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Home My WebLink AboutCAG2023-501 - Change Order - #1 - ICON Materials-84th Ave S EVH Preservation - S 212th St to S 196th St - 7/16/24 Agreement Routing Form For Approvals,Signatures and Records Management T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. KEN W A$H I N O T O N (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: > 7/16/2024 N/A 0 L CQ Authorized to Sign: Date of Council Approval: 17 Director or Designee ❑Mayor 9/5/2023 Budget Account Number: Grant? 0 Yes ❑No R90126.64110.120 Budget? 0 Yes ❑No Type: Federal Vendor Name: Category: ICON Materials Contract Vendor Number: Sub-Category: C 34467 Change Order#1 4a Project Name: 84th Ave S EVH Preservation - S 212th St to S 196th St E L 402 Project Details: of 5 trees, stump grinding below finish grade, grind/remove roots a min C 6" below finished sidewalk elevation and haul/dispose of all woody materials. c 0 Agreement Amount:$22,365.96 Basis for Selection of Contractor: Bid E Go ate,. Start Date: N/A Termination Date: 90 Working Days Q Local Business? ❑Yes ❑No* *If meets requirements per KCC3.70.700,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Notice required prior to disclosure? Contract Number: ❑Yes 17 No CAG2023-501 Date Received by City Attorney: Comments: Ch � 0 c � y pp11 Date Routed to the Mayor's Office: v1 Date Routed to the City Clerk's Office: [w ad(MB73 ,_10 Visit Documents.KentWA.gov to obtain copies of all agreements • K4 e60�***EN T W A 5 H I N G T G N CHANGE ORDER NO. 1 NAME OF CONTRACTOR: ICON Materials ("Contractor") CONTRACT NAME & PROJECT NUMBER: 84th Ave S (EVH) Preservation - S 2121h St-S 1961h St ORIGINAL CONTRACT DATE: September 27, 2023 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: This change order creates a new pay item to provide compensation for the removal of 5 trees, and adds the following requirements to the work: Contractor shall remove trees, grind stumps below finish grade, grind/remove roots a minimum of 6" below finished sidewalk elevation, and haul and dispose of all woody materials. The trees are at the following approximate locations: Sta. 811+60 and 812+28 behind E sidewalk, Sta. 825+45 behind W sidewalk, and 843+25 and 843+65 behind E sidewalk. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $2,260,556.00 (including applicable alternates and WSST) Net Change by Previous Change Orders $0.00 (incl. applicable WSST) Current Contract Amount $2,260,556.00 (incl. Previous Change Orders) Current Change Order $22,365.96 Applicable WSST Tax on this Change $0.00 Order Revised Contract Sum $2,282,921.96 CHANGE ORDER - 1 OF 3 Original Time for Completion 90 working days (insert date) Revised Time for Completion under 00 working days prior Change Orders (insert date) Days Required (f) under Minor Change 00 working days Orders Days Required (f) for this Change Order 00 working days Revised Time for Completion 90 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONTRACTOR: CITY OF KENT: Digitally signed by Chad Bieren Chad B i e re n Date:2024.07.15 �— 18:26:44-07'00' By: /y�- /��ut�:�zaa�c�� By: (signature) (signature) Print Name: Tyler Townsend Print Name: Chad Bieren, P.E. Its Project Manager Its Public Works Director (title) (title) DATE: 07/12/2024 DATE: AF EC CHANGE ORDER - 2 OF 3 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department C[In this field,you may enter the electronic filepath where the contract has been saved] CHANGE ORDER - 3 OF 3 File No. 200.2 • KENT W's "Gro, CHANGE ORDER WORKSHEET NO. 01 Construction Engineering Division - Public Works Project: 84th Ave reservation 212th St to S Project No: 20-3015 196th St Project Engineer: Drew Holcomb Fed-Aid No: STBGUL-1073(006) Capital Projects Sean Flint, KBA, Inc. Contractor: ICON Materials a CRH Manager: Company Date: 7/1/2024 I. Proposed Change This change order creates a new pay item to provide compensation for the removal of 5 trees, and adds the following requirements to the work: Contractor shall remove trees, grind stumps below finish grade, grind/remove roots a minimum of 6" below finished sidewalk elevation, and haul and dispose of all woody materials. The trees are at the following approximate locations: Sta. 811+60 and 812+28 behind E sidewalk, Sta. 825+45 behind W sidewalk, and 843+25 and 843+65 behind E sidewalk. II. Reason and Background for Change Trees adjacent to sidewalk replacement areas were found to have roots that must be removed to allow for grading for new sidewalk panels. City of Kent arborist was consulted regarding these trees and recommended removing them at the above locations as root removal would endanger tree survival. III. Method of Payment NEW PAY ITEMS ❑ Notapplicable ch. Item Description Total Est. Unit Unit Price Total Estimated Cost of No7 Qty Item I Tree Removal 1 LS $22,365.96 $ 22,365.96 $ - New Pay Items Total: $ 22,365.96 DELETE EXISTING PAY ITEM(S) per 1-09.5 F/I Not applicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. Page 1 1—T Delete Existing Pay Items Total: $ INCREASE/DECREASE TO EXISTING PAY ITEMS) ❑ Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. Increase / Decrease to Existing Pay Items Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER: $22,365.96 * Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 90 7 Due This Change Order: 0 Previous Total: 0 Explanation/Justification for Additional Working Days: This work is being performed off the critical path, and no additional working days are being added. *TOTAL WORKING DAYS: 90 *This Change Order + Previous Total Capital Projects Manager: �—' � Date: 7/1/2024 Sean Flint (KBA, Inc) Construction Engineering Date: Supervisor: J on Barry Construction Manager: Date: f .ems, ric Connor Page 2 Barry, Jason From: Peterson, Kelly Sent: Monday, July 1, 2024 11:55 AM To: Connor, Eric Cc: Barry, Jason; Bieren, Chad Subject: RE: 84th Ave S (EVH)tree removal pricing Eric- Chad and I discussed this issue and agree that this is appropriate to complete this work. Please proceed. Thank you, Kelly From:Connor, Eric<EConnor@kentwa.gov> Sent:Thursday,June 27,2024 7:11 AM To: Peterson, Kelly<KPeterson@kentwa.gov> Cc: Barry,Jason<JBarry@kentwa.gov> Subject: FW: 84th Ave S(EVH)tree removal pricing Good Morning Kelly, As described below, it has become apparent that 5 maple trees will need to be replaced in order to replace some existing sidewalk. Are you okay with proceeding with this work for the proposed price of $22,365.96. Payment would be via change order. Please let me know if you have questions or need any additional information. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT, WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Barry,Jason <JBarrv@kentwa.gov> Sent:Wednesday,June 26, 2024 2:33 PM To:Connor, Eric<EConnor@kentwa.gov> Cc:sflint@kbacm.com Subject: FW: 84th Ave S(EVH)tree removal pricing Hi Eric, Attached is ICON pricing for tree removal and stump grinding for trees impacting sidewalk grades for review. Tree removal was not anticipated or accounted for in bid documents, t however, upon removal of heaved sidewalks at these locations, it became apparent large roots were causing the issue. Jen Harrell with Vegetation was consulted and conducted a site review. In these instances, removal of the roots in question are likely to kill or jeopardize overall tree stability and removal has been recommended. A few of these trees are near overhead utilities climbing will be necessary to take them down in pieces. Let us know if this is acceptable. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 KENT JbarrvCd)KentWA.gov www.KentWA.aov 91 PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From:Sean Flint<sflint@kbacm.com> Sent: Monday,June 24, 2024 8:01 AM To: Barry,Jason <JBarry@kentwa.gov> Subject: Fwd: 84th Ave S(EVH)tree removal pricing E s message originated outside the City of Kent. Use caution when following links or opening achments as they can be malicious. Please contact IT Security at ISP KentWA.aov with any estions. Good Morning Jason, Attached is the proposed pricing for the tree removal on 84th Ave S(EVH) project. Sean Flint 425.365.3469 1 sflint@kbacm.com KBA,Inc. I Construction Management Professionals Teams That Build Trust From: Sean Flint Sent: Monday,June 17, 2024 10:01:01 AM To:jbarry<ibarry kentwa.gov_>; Eric Connor<EConnor@kentwa.gov> Cc: Cameron Bloomer<cbloomer@kbacm.com>; Pascal Cyambarantama <pcvambarantama@kbacm.com> Subject: 84th Ave S(EVH)tree removal pricing Good Morning Eric, 2 ICON has provided pricing for removal of(5)trees on the 84`h Ave S.This would include(2)trees on the east side sidewalk replacement at 2001h sewer crossing/curb ramp,(1)tree on the west side at Sta.825+50(NW Beverage) and (2)trees on the east side panel replacement S of 20811 at Sta. 843+50. Please Let me know if this is acceptable, thank you. Sean Flint (��=7•� 425.365.3469 1 sflint@kbacm.com Employee Owner 30 YEARS DEDICATED • NIMBLE • INNOVATIVE • COMMITTED • CAPABLE - TRUSTED • FLEXIBLE - DEPENDABLE 3 ICON MATERIALS EXTRA WORK ORDER ' 1508 VALENTINE AVE CONFIDENTIAL INFORMATION PACIFIC,WA 98047 FOR INTENDED RECIPIENT ONLY (206) 575-3200 Office • (206) 575-3207 Fax DO NOT DISCLOSE A CRH COMPANY ICON Job# ICON Foreman : Anthony Eichelberger - _ ICON EWO# Owner : City of Kent Contractor Ref# -- ------ --- Project Name 84th Ave S Preservation Date 6/17/202 DESCRIPTION OF EXTRA WORK PER ORMED Removal of Trees and stumps and materials. Regular Hours Worked Overtime Hours Worked Quantity Classification M8H Rate Quantity Unit Rate Total 1 Large Excavators I Loaders $ 99.26 HR $ 0.14 $ 794.08 General Foreman $ 100.00HR $ 0.15 $ 800.00 $ - HR $ - $ $ HR $ $ $ HR $ $ HR $ HR $ $ HR $ HR $ $ HR $ HR $ $ Total: $ 1,594.08 MATERIAL&RENTALS Material Description Quantity Unit Cost Tax% Cost Total Stump materials to discard 20 CU $20.00 $ 400.00 $ $ Total: $ 400.00 EVAPMONT Regular Hours Worked Hours on Standby Equipment Description(MakelModel/Year) EQ# Quantity I Unit Rate Quantity Unit Rate Total Dump truck 8 HR $ 185.00 HR $ $ 1,480.00 308 Excavator 8 HR $ 35.00 HR $ $ 280.00 HR $ - HR $ $ - HR $ HR $ $ HR $ - HR $ - $ - Total: $ 1,760.00 SUBCONTRACTORS Name Service Quantity Unit Cost Total JM Knelleken Company Tree Removal and Haul 5 Each $ 2,560.00 $ 12,800.00 SPY Stump Grinding Slump Grinding 5 Each $ 600.00 $ 3,000.00 Total: $ 15,800.00 I hereby certify that this Extra Work Order represents the true and correct quantities of work TOTAL COSTS AN" MANKUP performed during this period and that prevailing wages have been paid to all laborers,workers or mechanics on this project in accordance with the statement of intent on file with the District LABOR $ 1,594.08 29.00% $ 2,056.36 MATERIAL&RENTALS $ 400.00 21.00% $ 484.00 Owner/Contractor EQUIPMENT $ 1,760.00 21.00% $ 2,129.E SUBCONTRACTOR $ 15,800.00 12.00% $ 17,696.00 BOND MARKUP $ 22,365.96 0.00% $ - -- -- - Total: ICON MATERIALS INDEPENDENT COST ESTIMATE r Project: 84th Ave S(EVH)Preservation Date. _ 6/25/2024 Owner: City of Kent Project No; _ 20-3015 _ Prime Contractor ICON Materials Fed Aid No: Subcontractor. STBGUL-1073 006 Description of Work: Remove(5)large Maple trees from edges of sidewalks and grind stump and roots below grade,haul away all woody material and dispose ' STRAIGHT TIME OVERTIME DOLLAR PRODUCTION RATE OCCUPATION HOURS WWR HOURS WWR AMOUNT 2 days,team of 2 Faller&Bucker Chainsaw 32 $ 70.62 $ 2,259.84 2 days grinding _ Operator-Stump Grinder 16 $ 97.32 $ 1,557.12 load out wood debris Excavator operator 24 $ 99.26 _ $ 2,382.24 dump wood debris Teamster 32 $ 87.88 _ $ 2,812.16 Part time coordinate/assist Foreman 16 $ 110.29 _ $ 1,764.64 LABOR SUBTOTALS: $ 10,776.00 27%OHP: $ 2,909.52 TOTAL: $ 13,685.52 HOURS HOURS ADJUSTED STANDBY DOLLAR EQUIPMENT DESCRIPTION WORKING STANDBY RATE RATE AMOUNT 308 Excavator 32 76.9 $ 2,460.80 Chev/GMC 2500 tool truck — 16 - 22.96 $ 367.36 Solo dump truck — 32 102_86 $ 3,291.52 Stump Grinder 16 74.59 $ 1,193.44 EQUIPMENT SUBTOTALS: $ 7,313.12 17%OHP: $ 1,243.23 TOTAL: $ 8,556.35 REFERENCE DOLLAR DESCRIPTION INVOICE# QUANTITY UNIT PRICE AMOUNT Wood and Stump Materials to Discard 120 CY 20.00 $ 2,400.00 — ------ — ---- MATERIAL SUBTOTALS: $ 2,400.00 17%OHP: $ 408.00 TOTAL: $ 2,808.00 T.DATE OF ESTIMATED DESCRIPTION SERVICE QUANTITY UNIT COST DOLLAR AMOUNT SERVICE SUBTOTALS: $ 17%OHP: $ TOTAL: $ Resident Engineer(RE) Date ICE SUBTOTAL: $ 25,049.87 ADJUSTMENT(see comment): $ ICE TOTAL: $ 25,049.87 Comments/Notes: 1 of 1 P-60(Rev. 2019 Mar)