HomeMy WebLinkAboutCAG2024-325 - Original - Janelle Hawes - Community Immersion Law Enforcement Program - 7/1/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
For Approvals,Signatures and Records Management Dir/Dep:
KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Sara Wood Mayor's Office
Date Sent: Date Required:
0 07/02/2024 7/9/2024
CL Authorized to Sign: Date of Council Approval:
CL
Q MMayor or Designee N/A
Budget,Account J�umbe[. Grant? Yes �/ NoF1
Budget? Yes�No Type: State
Vendor Name: Category:
Janelle Hawes - UW Researcher Contract
Vendor Number: Sub-Category:
Original
0
Project Name: 2024 CILEP Grant Project Evaluation
oProject Details: This is the contract with Janelle Hawes who will conduct the evaluation of
C Kent PD's Community Immersion Program. This work is paid for by the grant
funding from the Washington State Department of Commerce.
C
Basis for Selection of Contractor:
AgreementAmount: 40�QQQ Other
E *Memo to Mayormust be attached
Start Date: 7/1/2024 Termination Date: 9/30/2024
a�
Q Local Business? Yes C NO* lfineets requirements per KCC3.70.100,please complete'VendorPurchase-Local Exceptions"form onCilyspace.
Business License Verification:In Yes I n-Process[4 Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
EleswiNo CAG2024-325
Comments:
1A
3 Just need Mayor Ralph's signature to fully execute the contract.
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Date Received:City Attorney 7/2/24 Date Routed:Mayor's Office7/3/24 City Clerk's Office7/3/24
ad«w22373 1 20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
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W-HINGTON
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
]anelle Hawes - Research and Evaluator
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the
"City"), and Janelle Hawes - Researcher and Evaluator employed by the University of Washington,
organized under the laws of the State of Washington, located and doing business at 3137 Sylvia Blvd. S.
Lakewood, WA 98499, 260-413-0598 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
The Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
Conduct a program evaluation of the Community Immersion for Law Enforcement Program
(CILEP) building upon previous evaluation and research conducted providing a formal
evaluation report at the conclusion of the project assessing program effectiveness at building
sustained partnerships between Kent PD, law enforcement officers, and the community based
organizations CILEP partners with. Scope of work and timeline of deliverables are attached as
Exhibit A with this contract.
Contractor acknowledges that the services provided pursuant to this Agreement are funded
by the Washington Department of Commerce under Contract Number F22-34440-506
('Commerce Contract"), attached and incorporated as Exhibit C, and understands that all
services must be provided in compliance with the terms of such contract. As the City's
subcontractor, Contractor agrees to be bound by all applicable terms of the Commerce
Contract.
The Consultant further represents that the services furnished under this Agreement will be performed
in accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the
work described in Section I by September 30, 2024.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
$40,000, for the services described in this Agreement. This is the maximum amount to be
paid under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a negotiated and
executed amendment to this agreement.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and a
final bill upon completion of all services described in this Agreement. The City shall provide
payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any
portion of an invoice, it shall notify the Consultant and reserves the option to only pay that
CONSULTANT SERVICES AGREEMENT - 1
(Over$20,000)
portion of the invoice not in dispute. In that event, the parties will immediately make every
effort to settle the disputed portion.
C. Card Payment Program. The Consultant may elect to participate in automated credit card
payments provided for by the City and its financial institution. This Program is provided as an
alternative to payment by check and is available for the convenience of the Consultant. If the
Consultant voluntarily participates in this Program, the Consultant will be solely responsible
for any fees imposed by financial institutions or credit card companies. The Consultant shall
not charge those fees back to the City.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which the
Consultdnt's services under this Agreement will be performed!
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained the Consultant's services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal Revenue
Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by the
Consultant's business, and has obtained a Unified Business Identifier (UBI) number
from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of its
business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant's possession pertaining to this project, which may be used by the City without restriction. If the
City's use of the Consultant's records or data is not related to this project, it shall be without liability or legal
exposure to the Consultant.
VI. FORCE MA]EURE. Neither party shall be liable to the other for breach due to delay or failure
in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood,
or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or
delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent
to the other that at the time of signing this Agreement, they are able to perform as required and their
performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing
state or national declarations of emergency, or any current social distancing restrictions or personal
protective equipment requirements that may be required under federal, state, or local law in response to
the current pandemic.
If any future performance is prevented or delayed by a force majeure event, the party whose
performance is prevented or delayed shall promptly notify the other party of the existence and nature of
the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be
CONSULTANT SERVICES AGREEMENT - 2
(Over$20,000)
effective only to the extent and duration of the force majeure event causing the prevention or delay in
performance and, provided, that the party prevented or delayed has not caused such event to occur and
continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation.
Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City
shall not be liable for, the payment of any part of the contract price during a force majeure event, or any
costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event.
Performance that is more costly due to a force majeure event is not included within the scope of this Force
Majeure provision.
If a force majeure event occurs, the City may direct the Consultant to restart any work or
performance that may have ceased, to change the work, or to take other action to secure the work or the
project site during the force majeure event. The cost to restart, change, or secure the work or project site
arising from a direction by the City under this clause will be dealt with as a change order, except to the
extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its
obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be
borne by the Consultant.
VII. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
,Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who
is qualified and available to perform the work to which the employment relates. The Consultant shall execute
the attached City of Kent Non-Discrimination Policy Declaration and comply with City Administrative
Policy 1.2.
VIII. INDEMNIFICATION. The Consultant shall defend, Indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of the Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless,
and the Consultant's liability accruing from that obligation shall be only to the extent of the Consultant's
negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court
having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then
the Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and
reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal
on the Consultant's part.
Contractor specifically agrees that the Department of Commerice and the State of Washington are
not liable for claims or damages arising from Contractor's performance of this Agreement.
The provisions of this section shall survive the expiration or termination of this Agreement.
CONSULTANT SERVICES AGREEMENT - 3
(Over$20,000)
IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference.
X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable
accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under
this Agreement.
XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded by
the Consultant. The Consultant shall make such data, documents, and files available to the City upon the
City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The
City's use or reuse of any of the documents, data, and files created by the Consultant for this project by
anyone other than the Consultant on any other project shall be without liability or legal exposure to the
Consultant.
XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VIII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
CONSULTANT SERVICES AGREEMENT - 4
(Over$20,000)
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be made
without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and the
Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part of
or• altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's
business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of
the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes,
emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may
be subject to public review and disclosure, even if those records are not produced to or possessed by the
City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties
and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the
Kent City Code.
CONSULTANT SERVICES AGREEMENT - 5
(Over$20,000)
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT: CITY OF KENT:
Print Name: Jaanelle Hawes Print Name: Dana Ralph
Its Its Mayor
DATE: 7/1/2024 DATE: 07/04/2024
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Janelle Hawes Sara Wood
3137 Sylvia Blvd. S. City of Kent
Lakewood, WA 98499 220 Fourth Avenue South
260-413-0598 (telephone) Kent, WA 98032
jmhawes@uw.edu (email)
(253) 856-5856 (telephone)
swood@kentwa.gov (email)
APPROVED AS TO FORM:
�
Kent Law Department
ATTEST:
L;u kwk
Kent City Clerk
[In this field,you may enter the electronic filepath where the contract has been saved]
CONSULTANT SERVICES AGREEMENT - 6
(Over$20,000)
DECLARATION
CITY OF KENT NON-DISCRIMINATION POLICY
The City of Kent (City) is committed to conform to Federal and State laws regarding equal
opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who
perform work with relation to this Agreement shall comply with the regulations of the City's equal
employment opportunity policies.
The City of Kent and its contractors are subject to and will comply with the following:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat.
252), (prohibits discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs
Of The Department Of Transportation-Effectuation Of Title VI Of The Civil
Rights Act Of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement
of Title VI of the Civil Rights Act of 1964).
• Ch. 49.60 RCW (Washington Law Against Discrimination)
The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and
Regulations".
The following statements specifically identify the requirements the City deems necessary for any
contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of
all of the following is required for this Agreement to be valid and binding. If any contractor,
subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined
below, it will be considered a breach of contract and it will be at the City's sole determination
regarding suspension or termination for all or part of the Agreement.
The statements are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex,
race, color, national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement I, the prime contractor, will provide a written statement
to all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
EEO COMPLIANCE DOCUMENTS - 1
A. Compliance with Regulations: The contractor, subcontractor, consultant,
vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the
Regulations relative to non-discrimination, including those applicable to Federally-
assisted programs of the U.S. Department of Transportation, State-assisted
programs through the Washington State Department of Transportation, and
generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they
may be amended from time to time, which are herein incorporated by reference
and made a part of this contract.
B. Non-discrimination: The contractor, with regard to the work performed by it
during the contract, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program
set forth in Appendix B of 49 CFR Part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and
Equipment: In all solicitations, either by competitive bidding, or negotiation made
by the contractor for work to be performed under a subcontract, including
procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this
contract and the Acts and the Regulations relative to non-discrimination on the
grounds of race, color, or national origin.
D. Information and Reports: The contractor will provide all information and reports
required by the Acts and Regulations and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined applicable to contractor's contract by the City or the
Washington State Department of Transportation to be pertinent to ascertain
compliance with such Acts and Regulations and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or
refuses to furnish the information, the contractor will so certify to the City or the
Washington State Department of Transportation, as appropriate, and will set forth
what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with
the non-discrimination provisions of this contract, the City will impose such contract
sanctions as it or the Washington State Department of Transportation may
determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the
contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
F. Incorporation of Provisions: The contractor will include the provisions of
paragraphs (A) through (F) above in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Acts and Regulations and
directives issued pursuant thereto. The contractor will take action with respect to
any subcontract or procurement as the City or the Washington State Department of
Transportation may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in,
EEO COMPLIANCE DOCUMENTS - 2
or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the City to enter into any litigation to protect
the interests of the City. In addition, the contractor may request the United States
to enter into the litigation to protect the interests of the United States.
6. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest agrees to comply with the following non-discrimination statutes and
authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part
21.
ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose
property has been acquired because of Federal or Federal-aid programs and
projects);
iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination
on the basis of sex);
iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.),
(prohibits discrimination on the basis of age);
vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or
sex);
vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination
on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities
(42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation
regulations at 49 C.F.R. parts 37 and 38;
ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
X. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures Non-discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on
minority and low-income populations;
EEO COMPLIANCE DOCUMENTS - 3
xi. Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination
includes discrimination because of Limited English proficiency (LEP). To ensure
compliance with Title VI, you must take reasonable steps to ensure that LEP persons
have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et
seq).
xiii. Washington Law Against Discrimination (Ch. 49.60 RCW)
7. The submission of the final invoice for this contract will constitute a reaffirmation that the
preceding statements were complied with during the course of the contract's performance.
By signing below, I agree to fulfill the five requirements referenced above.
By:For:
Title: Researcher
Date: 7/1/2024
EEO COMPLIANCE DOCUMENTS - 4
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022
SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998
APPROVED BY Dana Ralph, Mayor
POLICY:
Equal employment opportunity and non-discrimination in contracting requirements for the City of
Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and
suppliers of the City must guarantee equal employment opportunity within their organization and,
if holding Agreements with the City amounting to $10,000 or more within any given year, must
take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the
City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination
Policy Declaration, prior to commencing performance.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to coordinate with the City's Title VI coordinator, and perform the following
duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 5
Exhibit A - Sg9pe of Eval4iative Work and Timeline
The CILEP evaluation will be based on quantitative and qualitative data collected
using various tools to ensure alignment with the JAG program criteria. Qualitative
interviews with CILEP program stakeholders, implementers, and participants (police
recruits) will be conducted by the researcher. Weekly reports will be written by
recruits and mentors during CILEP placements. In addition to weekly reports, a
post-placement survey of recruits will also be conducted. A multi-prong evaluation
tool will be utilized to measure the outcomes of the program and a quarterly
progress report will be generated outlining the successes and shortcomings for this
project. An overall evaluation will be completed using several research-based
methods as determined by the contractor who will be doing the evaluative work.
The overall evaluation process will be monitored by the project team.
A comprehensive and formal evaluation is budgeted and will be completed for this
project to evaluate impact and outcomes incorporating the overall mission of the
JAG Innovation Fund. In addition to a formal evaluation, recruits participating in
CILEP will be required to provide a weekly report detailing meeting learning goals.
These weekly reports will also be used for the formal evaluation of the project.
Participating CBO mentors will provide a monthly summary detailing the
recruit/mentee milestones and lessons learned throughout their interactions. A final
report/survey will be completed by the CBO executive director/staff member
assigned to the CILEP project to assess effectiveness. All members of this CILEP
program will be made available to the researcher for the overall evaluation. The
evaluation will assess design of the CILEP program, JAG Innovation Fund mission,
and implementation. The project team will be responsible for ensuring weekly
reports are completed and will maintain them for the formal evaluation process. A
survey will also be developed to address five primary issues: beliefs about cross-
cultural interactions involving police, support for diversity training and cultural
competence, multicultural awareness and attitudes, beliefs about racially biased
behavior, and knowledge regarding cultures and resources in the community. These
topics were identified as important by stakeholder groups in the community during
the pilot year. Outcomes and work performed for this project will be provided to the
Department of Commerce monthly or quarterly as determined by the project
agreement. A formal evaluation report will be available and published at the
completion of this project and results will be shared with interested parties.
Evaluation project Tim4line
May 2024 Finalize contract between City of Kent and UW for evaluations and
research for this project. Researcher begins evaluation work, complete
and submit rant quarterly report for project work.
June 2024 Researcher continues evaluation work.
July 2024 Researcher will interview recruits who completed CILEP after recruits
complete BLEA and before they begin Field Training to help to assess
CILEP short term outcomes, complete and submit grant quarterly
report for project work performed between April - June 2024
August 2024 Researcher finalizes evaluation -process for this project, complete and
submit grant quarterly report for prqLect work performed.
September Evaluation completed and findings given to CILEP project
2024 coordinator/Assistant Chief over the CILEP project, CILEP project
presentation to Kent Police administration, City of Kent Mayor, City
Council Members and other stakeholders, final report completed and
provided to Department of Commerce
Exhibit B
Insurance Requirements
Insurance
Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees, or
subcontractors. '
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
Commercial General Liability insurance shall be written on Insurance
Services Office (ISO) occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors,
products-completed operations, personal injury and advertising injury,
and liability assumed under an insured contract. The Commercial
General Liability insurance shall be endorsed to provide the Aggregate
Per Project Endorsement ISO form CG 25 03 11 85. The City shall be
named as an insured under the Consultant's Commercial General
Liability insurance policy with respect to the work performed for the
City using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage. If a general
aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall
be twice the required occurrence limit.
The Consultant may use Umbrella or Excess Policies to provide the
liability limits as required in this Agreement. This form of insurance will
be acceptable if all the Primary and Umbrella or Excess Policies shall
provide all the insurance coverages herein required. The Umbrella or
Excess policies shall be provided on a true "following form" or broader
coverage basis, with coverage at least as broad as provided on the
underlying Commercial General Liability insurance.
Automobile Liability insurance providing bodily injury and property
damage liability coverage for all automobiles/vehicles used in the
performance of this Agreement. This coverage must be on a primary
and non-contributory basis only. Coverage shall be written on ISO
form CA 00 01, or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
Workers' Compensation coverage for the employees of Consultant and
subcontractors as required by the Industrial Insurance laws of the
State of Washington.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
Commercial General Liability_ insurance shall be written with limits no
less than $1:,000,000 per occurrence, $2,000,000 general aggregate,
and $2,000,000 products-completed operations aggregate limit.
Primary Non-Contributory Additional Insured coverage for the City of
Kent, et. a/.
Automobile Liability insurance with a minimum combined single limit
for bodily injury and property damage of $1,000,000 per occurrence.
If the Consultant maintains broader coverage and/or higher limits than the
minimums shown above, the City requires and shall be entitled to the
broader coverage and/or the higher limits maintained by the Consultant.
Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City. The above policy
limits may be obtained with excess liability (umbrella) insurance.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the
following provisions:
1. The Consultant's insurance coverage shall be primary insurance
with respect to the City. Any insurance, self-insurance, or
insurance pool coverage maintained by the City shall be in
excess of the Consultant's insurance policies and shall not
contribute to the Consultant's insurance policies.
2. Consultant's insurer must deliver, or mail written notice of
cancellation to the named insured at least forty-five (45) days
before the effective date of the cancellation. The Consultant's
insurance policy shall include an endorsement that provides the
City with written notice of cancellation forty-five (45) days
before the effective date of the cancellation. If Consultant's
insurer fails to provide the City with a copy of the notice of
cancellation endorsement, the Consultant must notify the City of
any cancellation, nonrenewal or termination within two (2)
business days of their receipt of such notice.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) with respect to work
performed by or on behalf of the Consultant and a copy of the
endorsement naming the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the
right to receive a certified copy of all required insurance policies.
The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately
to each insured against whom claims are made or suit is
brought, except with respect to the limits of the insurer's
liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A:VII.
E. ' Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work. The City waives no
rights, and the Consultant is not excused from performance if Consultant
fails to provide the City with a copy of the endorsement naming the City as a
Primary Non-Contributory Additional Insured.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all the same insurance
requirements as stated herein for the Consultant.
Exhibit C
DocuSign Envelope ID:07BBA411-E540.47FE-8B03-F26C42B591613
#1 Washington State
�'
. Department of
Commerce
Federal Interagency Agreement With
City of Kent
through
Office of Firearm Safety & Violence Prevention — Community Safety
Unit
Contract Number:
F22-34440-506
For
Building program capacity of the Community Immersion Law Enforcement Program in the
Kent Police Department enhancing community collaborations and expanding program
delivery.
Dated: Sunday, October 15, 2023
DocuSign Envelope ID:D7B6A411-E540-47FE-8B03-F26C42B5916B
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Table of Contents
TABLEOF CONTENTS... ......................................•......................,...................................................................,.... 2
FACESHEET ...................................................................................................
SPECIAL TERMS AND CONDITIONS................................................................ ....................................................4
1. AUTHORITY.................................................•,...............•..................................................•...............................4
2 ACKNOWLEDGEMENT OFFEDERALFUNDING....................••••••.............................................I........
3• CONTRACT MANAGEMENT................................-....,....................•...•.......•...............•.....,.,..........................4
4• COMPENSATION...................................................................................................................... 4
5. SUBCONTRACTOR DATA COLLECTION.............................................................................................................
6. INDIRECT COSTS............................... ......................................................................
..........,...•...,.....,...........4
7. BILLING PROCEDURES AND PAYMENT............................................................................................................5
8. AUDIT................•..•.•...................................................................................... 6
9. FRAUD AND OTHER LOSS REPORTING......................................•.........•..................
10. DEBARMENT........................................•...............•.•.................•.....................
...,.......,.......,•.••...•... 7
11. INSURANCE......,:.............................................................................................
......,......,...,..........•..
7
12. ORDER OF PRECEDENCE......... .......................... ...............................................I...... .......
GENERAL TERMS AND CONDITIONS.............................................•......................................................................8
1. DEFINITIONS............................................................................................................................... ................9
2. ALL WRITINGS CONTAINED HEREIN............................•.................................."................•.........
.,..
3. AMENDMENTS...................................................•............................................
.......•.......................,...............9
4. ASSIGNMENT.............................................................................................................. 9
5, CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION.........................................................................
6, COPYRIGHT....................... ..........................................................................................................................10
7. DISPUTES......................•...........•................................................................................ .. ....................10
8. GOVERNING LAWANDVENUE .....•......•...........................•••....... ...
9• INDEMNIFICATION ......................................10
10. LICENSING,ACCREDITATION AND REGISTRATION...........................••............•.•...."•"• ..............10
11. RECAPTURE......................................................,....................................................................•..........•............101
12. RECORDS MAINTENANCE...................•............................•.......•........................•....•.........,...........•.•.............11
13, SAVINGS......................................................................................................
•.,.........,... ......,..,..•..................11
14• SEVERABILITY.................................•..•.............•..........•....,...•...........................•.............. 11
15. SUBCONTRACTING................................................................-"....................................... ...
16 SURVIVAL................................................,...............................
..,................,..................,...............,...............12
17. TERMINATION FOR CAUSE.........................................................................
.......•........ 12
18. TERMINATION FOR CONVENIENCE.....................,....................................,_.I.............................,. ....... ......12
.
19. TERMINATION PROCEDURES...............................,.........................................................•.......•.....•...•..
20. TREATMENT OF ASSETS.............................................................,.............................,.....•................... ..........1........•...13
21. WAIVER...............................................................,............................................... ..•
ATTACHMENTA:SCOPE OF WORK....................................................................................................................15
ATTACHMENTB.BUDGET..............................................................................................................................28
Page 2 of 19
DocuSign Envelope ID:D7B8A411-E540-47FE-8B03-F26C42B5916B
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Face
Contract Number: F22-34440-506
Community Services Division-Community Safety Unit ❑Subrecipient
Justice Assistance Grant(JAG)Innovation Fund ®Contractor
1.Contractor 2.Contractor Doing Business As(as applicable)
City of Kent
Mailing Address-220 411 Ave S, Kent,WA 96032
3.Contractor Representative 4, COMMERCE Representative
Sara Wood Anica Stieve 1011 Plum St. SE
Community Education Coordinator, Kent Police JAG Program Manager Olympia,WA 98504
Department 360-890-6199
(253)856-5856 Anlc a'Slieve@commerce wg.A4v
o d ken a. ov
6. Funding Source 7.Start Date 8. End Date
5.Contract Amount g 10/15/2023 9/30/2024
$110,000 Federal: 0 State: ❑ Other:❑ NIA:❑
ALN Indirect Rate
9. Federal Funds(as applicable) Federal Agency: De Minimus 10%
$110,000 Department of Justice 16.738
10.Tax ID9 11.SVVV# 12. UBI# 13.UEI#
91.6001254 SWV0000552 173-000-002 GALJSHR62EM6
14.Contract Purpose
To build program capacity of the Community Immersion Law Enforcement Program in the Kent Police Department by
enhancing community collaborations and expanding program delivery.
COMMERCE, defined as the Department of Commerce, and the Contractor,as defined above,acknowledge and accept the terms of this
Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above.The rights
and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference
Contractor Terms and Conditions including Attachment"A"-Scope of Work Attachment"B"-Budget
FOR CONTRACTOR FOR COMMERCE
iOooupipnedby:Dana Raiph, Mayor y Ouertl`( d' arson,Assistant Director
11/14/2023 1 8:3Z AM PST
Signature Date
11/08/2023 APPROVED AS TO FORM ONLY
Date BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Page 3 of 19
DocuSign Envelope ID:D713BA411-E540 47FE•BB03-F26C42B5918B
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act,Chapter 39.34 RCW,
2. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 10/1)20; 10/1/21
Federal Award Idehtification Number (FAIN): 15PBJA-21-GG-00291-JAGX; 15PBJA-22-GG-
00610-JAGX
Total amount of the federal award: $3,644,335; $3,721,562;
The Contractor agrees that any publications(written, visual, or sound) but excluding press releases.
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in
whole or in part with federal funds under this Contract, shall contain the following statemdnls
"This project was supported by Grant No 15PBJA•2.1-GG-00291-JAGX; 15PBJA-22-GG-00610-
JAGX awarded by Office of Justice Programs (OJP) Department of Justice (DOJ). Points of view in
this document are those of the author and do not necessarily represent the official position or policies
of the Department of Justice. Gran: funds are administered by the Community Safely Unit,
Washington State Department of Commerce"
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed$110,000 for the performance of all things necessary
for or incidental to the performance of work as set forth in the Scope of Work.
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties,regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned. and veteran-owned business subcontractors
Subcontractors"shall mean subcon,.ractors of any tier.
6. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the
federal government. If no such rate exists a de minimis indirect cost rate of 10%of modified total
direct costs(MTDC)will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE on a monthly
Page 4 of 19
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basis through the Secure Access Washington (SAW) portal. If contractor is billing monthly, the last
monthy t be reimbursed
thout receipt of the coinciding required
quartelrlyl report invnvoice of oices es and quarterly e quarter may oreports are due on tlhe 20"of the month following the end of
the previous month or quarter
1 he invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed,the progress of the project, and fees The Invoice shall include the Contract Number F22-
34440-501. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must be
retained by the contractor to document any single expenses in the amount of $50,00 or more;
commerce may request this documentation during contract monitoring activities.A copy of a General
Ledger(G/L) report from the contractor detailing all expenses billed to this contract on the quarterly
invoice will accompany each invoice in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may,in its sole discretion,terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of service's or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 201h of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date
ram the beginning of the contract through September
The Contractor must Invoice for all expenses f
30,2024 regardless of the contract start and end date
nunlication of pilled Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor Is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
OMMERCE may, in its sole ceptance by COMMERCE of the finalld ten the project,cent (10%) from each payment until
etc.).
acceptance
8, AUDIT
If the Grantee is a subreciplent and expends$750,000 or more in federal awards from any andlor all
sources in any fiscal year,the Grantee shall procure and pay for a single audit or a program-specific
audit for that fiscal year Upon completion of each audit,the Grantee shall:
Page 5 of 19
DocuSign Envelope ID:07B8A411-E540-47FE-BB03-F26C42B59160
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A. Submit to COMMERCE the reporting package specified in Uniform Guidance 2 CFR 200,
reports required by the program-specific audit guide (if applicable), and a copy of any
management letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Grantee is a subrecipient and expends less than $7b0,000 in federal awards from any and/or
all sources in any fiscal year,the Grantee shall notify COMMERCE they did not meet the single audit
requirement. The Grantee shall send all single audit documentation to the Federal Audit
Clearin-hg Dues.
9. FRAUD AND OTHFR LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
10. DEBARMENT
A. Grantee, defined as the primary participant and it principals, certifies by signing these
General Terms and Conditions that to the best of its Knowledge and belief that they
1. Are not presently debarred,suspended, proposed for debarment,declared ineligible,
or voluntarily excluded from covered transactions by any Federal department or
agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, receiving stolen property, making
false claims,or obstruction of justice,
Ill. Are not presently indicted for or otherwise cr(mmaliy or civilly charged by a
governmental entity(Federal,State,or local)with commission of any of the offenses
enumerated in paragraph;1)(b)of federal Executive Order 12549,and
Iv. Have not within a three-year period preceding the signing of this Grant had one or
more public transactions(Federal, State, or local)terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee
shall attach an explanation to this Grant
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
COMMERCE
D. The Grantee further agrees by signing this Grant that it will include the clause titled
,,Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion-Lower
Tier Covered Transaction," as follows, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
-The lower tier Grantee certifies,by signing this Grant that neither it nor its
principals Is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
Page 6of19
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ii. Where the lower tier Grantee is unable to certify to any of the statements
in this Grant,such contractor shall attach an explanation to this Grant,
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, person, primary covered transaction, principal,and voluntarily excluded,as
used in this section,have the meanings set out in the Definitions and Coverage sections of
the rules implementing Executive Order 12649, Grantee may contact COMMERCE for
assistance in obtaining a copy of these regulations.
11. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance
liability program,and shall be responsible for losses for which it is found liable.
12. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable feceral and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B—Budget
Page 7 of 19
DocuSign Envelope ID:071313A411-E540-47FE-8B03-F26C42B591l6B
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative' shall mean the Director and/or the designee authorized in
writing to act on the Directors behalf.
B.' "COMMERCE"or"Department"shall mean the Washington Department of Commerce.
C. 'Contract" or 'Agreement' or "Grant" means the entire written agreement between
COMMERCE and the Contractor, including any Exhibits, documents, or materials
incorporated by reference E-mail or Facsimile transmission of a signed copy of this
contract shall be the same as delivery of an original.
D. "Contractor' or "Grantee" shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the
Contractor.
E. "Modified Total Direct Costs"(MTDC)shall mean all direct salaries and wages, applicable
fringe benefits,materials and supplies, services,travel and up to the first$25,000 of each
subaward (regardless of the period of performance of the subawards under the award)
MTDC excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs and the portion
of each subaward in excess of$25,000.
F. "Personal Information'shall mean Information identifiable to any person,including but not
limited to, information that relates to a person's name, health, finances, education,
business,use or receipt of governmental services or other activities,addresses,telephone
numbers, social security numbers, driver license numbers,other identifying numbers,and
any financial identifiers, and "Protected Health Information" under the federal Health
Insurance Portability and Accountability Act of 1996(HIPAA).
G. "State"shall mean the state of Washington.
H. "Subaward" shall mean an award provided by a pass-through entity to a subreeiplent for
the subreeipient to carry out part of a Federal award received by the pass-through entity
It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program A subaward may be provided through any form of legal
agreement, Including an agreement that the pass-through entity considers a contract.
I. "Subcontractor"shall mean one not in the employment of the Contractor,who is performing
all or par; of those services under this Contract under a separate contract with the
Contractor. The terms"subcontractor"and"subcontractors"mean subcontractor(s) In any
tier.
J. Subreciplent" shall mean a non-Federal entity that receives a subaward from a pass-
through entity to carry out part of a Federal program; but does not include an individual
that is a beneficiary of such program. A subreeipient may also be a recipient of
other Federal awards directly from a Federal awarding agency.
Page 9 of 19
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2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3, AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by
the Contractor without prior written consent of COMMERCE,
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information"as used in this section includes:
I. All material provided to the Contractor by COMMERCE that is designated as
"confidential"by COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by
COMMERCE; and
lili. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
H. The Contractor shall comply with all state and federal laws related to the use, sharing,
transfer,sale,or disc osure of Confidential Information. The Contractor shall use Confidential
Information solely for the ourposes of this Contrart and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent
of COMMERCE or as may be required by law The Contractor shall take all necessary steps
to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer,sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request,the Contractor shall provide COMMERCE with is policies and
procedures on confidentiality COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines
that changes are necessary to prevent unauthorized disclosures.The Contractor shall make
the changes within the time period specified by COMMERCE.Upon request,the Contractor
shall immediately return to COMMERCE any Confidential Information that COMMERCE
reasonably determines has not been adequately protected by the Contractor against
unauthorized disclosure
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information,and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered"works for
hire" as defined by the U S Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered"works for
hire" under the U S Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
Page 9 of 19
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interest in all Materials, including all intellectual property rights, moral rights,and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
"Materials"means all items in any format and includes,but is not limited to,data,reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions."Ownership"includes the right to copyright,patent,register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free irrevocable license(with rights to sublicense to others)in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. ]'he Contractor warrants
and represents that the Contractor has all rights and permissions,including intellectual property rights,
moral rights and rights of publicity,necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract,of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTE
In the even'that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one mernber to the Dispute Board
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts.Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17,330, in which event the Governor's process will control
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees,officers,and agents.
10. LICENSING ACCREQITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11, ECG APTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative,COMMERCE may recapture such funds from payments
due under this Contract.
Page 10 of 19
DocuSlgn Envelope ID:D76BA411-E540-47FE•BB03-F26C4285916B
dr wd.bwn�a.0 lJ,UP
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12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect casts of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment
Al no additional cost,these records,including materials generated under the contract,shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the; expiration of the six(6)year period, the records
shall be retained until all litigation,claims,or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state,federal, or other sources is withdrawn,reduced,or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the"Termination for Convenience"clause without the ten calendar day
notice requirement In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable.If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting,the Contractor shall maintain written procedures relatec to
subcontracting, as well as copies of all subcontracts and records related to subcontracts For cause
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b)prohibit the Contractor from subcontracting with a particular person or
entity, or(c)require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of e
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms,conditions,and warranties contained in this Contract that by their sense end context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
Page 11 of 19
DocuSlgn Envelope ID:D7B8A411-E540-47FE-8B03-F26C42B5916B
N� L7m I mq I'�Ldr
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Col 1111 IN,ve
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner,COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract.COMMERCE shall notify the Contractor in writing of the need
to take corrective action If corrective action Is not taken within 30 calendar days•the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g , cost of the competitive bidding,mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract,withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
deterrnined that the Contractor: (1)was not in default, or (2) failure to perform was outside of his or
her control,fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract,COMMERCE may, by ten (10)business days'written
notice, beginning on the second day after the malling, terminate this Contract, in whole or in part. If
this Contract is so terminated,COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of th s contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the"Treatment of Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services. (iii)other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property,unless the termination is for default,in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the 'Disputes"clause of this contract
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative,the Contractor shall:
A. Stop work under the contract on the date,and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services,or facilities except as may
be necessary for completion of such portion of the work under the contract that is not
Page 17 of 19
DocuSign Envelope 10:D7B8A411-E540-47FE-8B03-F26C42B5916B
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terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the
orders and subcontracts so terminated, in which case COMMERCE has the right, at its
oiscretion, to settle or pay any or all claims arising out of the termination of such orders
and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontractp, with the approval or ratification of the Authorized Representative to the
extent the Authorized Representative may require, which approval or ratification shtall be
final for all the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent
directed by the Authorized Representative any property which, if the contract had been
completed,would have been required to be furnished to COMMERCE,
F, Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative;and
G. Take such action as may be necessary, or as the Authorized Representative may direct,
for the protection and preservation of the property related to this contract,which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest
20. TREATMENT OF ASSETA
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property,the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon(i)issuance for use of such property
in the performance of this contract, or(ii)commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE
that results from the negligence of the Contractor or which results from the failure on the
part of the Contractor to maintain and administer lnat property in accordance with sound
management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall
immediately notify COMMERCE and shall take all reasonable steps to protect the property
from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to
settlement upon completion,termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor's employees,
agents or Subcontractors.
Page 13 of 19
DocuSlpn Envelope ID:0788A411-E540-47FE-8B03-F26C42B59160
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2'1. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERE
I
Page 14 of 19
i
DocuSlgn Envelope ID:D78BA411-E540.47FE-8B03-F26C42B5916B
.01 wain ur,,,,.'Idb•
Rel�rtmnA,�
Attachment A: Scope of Work
JAG Innovation Fund B4kCk0r_Q9D 6,Context;
The JAG Innovation Fund is a new initiative within Washington's overall JAG strategy During 2023,the
Washington JAG Advisory Committee developed a Strategic Plan to guide the investment of JAG funds
across the state.As part of the strategic plan,the JAG Innovation Fund will provide flexibility and broaden
the scope of the Impact of the JAG program in Washington communities.
JAG Innovation Fund projects are new approaches, or adapted efforts based on lessons learned from
existing programs and projects,within communities Innovative projects will offer fresh perspectives in an
effort to advance criminal legal system improvement and community health and safety. Projects funded
by the JAG Innovation Fund will work at the local, regional or state level to address emerging needs, and
implement best practices or new ideas The Intent of the JAG Innovation Fund is provision of resources to
new and/or adaptive efforts within the JAG Purpose Areas The JAG Innovation Fund is a key r�ornponent
of Washington's JAG Strategic Plan and aligns with Washington's JAG mission of"advancing criminal
legal system improvement In Washington state by investing in innovative, sustainable,and data-
driven practices to enhance community safety, Increase collaboration and support victims of
crime and those Involved In the criminal legal system."
Kent Police Department Commu_nl1V Immersion Law En(orc"gym "
.nr„r.r�n,tell FP►Backslrou nd&
Context
CILEP is a unique pre-academy Internship program for newly hired police recruits in Kent,Washington.
The first of its kind in the United States, CILEP places newly hired police recruits in local non-profit
community agencies in the Kent community. The focus of the program is to help strengthen police-
community relationships,with particular attention placed on building relationships between the Kent
Police Department and the diverse communities within the City of Kent. In 2021,the Kent Police
Department(KPD)launched CILEP as a"pilot'program which was designed collaboratively with input
from various stakeholders including many Kent local community members and non-profit leaders.
SCOlue of Work Funded by this Contract;
In order to expand CILEP, KPD will assign eight newly hired officers to four Community Based
Organizations(CEOs) in Kent. KPD recruits will be assigned to work 40 hours a week embedded with the
CBO prior to any law enforcement training The recruits will provide community service hours,completing
work to support the mission of the CBO providing direct services to clients.
Program Imclatrlentatlon and 1MRM :
KPD will recruit CBOs for this year's CILEP project beginning In November 2023 with priority given to
stakeholder organizations that serve youth and people of color-
Once assigned to the CBOs, recruits will complete a minimum of 320 (3 months/12 weeks)community
service hours Recruits will be assigned a mentor from within the CBO to help guide the recruit through
any work or cultural nuances, such as who in the specific community to communicate with,fear of police,
etc Mentors will work to facilitate the discussion and learn:ng goals for the recruit during these meetings
A multi-prong evaluation tool will oe utilized to measure the outcomes of the program, recruits will
complete weekly reports, and a quarterly progress report will be generated outlining project performance.
CILEP program goals include providing officers firsthand experience and in-person engagement designed
to ingrain understanding, empathy,compassion, and trust in culturally diverse populations with a longer-
term outcome of sustained community-centered law enforcement partnerships
Page 15 of 19
DocuSign Envelope ID:D7BSA411-E540-47FE-8B03-F28C42B5916B
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Collab oration:
As a member of the JAG Innovation Fund cohort,the Contractor may be required to attend in person or
virtual collaboration meetings at the request of Commerce up to twice during the contract performance
period.
Subcontractors:
CILEP Evaluation -A professional researcher will conduct the CILEP evaluation fhe researcher will
significantly expand on the previous evaluation of this program from the pilot year by analyzing longer-
term outcomes with all recruits who have graduated from CILEP.A preliminary report from the continued
CILEP evaluation will be delivered to KPD KPO will follow procurement policies and guidelines to Identify
the subcontractor for this work Funds for subcontracting are included in this contract budget.
Participating CEOs-Contracts will be entered into with each of the community-based organizations
CILEP recruits are assigned to. We anticipate eight community organizations during the fiscal year of this
grant. KPD will execute a subcontract with each of these CBOs, contracts will include a scope of work
and$5,000 budget. Each contract process will follow City of Kent procurement policies and all applicable
regulations and requirements in this contract. KPD will submit copies executed subcontracts to
Commerce.
Goals: During the 2023-2024 funding period. CILEP has the following goals:
1. Provide officers firsthand experience and in-person engagement designed to ingrain
understanding,empathy•compassion,and trust
training partnerships with community stakeholders
2. Develop community-centered law enforcement
who serve our diverse community members
3. Provide officers with one-on-one guidance and ongoing mentorship from community leaders who
represent our BIPOC community
4. Forge life-long personal relationships between officers and community members
5. Strengthen communication between the Kent Police Department and our community members to
enhance police and community relationships.
_outcomo*and Performance Measures:During the 2023-2024 funding period, CILEP will measure the
following outcomes:
1. Total number of recruits participating in the program during the performance period
2. Number of weekly reports generated by recruits
3. Number of quarterly reports generated during the performance period
4. Total number of community service hours completed(320 per participating recruit)during the
performance period
5. Number-of new CBO partnerships established during performance period
Reporting Reaulrements:
In order to comply with reporting requirements for federal funding,the contractor will comply with
COMMERCE and BJA on the collection of required performance measurement data.The Contractor will
complete the required reports using the BJA Performance Measure Tool(PMT)online platform. It is
required to select and report on all accountability measures that pertain to JAG-funded activities.
Contractor is responsible for entering data and creating reports within the PMT on a quarterly basis.
Report within the PMT. (See 0ps:1/bft mt o1p aoylhelelia4docs.hlml).For this contract,the contractor
will report performance measures based on the Lew Enforoement reporting template(JUSTICE
�o..�on�� e�rnt wraau ITY MEASURES OCTOBER 2015(o o.A4v)).
PGSIgTANQE GBAN rr�
Page 16 of 19
DocuSign Envelope ID:D79BA411-E540-47FE-BB03-F26C4286918B
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The Contractor may also be required to enter several performance data metrics Into Commerce's
Contract Management System(CMS)with submission of their monthly billing Invoice.
Page 17 of 19
I
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Attachment B: Budaet
-Progum 8trdytl
Fundln trlod OotoLot IS.7.07.3 -8e ttr.rber 30.20?4
A eno Name: Kent POYae Olt ar.raant
Pro ram Name: omt.wnN Immarslon Low Enfowtrnent Pro am
r:.rr,.,.ua Number F22-74440-506
Amau I t 6 Fund 9ou.0e
Other I Other Other Fund SOU.Oe Total Project
Item Funding Fund Fund
PET1SONNEL SERVICES t t
5alares(Full-&Part-Ttmol
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0000
c.....rr.t..w.r.,r..:.c......vtt.nw.. f 40000.00
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Page 18 of 19
DocuSign Envelope ID:071918A411-E540-47FE-8B03-F28C428591813
f.Y.r'w•nr d
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The Contractor may vary from the approved distribution of funds by shifting up to ten percent(10%)of the
total awarded funds between categories of expense Contractor will contact the Commerce Program
Manager for approval prior to shifting funds in this way.This authority to shift funds is limited by the
following:grant funds may not be shifted into zero budgeted categories of expense except Benefits,and
any shifts made may not constitute a significant change to the Scope of Work(Attachment A)
Page 19 of 19
DocuSign'
Certificate Of Completion Status:Completed
Envelope Id:D78BA411E54047FE8B03F26C42D5016B
Subject:Please DocuSign:Commerce ContrecOF22.34440-506_CSU
Division:
Community Services and Housing
Program:CSU
ContraclNumber:F22-34440-506
DocumentType:Contract
Source Envelope: Envelope Originator:
Document Pages:21 Signatures:1
Initials:3 Chelsea King
Certificate Pages:2 1011 Plum Street SE
AutoNav:Enabled MS 42525
Envelopeld Stamping:Enabled Olympia,WA 98504-2525
Time Zone:(UTC•OB 00)Pacific Time(US&Canada) chats ea.king@ corn merce,wa,gov
IP Address: 198.180.5.69
Record Tracking Location:DocuSign
Status:Original Holder:Chelsea King
1 111 312023 1:17A9 PM chelsea.king®commerce,wa.90v
Security Appliance Status:Connected Pool:StateLo09I
Storage Appliance Status:Connected Pool:Washington Slate Department of Commerce Location:DocuSign
Signature Timestamp
Signer Events
ns Sent:11/1312023 1.19:54 PM
Anica Stleve Viewed:1111312023 1:24:51 PM
anica.stieve®commerce-wa,gov Signed:1111 3/2023 1 14:54 PM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address: 147 55,149 186
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
os Sent:11113/2023 1:24:56 PM
Abigail Snyder Viewed:1111312023 1:25:22 PM
abigail Snyder®commerce,wa.gov Signed:1111312023 1:26:26 PM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address:147.65.134 65
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 1111312023 1:20:27 PM
Kate Kelly Viewed:11113/2023 1:35:29 PM
kate.kelly@commerce.wa,gov —//-' Signed: 1 111 3/2023 1:36:01 PM
Security Level:Email,Account Authentication
(None) Signature Adoption:Uploaded Signature Image
Using IP Address:198,239.10.182
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Docu3inn Envelope 10:07BBA411-E540-47FE-aB03-F2BC42B5918B
•!�. Washington State
Department of DocuSign Contract Review and Routing Form
('ommcrcc
Office of Firearm Safety and Violence Prevention—Community Safety Unit
Type of Action: New Contract/Grant ® Amendment❑
IAG
Federal® State❑
Contractor/Grantee Name: Kent Police Department
Contract/Grant Number: F22-34"0-506
Term: 10/15/2023 to 9/30/2024
Review by: Name Initial/Oats:
Contract Manager
Anica Stieve 11/13/2023 1 114 PM PST
Portfolio Manager Abigail Snyder
as 11/13/2023 1 1 26 PM PST
11/13/2023 I 1 36 PM PST
Executive Director Kate Kelly
Updated 1/6/2023
I
` I
Signer Events Signature Timestamp
Cindy Guertin-Anderson ° Sent:11/13/2023 1:36:03 PM
cndy,guertin-anderson®commerce.we.gov I°tl'rG^"d " Viewed:11114/2023 8:31:36 AM
Assistant Director,Commerce ce.XVA....... Signed:11/14/2023 8:32.34 AM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address:198.239 10.239
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/1312023 1:19-54 PM
Certified Delivered Security Checked 11/14/2023 8:31:35 AM
Signing Complete Security Checked 11114/2023 8:32,34 AM
Completed Security Checked 11/14/2023 8:32:34 AM
Payment Events Status Timestamps
WCOMPLIANCE & RISK SERVICES
UNIVERSITY of WASHINGTON
EVIDENCE OF GENERAL LIABILITY COVERAGE
Regarding: City of Kent from 3/16/24 to 12/31/24.
Covered Entity: The University of Washington—School of Social Work & Criminal
Justice
Policy Period: 07/01/2023 to 06/30/2024
Limits: $1,000,000 per occurrence/ $3,000,000 aggregate
Policy Number: Not applicable; this is a statutorily self-insured program
Form: Claims-Made
Conditions: Coverage applies to the negligent acts or omissions of the University
of Washington and its employees, students, and agents acting in the
course and scope of their University duties pursuant to RCW
2813.20.250 et seq. The term "agent" includes volunteers to
authorized University programs.
Contact: RMCerts@UW.edu
Date Issued: March 19, 2024
Box 354964 4300 Roosevelt Way NE,Seattle,WA 98195 206.543.3659 rmcerts@uw.edu