HomeMy WebLinkAboutCAG2024-360 - Amendment - #1 Department of Commerce - Mill Creek/76th Avenue South Flood Plain Stabilization - 5/1/23 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Susanne P Smith Public Works
Date Sent: Date Required:
> 03/15/2023 5/4/2023
QAuthorized to Sign: Date of Council Approval:
Q ❑✓ Mayor or Designee 4/4/2023
Budget Account Number: Grant? Yes[Z] NoF-]
D90121
Budget? Yes Type: N/A
Vendor Name: MjdL�= Category: i
Department of Commerce Contract
Vendor Number: Sub-Category:
N/A Amendment
0
W Project Name: Mill Creek / 76th Avenue South Flood Plain Stabilization
o Project Details: Mill Creek / 76th Avenue South Flood Plain Stabilization, Habitat
Enhancement
40
c
(11.111 Agreement Amount: 1,950,000
Basis for Selection of Contractor:
E *Memo to Mayor must be attached
i Start Date: Termination Date:
a Local Business? Yes F]No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes❑No CAG2024-360
Comments:
The document was sent to the Mayor's email address from DocuSign:
From: DocuSign NA3 System <dse_NA3@docusign.net>
CM Sent: Wednesday, March 15, 2023 7: 12 AM
To: Mayor <Mayor@kentwa.gov>
0 Subject: Complete with DocuSign: S18113 Contract Amendment A.doc, CCF
1= Routing list.pdf
40
Date Received:City Attorney: 4/27/23 Date Routed:Mayor's Office City Clerk's Office
adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements
�� rev.20221201
8.A.2
Kent City Council City Council Regular Meeting April 4, 2023
Minutes Kent, Washington
6. PUBLIC HEARING
None.
7. PUBLIC COMMENT
Raphael Sedan, K.P. Buckner and Jason Kim, all students at Kentwood High
School attended tonight's meeting and spoke to the Council about their
experience attending the meeting.
S. CONSENT CALENDAR
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RESULT: APPROVED [UNANIMOUS] c
MOVER: Bill Boyce, Council President
4-
SECONDER: Toni Troutner, Councilmember °
AYES: Boyce, Fincher, Kaur, Troutner, Michaud o
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Q
A. Approval of Minutes Q
City Council Meeting - City Council Regular Meeting - Mar 21, 2023 7:00 PM a
B. Payment of Bills - Approve o
MOTION: I move to approve the payment of bills received N
through 3/15/2023 and paid on 3/15/2023, and approve the N
checks issued for payroll 3/1/2023-3/15/2023 and paid on v
3/20/2023, all audited by the Operations and Public Safety a
Committee on 3/21/2023. c
C. Medical, Stop Loss and Wellness Vendor Contracts - Authorize a
MOTION: I move to authorize the Mayor to approve renewal of
the following contracts:
• Medical plan with Kaiser Permanente for one year
• Stop Loss Insurance with LifeWise for one year a
• Wellness platform with Vitality Group for 3 years and 9
months with the option to renew automatically for a successive a
period of 1 year each,
c
all subject to approval of final terms and conditions acceptable
to the Interim Human Resources Director and the City Attorney.
D. Washington State Department of Commerce Mill Creek / 76th
Avenue South Flood Plain Stabilization, Habitat Enhancement
Project $980,000 Grant - Authorize
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 4 of 6 Packet Pg. 22
8.A.2
Kent City Council City Council Regular Meeting April 4, 2023
Minutes Kent, Washington
MOTION: I move to accept grant funds in the amount of
$980,000 from the Washington State Department of Commerce
for the Mill Creek / 76t" Avenue South Flood Plain Stabilization,
Habitat Enhancement Project, amend the budget, authorize
expenditure of funds, authorize the Mayor to sign all necessary
documents, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director, and to ratify all
prior acts consistent with this motion.
E. Washington State Department of Commerce Mill Creek / 76th
Avenue South Flood Plain Stabilization, Habitat Enhancement a
Project $1,950,000 Grant - Authorize
MOTION: I move to accept grant funds in the amount of 4-
$1,950,000 from the Washington State Department of °
Commerce for the Mill Creek / 76t" Avenue South Flood Plain o
Stabilization, Habitat Enhancement Project, amend the budget, a
authorize expenditure of funds, authorize the Mayor to sign all Q
necessary documents, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director, and a
0
to ratify all prior acts consistent with this motion.
F. James Street Stormwater Improvements - King County Flood o
Control District Sub-Regional Opportunity Fund acceptance - N
Authorize
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Q
MOTION: I move to accept the King County Flood Control a
District Sub-Regional Opportunity Fund Allocation, in the °
amount of $225,308, for James Street stormwater
improvements, amend the budget, authorize expenditure of
funds, and authorize the Mayor to sign all necessary
documents, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director. 2
a
G. Excused Absence for Councilmember Larimer - Approve
MOTION: I move to approve an excused absence for N
Councilmember Larimer for the City Council meeting of April 4,
2023.
9. OTHER BUSINESS
None.
10. BIDS
A. 2023 Paint Line Striping and Raised Pavement Markings
Replacement Bid - Award
Public Works Director, Chad Bieren provided a recap of the Paint Line Striping
and Raised Pavement Marking Replacement bid and recommended awarding
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 5 of 6 Packet Pg. 23
8.A.2
Kent City Council City Council Regular Meeting April 4, 2023
Minutes Kent, Washington
to Specialized Pavement Markings, LLC.
MOTION: I move to award the 2023 Paint Line Striping and
Raised Pavement Markings Replacement Project to Specialized
Pavement Marking, LLC in the amount of $342,575.00 and
authorize the Mayor to sign all necessary documents, subject to
final terms and conditions acceptable to the City Attorney and
Public Works Director.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Brenda Fincher, Councilmember
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SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Troutner, Michaud
4-
0
R
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION o
0
None Q
12. ADJOURNMENT
a
Mayor Ralph adjourned the meeting. o
M
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Meeting ended at 8:10 p.m. N
v
L
Vwil-P Ley A. Komoto- Q
City Clerk 0
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Page 6 of 6 Packet Pg. 24
DocuSign Envelope ID:5639787C-C4FA-4CCD-A3F3-D730A691C2E8
FaGC oi,eet -Amendment
Contract Number: 18-96616-113
Amendment Number:A
Washington State Department of Commerce
Local Government Division
Local and Community Projects
1.Contractor 2.Contractor Doing Business As(optional)
City of Kent
440 W Gowe
Kent,Washington 98032
3.Contractor Representative(only if updated) 4.Commerce Representative(only if updated)
Katrina Perez Community Capital Facilities
Project Manager P.O.Box 42525
(360)688-6127 1011 Plum Street SE
katrina.perez@commerce.wa.gov Olympia,WA 98504-2525
5.Original Contract Amount 6.Amendment Amount 7.New Contract Amount
$1,950,000.00 N/A N/A
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal: ❑ State: ® Other: ❑ N/A: ❑ Upon final signature. 6/30/2025,contingent on
reappropriation,
6/30/2023 if funds are not
reappropriated
11.Federal Funds(as applicable) Federal Agency CFDA Number
None None None
12.Amendment Purpose:
The parties desire to extend the grant period of the contract.
Commerce,defined as the Department of Commerce,and the Contractor acknowledge and accept the terms of this Contract As
Amended and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights
and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and all other documents
incorporated by reference. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between
Commerce and the Contractor. Any reference in the original Contract to the"Contract" shall mean the"Contract as Amended".
FOR THE CONTRACTOR FOR COMMERCE
DocuSigned by: DocuSigned by:
Dana a p ayor Mark K.Barkley
5/1/2023 1 12:15 PM PDT Assistant Director
Date 5/1/2023 1 12:48 PM PDT
Date
1/7/09 1
DocuSign Envelope ID:5639787C-C4FA-4CCD-A3F3-D730A691C2E8
Amendment
This Contract is amended as follows:
The section of the Face Sheet titled "8. End Date" is revised to change the contract end date from 6/30/2023
to 6/30/2025, contingent on reappropriation.
Special Terms and Conditions Section REAPPROPRIATIONS is hereby revised:
"The parties hereto understand and agree that any state funds not expended by June 30, 2023 will
lapse on that date unless specifically reappropriated by the Washington State Legislature. If funds are
so reappointed, the state's obligation under the terms of this contract shall be contingent upon the
terms of such reappropration."
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT INCLUDING ANYAMENDMENTS AND
ATTACHMENTS, REMAIN IN FULL FORCE AND EFFECT.
1/28/13 2
DocuSign Envelope ID:5639787C-C4FA-4CCD-A3F3-D730A691C2E8
Community Capital Facilities Routing List
Name &Title Signature Date
Erin Lalonde
Budget Analyst Review&Approval DocuSignedby:
dd /15/2023 17:12 AM PDT
3FFFOA48B8F04A0...
Addeline Craig
Managing Director Review &Approval DocuSigned by:
506161410FW449
�,�,�llil.L /1/2023 I 12:46 PM PDT
Wvx ...
Tony Hanson
Deputy Director Final Review&Approval DocuSignedby:
/1/2023 I 2:47 PM PDT
housbvu
E C401AD40A...
DocuSign
Certificate Of Completion
Envelope Id:5639787CC4FA4CCDA3F3D730A691 C2E8 Status:Completed
Subject:Complete with DocuSign:S18113 Contract Amendment A.doc,CCF Routing list.pdf
Division:
Local Government
Program:CCF-Capital Programs
ContractN umber: 18-96616-113
DocumentType:
Contract Amendment
Source Envelope:
Document Pages:3 Signatures:5 Envelope Originator:
Certificate Pages:6 Initials:0 Katrina Perez
AutoNav: Enabled 1011 Plum Street SE
Envelopeld Stamping: Enabled MS 42525
Time Zone: (UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
Katrina.Perez@commerce.wa.gov
IP Address: 147.55.149.181
Record Tracking
Status:Original Holder:Katrina Perez Location: DocuSign
3/14/2023 3:18:01 PM Katrina.Perez@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location: DocuSign
Signer Events Signature Timestamp
Erin LaLonde S'g��""d��by``. dSent:3/14/2023 3:20:55 PM
erin.lalonde@commerce.wa.gov �� l Ikl Viewed:3/15/2023 7:10:43 AM
Securit Level: Email Account Authentication ED
3FFFOA48BBF04AO Signed:3/15/2023 7:12:28 AM
Y 9
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.134.105
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dana Ralph EDII"Siglld by: Sent:3/15/2023 7:12:29 AM
Mayor@Kentwa.gov a" ra�G, Viewed:5/1/2023 12:15:05 PM
Mayor,City of Kent F7DB01405A90491 Signed:5/1/2023 12:15:16 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 146.129.252.126
Electronic Record and Signature Disclosure:
Accepted:5/1/2023 12:15:05 PM
ID:20eb8b24-ea7b-466b-becd-ea46717b53dc
Addeline Craig ED—Sig-dby: Sent:5/1/2023 12:15:18 PM
addeline.craig@commerce.wa.gov PLUVX " Viewed:5/1/2023 12:45:38 PM
Managing Director 0616141OF7AO449 Signed:5/1/2023 12:46:21 PM
Washington State Department of Commerce
Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style
(None) Using IP Address: 198.239.106.247
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Tony Hanson by: Sent:5/1/2023 12:46:22 PM
tony.hanson@commerce.wa.gov EDII"Sig"Id
" Ral&s6n, Viewed:5/1/2023 12:46:59 PM
Washington State Department of Commerce 65C599c401AD40A Signed:5/1/2023 12:47:16 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 198.239.10.210
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Barkley DocuSignedby: Sent:5/1/2023 12:47:17 PM
mark.barkley@commerce.wa.gov EAk*t 1°w , Viewed:5/1/2023 12:48:37 PM
Assistant Director 80312eo4865c458 Signed:5/1/2023 12:48:41 PM
Washington State Department of Commerce
Signature Adoption: Pre-selected Style
Security Level: Email,Account Authentication
(None) Using IP Address: 147.55.149.147
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Katrina Perez 111IE11E Sent:5/1/2023 12:48:43 PM
katrina.perez@commerce.wa.gov Viewed:5/1/2023 1:00:45 PM
Washington State Department of Commerce
Security Level: Email,Account Authentication Using IP Address: 147.55.149.175
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Katrina Perez
I E Sent:5/1/2023 1:00:46 PM
katrina.perez@commerce.wa.gov COPResent:5/1/2023 1:00:48 PM
Washington State Department of Commerce Viewed:5/1/2023 1:01:33 PM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/14/2023 3:20:55 PM
Certified Delivered Security Checked 5/1/2023 1:00:45 PM
Signing Complete Security Checked 5/1/2023 12:48:41 PM
Completed Security Checked 5/1/2023 1:00:46 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Dana Ralph
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
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Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: hops://support.docusi n�guides/signer-_uide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.