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Home My WebLink AboutCAG2024-051 - Amendment - #1 - DLR Group, Inc - FAC24-2 Massing/Space Study for City Hall Campus - 2/8/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: NCI NCH Agreement Routing Form Dir. Assist: ��— KP • For Approvals,Signatures and Records Management KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover �L WASHINcroN Sheet forms. Dir/Dep Dir: BL Originator: Department: Leah Bryant for Brian Levenhagen Parks, Recreation & Community Services Date Sent: Date Required: > 06/14/2024 6/20/2024 0 CL Authorized to Sign: Date of Council Approval: QDirector or Designee NA Budget Account Number: Grant? Yes WINo F20101.64190.9419 Budget?W]YesEl No Type: N/A Vendor Name: Category: DLR Group Inc. Contract Vendor Number: Sub-Category: = 2498721 Amendment 0 Project Name: FAC24-2 Massing/Space Study for City Hall Campus 1.1. Project Details:The amendment adds an analysis of new space options to evaluate and 0 = includes cost estimating work for these new options. c a� Agreement Amount: $46 348.00 Basis for Selection of Contractor: Other `Memo to Mayor must be attached Start Date: 2/8/2024 Termination Date: 12/31/2024 Im Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes In-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FTesQNo CAG2024-051 Comments: a1 G a:+ _ Amendment #1 a� H •� i N 3 f0 C Im V1 Date Routed to the City Clerk's Office: 6/26/24 ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KENT WASHINGTON AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: DLR Group Inc. CONTRACT NAME & PROJECT NUMBER:FAC24-2 Massing/Space Study for City Hall Campus, CAG2024-051 ORIGINAL AGREEMENT DATE: 2/08/2024 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: The amendment adds an analysis of new space options to evaluate and includes cost estimating work for these new options. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $23,655.00 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $23,655.00 including all previous amendments Current Amendment Sum $46,348.00 Applicable WSST Tax on this $0 Amendment Revised Contract Sum $70,003.00 AMENDMENT - 1 OF 2 Original Time for Completion 12/31/2024 (insert date) Revised Time for Completion under 12/31/2024 prior Amendments (insert date) Add'I Days Required (f) for this 0 calendar days Amendment Revised Time for Completion 12/31/2024 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: Erica I-Oynd By:Erica Loynd(Jun 25,202420:25 PDT) By:JuG arascondola(Jun 26,202406:19 PDT) Print Name:Erica Loynd Print Name: Julie Parascondola Its President Its: Director-Parks DATE: Jun 25,2024 DATE: Jun 26,2024 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT - 2 OF 2 LDLRGROUP DLR Group inc. a Washington corporation 51 University Street,Suite 600 Seattle,WA 981oi June 11, 2024 Brian Levenhagen, Deputy Parks Director City of Kent 400 West Gowe Street Kent,WA 98032 253.856.5100 Re: Project Name: City of Kent- Master-planning and Massing Studies DLR Group Project No.: 73-24126-00 Dear Brian: Thank you for engaging us in the continued studies for the City of Kent offices Master Planning Below is the updated scope I captured based on my last call with you. • New Building(priority) o Confirm Centennial Program Clarify program-take Centennial program and relocate o Space plan new building o Parking analysis for new building o Add conference space per workgroup(per Centennial plan) o Add 1,000 SF Print Shop and 500 SF Recording Studio (Audio/Video) o Round 1-Transfer Space Planning from Centennial and move it over Take 1 or 2 departments and take a more Contemporary workplace design approach o Round 2-Contemporary WP layout and edits from City feedback o Provide a conceptual cost estimate for renovations including deferred maintenance identified in the City's due diligence review. (ROM estimate at the end of June, refined estimate early August) • Centennial: o Clarify Program for PD in Centennial 1 more meeting to clarify downtown PD Program o Clarify Program for non-police space in Centennial Requirements for Chambers Reception/lobby-shared w/ PD? Temp hoteling/office space for pre-council meeting work. Warming/event kitchen? Chambers-could be multifunction space for PD(determine current seating capacity of Chambers) ■ Training-primary PD Need ■ Citizens'academy-schedule around conflicts w/Council meetings • Public conference area o Clarify Parking needs for PD and Public o Provide a conceptual cost estimate for renovations and site adjustments. ELEVATE the HUMAN EXPERIENCE THROUGH DESIGN Brian Levenhagen, Deputy Parks Director June 11, 2024 Page 2 Deliverable o Final Space List o Space plans for PD in Centennial (and public spaces) 2 meetings-investigation/design; 2 meetings presentation/refinement o Parking analysis, proposal for"secure" parking Requires at least 1 more site visit The fee for this additional scope is$46,348. We look forward to helping you create and realize a vibrant vision for the home for the City offices. Thank you for including us in this project! Sincerely, DLR Group or Coppe th P in ipal cc: Dan Murray, DLR Group ELEVATE the HUMAN EXPERIENCE THROUGH DESIGN City of Kent-Campus Master Planning Massing Studies 6/7/2024 DLR Group Fee Breakout Erica Loynd Dan Murray Lori Coppenrath Lydia Klus Totals $ 265 $ 175 $ 265 $ 115 Space Needs Assessment Regulations 6 2 8 Function&Workflow 12 20 32 Hours 0 6 12 22 40 Cost $ 6,760 Conceptual Layouts Options Development 4 4 48 56 Preferred Option Refinement 2 2 14 18 Costing 8 2 1 2 4 16 Hours 8 8 8 66 90 Cost $ 13,230 Report Compile Report 1 1 1 4 1 7 Hours 1 1 1 4 7 Cost $ 1,165 New Building Add service Options Development 8 8 24 40 Preferred Option Refinement 6 6 12 24 Review Hours 0 14 14 36 64 Cost $ 10,300 PD Centennial Add service Options Development 2 8 24 34 Program confirmation 2 8 8 18 Preferred Option Refinement 2 2 10 14 Costing 0 2 2 2 6 Hours 0 8 20 44 72 Cost $ 11,760 New Buidling Conceptual Cost Estimate Add Service Wiggins Preconstruction Services $ 14,520 DLR Group Admin Markup $ 2,178 Hours Cost $ 16,698 Centennial Conceptual Cost Estimate Add Service Wiggins Preconstruction Services $ 6,600 DLR Group Admin Markup $ 990 Hours Cost $ 7,590 New Deliverable-no new fee.This replaces the previous deliverable/Report Final Program Space plans for PD in Centennial Parking analysis(and secured parking $0 recommendations) Add service total $ 46,348 Total Fees Total Labor $ 59,913 Reimbursables $ 2,500 Total Fee $ 62,413 1IGGINS PRECONSiN ACTION 9ENVICE4 Lori Coppenrath DLR Group June 6, 2024 Dear Lori Than kyou for inviting Wiggins Preconstruction Services to join your team on this important project. Below you will find a fee proposal to perform cost estimating services forth City of Kent Building Renovation(s). This proposal of$14,520 covers a single deliverable as shown. Estimate Level: Predesign /Conceptual (multiple schemes) Scope Hours Rate Ext. Project Management, Site Visit, & Meetings 12 $165.00 $1,980 Architectural, Structural, & Civil Cost Estimating 44 $165.00 $7,260 Mechanical, Electrical, & Plumbing Cost Estimating 24 $165.00 $3,960 Estimate Presentation, Adjustments, & Pricing Break Outs 8 $165.00 $1,320 Fee Total $14,520 *Estimating Fees Clarifications Fees include all expenses. Fees are for construction cost estimating only. Soft costs estimating is excluded. Respectfully, Matt Wiggins Principal Wiggins Preconstruction Services M: 360.870.5100 E: mattw@wigginsprecon.com 1 1IGGINS PRECONSiN ACTION 9ENVICE4 Lori Coppenrath DLR Group June 10, 2024 Dear Lori Thankyou for inviting Wiggins Preconstruction Services tojoin your team on this important project. Below you will find a fee proposal to perform cost estimating services for the City of Kent- Centennial Building Renovation(s). This proposal of$6,600 covers a single deliverable as shown. Estimate Level: Predesign /Conceptual (multiple options) Scope Hours Rate Ext. Project Management, Site Visit, & Meetings 8 $165.00 $1,320 Civil Cost Estimating- None Anticipated $0 Structural Cost Estimating- None Anticipated $0 Architectural Cost Estimating 20 $165.00 $3,300 Mechanical, Electrical, & Plumbing Cost Estimating 8 $165.00 $1,320 Estimate Presentation, Adjustments, & Pricing Break Outs 4 $165.00 $660 Fee Total $6,600 *Estimating Fees Clarifications Fees include all expenses. Fees are for construction cost estimating only. Soft costs estimating is excluded. Respectfully, Matt Wiggins Principal Wiggins Preconstruction Services M: 360.870.5100 E: mattw@wigginsprecon.com Signature: Natf eir C. tfa,,2el- Signature: Nathen C.Harper(Jun 14,20241 :22 PDT) Kent Parks(Jun 14,202412:26 PDT) Email: nharper@kentwa.gov Email: parkscontracts@kentwa.gov Signature: 8rtk4gl eve e7z Signature: /, � t Brian Levenhagen(Jun 14,202 15:20 PDT) Kim Komoto(Jun 26,202414:13 PDT) Email: bjlevenhagen@kentwa.gov Email: cityclerk@kentwa.gov FAC-06142024-DLR Group Inc-CH Space Study-Amendment 1 Final Audit Report 2024-06-26 Created: 2024-06-14 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAS5yu3nNJOzJUJEX7r0iblJfAuXgQrOS3 "FAC-06142024-DLR Group Inc-CH Space Study-Amendment 1 " History Document created by Leah Bryant(Ibryant@kentwa.gov) 2024-06-14-7:06:25 PM GMT Document emailed to nharper@kentwa.gov for signature 2024-06-14-7:09:09 PM GMT Email viewed by nharper@kentwa.gov 2024-06-14-7:20:45 PM GMT dp Signer nharper@kentwa.gov entered name at signing as Nathen C. Harper 2024-06-14-7:22:11 PM GMT dp Document e-signed by Nathen C. Harper(nharper@kentwa.gov) Signature Date:2024-06-14-7:22:13 PM GMT-Time Source:server Document emailed to Kent Parks (parkscontracts@kentwa.gov) for signature 2024-06-14-7:22:15 PM GMT Email viewed by Kent Parks (parkscontracts@kentwa.gov) 2024-06-14-7:22:48 PM GMT &5g Document e-signed by Kent Parks (parkscontracts@kentwa.gov) Signature Date:2024-06-14-7:26:44 PM GMT-Time Source:server Document emailed to bjlevenhagen@kentwa.gov for signature 2024-06-14-7:26:46 PM GMT Email viewed by bjlevenhagen@kentwa.gov 2024-06-14-10:20:18 PM GMT Powered by Adobe ENT Acrobat Sign �p Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen 2024-06-14-10:20:36 PM GMT dp Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2024-06-14-10:20:38 PM GMT-Time Source:server Document emailed to Erica Loynd (eloynd@dlrgroup.com)for signature 2024-06-14-10:20:41 PM GMT Email viewed by Erica Loynd (eloynd@dlrgroup.com) 2024-06-25-9:51:57 PM GMT da Document e-signed by Erica Loynd (eloynd@dlrgroup.com) Signature Date:2024-06-26-3:25:58 AM GMT-Time Source:server Document emailed to Julie Parascondola (jparascondola@kentwa.gov) for signature 2024-06-26-3:26:01 AM GMT Email viewed by Julie Parascondola (jparascondola@kentwa.gov) 2024-06-26-1:18:23 PM GMT Document e-signed by Julie Parascondola Qparascondola@kentwa.gov) Signature Date:2024-06-26-1:19:03 PM GMT-Time Source:server Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature 2024-06-26-1:19:16 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2024-06-26-1:31:40 PM GMT Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date:2024-06-26-1:31:52 PM GMT-Time Source:server Document emailed to cityclerk@kentwa.gov for signature 2024-06-26-1:31:55 PM GMT Email viewed by cityclerk@kentwa.gov 2024-06-26-9:11:20 PM GMT Signer cityclerk@kentwa.gov entered name at signing as Kim Komoto 2024-06-26-9:13:38 PM GMT Document e-signed by Kim Komoto (cityclerk@kentwa.gov) Signature Date:2024-06-26-9:13:40 PM GMT-Time Source:server Agreement completed. 2024-06-26-9:13:40 PM GMT Powered by Adobe �� KENT Acrobat Sign