HomeMy WebLinkAboutCAG2023-149 - Amendment - #1 - Kent Youth and Family Services - Comprehensive Children, Youth and Family Services Program - 05/28/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form Dir Asst:
lel-
0 For Approvals,Signatures and Records Management Dir/Dep:
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Optional)
WA S H I N G T O N
Originator: Department:
Megan Turner for Lori Guilfoyle Parks, Recreation & Community Services
Date Sent: Date Required:
> 4/29/2024 6/4/2024
0
CL Authorized to Sign: Date of Council Approval:
C [ZDirector or Designee Mayor N/A
Budget Account Number: Grant? Yes WIN
18006390.64150.4778
Budget?W]YesElNo Type: N/A
Vendor Name: Category:
Kent Youth and Family Services Contract
Vendor Number: Sub-Category:
= 33841 Amendment
Project Name:
Comprehensive Children, Youth and Family Services
E
0 Provide support groups and individual counseling sessions to youth between June 20 -
= Project Details:August 27, 2024.
C
d
4) Agreement Amount: $20,000 Basis for Selection of Contractor: Other
47 `Memo to Mayor must be attached
3- Start Date: 1/1/2023 Termination Date: 12/31/2024
Im
Q Local Business?IzYesF--]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes Elln-Process ElExempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FTesONo CAG2023-149
Comments:
CA
C
3
4)
> i
N
Date Received by City Attorney: N/A
R
Date Routed to the Mayor's Office: N/A
N
Date Routed to the City Clerk's Office:
,c00)373_-_70 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20200218
•
KENT
WASHINGTON
AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: Kent Youth and Family Serivices
CONTRACT NAME & PROJECT NUMBER:Comprehensive Children, Youth and Family Serivices
Programs No. CAG2023-149
ORIGINAL AGREEMENT DATE: 2/28/2023
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
Provide support groups and individual counseling sessions to youth
between June 20 - August 27, 2024 as written in the amended scope of
work attached.
2. The contract amount and time for performance provisions of Section II 'Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $249,000
including applicable WSST
Net Change by Previous Amendments $0
including applicable WSST
Current Contract Amount $249.000
including all previous amendments
Current Amendment Sum $20,000
Applicable WSST Tax on this $0
Amendment
Revised Contract Sum $269,000
AMENDMENT - 1 OF 2
Original Time for Completion 12/31/24
(insert date)
Revised Time for Completion under NA
prior Amendments
(insert date)
Add'1 Days Required (f) for this 0 calendar days
Amendment
Revised Time for Completion NA
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
By:Sue Camou Arrant(May 22,2024 15:47 PDT) By:iuli arascondola(May28,202408:50PDT)
Print Name:Sue Camou Arrant Print Name: Julie Parascondola
Its Interim Executive Director Its: Director, Parks, Recreation and
DATE
May 22,2024 Community Services
DATE: May 28,2024
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
ec� AIwb
Kent City Clerk Kent Law Department
[In this field,you may enter the electronic filepath where the contract has been saved]
AMENDMENT - 2 OF 2
4^1111,
,0 Exhibit A
KENT WcS h' NGTON Scope and Schedule of Work
PARKS, RECREATION S
COMMUNITY SERVICES
AMENDED May 2024
2023-2024 Consultant Services Agreement
Agency: Kent Youth and Family Services
Program: Comprehensive Children, Youth and Family Services Program
Contact: Name: Cyoon McBride
Email: cyoonm@kyfs.org
Name: Brenda Rogers
brendar@kyfs.org
Name: Theresa La Ronde
Email: theresal@kyfs.org
Program The program will provide an array of services including after school services,
Description: behavioral health services, and early childhood education programs.
First Term: 2023 Second Term: 2024
Total Funds Awarded: $124,500 Total Funds Awarded: $124,500
After school Program: $19,500 After school Program: $19,500
Behavior Health Program: $80,000 Behavior Health Program: $100,000*
Early Learning Program: $25,000 Early Learning Program: $25,000
*Award increased $20,000 5/2024
Pursuant to Section I. of the Consultant Services Agreement(CSA)executed on January 1, 2023, Consultant shall provide the
approximate number of City of Kent clients with the following services each year of the CSA:
Unduplicated Kent Residents, Service Unit Descriptions and Deliverables Units for Kent Residents
Contracted to Serve
After School
Unduplicated Kent Clients Contracted to Serve 13 individuals
Service Unit 1: Youth Services
Description: A variety of sessions including life skills, social emotional learning, youth 56 sessions
leadership, career exploration, health and nutrition delivered through classes, workshops
and special events
Behavioral Health
Unduplicated Kent Clients Contracted to Serve 36 Individuals
Service Unit 1: Counseling 400
Description: Individual, Family and Group counseling sessions for substance use and
mental health
Service Unit 2: Support groups
Description: measure is number of support groups focused on mental health or SUD for
youth. The groups will run from June 17—August 27, 202 4
Service Unit 3—Counseling
Service Unit Description - Number of individual mental health and SUD services 16
scheduled during the summer.
Early Learning
Unduplicated Kent Clients Contracted to Serve 30 children
Service Unit 1: Early learning Contacts
Description: Early Learning classroom contacts for all children 3750
Outcomes Resulting from Service Units Achievement
Rate Target
Outcome After School: Youth participating 2—3 times a week improve school or academic 75%
performance.
Outcome Behavioral Health: Client makes progress towards treatment goals. 85%
Outcome Early Learning: Children who attended the program will increase their skills and knowledge 75%
in the early learning domains.
The above services shall be provided by December 31, 2023 for year one of the two-year CSA, and
December 31, 2024 for year two of the CSA.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in agency
leadership or program personnel.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- In special circumstances and upon written agreement between the City and Consultant through a
revised Scope and Schedule of Work, unspent funds from Year 1 of the CSA can be carried over to
Year 2 or the budget otherwise redistributed between each year of the two-year CSA. The revised
Scope and Schedule of Work shall be attached and incorporated into the CSA.
- In addition to quarterly and annual reporting, staff may perform desktop or onsite monitoring to
ensure contract compliance. Any onsite monitoring will be scheduled with adequate time to prepare
for the visit. The Contractor can request a copy of the monitoring form at any time by contacting
City of Kent staff.
- All records related to the CSA must be retained for six (6) years plus the current year.
Performance Measures
The consultant will be expected to meet 100% of the performance measures as set forth within this
Exhibit A. Exceptions may be made only in accordance with Section III.C. of the CSA. If the performance
measures are not fulfilled, payment for services rendered will be reduced in accordance with Section III.0
of the CSA.
Reporting Requirements and Timeline
All data and required forms shall be submitted electronically.
Service Unit Report - Data from this form will be used to track each program's progress toward meeting
the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 30), along with the
Reimbursement Request.
Reimbursement Request - This form will be filled out electronically and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 10), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from
the persons served through this contract. Data should be tracked in an ongoing manner and submitted
annually (by January 30).
Annual Outcome Data Report - Outcome data shall be submitted no later than the 30th following the
end of the fourth quarter (i.e. January 30). Data should demonstrate the program's progress toward
Outcomes specified in the Scope of Work.
AMENDED reporting: A service report and invoice for the additional services units for June - August will
be emailed to City of Kent staff monthly, or as scheduled by the agency.
Report Due Date
Service Unit Report and Reimbursement 15th day following each quarter
Request
Final Reimbursement Request (4th Qtr.) January loth, 2024/January loth, 2025
Demographic Data Report January 30th, 2024/January 30th, 2025
Annual Outcome Data Report January 3oth, 2024/January 30th, 2025
AMENDED Service Units Report/invoice September 15, 2024
Signature: MerinaH n�on(May22,202414:52PDT) Signature:
Email: mhanson@kentwa.gov Email: rlashley@kentwa.gov
Signature: Kc�lv fC "
Kim Komoto(May 28,202414:17 PDT)
Email: cityclerk@kentwa.gov
Amendment 1 CAG2023- 149 KYFS
Final Audit Report 2024-05-28
Created: 2024-05-22
By: Megan Turner(MTurner@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAH3EwZgiiihDVcZ7j2pAfFKJTgKNHwUja
"Amendment 1 CAG2023-149 KYFS" History
Document created by Megan Turner(MTurner@kentwa.gov)
2024-05-22-9:42:35 PM GMT
Document emailed to mhanson@kentwa.gov for signature
2024-05-22-9:45:13 PM GMT
Email viewed by mhanson@kentwa.gov
2024-05-22-9:50:26 PM GMT
do Signer mhanson@kentwa.gov entered name at signing as Merina Hanson
2024-05-22-9:52:19 PM GMT
O(a Document e-signed by Merina Hanson (mhanson@kentwa.gov)
Signature Date:2024-05-22-9:52:21 PM GMT-Time Source:server
Document emailed to Kent Parks (parkscontracts@kentwa.gov) for signature
2024-05-22-9:52:22 PM GMT
Email viewed by Kent Parks (parkscontracts@kentwa.gov)
2024-05-22-10:11:20 PM GMT
Document signing delegated to Ronald Lashley (rlashley@kentwa.gov) by Kent Parks
(parkscontracts@kentwa.gov)
2024-05-22-10:11:27 PM GMT
�p Document e-signed by Ronald Lashley (rlashley@kentwa.gov)
Signature Date:2024-05-22-10:12:05 PM GMT-Time Source:server
Document emailed to Sue Camou Arrant(suec@kyfs.org)for signature
2024-05-22-10:12:06 PM GMT
Email viewed by Sue Camou Arrant(suec@kyfs.org)
2024-05-22-10:46:52 PM GMT
Powered by
Adobe
` ENT Acrobat Sign
�p Document e-signed by Sue Camou Arrant(suec@kyfs.org)
Signature Date:2024-05-22-10:47:17 PM GMT-Time Source:server
Document emailed to Julie Parascondola Qparascondola@kentwa.gov) for signature
2024-05-22-10:47:19 PM GMT
Email viewed by Julie Parascondola aparascondola@kentwa.gov)
2024-05-28-3:50:31 PM GMT
Document e-signed by Julie Parascondola Qparascondola@kentwa.gov)
Signature Date:2024-05-28-3:50:49 PM GMT-Time Source:server
Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature
2024-05-28-3:50:51 PM GMT
Email viewed by Kim Komoto (kkomoto@kentwa.gov)
2024-05-28-3:51:22 PM GMT
�p Document e-signed by Kim Komoto (kkomoto@kentwa.gov)
Signature Date:2024-05-28-3:51:32 PM GMT-Time Source:server
Document emailed to cityclerk@kentwa.gov for signature
2024-05-28-3:51:34 PM GMT
Email viewed by cityclerk@kentwa.gov
2024-05-28-9:15:48 PM GMT
64 Signer cityclerk@kentwa.gov entered name at signing as Kim Komoto
2024-05-28-9:17:17 PM GMT
Document e-signed by Kim Komoto (cityclerk@kentwa.gov)
Signature Date:2024-05-28-9:17:19 PM GMT-Time Source:server
Q Agreement completed.
2024-05-28-9:17:19 PM GMT
Powered by
Adobe
` ENT Acrobat Sign