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HomeMy WebLinkAboutCAG2021-388 - Extension - Kent School District - School Safety Services Liaison - 9/1/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Christy Warren Police Date Sent: Date Required: 0 05/30/2024 8/30/2024 Q Mayor or Designee to Sign. Date of Council Approval: C. Q Interlocal Agreement Uploaded to Website Budget Account Number: Grant? Yes NOW—] multiple payroll accounts Budget? Yes❑No Type: N/A Vendor Name: Category: Kent School District Contract Vendor Number: Sub-Category: = 33111 Extension 0 4o Project Name: School Safety Services Liaison Aqreement Extension 2024-2025 L. Project Details: 0o Extension letter of school safety services liaison agreement for = 2024-2025 school year. c a� £ Agreement Amount: $271 947 Basis for Selection of Contractor: Other r *Memo to Mayor must bewtuihed i Start Date: 9/1/2024 Termination Date: 8/31/2025 v� Q Local Business?ZlYes FINo*If meets requirements per KCC 3.70.7 00,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑� Yes 0In-ProcessElExempt(KCC 5.01.045) ❑Authorized Signer Verified Notice required prior to disclosure? Contract Number: F—]Yes❑f No Comments: Commander budget: N i 10002331.61100.3280 10002331.62100.3280 Ch 10002331.62200,3280 C 10002331,62300.3280 171 a+ 10002331,62400.3280 y� O 10002331.62600.3280 10002331.62610.3280 � cc 10002331.64282.3280 •> Submitted on behalf of Cmdr. Bava f IX Date Received:City Attorney: 6/27/24 Date Routed:Mayor's Office City Clerk's Office adc W22373 1 20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 8.F 40 KENT VWAS NI N G1 ON DATE: August 17, 2021 TO: Kent City Council SUBJECT: Kent School District Police Services Agreements - Authorize MOTION: I move to authorize the Mayor to sign the Police Services Agreement and School Resource Officer Agreement between the Kent Police Department and the Kent School District for the 2020-2021 and 2021-2022 school years to provide a school safety liaison and two school resource officers, subject to final contract terms and conditions acceptable to the Police Chief and City Attorney. SUMMARY: The Kent Police Department and the Kent School District have partnered for many years to provide school resource officers for various Kent schools, as well as a commander to serve as a liaison and safety advisor to the District. These agreements cover the 2020-2021 and 2021-2022 school years for an initial two-year term, with the option to extend the term of the contract for up to five successive periods of 12 months each. The agreements for the 2020-2021 school year were not executed last year. That contract has been built into the contract for the 2021-2022 school year to ensure the term is memorialized. Given the impacts from the COVID-19 pandemic, the parties agreed that the Department would not charge the District for those services provided by the Department during the 2020-2021 school year, as stated in the agreements. Entering into another contract with the Kent School District will further the Police Department's efforts to remain engaged within the community and assist with the development and education of our youth within the City. The mission of the School Resource Officer program is to help improve and maintain school safety and the educational climate at the school. The purpose of this Agreement is to fulfill the requirements of RCW 28A.320.124(2), which requires an agreement between school districts and the local law enforcement agency for implementation of a School Resource Officer program and specifies elements that must be incorporated into such an agreement. Additionally, this Agreement fulfills the requirements of RCW 10.93.160 and formalizes and clarifies the partnership between the Kent School District and the Police Department. Finally, House Bill 1214, effective July 25, 2021, established training for school resource officers and other requirements that were incorporated into the Agreements. The total reimbursement from the District to the City will be as follows: Packet Pg. 80 8.F The District's reimbursement obligation for the School Resource Officers is $187,894.48, which is approximately 60% of the total cost to the Department for salaries and benefits. The District's reimbursement obligation for the Liaison is $55,186.12, which is approximately 25% of the total cost to the Department for salaries and benefits. BUDGET IMPACT: None SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. KSD Police School Safety Services Liaison 2021-2022 (PDF) 2. KSD Police SRO Agreement 2021-2022 (PDF) 08/10/21 Committee of the Whole RECOMMENDED TO COUNCIL BY CONSENSUS RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 8/17/2021 7:00 PM Packet Pg. 81 • A DENT SCHOOL DISTRICT KENT EQUITY EXCELLENCE COMMUNITY WA5"MOTO" EXTENSION LETTER OF SCHOOL SAFETY SERVICES LIAISON AGREEMENT FOR 2024-2025 SCHOOL YEAR On August 27, 2021, the City of Kent and the Kent School District entered into a School Safety Services Liaison Agreement for the 2021-2022 school year ("Agreement"), which included an Initial Term that began on September 1, 2021, through August 31, 2022. The Agreement provided that the parties could agree to extend the term of the Agreement, on the same terms and conditions, for up to five successive periods of 12 months each, provided that: (i) Attachment A to the Agreement was adjusted to reflect the actual salary and benefit cost incurred by the City in providing services under the Agreement, and (ii) each party agreed to the extension in writing. Through their mutual signing of this Extension Letter, the parties agree to the extension of the Agreement for the 2024-2025 school year, beginning on September 1, 2024 and continuing through August 31, 2025, and to an adjustment in the consideration paid by the Kent School District for the services provided by the City of Kent as provided for in Agreement. Except as specifically stated herein, no other modifications to the Agreement shall be made by this "Extension Letter of School Resource Officer Agreement for 2024-2025 School Year."The language in Attachment A to the Agreement is amended to revise the consideration as provided below: ATTACHMENT "A" TO SCHOOL SAFETY SERVICES LIAISON AGREEMENT The parties agree that the total cost to the Department to provide a School Safety Services Liaison, with a law enforcement officer who is employed by the Department and holds the rank of Commander or higher, to the District for the 2024-2025 ''^'�=4 school year, in accordance with the terms of the parties' Agreement, is $277,380 $264,652 regardless of actual salary or benefit adjustments that may be made by the Department for the Commander. The District's reimbursement obligation, which is twenty-five percent (25%) of the total cost to the Department for the Liaison provided to the District, equals 69 345 $66,1 63. This sum will be considered the District's total reimbursement obligation for the Liaison provided by the Department for the duration of the performance period of this Agreement, regardless of actual salary or benefit adjustments that may be made by the Department for its officer the rank of Commander or higher. The District shall pay said reimbursement in twelve (12) approximately equal monthly payments spread over a one-year period starting September 1, 2024 2023, with each payment being made upon submission by the Department of a monthly invoice; provided, in the event this Agreement is executed after the term of this Agreement begins, the District shall pay the total compensation as set forth in this Attachment, but will have fewer months to make such payments. The amounts provided for in this Attachment "A" shall be adjusted annually for each 12-month Renewal Term and shall be based upon the actual salary and benefit cost to the Department for the Liaison. Each adjustment shall be memorialized through an amendment to this Attachment"A,"which shall become an addendum to this Agreement upon acceptance by the District and the Department. IN WITNESS WHEREOF, the parties have affixed their signature on the dates below in order to evidence their acceptance of extending the Agreement for the 2024-2025 school year and of the Kent School District's reimbursement obligation under the parties' Agreement. KENT SCHOOL DISTRICT CITY OF KENT/KENT POLICE DEPT. V" - - Israel Vela, Superintendent Dana Ralph, Mayor Date 12--71ZL, Date 07/04/2024 Kent School District Kent, Washington July 10, 2024 Extension Letters of School Safety Services Liaison Agreement and School Resource Officer Agreement Between the Kent Police Department and the Kent School District for the 2024-2025 School Year AGENDA ITEM: Kent School District regards the safety of its students and staff as a top priority.The district is seeking to contract with the Kent Police Department for School Safety Service Liaison and School Resource Officers. As per Law 28A. 320.1242 (1)(a) If a law enforcement agency or security guard company supplies safety and security staff to work on school property when students are expected to be present,the school district must annually review and adopt an agreement with the law enforcement agency or security guard company that meets the requirements of this section. By agreeing to these extensions,the Kent School District endeavors to continue partnerships with our local law enforcement agency to provide: • One (1) Kent Police Commander in the form of a School Safety Services Liaison.The Kent School District shares the total cost of the commander with the Kent Police Department.The total cost of the Liaison for the 2024-2025 school year is$277,380.The Kent School District is responsible for 25%of the total cost which equals$69,345. • Two (2) Kent Police School Resource Officers.The primary areas of service are Kent-Meridian High School, Mill Creek Middle School, Canyon Ridge Middle School, iGrad, Kentridge High School, Meridian Middle School,and Kent Laboratory Academy.The Kent School District shares the total cost of the School Resource Officers with the Kent Police Department.The total cost of the School Resource Officers for the 2024-2025 school year is$363,200.70.The Kent School District is responsible for 60%of the total cost which equals$217,920.42. BOARD GOALS: Goal 3: Building equitable systems and school environments BUDGET IMPLICATION: For the 2024-2025 school year, the cost to the Kent School District for one (1)School Safety Liaison is $69,345 paid out of the 2024-2025 Safety Services Budget.This is an increase of$5,005.50 from the 2024-2025 school year due to annual salary increases. For the 2024-2025 school year,the cost to the Kent School District for two (2)School Resource Officers is$217,920.42 paid out of the 2024-2025 Safety Services Budget.This is an increase of$12,178.85 from the 2023-2024 school year due to annual salary increases. For the 2024-2025 school year, the total cost to the Kent School District for both extensions are $287,265.07 paid out of the 2024-2025 Safety Services Budget.This is an overall increase of$17,184.35 from the 2023-2024 school year. RECOMMENDATION: That the board of directors approves this item.