HomeMy WebLinkAboutCity Council Committees - Operations Committee - 08/21/1996 OPERATIONS COMMITTEE MINUTES
AUGUST 21, 1996
COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Leona Orr
STAFF PRESENT: Dea Drake, John Hillman, Roger Lubovich, Kelli O'Donnell, Ron Spang
MEMBERS OF THE PUBLIC: None
The meeting was called to order at 4:42 p.m. by Chairperson Johnson.
12nroval of Vouchers: All claims for the period ending August 15, 1996 in the amount of$4,120,548.03
were approved for payment.
1996 Bond Issue Budget Change
Assistant Finance Director John Hillman stated that the Council had previously approved the bond issue,
this request is a formality to approve the capital expenses, debt service and sources of funds. Hillman
reviewed the sources of revenue for the debt service with the Committee. After Hillman completed his
review, Committeemember Orr asked if this would be adopted at the September 3 Council Meeting.
Hillman replied that it would, this action will approve the actual budget change. Committeemember Orr
moved to adopt a budget change for$27,401,866 for capital and debt service budget for the 1996 General
Obligation Bonds to be forwarded to the September 3 City Council meeting. Johnson seconded the motion
which passed 2-0. (Committeemember Jim Bennett concurred via telephone with the vote.)
1997 Budget Process Calendar Review
John Hillman reviewed the 1997 Budget Calendar with the Committee. Hillman noted that the September
3 adoption of the Capital Facilities Plan will be deleted. The Budget Hearing of September 17 will include
the Capital Facilities Plan with the final Capital Facilities Plan being adopted as part of the Comprehensive
Plan.
TuIX Financial Report
John Hillman reviewed the July Financial Report with the Committee. He noted that the cash and
investments are up $10 million from 1995 due to the bond issue and funds accumulating for projects.
During his review of fines and forfeitures, Hillman noted that they were coming in lower than expected and
the budget may need to be adjusted. Jon Johnson asked why fines and forefeitures were down. Hillman
replied that it may be over budgeted and it may come back up. City Attorney Roger Lubovich responded
that he believed that a new collection agency had been hired by the Court. Hillman continued his review
of the financial report. Johnson asked if the reserve fund will continue to be added to for 1996. Hillman
responded that it would. During his review of the Criminal Justice fund, Hillman noted that it is still out
of balance by $36,000 and finance staff will work to bring it into balance.
After the July Financial Report was concluded, Committee Chair Johnson asked if there was any items to
be added to the agenda. There being none the meeting was adjourned at 5:15 p.m.