69.50.4011(3)(c), 69.50.4013(2)(c), 69.50.4014(2), or 69.41.030(2)(e)_ L C9 e. "Pre-Trial Diversion" means an opportunity for a Client to depart from the criminal legal to system after charges are filed against a defendant but before a plea is entered, or before proceeding to trial. Pre-Trial Diversion may be, but need not be, organized under RCW y c 69.50.4017. a� f. "Qualifying Charge" means a charge of violating RCW 69.50.4011(1)(b) or(c), 69.50.4013, 69.50.4014, 69.41.030(2), (b), or(c); or a charge under a local ordinance involving allegations a 4- of possession or public use of a controlled substance, counterfeit substance, or legend drug. o aD g. "Qualifying Case" means a proceeding filed against a Client in a court of limited jurisdiction in 0 which at least one of the charges filed, either originally or as amended, is a Qualifying Charge, CU a) CU even if later dismissed. N c 0 r h. "Representation"means appointment to represent Clients in Qualifying Cases, including but not limited to appearance at arraignment, pre-trial appearances, motions, sentencings, status y conferences, review hearings, client conferences, and preparation for trial. Representation also means appointment to represent Clients for Alternatives to Prosecution, including on motions to terminate Clients from Alternatives to Prosecution. E i. "Specialty or Therapeutic Court" means a court utilizing a program structured to achieve both r r a reduction in recidivism and an increase in the likelihood of rehabilitation, or to address Q 4 Packet Pg. 45 4.E.a substance use disorder or mental health conditions in defendants through continuous and judicially supervised treatment and the appropriate use of services, sanctions, and incentives. c 10. ORDER OF PRECEDENCE ° N ch In the event of an inconsistency in this Agreement, the inconsistency will be resolved by giving (D precedence in the following order: N O a. Applicable federal and state of Washington statutes, regulations, and court rules a b. Exhibit A, Special Terms and Conditions C. Exhibit B, General Terms and Conditions O a� R m o: m L v! _ V M L O _ E L Q _ ,L^ V to 0 N _ d d V 3 d 4- 0 O v 0 d R N _ O r 01 _ L y R r _ d L V R r r Q 5 Packet Pg. 46 4.E.a EXHIBIT B: GENERAL TERMS AND CONDITIONS c 1. ALL WRITINGS CONTAINED HEREIN c 0 This Agreement contains all the terms and conditions agreed upon by the parties. No other W ch understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to N exist or to bind any of the parties hereto. o 2. AMENDMENTS a 0 This Agreement may be amended by mutual agreement of the parties. Such amendment shall not be L binding unless it is in writing and signed by personnel authorized to bind each of the parties. 0 3. AMERICANS WITH DISABILITIES ACT(ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the -0 "ADA" 29 CFR Part 35. R Recipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 2 4. ASSIGNMENT L a� Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned m by Recipient without prior written consent of OPD. c 5. ATTORNEY'S FEES 1.2 aD Unless expressly permitted under another provision of the Agreement, in the event of litigation or o other action brought to enforce Agreement terms, each party agrees to bear its own attorney fees and costs. a 6. CONFORMANCE o If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 0 7. ETHICS/CONFLICTS OF INTEREST In performing under this Agreement, Recipient shall assure compliance with the Ethics in Public a� Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to Q ethics or conflicts of interest. L 8. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION c To the fullest extent permitted by law, Recipient shall indemnify, defend, and hold harmless the state � of Washington, OPD, all other agencies of the state and all officers, agents and employees of the state, from and against all claims or damages for injuries to persons or property or death arising out of or incident to the performance or failure to perform the Agreement. a 10. LAWS o Recipient shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies of c0i local and state and federal governments, as now or hereafter amended. O 11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS +; During the performance of this Agreement, Recipient shall comply with all federal, state, and local f° nondiscrimination laws, regulations and policies. In the event of Recipient's non-compliance or refusal o to comply with any nondiscrimination law, regulation or policy, this Agreement may be rescinded, canceled or terminated in whole or in part. t 12. RECAPTURE M In the event that Recipient fails to perform this Agreement in accordance with state laws, federal laws, and/or the provisions of the Agreement, OPD reserves the right to recapture funds in an amount to compensate OPD for the noncompliance in addition to any other remedies available at law or in E equity. r r Q 6 Packet Pg. 47 4.E.a 13. RECORDS MAINTENANCE Recipient shall maintain all books, records, documents, data and other evidence relating to this c Agreement. Recipient shall retain such records for a period of six (6)years following the end of the = Agreement period. If any litigation, claim or audit is started before the expiration of the six(6) year .2 ch period, the records shall be retained until all litigation, claims, or audit findings involving the records (D have been finally resolved. N O 14. RIGHT OF INSPECTION a At no additional cost all records relating to Recipient's performance under this Agreement shall be subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor, O and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Agreement. Recipient shall provide access to its facilities for this purpose. m 15. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall ci be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given effect without the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose of this Agreement and to this end the provisions of this Agreement are declared to be severable. 1.2 aD 16. WAIVER o Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or •2 M breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless a stated to be such in writing. L O 4- c aD E m m L Q ,L^ V to 0 N C d d V 3 d 4- 0 O v 0 d R N C O r 01 C L y R r C d E L V R r r Q 7 Packet Pg. 48