HomeMy WebLinkAboutCAG2024-343 - Original - Association of Washington Cities - 2024-2025 Cares Grant DV Co-Responder Program - 7/19/24 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
40
•kkv For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Sara Wood Mayor's Office
Date Sent: Date Required:
0 07/17/2024 7/24/2024
QAuthorized to Sign: Date of Council Approval:
Q �✓ Mayor or Designee 7/16/2024
Budget Account Number: Grant? Yes[Z] NoE:]
N00128
Budget?❑✓ Yes Type: State
Vendor Name: Category:
Association of Washington Cities Grant: Non-Real Property
Vendor Number: Sub-Category:
Original
0
Project Name: 2024-2025 AWC Cares Grant DV Co-Responder Program
CProject Details: This grant agreement is a new grant award from Association of Washington
C Cities. The funds will be used to pay for Project Be Free Domestic Violence
40 Co-Response.
C
(11.111 Basis for Selection of Contractor:
AgreementAmount: 205rQQQ Other
E i *Memo to Mayormustbeattached
A- Start Date: 71 /1/2024 Termination Date: 6/30/2025
a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑YesF]In-Process F-11Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
Yes ✓❑No CAG2024-343
Comments:
N
Just need Mayor Ralph's signature to fully execute the contract. Contract
c will be sent by AWC in DocuSign.
IM
a,
a
Date Received:City Attorney: 7/17/24 Date Routed:Mayor's Office 7/18/24 City Clerk's Office 7/19/24
adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
8.1
•
KENT
W A S M I N G T O N
DATE: July 16, 2024
TO: Kent City Council
SUBJECT: Association of Washington Cities ("'AWC") Alternative
Response Team Grant Award - Authorize
MOTION: I move to accept grant funds from the Association of Washington
Cities in the amount of $205,000 for the Domestic Violence Co-Responder
Program, amend the budget, authorize expenditure of the grant funds, and
authorize the Mayor to sign the grant agreement, subject to final terms
and conditions acceptable to the Chief of Police and City Attorney.
SUMMARY: In October 2023, the Kent Police Department entered into a pilot
program with Project Be Free, a non-profit community-based organization
responsible for Domestic Violence programming, education, and co-responder
services. Project Be Free provides a staff member to respond alongside Kent Police
officers to domestic violence calls for service. Staff members from Project Be Free
are bilingual and trained in mental health services and domestic violence case
management. They respond with Kent Police officers on domestic violence calls and
assist victims with case management at the time of the call.
Kent Police partnered with Project Be Free to apply for AWC's Alternative Response
Team grant, which will allow Kent officers to utilize these resources beyond the pilot
program, which is currently still active. Upon acceptance of grant funds, KPD will
execute a contract with Project Be Free to provide domestic violence co-response,
case management, and training for Kent officers. The grant award of $205,000 will
fund this program through June 30, 2025.
BUDGET IMPACT: Expenses related to the program will be offset by the grant
funds received.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Packet Pg. 192
8.1
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. 24-07 ARTG Kent Contract_2024 (PDF)
Packet Pg. 193
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
Association of Washington Cities
Grant ("Grant") with
City of Kent
through
The Alternative Response Team Grant.
A program funded through the Washington State Operating Budget
For
Jurisdiction name City of Kent
Program Support the operation of a co-response program within the Kent
description Police Department.
Start date: July 1, 2024
End date: June 30, 2025
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Face sheet
Grant Number: ART24-07
Association of Washington Cities (AWC)
Alternative Response Team Grant (ARTG)
Senate Bill 5187, Section 215-69a went into effect on July 1, 2023. The purpose of this grant is to assist cities
with the documented costs to create co-responder programs within different alternative diversion models
including law enforcement assisted diversion programs, community assistance referral and education
programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with City of
Kent will meet the goals of these funds.
1. Grantee 2. Grantee doing business as (optional)
City of Kent Police Department
220 41"Avenue South
Kent, WA 98032
3. Grantee representative 4. AWC representative
Mayor Dana Ralph Jacob Ewing 1076 Franklin Street SE
Dralph@kentwa.gov Special Projects Coordinator Olympia, WA
(360) 753-4137 98501
jacobe@awcnet.org
5. Grant amount 6. Start date 7. End date 8. Tax ID#
$205,000 July 1, 2024 June 30, 2025 91-6001254
9. Grant purpose
Establish an alternative response team program as described in Attachment A.
AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have
executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Grant are governed by this Grant and the following other documents incorporated by reference:
Grantee General Terms and Conditions including Attachment"A"—Scope of Work; Attachment"B"— Budget & Budget
Narrative; Attachment"C"—Grantee Data Collection; Attachment (D)—Grantee Agent(s).
For grantee For Association of Washington Cities
DocuSigned by: Signed by:
va" Nf L loca"A paws6v,
93E99D67ED24442... 3305A9D2DFDE4D6...
Dana Ralph Deanna Dawson
Date 7/18/2024 Date 7/19/2024
Last revision 12/26/2023
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
1. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the Grant contact person
for all communications and billings regarding the performance of this Grant.
The Representative for AWC and their contact information are identified on the Face Sheet of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of this
Grant.
2. TERM
The initial term of the Contract shall be July 1, 2024, and continue through June 30, 2025, unless
terminated sooner as provided herein. The term of the contract may be extended by an amendment signed
by both parties.
3. PAYMENT
AWC shall pay an amount not to exceed $205,000 for the performance of all things necessary for or
incidental to the performance of work as set forth in the ARTG Application and described in Attachment A.
Grantee's compensation for services rendered shall be based on the completion of duties as outlined in the
ARTG application, in Attachment A, in accordance with the following sections.
4. BILLING PROCEDURES AND PAYMENT
AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for AWC not more often than monthly. Grantee
will use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include the Grant Number ART24-07. A receipt must
accompany any single expenses in the amount of$50.00 or more in order to receive reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the Grantee to make
corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and
notify AWC.
Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Grantee.
AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for
services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be
made by AWC.
Duplication of billed costs
The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the
Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including
grants, for that service. This does not include fees charged for summer recreation programs.
Disallowed costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Grantees.
Final reimbursement and reporting deadline
When the project is completed, the Grantee must submit a final report and supporting documents needed
to close out the project no later than July 31, 2025.
AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting
from the Grantee has been submitted and verified.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that
are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30)
calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are
submitted 31 or more calendar days after the Contract expiration date ("Belated Claims"). AWC will pay
Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of
funds.
5. GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS
Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must
be provided to AWC along with final billing.
6. AGENT(S)
Agent(s) in this contract refers to any third-party entity and its employees that the Grantee has
subcontracted with to provide services funded through this agreement. The Grantee is responsible for
ensuring that any agent complies with the provision herein.
Any of the Grantee's agent(s) that will provide services under this contract must be listed in Attachment D —
Grantee Agent(s) and must provide proof of insurance per Section 7 of this document.
T INSURANCE
a. Workers' compensation coverage. The Grantee shall at all times comply with all applicable workers'
compensation, occupational disease, and occupational health and safety laws, statutes, and
regulations to the fullest extent applicable. This requirement includes the purchase of industrial
insurance coverage for the Grantee's employees, as may now hereafter be required of an "employer"
as defined in Title 51 RCW. Such workers' compensation and occupational disease requirements shall
include coverage for all employees of the Grantee, and for all employees of any subcontract retained by
the Grantee, suffering bodily injury (including death) by accident or disease, which arises out of or in
connection with the performance of this Grant. Satisfaction of these requirements shall include, but
shall not be limited to:
i. Full participation in any required governmental occupational injury and/or disease insurance
program, to the extent participation in such a program is mandatory in any jurisdiction;
ii. Purchase workers' compensation and occupational disease insurance benefits to employees in full
compliance with all applicable laws, statutes, and regulations, but only to the extent such coverage
is not provided under mandatory governmental program in "a" above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of self-insurance for
workers' compensation and occupational disease.
Except to the extent prohibited by law, the program of the Grantee's compliance with workers'
compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall
provide for a full waiver of rights of subrogation against AWC, its directors, officers, and employees.
If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of
compliance with applicable workers' compensation and occupational disease laws, statutes, and
regulations and AWC incurs fines or is required by law to provide benefits to such employees, to obtain
coverage for such employees, the Grantee will indemnify AWC for such fines, payment of benefits to
Grantee or Grantee employees or their heirs or legal representatives, and/or the cost of effecting
coverage on behalf of such employees. Any amount owed AWC by the Grantee pursuant to the
indemnity may be deducted from any payments owed by AWC to the Grantee for the performance of
this Grant.
b. Automobile insurance. In the event that services delivered pursuant to this Grant involve the use of
vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
c. Business automobile insurance. In the event that services performed under this Grant involve the
use of vehicles or the transportation of clients, automobile liability insurance shall be required. If
Grantee-owned personal vehicles are used, a Business Automobile policy covering a minimum Code 2
"owned autos only" must be secured. If the Grantee's employees' vehicles are used, the Grantee must
also include under the Business Automobile policy Code 9, coverage for "non-owned autos." The
minimum limits for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public liability insurance (General liability). The Grantee shall at all times during the term of this
Grant, at its cost and expense, carry and maintain general public liability insurance, including
contractual liability, against claims for bodily injury, personal injury, death, or property damage
occurring or arising out of services provided under this Grant. This insurance shall cover such claims as
may be caused by any act, omission, or negligence of the Grantee or its officers, agents,
representatives, assigns or servants. The limits of liability insurance, which may be increased from time
to time as deemed necessary by AWC, with the approval of the Grantee (which shall not be
unreasonably withheld), shall not be less than as follows:
Each occurrence $1,000,000
Products-completed operations limit $2,000,000
Personal and advertising injury limit $1,000,000
Fire damage limit (any one fire) $ 50,000
e. Local governments that participate in a self-insurance program. Alternatively, Grantees may
maintain a program of self-insurance or participate in a property/liability pool with adequate limits to
comply with the Grant insurance requirements or as is customary to the contractor or Grantee's
business, operations/industry, and the performance of its respective obligations under this Grant.
f. Additional insured. The Association of Washington Cities, shall be specifically named as an additional
insured on all policies, including Public Liability and Business Automobile, except for liability insurance
on privately-owned vehicles, and all policies shall be primary to any other valid and collectible
insurance.
AWC may waive the requirement to be specially named as an additional insured on policies, including
Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its
self-insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and
deductibles. All self-insured risk management programs or self-insured/liability pools must comply with
RCW 48.62, the requirements of the Office of Risk Management and Local Government Self Insurance
Program, the Washington State Auditor's reporting requirements and all related federal and state
regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support
the aggregate claim liability information reported on the balance sheet. AWC, its agents, and
employees need not be named as additional insured under a self-insured property/liability pool, if the
pool is prohibited from naming third parties as additional insured.
g. Proof of insurance. Certificates and or evidence satisfactory to the AWC confirming the existence,
terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of
the Grantee's receipt of Authorization to Proceed.
h. General insurance requirements. Grantee shall, at all times during the term of the Grant and at its
cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy
and maintain the required insurance may result in the termination of the Grant at AWC's option. By
requiring insurance herein, AWC does not represent that coverage and limits will be adequate to
protect Grantee and such coverage and limits shall not limit Grantee's liability under the indemnities
and reimbursements granted to AWC in this Grant.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or
shall furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all
insurance requirements stated herein. Failure of agent(s) to comply with insurance requirements does
not limit Grantee's liability or responsibility.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Grant and Grantee General Terms and Conditions
• Attachment A—ARTG Application & Scope of Work
• Attachment B — Budget & Budget Narrative
• Attachment C — Grantee Reporting Requirements
• Attachment D — Grantee Agent(s)
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
GRANTEE GENERAL TERMS AND CONDITIONS
1. Access to data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data
generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint
Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access
to all information that supports the findings, conclusions, and recommendations of the Grantee's reports,
including computer models and methodology for those models.
2. Alterations and amendments. This Grant may be amended only by mutual agreement of the parties in
writing. Such amendments shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
3. Americans with Disabilities Act (ADA) of 1990, Public Law 101-336, also referred to as the "ADA" 28
CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides
comprehensive civil rights protection to individuals with disabilities in the areas of employment, public
accommodations, state and local government services, and telecommunications.
4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by
the Grantee without prior written consent of AWC.
5. Assurances. AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with
all applicable current federal, state and local laws, rules and regulations.
6. Attorney's fees. In the event of litigation or other action brought to enforce contract terms, each party
agrees to bear its own attorney's fees and costs.
7. Budget revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line
item objects of expenditure, as outlined in Attachment B — Budget & Budget Narrative, may be revised
without prior written approval of AWC, so long as the revision is no more than ten percent (10%) of the
original line item amount and the increase in an amount is offset by a decrease in one or more other
amounts equal to or greater than the increase. All other budget revisions exceeding ten percent (10%) shall
only be made with the prior written approval of AWC. Grantee will use the funding change request form
provided by AWC to request these budget revisions.
8. Certification regarding wage violations. The Grantee certifies that within three (3) years prior to the date
of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of
assessment issued by the Washington Department of Labor and Industries or through a civil judgment
entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082,
any provision of RCW chapters 49.46, 49.48, or 49.52.
The Grantee further certifies that it will remain in compliance with these requirements during the term of
this Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the
Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or
general jurisdiction entered during the term of this Grant.
9. Change in status. In the event of substantive change in the legal status, organizational structure, or fiscal
reporting responsibility of the Grantee, Grantee agrees to notify AWC of the change. Grantee shall provide
notice as soon as practicable, but no later than thirty (30) days after such a change takes effect.
10. Rights in data/ownership. Grantee agree that all data and work products (collectively "Work Product")
produced pursuant to the Scope of Work of this Agreement will be considered a work for hire under the
U.S. Copyright Act, 17 U.S.C. §101 et seq, and will be owned by the Washington State Health Care
Authority (HCA). Grantee is hereby commissioned to create the Work Product. Work Product includes, but
is not limited to, discoveries, formulae, ideas, improvements, inventions, methods, models, processes,
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
techniques, findings, conclusions, recommendations, reports, designs, plans, diagrams, drawings,
Software, databases, documents, pamphlets, advertisements, books, magazines, surveys, studies,
computer programs, films, tapes, and/or sound reproductions, to the extent provided by law. Ownership
includes the right to copyright, patent, register and the ability to transfer these rights and all information
used to formulate such Work Product.
If for any reason the Work Product would not be considered a work for hire under applicable law, Grantee
assigns and transfers to HCA, the entire right, title and interest in and to all rights in the Work Product and any
registrations and copyright applications relating thereto and any renewals and extensions thereof.
Grantee will execute all documents and perform such other proper acts as HCA may deem necessary to
secure for HCA the rights pursuant to this section.
Grantee will not use or in any manner disseminate any Work Product to any third party, or represent in any
way Grantee ownership of any Work Product, without the prior written permission of HCA. Grantee will take all
reasonable steps necessary to ensure that its agents, employees, or Subcontractors will not copy or disclose,
transmit or perform any Work Product or any portion thereof, in any form, to any third party.
Material that is delivered under this Agreement, but that does not originate therefrom ("Preexisting Material"),
must be transferred to HCA with a nonexclusive, royalty-free, irrevocable license to publish, translate,
reproduce, deliver, perform, display, and dispose of such Preexisting Material, and to authorize others to do so.
Grantee agrees to obtain, at its own expense, express written consent of the copyright holder for the inclusion
of Preexisting Material. HCA will have the right to modify or remove any restrictive markings placed upon the
Preexisting Material by Grantee.
Grantee must identify all Preexisting Material when it is delivered under this Agreement and must advise HCA
of any and all known or potential infringements of publicity, privacy or of intellectual property affecting any
Preexisting Material at the time of delivery of such Preexisting Material. Grantee must provide HCA with
prompt written notice of each notice or claim of copyright infringement or infringement of other intellectual
property right worldwide received by Grantee with respect to any Preexisting Material delivered under this
Agreement.
11. Covenant against contingent fees. The Grantee warrants that no person or selling agent has been
employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent
maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of
breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, to deduct from
the contract price or consideration or recover by other means the full amount of such commission,
percentage, brokerage or contingent fees.
12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best efforts to
amicably resolve any dispute, including use of alternative dispute resolution options.
13. Duplicate payment. AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
14. Entire agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to
bind any of the parties hereto.
15. Ethical conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the
performance of any duty or service in whole or part under this Grant in violation of, or in a manner that
violates any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW
42.17A.555, and 41.06.250 prohibiting the use of public resources for political purposes.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
16. Governing law and venue. This Grant shall be construed and interpreted in accordance with the laws of
the State of Washington and the venue of any action brought hereunder shall be in Superior Court for
Thurston County.
17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless
AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death
arising out of or resulting from the performance of this Grant. "Claim" as used in this Grant, means any
financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees,
attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property
including loss of use resulting therefrom. Additionally, "'claims" shall include but not be limited to,
assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction
or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent,
trademark, trade name, or otherwise results in an unfair trade practice or in unlawful restraint of
competition. Grantee's obligation to indemnify, defend and hold harmless includes any claim by Grantee's
agents, employees, representatives, or any subcontractor or its employees.
Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs,
charges, penalties, demands, losses, liabilities, damages,judgments, or fines out of or incident to
Grantee's or its agent's performance or failure to perform the Grant. Grantee's obligation to indemnify,
defend, or hold harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent
negligence by AWC, or their agents, employees, or officials.
Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold
harmless AWC, and their agents, employees, or officials.
18. Independent capacity of the grantee. The parties intend that an independent Grantee relationship will be
created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not
employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee
of AWC, nor will the Grantee make any claim or right, privilege, or benefit which would accrue to such
employee under law. Conduct and control of the work will be solely with the Grantee.
19. Licensing and accreditation standards. The Grantee shall comply with all applicable local, state, and
federal licensing, accreditation and registration requirements/standards, necessary to the performance of
this Grant.
20. Limitation of authority. Only AWC or AWC's delegate by writing (delegation to be made prior to action)
shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or
condition of this Grant is not effective or binding unless made in writing and signed by AWC.
21. Non-discrimination. The Grantee shall comply with all the federal and state non-discrimination laws,
regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the
ground of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran
or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained
dog guide or service animal, be unlawfully excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any activity performed by the Grantee and its agents under this
Grant. The Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made
against it under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities
Act. In the event of the Grantee's noncompliance or refusal to comply with this nondiscrimination provision,
this Grant may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared
ineligible for further contracts with AWC.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within
thirty (30) calendar days of written notice. If Grantee fails to make a prompt refund, AWC may charge
Grantee one percent (1%) per month on the amount due until paid in full.
23. Public disclosure. Grantee acknowledges that AWC is subject to the Washington State Public Records
Act, Chapter 42.56 RCW, and AWC acknowledges that the Grantee is subject to the Washington State
Public Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW
42.56. Any specific information that is claimed by either party to be confidential or proprietary must be
clearly identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall
attempt reasonably to maintain the confidentiality of all such information marked confidential or proprietary.
If a request is made to view such information, the party receiving the public records request will notify the
other party of the request and the date that such records will be released to the requester unless the other
party obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining
disclosure, the party receiving the records request will release the requested information on the date
specified.
24. Publicity. The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant
which in the AWC's judgment, AWC's name can be implied or is specifically mentioned. The Grantee
agrees not to publish or use such advertising and publicity matters without the prior written consent of
AWC.
25. Registration with Department of Revenue. The Grantee shall complete registration with the Department
of Revenue and be responsible for payment of all taxes due on payments made under this Grant.
26. Records maintenance. The Grantee shall maintain all books, records, documents, data and other evidence
relating to this Grant and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Grant. Grantee shall retain such records for a period of six years
following the date of final payment. At no additional cost, these records, including materials generated under
the Grant, shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly
authorized by AWC, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
27. Right of inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to
AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order
to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of
AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere
with the Grantee's business or work hereunder.
28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of
the work contemplated under this Grant without obtaining prior written approval of AWC. Grantee is
responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are
included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release
or reduce liability of the Grantee to the AWC for any breach in the performance of the Grantee's duties.
This clause does not include contracts of employment between the Grantee and personnel assigned to
work under this Grant.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
If, at any time during the progress of the work, AWC determines in its sole judgment that any agent of the
Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to
terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the
termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be
the basis for additional charges to AWC.
30. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
31. Technology security requirements. Grantee must ensure that all data and devices used to carry out
Program follow all applicable state and federal data privacy and protection requirements. Grantee must
ensure that data is properly secured and protected using best practices for security and protection from
outside intrusion from parties not associated with the Program.
32. Termination for convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The
notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and
received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery
to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required
under the terms of the Grant for services rendered or goods delivered prior to the effective date of
termination.
33. Termination for default. In the event AWC determines the Grantee has failed to comply with the
conditions of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC
shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken
within thirty (30) days, the Grant may be terminated. AWC reserves the right to suspend all or part of the
Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds
during investigation of the alleged compliance breach and pending corrective action by the Grantee or a
decision by AWC to terminate the Contract. In the event of termination, the Grantee shall be liable for
damages as authorized by law including, but not limited to, any cost difference between the original Grant
and the replacement or cover Grant and all administrative costs directly related to the replacement Grant,
e.g., cost of the competitive bidding, mailing, advertising and staff time. The termination shall be deemed to
be a "Termination for Convenience" if it is determined that the Grantee: (1)was not in default; or (2)failure
to perform was outside of his or her control, fault or negligence. The rights and remedies of the AWC
provided in this Grant are not exclusive and are in addition to any other rights and remedies provided by
law.
34. Termination due to funding limitations or contract renegotiation, suspension. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of
this Grant and prior to normal completion of this Grant, with the notice specified below and without liability
for damages:
a. At AWC's discretion, AWC may give written notice of intent to renegotiate the Grant under the
revised funding conditions.
b. At AWC's discretion, AWC may give written notice to Grantee to suspend performance when AWC
determines there is reasonable likelihood that the funding insufficiency may be resolved in a
timeframe that would allow Grantee's performance to be resumed.
(1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee
written notice to resume performance, and Grantee shall resume performance.
(3) Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of this
Grant or if the Grantee's proposed resumption date is not acceptable to AWC and an
acceptable date cannot be negotiated, AWC may terminate the Grant by giving written
notice to the Grantee. The parties agree that the Grant will be terminated retroactive to the
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Alternative Response Team Grant Grantee Funding Agreement
date of the notice of suspension. AWC shall be liable only for payment in accordance with
the terms of this Grant for services rendered prior to the retroactive date of termination.
c. AWC may immediately terminate this Grant by providing written notice to the Grantee. The
termination shall be effective on the date specified in the termination notice. AWC shall be liable
only for payment in accordance with the terms of this Grant for services rendered prior to the
effective date of termination. No penalty shall accrue to AWC in the event the termination option in
this section is exercised.
d. For purposes of this section, "written notice" may include email.
35. Termination procedure. Upon termination of this Grant the AWC, in addition to other rights provided in
this Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for
the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of
Assets" clause shall apply in such property transfer.
The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work
and services for which no separate price is stated, (b) partially completed work and services, (c) other
property or services which are accepted by AWC, and (d) the protection and preservation of the property,
unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to
agree with such determination shall be a dispute within the meaning of the "Disputes" clause for this Grant.
The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be
necessary to protect AWC against potential loss or liability.
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall:
a. Stop work under this Grant on the date and to the extent specified, in the notice;
b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary
for completion of such portion of the work under the Grant that is not terminated;
c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and
interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,
with the approval or ratification of AWC to the extent the AWC may require, which approval or
ratification shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed by AWC,
any property which, if the Grant had been completed, would have been required to be furnished to
AWC;
f. Complete performance of such part of the work not terminated by AWC; and
g. Take such action as may be necessary, or as AWC may direct, for the protection and preservation of
the property related to this Grant which, in is in the possession of the Grantee and in which AWC has or
may acquire an interest.
36. Waiver. A failure by either party to exercise its rights under this Grant shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default
or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to
be such in writing and signed by personnel authorized to bind each of the parties.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Attachment A
ARTG Application & Scope of Work
PURPOSE
The purpose of this grant is to assist cities with the documented costs to create co-responder
programs within different alternative diversion models including law enforcement assisted
diversion programs, community assistance referral and education programs, and as part of
mobile crisis teams.
CONTRACTOR RESPONSIBILITIES
GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as
described in their application for funding, with no unapproved substantive derivations. Requests
for changes to this scope of work, or services laid out in the applicant's application can be made
to Jacob Ewing, Special Projects Coordinator at iacobe(a-).wacities.org.
This program shall include the following elements as central features of their program:
• Grant recipients must establish a co-responder team using an alternative diversion
model including law enforcement assisted diversion program, community assistance
referral and education program, or a mobile crisis team.
In the event that there is a change in the contract or program management staff paid for by this
grant, it is expected that GRANTEE will notify AWC of the change to include the name and
contact information for the new staff member.
If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy
noncompliance as outlined in the grant document, including provisions for suspension,
termination and/or recapture of funds already paid to the grantee.
SCOPE & GOALS OF ARTG PROGRAM
The City of Kent will establish a co-responder program in partnership with Project Be Free
(PBF). The program will respond alongside Kent first responders during domestic violence calls
with the objective of helping individuals in crisis connect with needed services and resources.
The goals of the program include:
• Reducing repeat domestic violence calls.
• Reducing domestic violence workload for first responders.
• Connecting underserved residents with appropriate support and referrals.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Attachment B
ARTG Budget& Narrative
GRANT FUNDED PROGRAM BUDGET
Category Cost
Staffing $0
Supplies & Equipment $0
Professional Services $205,000
Other $0
• I oil
PROGRAM BUDGET NARRATIVE
Professional Services: Grant funds will be used to contract with Project Be Free (PBF)for salary and
benefits for a crisis responder and/or a behavioral health manager. Additionally,funds may be used to
provide clients with services including transportation, housing, food, or other emergent needs. PBF staff
will respond alongside Kent first responders during domestic violence calls and will connect individuals
in crisis with resources and aid as needed.
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Attachment C
Grantee Reporting Requirements
FINAL REPORT
A final program report is due to AWC by July 31, 2025. Programs should make reasonable efforts
to collect and report on the following information:
• Describe program participants including:
o Number of individuals served
o Gender (Male, Female, Nonbinary, etc.) of individuals served
o Age of individuals served
o Veteran status of individuals served
o Substance abuse or mental health issues of individuals served
o Reason for contact
o Outcome of contact (No outcome, referral to services, involuntary transport, etc.)
o Long-term outcome of individual receiving services (No outcome, permanent
housing, shelter, etc.)
• Describe the type of program funded and the geographic area served.
• Explain how the program targeted vulnerable individuals.
• Explain how the program created greater access for vulnerable individuals to available
programs and services.
• Discuss program successes and challenges.
MONTHLY REPORT
Additionally, Grantees will submit monthly status reports to AWC. Monthly reports will be due
the five business days following the end of the previous month. The monthly reports will address
the following questions:
• Briefly describe the work accomplished over the past month?
• What successes has your program seen this past month?
• What challenges has your program seen this past month?
• Do you have any challenges or issues you need to discuss with AWC?
Docusign Envelope ID: 352F2352-592C-413B-989F-B4F792F57323
Attachment D
Grantee Agent(s)
List any Agent(s) that will provide program services in a program funded through the
ARTG Program.
Name of Agent Address
Project Be Free 306 WELLS AVE S UNIT D
RENTON, WA 98057