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Home My WebLink AboutCAG2020-345 - Amendment - #4 - J.A. Brennan Associates PLLC - Kherson Park Renovation Final Design & Construction Administration - 09/14/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr:= Agreement Routing Form Dir. Assist: lel- • For Approvals,Signatures and Records Management KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover WASHINcroN Sheet forms. Dir/Dep Dir: Originator: Department: Ron Lashley - Terry Jungman Parks, Recreation & Community Services Date Sent: Date Required: 0 08/10/2023 asap CL Authorized to Sign: Date of Council Approval: QDirector or Designee N/A Budget Account Number: Grant? Yes WINo P21035 Budget?w]YesE]No Type: N/A Vendor Name: Category: J.A. Brennan Associates Contract Vendor Number: Sub-Category: = 33184 Amendment n & Construction Adm 4 Kherson Park Renovation Final Design Project Name: g 3- Project Details:Amendment 4 for concept design wo rk related to potential Kherson Park 0 = expansion. c 40 40 Agreement Amount: $1 0 834.00 Basis for Selection of Contractor: Other `Memo to Mayor must be attached Start Date: 7/31/30 Termination Date: 9/30/23 Im Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes In-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FTesONo CAG2020-345 Comments: CA G 3 4) H •� i N 3 f0 C V1 Date Routed to the City Clerk's Office: 9/14/23 ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KENT WAS H I N G T O N AMENDMENT NO. 4 NAME OF CONSULTANT OR VENDOR: J.A. Brennan Associates CONTRACT NAME & PROJECT NUMBER:Kherson Park Renovation Final Design & Construction Admin; PK20-01 ORIGINAL AGREEMENT DATE: 10/29/2020 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Concept design work related to potential expansion of Kherson Park. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $197,707.00 including applicable WSST Net Change by Previous Amendments $13,253.60 including applicable WSST Current Contract Amount $210,960.60 including all previous amendments Current Amendment Sum $10,834.00 Applicable WSST Tax on this $0 Amendment Revised Contract Sum $221,794.60 AMENDMENT - 1 OF 2 Original Time for Completion 10/31/22 (insert date) Revised Time for Completion under 6/30/23 prior Amendments (insert date) Add'I Days Required (f) for this 92 calendar days Amendment Revised Time for Completion 9/30/23 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: nreflt-carHc6k Brig" `e✓ehHgaen By:Drew Coombs(Sep 12,2023 23:23 PDT) By:Brian Levenhagen(Sep 14,2023 P<09 PDT) Print Name: Drew Coombs Print Name: Brian Levenhagen Its Landscape Architect Its Deputy Director DATE: Sep 12,2023 DATE:Sep 14,2023 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT - 2 OF 2 : /P J.a. brennan associates PLLC J.A. Brennan Associates, PLLC 2701 First Avenue, Suite 510 Seattle, WA 98121 206.583.0620 City of Kent Invoice number 202007-29 220 Fourth Ave. S. Date 08/03/2023 Kent, WA 98032 Project 202007 Kherson Park Phase 2 Design- Contract Documents For professional services through July 28, 2023 Professional Fees Amend#3 A.Administration/Coordination Billed Hours Rate Amount Accounting Sarah L. Yoffe 0.50 125.00 62.50 Amend#3 B. Site Inventory&Analysis Billed Hours Rate Amount Senior Landscape Architect Mark D. Coombs 3.25 171.00 555.75 Landscape Designer Helen I. Titus 2.25 111.00 249.75 Task subtotal 5.50 805.50 Amend#3 C. Design Meetings &Coordination Billed Hours Rate Amount Senior Landscape Architect Mark D. Coombs 2.75 171.00 470.25 Amend#3 D. Park Use Program Definition Billed Hours Rate Amount Senior Landscape Architect Mark D. Coombs 3.25 171.00 555.75 Amend#3 E.Alternative Development Billed Hours Rate Amount Senior Landscape Architect Mark D. Coombs 7.50 171.00 1,282.50 City of Kent Invoice number 202007-29 Invoice date 08/03/2023 Page 1 of 4 City of Kent Invoice number 202007-29 Project 202007 Kherson Park Phase 2 Design-Contract Documents Date 08/03/2023 Professional Fees Amend#3 F. Draft and Final Preferred Concept Plan & Memo Billed Hours Rate Amount Senior Landscape Architect Mark D. Coombs 1.25 171.00 213.75 Landscape Designer Helen I. Titus 6.25 111.00 693.75 Task subtotal 7.50 907.50 Professional Fees subtotal 27.00 4,084.00 Reimbursables Amend#3 B. Site Inventory&Analysis Billed Units Rate Amount Plots 1.00 15.64 15.64 Invoice total 4,099.64 Invoice Summary Contract Prior Total Current Description Amount Billed Billed Remaining Billed A. ADMINISTRATION/COORDINATION 2,174.00 2,170.25 2,170.25 3.75 0.00 B. SITE INVENTORY AND ANALYSIS 16,352.90 16,340.48 16,340.48 12.42 0.00 C. DESIGN MEETINGS AND COORDINATION 9,364.00 9,360.00 9,360.00 4.00 0.00 D. DESIGN DEVELOPMENT-30% DESIGN 39,946.00 39,945.47 39,945.47 0.53 0.00 E. PERMIT SUPPORT 7,010.00 6,998.50 6,998.50 11.50 0.00 F. CONSTRUCTION DOCUMENTS-60%, 90%, 96,977.50 96,977.25 96,977.25 0.25 0.00 100% PLANS, SPECS, AND ESTIMATES G. BID SUPPORT 4,045.60 4,020.10 4,020.10 25.50 0.00 H. CONSTRUCTION SUPPORT 19,485.00 16,957.56 16,957.56 2,527.44 0.00 I. UTILITY LOCATE 2,352.00 2,340.00 2,340.00 12.00 0.00 AMEND#1 TASK A. 410.00 404.00 404.00 6.00 0.00 ADM INISTRATION/COORIDI NATION AMEND#1 TASK B2.1. ADDITIONAL GEOTECH 4,307.20 4,315.70 4,315.70 -8.50 0.00 INVESTIGATIONS AMEND#1 TASK B2.2. ADDITIONAL SURVEY 2,300.00 2,289.00 2,289.00 11.00 0.00 AMEND#2 TASK C. DESIGN MEETINGS AND 1,566.00 1,581.70 1,581.70 -15.70 0.00 COORDINATION AMEND#2 TASK E. PERMIT SUPPORT 934.00 927.00 927.00 7.00 0.00 AMEND#2 CONST DOCS 60%, 90%, 100%, 3,736.40 3,728.90 3,728.90 7.50 0.00 PLANS SPECS & ESTIMATES AMEND#3 A. ADMINISTRATION/COORDINATION 1,298.00 0.00 62.50 1,235.50 62.50 AMEND#3 B. SITE INVENTORY&ANALYSIS 1,279.00 0.00 821.14 457.86 821.14 AMEND#3 C. DESIGN MEETINGS& 1,906.00 0.00 470.25 1,435.75 470.25 COORDINATION AMEND#3 D. PARK USE PROGRAM DEFINITION 695.00 0.00 555.75 139.25 555.75 AMEND#3 E. ALTERNATIVE DEVELOPMENT 1,370.00 0.00 1,282.50 87.50 1,282.50 AMEND#3 F. DRAFT AND FINAL PREFERRED 4,286.00 0.00 907.50 3,378.50 907.50 CONCEPT PLAN &MEMO Total 221,794.60 208,355.91 212,455.55 9,339.05 4,099.64 City of Kent Invoice number 202007-29 Invoice date 08/03/2023 Page 2 of 4 City of Kent Invoice number 202007-29 Project 202007 Kherson Park Phase 2 Design-Contract Documents Date 08/03/2023 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120 202007-29 08/03/2023 4,099.64 4,099.64 Total 4,099.64 4,099.64 0.00 0.00 0.00 0.00 City of Kent Invoice number 202007-29 Invoice date 08/03/2023 Page 3 of 4 City of Kent Invoice number 202007-29 Project 202007 Kherson Park Phase 2 Design-Contract Documents Date 08/03/2023 Helen I.Titus Timesheet Date:07/30/2023 Project Task Activity Employee Type Mon-24 Tue-25 Wed-26 Thu-27 Fri-28 Sat-29 Sun-30 Total Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Landscape Designer 0.25 2.00 2.25 Contract Documents Amend#3 B.Site Inventory& Analysis Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Landscape Designer 2.25 4.00 6.25 Contract Documents Amend#3 F.Draft and Final Preferred Concept Plan&Memo Regular total 0.00 0.00 0.25 4.25 4.00 0.00 0.00 8.50 Timesheet total 0.00 0.00 0.25 4.25 4.00 0.00 0.00 8.50 Mark D.Coombs Timesheet Date:07/30/2023 Project Task Activity Employee Type Mon-24 Tue-25 Wed-26 Thu-27 Fri-28 Sat-29 Sun-30 Total Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 1.50 0.25 0.25 2.00 Contract Documents Amend#3 E.Alternative Architect Development Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 0.25 0.25 0.50 Contract Documents Amend#3 D.Park Use Program Architect Definition Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 0.50 0.50 0.50 0.50 0.50 2.50 Contract Documents Amend#3 B.Site Inventory& Architect Analysis Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 0.50 1.00 1.50 Contract Documents Amend#3 C.Design Meetings Architect &Coordination Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 0.25 0.50 0.50 1.25 Contract Documents Amend#3 F.Draft and Final Architect Preferred Concept Plan&Memo Regular total 2.25 1.50 1.00 1.00 2.00 0.00 0.00 7.75 Timesheet total 2.25 1.50 1.00 1.00 2.00 0.00 0.00 7.75 Timesheet Date:07/23/2023 Project Task Activity Employee Type Mon-17 Tue-18 Wed-19 Thu-20 Fri-21 Sat-22 Sun-23 Total Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 1.00 0.75 1.00 2.75 Contract Documents Amend#3 D.Park Use Program Architect Definition Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 1.50 2.00 2.00 5.50 Contract Documents Amend#3 E.Alternative Architect Development Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 1.00 0.25 1.25 Contract Documents Amend#3 C.Design Meetings Architect &Coordination Kherson Park Phase 2 Design- Amend#3 Concept Diagram Billable Time Senior Landscape 0.25 0.50 0.75 Contract Documents Amend#3 B.Site Inventory& Architect Analysis Regular total 0.25 0.00 2.50 4.25 1.75 0.00 0.00 8.75 Overtime total 0.00 0.00 0.00 0.00 1.50 0.00 0.00 1.50 Timesheet total 0.25 0.00 2.50 4.25 3.25 0.00 0.00 10.25 Sarah L.Yoffe Timesheet Date:07/09/2023 Project Task Activity Employee Type Mon-03 Tue-04 Wed-05 Thu-06 Fri-07 Sat-08 Sun-09 Total Kherson Park Phase 2 Design- Amend#3 Concept Diagram Invoicing Accounting 0.50 0.50 Contract Documents Amend#3 A. Administration/Coordination Regular total 0.00 0.00 0.00 0.00 0.50 0.00 0.00 0.50 Timesheet total 0.00 0.00 0.00 0.00 0.50 0.00 0.00 0.50 City of Kent Invoice number 202007-29 Invoice date 08/03/2023 Page 4 of 4 Client: CITY OF Kent- Parks, Recreation and Community Services (PRCS) Project: Kherson Park Expansion Study -Concept Diagram Date: Exhibit A J.A. BRENNAN ASSOCIATES, PLLC July 18,2023 WORK DESCRIPTION JB TW DC SS AT SY Total Total Total Total Grand Total ITEM Park Size: 0.6 Acres PIC PLA PM Designer Designer Admin JAB Reimbursable J.A.Brennan Rate $225.00 $181.00 $171.00 $111.00 $111.00 $125.00 Hours Labor Expenses Labor/Exp Development of Park concept diagram A Administration/Coordination 1 File set-up 1 2 3 421.00 20.00 441.00 441.00 3 Prepare invoices 1 1 2 4 646.00 20.00 666.00 666.00 4 Scheduling 1 1 171.00 20.00 191.00 191.00 Total 0 0 4 8 1,238.00 11298.00 1,298.00 B Site Inv.&Analysis 1 Prepare base map-Existing site condifions/ limited Utilities/vegetation/features 1 6 7 837.00 20.00 857.00 857.00 2 Data review,reports,plans 0 0.00 0.00 0.00 3 Site context map(base from Google Image) 0 0.00 0.00 0.00 4 Up to(1)site visit 2 2 342.00 80.00 422.00 422.00 Total 0 3 0 9 1,179.00 100.00 1,279.00 1,279.00 C Design.Meetings and Coordination 1 Kick off meeting 1 1 171.00 60.00 231.00 231.00 2 Alternatives client review meeting(1 virtual conference call) 2 2 4 564.00 20.00 584.00 584.00 3 Client Coordination Meetings(up to 3 virtual conference call) 1 3 3 7 1,071.00 20.00 1,091.00 1,091.00 0 12 1,806.00 PE 100.00 1W,906. 1,906.00 D Park Use Program Definition 1 Review existing policy and documents 0 0.00 0.00 0.00 2 List potential program elements,some image collection-Powerpoint 2 3 5 675.00 20.00 695.00 695.00 3 Develop Dot Preferencing Program Schedule 0 0.00 0.00 0.00 FINE- 0 5 695.00 E Alternative Development 1 Prepare written description of alternatives- (tech memo) 0 0.00 0.00 0.00 2 Prepare two diagrammatic alternative concept plans 4 6 10 1,350.00 20.00 1,370.00 1,370.00 3 Site Sections-1 per Alternative(2 Total) 0 1 0.00 0.00 0.00 Total 0 6 0 10 1,350.00 20.00 1,370.00 1,370.00 4_Exhibit A.xlsx,Kherson Park Expansion Study 8/31/2023 Fee Proposal 1 Client: CITY OF Kent- Parks, Recreation and Community Services (PRCS) Project: Kherson Park Expansion Study -Concept Diagram Date: Exhibit A J.A. BRENNAN ASSOCIATES, PLLC July 18,2023 WORK DESCRIPTION JB TW DC SS AT SY Total Total Total Total Grand Total ITEM Park Size: 0.6 Acres PIC PLA PM Designer Designer Admin JAB Reimbursable J.A.Brennan Rate $225.00 $181.00 $171.00 $111.00 $111.00 $125.00 Hours Labor Expenses Labor/Exp F Draft and Final Preferred Concept Plan& Memo 1 Prepare draft concept plan graphic 1 5 8 14 1,968.00 20.00 1,988.00 1,988.00 2 Prepare final Preferred concept plan graphic 4 14 18 2,238.00 60.0 22, 998.00 2,298.00 3 Prepare up to 2 landscape arch.sections 0 0.00 0.00 0.00 4 Draft Cost estimate(planning level) 0 0.00 0.00 0.00 5 Prepare draft Concept plan memo-brief bullet speaking points summary 0 0.00 0.00 0.00 Total 1 0 9 0 22 0 32 4,206.00 80.00 4,286.00 4,286.00 Grand Total Concept Design 3 0 27 0 42 4 76 10,454.0 380.0 10,834.0 10,834.00 10,834 4_Exhibit A.xlsx,Kherson Park Expansion Study 8/31/2023 Fee Proposal 2 Signature: Tsn-o,74gwtan Signature: Signature: A Terry Jungn an(Sep 5, 23 09:51 PDT) Melissa McCormick(Sep 14,2023 13:13 PDT) Email: tjungman@kentwa.gov Email: rlashley@kentwa.gov Email: cityclerk@kentwa.gov