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HomeMy WebLinkAboutIT18-204 - Original - Robert Half Technology - Business Analyst Consultant Services - 05/16/2018 SENT Records Management Document CONTRACT COVER SWEET This is to be completed by the Contract Manager prior to submission tot e City Clerks Office. All portions are to be completed. f you have questions, please contact the City Clerk's Office at 253®SS6-572S, ® Blue/Motion Sheet Attached ® Pink Sheet Attached Vendor Name: Robert Half Technology Vendor Number (JDE): 33248 Contract Number (City Clerk): IT18-204 Category: Contract Agreement Sub-Category (if applicable) < h pol r n1ri iwe�rri. Project Name: Business Analyst Consultant Services Contract Execution Date: 05/15/2018 Termination Date: 08/31/2018 Contract Manager: Mike Carrington Department: IT Contract Amount: $110,000 Approval Authority: ❑ Director ❑ Mayor ® City Council Other Details: \ \ \ \ { � EE m = »CD 0 / § « w / s 3 w _ A 28 c - x ( « M0 - 0 0 m w m m \ / E0 amce < r > : 00 CO ¥ 3 } / ° ! G k £ & 2 : M:.2 ) ) CD § \ � � \ ../ 0 0 0 > z2 J � k 2 - � \ ( � Q 0 # 3- CO) 2 Q.cj 1 � � 22 � a \ / \ % j } « \ § G ° m * CD § § J \ m / a « � e « a b ) 0 a) - aID C. $ ° < C'j } k \ � » cc » E ! 6 O k / _ \ - � o ) } � _ m ^ � / 0 4) (` it \ 220fo 2 � � R C ) ) E /\ $ 2 - � § \ A { � \ » f � & [ f2 � [ k / \o P 'T - a £ I i ICENT f CONSULTANT SERVICES AGREEMENT between the City of Kent and Robert Half International Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Robert Half International Inc. dba Robert Half Technology organized under the laws of the State of Delaware, located and doing business at 600 Union Street, Suite 4300, Seattle, WA 98101, (800) 793-5533 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall provide temporary staff recruiting services by assigning temporary labor to the City (the "Assigned Individual") to perform the following services for the City in accordance with the following described plans and/or specifications: Perform all business analyst services necessary to assist the City's Information Technology Department in any of the active projects. Consultant shall provide high quality, customer focused services. Specifically, Consultant's Assigned Individual's duties include without limitation assisting City with the following: • Identify, coordinate, document, and plan necessary business analysis activities related to the Document Routing System project and any other IT identified projects; • Establish best practices for staff to utilize with a focus on open and transparent communication and socialization; • Lead City staff in developing and adopting processes through coaching, mentoring, partnering, and hands-on training; • Collaborate with City staff to deliver current and future state process by applying Lean 4 methodologies; Lead the following activities as they relate to conversion process within the City; Lean process documentation, agile leadership, research analysis, business process analysis, usability testing, process improvement/Lean facilitation, functional/non-functional business requirements analysis and management, organizational change management, implementation coordination, usability analysis, testing, training, user acceptance coordination and post implementation support. • Analyze and document the current state business processes and workflows associated with the City. • Facilitate and create documentation as it relates to the assigned projects: o Context diagrams, value stream maps, business process flows, solution requirements specifications, use cases, user stories, prototypes, recommnedation document, charter development, data source to target map, design documentation, user accpetance criteria, user acceptance test plan, and vendor demonstation scenarious. • Recommend-to the Director of Information Technology how to best solve the business needs of the related Service Areas including options, risks, and impact to systems and business processes. f ....-- .----- Consultant further represents that the services furnished under this Agreement will be performed ip accordance with generally accepted professional recruiting practices within the Puget Sound region In effect, at the time those services are performed. EEO COMPLIANCE DOCUMENTS - 1 II. TIME OF COMPLETION. The parties agree that work will hegin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant's Assigned Individual shall complete the assignment to City described in Section I by August 31, 2018, III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $1,10,000, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. Notwithstanding anything to the contrary in this Agreement, Consultant may at any time, in its sole discretion, discontinue performance of the services once the not to exceed amount has been attained (even if Consultant continued to provide services after the not to exceed amount was reached). The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. Upon City's approval, Consultant may increase its rates provided under the Agreement to reflect increases in its costs associated with higher taxes, including State Unemployment Taxes. The Consultant's billing rate shall be invoiced at a rate of $115.00 per hour and, if applicable, overtime will be billed at 1.0 times that rate. Assigned Individual will submit either an electronic time record or a time sheet for City's verification and approval at the end of each week. B. The Consultant shall submit weekly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice due to billing or invoicing errors, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute until any such dispute is settled by the parties. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work as a recruiting firm, the City being interested only in the results obtained under this Agreement, B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business and has obtained a Unified Business Identifier (UBI) number from the State of Washington if applicable to Consultant. CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) F, The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's negligent performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. 1 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and Consultant's liability accruing from that obligation shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDU_ST.RIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. I VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created by the Assigned Individual under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of Consultant's work as a recruiting firm authorized under this Agreement, the Assigned Individual's work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. City shall provide the Assigned Individual providing services to City with day-to-day oversight and direction. XII. WORK PERFORMED AT CONSULTANT'S RISK AND JOB LIMITATIONS. The City agrees that it will provide safe working conditions. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The City agrees that it will not permit or require Consultant's Assigned Individual (i) to perform services outside of the scope of his or her assignment; (ii) to sign contracts or statements; (iii) to make any final decisions regarding system design, software development or the acquisition of hardware or software; (iv) to make any management decisions; (v) to sign, endorse, wire, transport or otherwise convey cash, securities, checks or any negotiable instruments or valuables; (vi) to perform services remotely (e.g., on premises other than the City's or the City's customer's premises), or to use computers, or other electronic devices, software or network equipment owned or licensed by the Assigned Individual; or (vii) to operate machinery (other than office machines) or automotive equipment. XIII. MISCELLANEOUS PROVISIONS. A. ..g"A ble,,.Ma�terials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resalution__of Dis%tes and__Gaverning paw. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement with a copy to Robert Half International Inc., Attn: Client Contracts Dept., 2613 Camino Ramon, San Ramon, CA 94583, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. I CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) E. AssigarKirgL. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. odificgkiQn. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H, Compliance it. L ws_. The Consultant agrees to comply with all federal, state, and municipal Jaws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public RR rds._Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent, As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. 1. City Buslness License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5,01 of the Kent City Code. K. co nteMarts and_Ss_gngtures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. L. Scope of Agreement. This Agreement is only applicable to, and the only Robert Half International Inc. division and branch obligated under this Agreement is, the Robert Half Technology division of the Seattle, WA branch. M. Addrtipnal Terms. If City requires Consultant to perform background checks or other placement screenings of Consultant's assigned individuals, City agrees to notify Consultant prior to the start of services under this Agreement. Consultant will conduct such checks or screenings only if they are described in a signed, written amendment to this Agreement. If City requests a copy of the results of any checks conducted on Consultant's assigned individuals, City agrees to keep such results strictly confidential and to use such results in accordance with applicable laws and solely for employment purposes. City agrees to hold in confidence the identity of any Consultant assigned individual and the assigned individual's resume, social security number and other legally protected personal information, and City agrees to implement and maintain reasonable security procedures and practices to protect such information from unauthorized access, use, modification or disclosure, unless disclosure is required by law In the event City wishes to convert any of Consultant's assigned individuals, City agrees to pay a conversion fee in accordance with this Section. The conversion fee will equal 35% of the assigned individual's aggregate annual compensation, including bonuses. The conversion fee is payable if City hires the assigned individual, regardless of the job classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. The same calculation will be used if City converts Consultant's assigned individual on a part-time basis using the full-time equivalent salary; however, the conversion fee will not be less than $1,000. CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: CITY OF KENT: Robert Half International Inc. EOE By: ( a _ ._. -..�_ yy (si0 t,uhre) Print Name: Dana Ralo a ,_ Print Nam Me nr Dist President ..... (true) DATE DATE e, _ _— , NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: ITA(n)kentwa.gov Robert Half Technology City of Kent Attn: District Director 220 Fourth Avenue South 600 Union Street, Suite 4300 Kent, WA 98032 Seattle, WA 98101 (2S3) 856-4600 (telephone) (206) 749-9260 (telephone) (253) 856-4700 (facsimile) (206) 749-9243 (facsimile) _..__ _.. — APpRO I7 AS TD FORM: K i L w apartment._.. 1 1 i CONSULTANT SERVICES AGREEMENT - 6 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1, I have read the attached City of Kent administrative policy number 1.2. 2, During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5, Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By For: Title: Mm-6 (1 gNytflr Date: � .2.b�..dt... EEO COMPLIANCE DOCUMENTS - 1 I CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: A. Provide a written statement to all new employees and subcontractors assigned by Consultant to perform services to City under the Agreement indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. 1 Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. i 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. , 2, Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 (Over$20,000) CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. 1, the undersigned, a duly represented agent of .............. Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as ...... that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in Section VI of the Agreement and the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: )JV-) AA PJ/11 VVk1T For Title: Date: EEO COMPLIANCE DOCUMENTS - 3 (Over$20,000) EXHIBIT B INSURANCE REQUIREMEN9TS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile_Liabjlity_ insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial_General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. W.orkers''.,.Compe_nsation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. i f CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) 1 EXHIBIT' B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant agrees to provide at least 30 days' notice to the City in the event Consultant's insurance coverage is being cancelled or substantially modified (e.g. a new carrier). 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers I Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) l ® DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 5n4/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsementlsl. PRODUCER NAME CONTACT Robert Half Certificates ,Arthur J. Gallagher&Co. PHONE 818 539 1463 FAX 818 539 1801 Insurance Brokers of CA, Inc. License#0726293 'a' -- - •^-•-•^i- -- ��505 N. Brand Boulevard, Suite 600 ADDRESS;roberthalf_certl6cates o ajg.cam Glendale CA 91203 INSURERISI AFFORDING COVERAGE NAIC# INSURERA Federal Insurance Company, ._ 20281 INSURED ROBEHAL-03 INSURER 6XL Insurance America, Inc �24554 Robert Half International Inc. INSURER C:N f including Robert Half Technology I " ` 2613 Camino Ramon INSURER San Raman CA 94583 INSURERE: INSURER F COVERAGES CERTIFICATE NUMBER: 186336000 _- - EVISUON NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR AODL SUBS POLICY EFF POLICY EXP ITR I TYPE OF INSURANCE INcn wvn POLICY NUMBER MMIDOM'IYY rMMlnnrYYvyl LIMITS A X COMMERCIAL GENERAL LIABILITY 35796687 6[1/2017 GO/2018 EACH OCCURRENCE $2000000.. ..I CLAIMS MADE X]OCCUR PREMISE dO PEN1E5 . .. RI3EM,IvC,S tEa dccyugsndaN $2 000 000 XStob CF.Em Llab MED E%P(Any one -$$„1 0,0 00 X In OH,WA WY,ND PERSONAL&ADV INJURY $2 000 000, GEUL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 X POLICY PRO- LOC PRODUCTS-COMPIOPAGG $2,000,000 ..,.,.,.. AECT '_. OTHER. Employer LlabiliTy $1,000,000 A AUTOMOBILE LIABILITY 3233217 6/1/2017 6/l/2018 UUMUINISUS ' $1000 D00.. X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Parawltlanl) $ AUTOS ONLY AUTOS _ '- HIRED NON-OWTIED PPOP01Y DNPA-GC AUTOS ONLY AUTOS ONLY (ED,sourNar _ $ Comp/Coll Ded: $1,000/$1,000 A X UMBRELLA LIAB X OCCUR 79217107 6/1/2017 6/l/2018 EACH OCCURRENCE $5.000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 f DELI X RFTFNTInN_i0 I I I S B WORKERS COMPENSATION See attached Supplemental 6/1/2017 W112018 X PER OTH AND EMPLOYERS'LIABILITY STATUTE FR YIN . , . ..... .............. .. .. ANY PROPRIETORfRARTHERaXECUTIVE (w,'� NIA EL EACH ACCIDENT $1000000 OFf CCEWMENaEn EXCLUDED? L.-.11 .. (Mandatory In NH) EL DISEASE EAEMPLOYEE $10000" li Yqes desmIseu,", Dk SCRIP`ICON OF O'PERA'I'IONS Wow EL DISEASE-POLICYLIMIT $1000000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES ACORD 101,Additional Remarks Schedule,may be attached It more space Is required) Certificate Holder is deemed Additional Insured on the above referenced General Liability policy where required by written contract for liability arising out of the Named Insureds'acts or omissions. Please refer to attached Chubb General Liability form 80-02-2367 for scope of Additional Insured status. CERTIFICATE HOLDER CANCELLATION SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 Fourth Ave.S. ACCORDANCE WITH THE POLICY PROVISIONS. Kent WA 98032 AUTHORIZED REPRESENTATIVE dd ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE 2017-2018 RHI Workers Compensation Policy Numbers Poll c States Policy Enti E1M. Date Exp.Data Issuing CompanG' ier� pfm( n�tra � a ' � taw�i1[na AOS:AL,AR,AZ, CA, CO,CT DC,DE, FL, GA, HI, IA, D. IL, IN, KS, KY, LA, MA,MD, ME,MI, MN, MD, MS,MT, NC,NE, NH,NJ, NM,NV, NY, OK,OR, PA, RI, SC, RWD3001140 SD.TN,TX, UT,VA,VT,WV RHI/Pmtivlti 6/112017 6/1/2018 XL Insurance America. Inc. RWR3001141 WI RHI/Protivili 6/112017 6/1/2018 XL Insurance America, Inc. Pre AOS:AZ, CO,DC, IL,MA,MD, RWR3001142 NE,NH,NJ, NY,TX,VA Prot.Govt. Svs. 6/112017 61112018 XL Insurance America, Inc. Liability Insurance Endorsement Policy Period JUNE I,2017 TO JUNE 1,2018 Effective Date JUNE I,2017 Policy Number 3579-66-87 SFO Insured ROBERT HALF INTERNATIONAL,INC Name of Company FEDERAL INSURANCE COMPANY Date Issued JUNE I,2017 This Endorsement applies to the following forms: GENERAL LIABILITY Under Who Is An Insured, the following provision is added. Who Is An Insured Additional Insured- Persons or organizations shown in the Schedule are Insureds;but they are Insureds only if you are Scheduled Person obligated pursuant to a contract or agreement to provide them with such insurance as is afforded by Or Organization this policy. However,the person or organization is an insured only: • if and then only to the extent the person or organization is described in the Schedule; • to the extent such contract or agreement requires the person or organization to be afforded status as an insured; • for activities that did not occur,in whole or in part,before the execution of the contract or agreement;and • with respect to damages,loss,cost or expense for injury or damage to which this insurance applies. No person or organization is an insured under this provision: • that is more specifically identified under any other provision of the Who IS An Insured section(regardless of any limitation applicable thereto). • with respect to any assumption of liability(of another person or organization)by theta in a contract or agreement.This limitation does not apply to the liability for damages,loss,cost or expense for injury or damage,to which this insurance applies,that the person or organization would have in the absence of such contract or agreement. Liability Insurance continued Form 80-02-2367(Rev.5-07) Endorsement Page J Liability Endorsement (continued) Under Conditions,the following provision is added to the condition titled Other Insurance. Conditions Other Insurance— If you are obligated,pursuant to a contract or agreement,to provide the person or organization Primary, Noncontributory shown in the Schedule with primary insurance such as is afforded by this policy,then in such case Insurance—Scheduled this insurance is primary and we will not seek contribution horn insurance available to such person Person Or Organization or organization. Schedule Persons or organizations that you are obligated,pursuant to a contract or agreement,to provide with such insurance as is afforded by this policy. All other terms and conditions remain unchanged. Authorized Representative �'^y„ (iy ,- �.� ,,. Liability Insurance last page Form 80-02-2367(Rev.5-07) Endorsement Page 2 V , n M In au aw .u. IIWmm . u aw av ed I iw. wi a I � re aa �u� i u I { . .. o • KENT Agenda Item: Consent Calendar - 8F wns Hirc.*o r TO: City Council DATE: April 17, 2018 SUBJECT: Document Routing System - Information Technology Consultant Services, Robert Half International - Authorize MOTION: Recommend Council authorize the Mayor to approve an extension of the City's contract with Robert Half International to provide business analysis services necessary to assist the City's Information Technology Department with active projects in a total amount not to exceed $110,000, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney. SUMMARY: Business analysis services are needed for the Information Technology (IT) department to assist with developing workflow processes for the Document Routing System project and other City department workflow automation projects. This agreement provides for the Business Analyst to capture current and future state workflows, risks, issues and related mitigation plans for business systems and processes. The business analysis services that are currently in progress are for the PCR Process Mapping, Payroll, Multimedia Ticketing System and Employee Lifecycle workflow automation. Total expended to date in the amount of $35,305. The business analysis services will continue with these projects. The IT department would like Robert Half International to provided services through August 31, 2018, or until the sum of $110,000 allocated for this contract is expended, whichever is sooner. EXHIBITS: Agreement RECOMMENDED BY: Operations Committee YEA: Boyce and Troutner NAY: BUDGET IMPACT: Funding for this system was approved in the City's 2017 -2018 Capital Biennial Budget. STRATEGIC PLAN GOAL(S): © Innovativc fiovernmgpl - Empowering responsible citizen engagement, providing outstanding customer service, leveraging technologies, and fostering new opportunities and industries that benefit our community. INFORMATION TECHNOLOGY DEPARTMENT Mike Carrington, Director Phone: 253-856-4607 J K T Fax: 253-856-4700 fir' wssHiuc,r. H Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: April 3, 2018 TO: Operations Committee FROM: Michael Carrington, Information Technology Director SUBJECT: Document Routing System - Information Technology Consultant Services MOTION: Recommend Council authorize the Mayor to approve a Consultant Services Agreement with Robert Half International to provide business analysis services necessary to assist the City's Information Technology Department with active projects, in a total amount not to exceed $110,000, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney,. SUMMARY: Business analysis services are needed for the,Information Technology (IT) department to assist with developing workflow processes for the Document Routing System project and other City department workflow automation projects. This agreement provides for the Business Analyst to capture current and future state workflows, risks, issues and related mitigation plans for business systems and processes. The business analysis services that are currently in progress are for the PCR Process Mapping, Payroll, Multimedia Ticketing System and Employee Lifecycle workflow automation. Total expended to date in the amount of $35,305. The business analysis services will continue with these projects. The IT department would like Robert Half International to provided services through August 31, 2018, or until the sum of $110,000 allocated for this contract is expended, whichever is sooner. EXHIBITS: A) Consultant Services Agreement BUDGET IMPACT: Funding for this system was approved in the City's 2017-2018 Capital Biennial Budget.