The URL can be used to link to this page

Home My WebLink AboutCAG2024-150 - Original - Housing Authority of King County - Record and Information Sharing Agreement - 03/21/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W AS H i N G TO N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Christy Warren Police Date Sent: Date Required: > 03/22/2024 O CL Mayor or Designee to Sign. Date of Council Approval: CL Q Interlocal Agreement Uploaded to Website Budget Account Number: Grant? YesEl NOW] N/A Budget? Yes[Z]No Type: N/A Vendor Name: Category: Housing Authority of King County Other Vendor Number: Sub-Category: Other O Project Name: MOU - City of Kent and Housing Authority of King County p a- Project Details: King County Housing Authority and City of Kent enter into this record and information O sharing agreement in a coordinated effort to reduce and eliminate criminal activity C within the public housing developments owned and operated by the Housing Authority. C Agreement Amount: N/A Basis for Selection of Contractor: E *Memo to Mayor must be attached Start Date: 3/7/2024 Termination Date: Three years and automatically rene\b Q Local Business? Yes❑No* lfmeets requirements per KCC 3./0.100,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes 11In-Process F1Exempt(KCC 5.01.045) ElAuthorized Signer Verified Notice required prior to disclosure? Contract Number: F—]YesQ No CAG2024-150 Comments: a, Submitted on behalf of Chief Padilla ,a Tammy White signed off on prior to routing to Clerk. c c 3 0 a, a, cc Date Received:City Attorney: Date Routed:Mayor's Office City Clerk's Office 3/25/24 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 MEMORANDUM OF AGREEMENT By and between THE CITY OF KENT And the HOUSING AUTHORITY OF KING COUNTY (Record & Information Sharing Agreement) THIS MEMORANDUM OF UNDERSTANDING("MOU")is entered into by and between the CITY OF KENT("City")and the HOUSING AUTHORITY OF KING COUNTY ("Housing Authority"),collectively referred to as"Parties". WHEREAS,the City and the Housing Authority share a common interest in the safety of the residents in Housing Authority properties;and WHEREAS,the Housing Authority has an interest in receiving information from the City's Police Department related to activity that threatens the safety and welfare of the communities; and WHEREAS,the City's Police Department seeks the assistance of the Housing Authority in maintaining the peace and safety in the Housing Authority communities; NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: The Housing Authority of King County Washington and the City of Kent enter into this record & information sharing agreement in a coordinated effort to reduce and eliminate criminal activity within the public housing developments owned and operated by the Housing Authority. The City and the Housing Authority agree to the responsibilities outlined below to the best of their ability: 1. Responsibilities of the Housing Authority: a. Provide the Department an updated listing of the addresses for all Housing Authority properties located in the jurisdiction of the City("Housing Authority community/communities").Attached hereto as Attachment A. b. Establish a single contact person within the Housing Authority's local area office to act as a communication liaison with the City's Police Department and notify the appropriate Police Department personnel whenever an established Housing Authority contact person is replaced. c. Establish a system of regular communication between the Parties to communicate concerns for emerging public safety problems that threaten to disrupt the peace and safety of the Housing Authority community. d. Immediately notify the City's Police Department of specific criminal activity or public safety incidents occurring,or suspected of occurring,within the Housing Authority properties listed in Attachment A that threaten the health, safety, or right to peaceful enjoyment of the Public Housing premises of other tenants or of employees of the Housing Authority. e. Use information provided by the City's Police Department solely to assess compliance with the Housing Authority's Admission and Continued Occupancy Policy. Should official information be needed by the Housing Authority for other uses or formal processes,official information and records may be obtained through making a formal public records request to the City of Kent or Kent Police Department. f. Limit access to the shared information to Regional Managers and to those authorized employees who cannot reasonably carry out their responsibilities without such access and who have been advised and agree to comply with the provisions of this agreement. g. Secure all information received pursuant to this agreement in secured,locked drawer, file,or cabinet. h. Make no disclosures of information in a form which is identifiable to an individual without meeting the requirements of the State of Washington Public Disclosure Act(RCW 42.56),Juvenile Justice and Care Act(RCW 13.50), Criminal Records Privacy Act(RCW 10.97),the Motor Vehicle Act(RCW 46.52) and other applicable law. 2. Responsibilities of the City's Police Department: a. Provide quarterly reports of dispatched police calls for service to the properties listed in Attachment A and sorted by address. b. Establish a single point of contact within the City's Police Department to act as a communication liaison with the Housing Authority. c. Establish a system of regular communications between the Parties to communicate crime-related and public safety problems or concerns arising out of Housing Authority properties listed in Attachment A. d. The Police Department agrees to use such information received from the Housing Authority under the terms of this Agreement solely to assist the Police Department in addressing suspected crime-related problems or investigating criminal activity.Any such information provided to the City by the Housing Authority may be released by the City if required by law,the Public Records Act, or legal process. Nothing herein shall prevent the City from using information obtained through formal records request of the Housing Authority or other process separate from this Agreement for other purposes. e. Upon requests for records by the Housing Authority,provide case reports pursuant to the requirements of the State of Washington Public Disclosure Act (RCW 42.56), Juvenile Justice and Care Act(RCW 13.50), Criminal Records Privacy Act(RCW 10.97),the Motor Vehicle Act(RCW 46.52) and other applicable law. f. Notify the Housing Authority in a timely manner of serious criminal activity occurring at the Housing Authority properties listed in Attachment A. However, if in the opinion of the City's Police Department the release of information would compromise, damage, or jeopardize an ongoing criminal investigation, and there is not immediate threat to life and safety,the Department maintains the right to withhold the information. Serious criminal activity may include crimes defined in RCW 9.94A.030 as drug offenses,most serious offenses, violent offenses, sex offenses, serious violent offenses,and any other crimes that threaten the health, safety, or right to peaceful enjoyment of the Public Housing premises of other tenants or of employees of the Housing Authority. This Agreement shall be effective upon the date of execution by both parties and continue for three years and automatically renew unless terminated by either party as provided herein. This agreement may be terminated by either side without cause at any time by mutual agreement or by either party thirty(30)days following the other party's receipt of a written intent to terminate. In the event of a change in information-sharing laws, access to information will be terminated immediately or altered to conform with the law revision(s). Each party shall have the right to cancel and immediately terminate the Agreement without prior notice upon breach of the Agreement by the other party. The City shall not be liable for any demand or claim, regardless of form of action or venue thereof, for any damages resulting from the Housing Authority's use of any information,data, or other materials provided under this Agreement. The Parties agree to indemnify and hold harmless each other's agency, its officers, employees, officials,and agents from any and all loss,damages, injury, liability suits,and proceedings however caused,arising directly or indirectly out of any action or conduct in the exercise or enjoyment of this agreement,or relating in any manner to any use made of the information obtained tinder this Agreement. Such indemnification shall include all of the indemnifying party costs of defending any such suit,including attorney fees. fL a� IN WITNE55 WHEREOF,we have set our hands this I _day of , 207,,?.I CITY OF KENT KING COUNTY HOUSING AUTHORITY Rafael Padilla, Chief of Police Robin Walls,Executive Director/CEO Ap ed as to Form: A e (City Attorney) Attachment A KCHA Kent Property List Birch Creek Campus Court II 27360129th PI. S.E. 716 Third Ave. S. Kent, WA 98030 Kent, WA 98032 Cascade Cottonwood 20402 106th Ave. S.E. 25919 25th Lane S. Kent, WA 98031 Kent, WA 98032 Harrison House Mardi Gras 615 W. Harrison St. 24009 104th Ave. S.E. Kent, WA 98032 Kent, WA 98030 Parkwood Shelcor 26435 104th Ave. S.E. 503 Fourth Ave. S. Kent, WA 98030 Kent, WA 98030 Southwood Square Valli Kee 26224106th PI. S.E. 23401 104th Ave. S.E. Kent, WA 98030 Kent, WA 98031 Walnut Park 24817112th Ave S.E. i Kent, WA 98030