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HomeMy WebLinkAboutCAG2019-344 - Amendment - #4 - Axon Enterprise, Inc. - Body Worn Camera Initiative - 06/12/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Eric Hemmen Police Date Sent: Date Required: > 06/10/2024 06/11/2024 0 Q Mayor or Designee to Sign. Date of Council Approval: Q Interlocal Agreement Uploaded to Website May 21,2024 Budget Account Number: Grant? Yes[Z] NoF_] 10002500.64260.3510 Budget?❑✓ Yes E]No Type: State Vendor Name: Category: Axon Contract Vendor Number: Sub-Category: 41276 Amendment El 0 w Project Name: Body Worn Camera Initiative CProject Details: The jail recieved a grant for $135,628.05 to purchase 21 BWC from WASPC. The storage fees come to $47,162.60 for a five year contract. C Basis for Selection of Contractor: Agreement Amount: 179,604.65 Direct Negotiation E *Memo to Mayor must be attached .1111 El A- Start Date: %/1 rj/24 Termination Date: 09/30/2029 a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) FlAuthorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2019-344 Comments: 6/11 - Please return a copy of the fully executed agreement to the City Clerk's Office. � c N0 ti 3 � a, a Date Received:City Attorney: 6/10/24 Date Routed:Mayor's Office 6/10/24 City Clerk's Office 6/11/24 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE AXON Fourth Amendment to the Master Services and Purchasing Agreement This Fourth Amendment ("Amendment") is between Axon Enterprise, Inc. (f/k/a Taser International, Inc.), a Delaware corporation ("Axon"), and the Kent Police Department("Agency"). This Amendment is effective as of the last signature date on this Amendment ("Effective Date"). Axon and Agency are each a "Party" and collectively "Parties". Axon and Agency are parties to the Master Services and Purchasing Agreement by and between the Kent Police Department and Axon Enterprise, Inc. dated June 25, 2019 ("Agreement"). The Parties wish to incorporate further changes into the Agreement in order to expand the scope of offered products. Specifically, Agency wishes to add additional body-worn cameras and associated hardware and services to the Agreement. The Parties therefore agree to amend the Agreement as follows: 1. Add and incorporate Attachment A—Quote Q-528316-45407.739AT 2. Add and incorporate Attachment B —Quote Q-538453-45407.738AT 3. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect. Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature. Axon Enterprise, Inc. Agency DocuSigned by: Signature: Signature Name: Robert E. Driscoll , jr. Dana Name: D Ralph Title: Deputy General Counsel Title: Mayor 6/12/2024 1 8:12 AM MST Date: Date: 06/11/2024 DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE AXON Fourth Amendment to the Master Services and Purchasing Agreement ATTACHMENT A Body-worn Cameras-Corrections Quote Q-528316-45407.739AT See Next Page DocuSign Envelope ID:56EC0782-lAF1-47F2-B9B2-C68DEOA576CE Axon Enterprise,Inc. Q-528316-45407.739AT 17800 N 85th St. Scottsdale,Arizona 85255 Issued:04/25/2024 United States VAT:86-0741227 y Quote Expiration:06/30/2024 Domestic:(800)978-2737 Estimated Contract Start International:+1.800.978.2737 Date: Account Number:495291 Payment Terms:N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Kent City Jail-WA Kent City Jail-WA 1230 Central Ave S 1230 CENTRAL AVE N Kent, KENT Arlie Taylor Michael D Armstrong,CJM WA Phone:6036308705 Phone:(253)856-5960 WA Email:alltaylor@axon.com Email:marmstrong@kentwa.gov 98032-7426 98032-3042 USA USA Fax: Fax: Email: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $4,921.90 TOTAL COST $123,355.02 TOTAL SAVINGS $24,609.48 ESTIMATED TOTAL WI TAX $132,442.05 Page 1 Q-528316.45407.739AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Payment Summary Date Subtotal Tax Total Oct 2024 $123,355.02 $9,087.03 $132,442.05 Total $123,355.02 $9,087.03 $132,442.05 Page 2 Q-528316-45407.739AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Quote Unbundled Price: $147,964.50 Quote List Price: $148,317.30 Quote Subtotal: $123,355.02 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program BWCUwTAP BWC Unlimited with TAP 21 60 $99.38 $99.66 $83.38 $105,058.80 $7,220.81 $112,279.61 A la Carte Hardware MW H00001 AB4 Camera Bundle 21 $849.00 $637.12 $13,379.52 $1,364.71 $14,744.23 H00002 AB4 Multi Bay Dock Bundle 3 $1,638.90 $1,638.90 $4,916.70 $501.51 $5,418.21 Total $123,355.02 $9,087.03 $132,442.05 Page 3 Q-528316.45407.739AT DocuSign Envelope ID:56ECO782-lAF1-47F2-B9B2-C68DEOA576CE Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date A134 Camera Bundle 100147 AXON BODY 4-CAMERA-NA US FIRST RESPONDER BILK RAPIDLOCK 21 10/15/2024 A134 Camera Bundle 100466 AXON BODY 4-CABLE-USB-C TO USB-C 24 10/15/2024 A134 Camera Bundle 74028 AXON BODY-MOUNT-WING CLIP RAPIDLOCK 24 10/15/2024 A134 Multi Bay Dock Bundle 100206 AXON BODY 4-DOCK-EIGHT BAY 3 10/15/2024 A134 Multi Bay Dock Bundle 70033 AXON-DOCK WALL MOUNT-BRACKET ASSY 3 10/15/2024 A134 Multi Bay Dock Bundle 71019 AXON BODY-DOCK POWERCORD-NORTH AMERICA 3 10/15/2024 BWC Unlimited with TAP 73310 AXON BODY-TAP REFRESH 2-CAMERA 21 04/15/2027 BWC Unlimited with TAP 73688 AXON BODY-TAP REFRESH 2-DOCK MULTI BAY 3 04/15/2027 Software Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 73686 AXON EVIDENCE-STORAGE-UNLIMITED AXON DEVICE 21 11/15/2024 11/14/2029 BWC Unlimited with TAP 73746 AXON EVIDENCE-ECOM LICENSE-PRO 21 11/15/2024 11/14/2029 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 80464 AXON BODY-TAP WARRANTY-CAMERA 21 10/15/2025 11/14/2029 BWC Unlimited with TAP 80465 AXON BODY-TAP WARRANTY-MULTI BAY DOCK 3 10/15/2025 11/14/2029 Page 4 Q-528316.45407.739AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Shipping Locations Location Number Street City State Zip Country 1230 Central Ave S Kent WA 98032-7426 USA Payment Details Oct 2024 Invoice Plan Item Description Qty Subtotal Tax Total Upfront Payment BWCUwTAP BWC Unlimited with TAP 21 $105,058.80 $7,220.81 $112,279.61 Upfront Payment H00001 A134 Camera Bundle 21 $13,379.52 $1,364.71 $14,744.23 Upfront Payment H00002 A134 Multi Bay Dock Bundle 3 $4,916.70 $501.51 $5,418.21 Total $123,355.02 $9,087.03 $132,442.05 Page 5 Q-528316.45407.739AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE AXON Fourth Amendment to the Master Services and Purchasing Agreement ATTACHMENT B Axon Evidence Storage -Corrections Q-538453-45407.738AT See Next Page DocuSign Envelope ID:56EC0782-lAF1-47F2-B9B2-C68DEOA576CE Axon Enterprise,Inc. Q-538453-45407.738AT 17800 N 85th St. Scottsdale,Arizona 85255 Issued:04/25/2024 United States VAT:86-0741227 y Quote Expiration:06/30/2024 Domestic:(800)978-2737 Estimated Contract Start International:+1.800.978.2737 Date: Account Number:495291 Payment Terms:N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Kent City Jail-WA Kent City Jail-WA 1230 Central Ave S 1230 CENTRAL AVE N Kent, KENT Arlie Taylor Michael D Armstrong,CJM WA Phone:6036308705 Phone:(253)856-5960 WA Email:alltaylor@axon.com Email:marmstrong@kentwa.gov 98032-7426 98032-3042 USA USA Fax: Fax: Email: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $1.68 TOTAL COST $47,162.60 TOTAL SAVINGS $8.40 ESTIMATED TOTAL WI TAX $47,759.36 Page 1 Q-538453.45407.738AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Payment Summary Date Subtotal Tax Total Oct 2024 $9,432.52 $119.35 $9,551.87 Oct 2025 $9,432.52 $119.35 $9,551.87 Oct 2026 $9,432.52 $119.35 $9,551.87 Oct 2027 $9,432.52 $119.35 $9,551.87 Oct 2028 $9,432.52 $119.36 $9,551.88 Total $47,162.60 $596.76 $47,759.36 Page 2 Q-538453.45407.738AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Quote Unbundled Price: $47,171.00 Quote List Price: $47,171.00 Quote Subtotal: $47,162.60 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total A la Carte Software IL 73478 AXON EVIDENCE-REDACTION ASSISTANT USER 1 60 $10.85 $10.85 $651.00 $66.40 $717.40 LICENSE 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 60 $32.76 $32.76 $39,312.00 $0.00 $39,312.00 ProLicense Pro License Bundle 2 60 $43.40 $43.33 $5,199.60 $530.36 $5,729.96 A la Carte Services 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $2,000.00 $2,000.00 $2,000.00 $0.00 $2,000.00 Total $47,162.60 $596.76 $47,759.36 Page 3 Q-538453.45407.738AT DocuSign Envelope ID:56ECO782-lAF1-47F2-B9B2-C68DEOA576CE Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date Software Bundle Item Description QTY Estimated Start Date Estimated End Date Pro License Bundle 73683 AXON EVIDENCE-STORAGE-1OGB A LA CARTE 6 11/15/2024 11/14/2029 Pro License Bundle 73746 AXON EVIDENCE-ECOM LICENSE-PRO 2 11/15/2024 11/14/2029 A la Carte 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 11/15/2024 11/14/2029 A la Carte 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 11/15/2024 11/14/2029 Services Bundle Item Description QTY A la Carte 80146 AXON BODY-PSO-VIRTUAL STARTER 1 Page 4 Q-538453.45407.738AT DocuSign Envelope ID:56ECO782-1AF1-47F2-B9B2-C68DEOA576CE Shipping Locations Location Number Street City State Zip Country 1230 Central Ave S Kent WA 98032-7426 USA Payment Details Oct 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 $7,862.40 $0.00 $7,862.40 Year 1 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 $130.20 $13.28 $143.48 Year 1 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $400.00 $0.00 $400.00 Year 1 ProLicense Pro License Bundle 2 $1,039.92 $106.07 $1,145.99 Total $9,432.52 $119.35 $9,551.87 Oct 2025 Invoice Plan Item Description MY Subtotal Tax Total Year 2 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 $7,862.40 $0.00 $7,862.40 Year 2 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 $130.20 $13.28 $143.48 Year 2 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $400.00 $0.00 $400.00 Year ProLicense Pro License Bundle 2 $1,039.92 $106.07 $1,145.99 Total $9,432.52 $119.35 $9,551.87 Oct 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 $7,862.40 $0.00 $7,862.40 Year 3 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 $130.20 $13.28 $143.48 Year 3 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $400.00 $0.00 $400.00 Year 3 ProLicense Pro License Bundle 2 $1,039.92 $106.07 $1,145.99 Total $9,432.52 $119.35 $9,551.87 Oct 2027 Invoice Plan Item Description MY Subtotal Tax Total Year 4 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 $7,862.40 $0.00 $7,862.40 Year 4 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 $130.20 $13.28 $143.48 Year 4 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $400.00 $0.00 $400.00 Year ProLicense Pro License Bundle 2 $1,039.92 $106.07 $1,145.99 Total $9,432.52 $119.35 $9,551.87 Oct 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 100165 AXON EVIDENCE-STORAGE-THIRD PARTY UNLIMITED 20 $7,862.40 $0.00 $7,862.40 Year 5 73478 AXON EVIDENCE-REDACTION ASSISTANT USER LICENSE 1 $130.20 $13.28 $143.48 Year 5 80146 AXON BODY-PSO-VIRTUAL STARTER 1 $400.00 $0.00 $400.00 Year 5 ProLicense Pro License Bundle 2 $1,039.92 $106.08 $1,146.00 Total $9,432.52 $119.36 $9,551.88 Page 5 Q-538453-45407.738AT DocuSign Certificate Of Completion Envelope Id:56EC07821AF147F2B9B2C68DEOA576CE Status:Completed Subject:Complete with Docusign:CAG2019-344-AXON-4th Amendment-sent 2024.06.10.pdf Source Envelope: Document Pages: 13 Signatures: 1 Envelope Originator: Certificate Pages:5 Initials:0 Brian Frey AutoNav: Enabled 17800 N 85th St Envelopeld Stamping: Enabled Scottsdale,AZ 85255 Time Zone: (UTC-07:00)Arizona bfrey@axon.com IP Address:73.83.213.225 Record Tracking Status:Original Holder:Brian Frey Location: DocuSign 6/12/2024 8:11:07 AM bfrey@axon.com Signer Events Signature Timestamp Robert E.Driscoll,Jr. _DocuSigned by. Sent:6/12/2024 8:12:01 AM bobby@axon.com 55DAEBB131A4424 % Viewed:6/12/2024 8:12:19 AM Deputy General Counsel Signed:6/12/2024 8:12:25 AM Axon Enterprise, Inc. Security Level: Email,Account Authentication Signature Adoption: Uploaded Signature Image (None) Using IP Address: 107.119.65.48 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 10/2/2018 11:27:43 AM ID:6943ea04-c138-4194-a96a-e670aa85f248 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp AIIie Taylor Sent:6/12/2024 8:12:01 AM alltaylor@axon.com Viewed:6/12/2024 8:12:21 AM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:3/15/2024 10:35:59 AM ID:a02c7c95-edf5-4ee4-bbea-7e48978565bf Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/12/2024 8:12:01 AM Certified Delivered Security Checked 6/12/2024 8:12:19 AM Signing Complete Security Checked 6/12/2024 8:12:25 AM Completed Security Checked 6/12/2024 8:12:25 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:9/6/2018 2:50:05 PM Parties agreed to:Robert E.Driscoll,Jr.,Allie Taylor ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Axon Enterprises, Inc.-HR(we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD),please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein,we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure,we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Axon Enterprises, Inc.-HR: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: cnelson@axon.com To advise Axon Enterprises,Inc.-HR of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at cnelson@axon.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Axon Enterprises, Inc.-HR To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to cnelson@axon.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Axon Enterprises,Inc.-HR To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to cnelson@axon.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: hops://support.docusi n�guides/signer-_uide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please confirm that you have read this ERSD, and(i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Axon Enterprises, Inc.-HR as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Axon Enterprises, Inc.-HR during the course of your relationship with Axon Enterprises, Inc.-HR.