HomeMy WebLinkAboutCAG2022-403 - Amendment - #1 - Moore Iacofano Goltsman, Inc. (MIG, Inc.) - Comprehensive Plan Update Consultant Services - 03/18/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Kristen Holdsworth ECD
Date Sent: Date Required:
> 03/11/2024 03/18/2024
O
Q Authorized to Sign: Date of Council Approval:
Q QMayor or Designee 02/06/2024
Budget Account Numbe Grant? Yes No1:1
10004200.64190.XXXX i
Budget? Yes E]No Type: State
Vendor Name: Category:
MIG Inc. Contract
Vendor Number: Sub-Category:
= in process Original
O
Project Name: Comprehensive Plan Update Consultant Services
3- Project Details: Amend budget to existing Comp Plan Contract Due 2024 to extend services
O
for DSAP and deadline to 2025. Budget includes City general fund $Is and
*, Grant $ from State Department of Commerce.
C
O Basis for Selection of Contractor:
Agreement 9j 54,090 Bid
*Memo to Mayor must be attached
3- Start Date: 10/06/2022 Termination Date: 12/31/2024
Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace.
Business License Verification: ❑✓ Yes In-Process❑Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
❑Yes ✓❑No CAG2022_403
Commen a
N Original Amount- 544,090, amendment 410,000, Total 954,090.
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Date Received:City Attorney: 3/11/24 Date Routed:Mayor's Office 3/13/24 City Clerk's Office 3/18/24
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
8.D
KENT
W A 5 H I N G T O N
DATE: February 6, 2024
TO: Kent City Council
SUBJECT: Consultant Contract Amendment for 2024 Comprehensive
Plan Update — Authorize
MOTION: I move to authorize the Mayor to sign Amendment No. 1 to the
City's contract with MIG, Inc., subject to final terms and conditions
acceptable to the Economic and Community Development Director and City
Attorney.
SUMMARY: On October 18, 2022, City Council approved a contract (CAG2022-403)
to update the City's Comprehensive Plan, including preparation of an Environmental
Impact Statement (EIS) under the State Environmental Policy Act (SEPA).
Amendment No. 1 will increase the contract amount by an additional $410,000 to:
1. Revise the original Comprehensive Plan scope to recognize new state laws
and address data gap assumptions that were previously made ($130,000);
and
2. To add to this contract an update to the City's Downtown Subarea Plan
(DSAP), so the City can continue to qualify as a PSRC (Puget Sound Regional
Council) Regional Growth Center and be eligible and competitive for PSRC
funding opportunities ($280,000).
BACKGROUND:
The original Comprehensive Plan contract was scoped narrowly and assumed
substantial input of City staff time and content for completion. Since contract
adoption, several changes have necessitated a scope change, including most
notably new 2023 State legislation regarding housing policy and SEPA. This has
resulted in substantial data needs and analysis to fully comply with the new
requirement that has a short implementation deadline.
Additionally, after the original contract's adoption, the City learned that the PSRC
Centers Recertification process would start in 2025. Jurisdictions will need to adopt
subarea plans that conform to Vision 2050 and Regional Centers Framework to
remain eligible and competitive for PSRC funding. Kent has two designated Regional
Growth Centers (the Industrial Valley and Downtown) and has received, on
average, about $10-15 million every two years for transportation projects. The
"Rally the Valley" Industrial Subarea Plan was adopted in 2020 and complies with
the updated PSRC requirements. However, the Downtown Subarea Plan (DSAP) was
Packet Pg. 37
8.D
last updated in 2013. Since then, PSRC has adopted new policies and requirements
for Centers and the City must update the DSAP if it wishes to maintain certification
and designation as a Regional Growth Center.
The Economic and Community Development Department has been anticipating
these changes and worked with Finance last year for budgeting purposes to ensure
sufficient funds are available in the Project account to cover the cost of this contract
amendment. No additional budget is needed.
BUDGET IMPACT: The Comprehensive Plan periodic update is a part of the
Economic and Community Development workplan and has been planned for through
existing budget. The City has received $325,000 in grant funds through the
Department of Commerce to offset the cost of this work.
SUPPORTS STRATEGIC PLAN GOAL:
Evolvina Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. MIG Inc AmendmentForm(PDF)
2. Exhibit A_final (PDF)
3. Exhibit B_final (PDF)
01/16/24 Committee of the Whole MOTION PASSES
RESULT: MOTION PASSES [UNANIMOUS]Next: 2/6/2024
7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Troutner
Packet Pg. 38
•
KENT
WAS H I N G T O n
AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: MIG, Inc.
CONTRACT NAME & PROJECT NUMBER:-Comp PI n Update Consultant Se s CAG2022-
403
ORIGINAL AGREEMENT DATE: October 13, 2022
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
Provide additional work to complete the 2044 Comprehensive Plan and
EIS in accordance with Exhibit A of Amendment No. 1 and create an
updated Downtown Subarea Plan (DSAP) in accordance with Exhibit B
of Amendment No. 1.
2. The contract time for performance provision of Section II "Time of Completion," is
modified as follows:
II. TIME OF COMPLETION. The parties agree that work will begin
on the tasks described in Section I above immediately upon the effective date
of this Agreement. The Consultant shall complete the work described in seetien
1 Exhibit A of Amendment No. I by December 31, 2024 .The Consultant shall
-complete the w rk described in Exhibit B of Amendment No. 1 by September
30, 2025.
2. The contract amount provisions of Section III, "Compensation," are modified as
follows:
Original Contract Sum, $544,090.00 (not to exceed)
including applicable WSST
Current Amendment Sum $410,000
Revised Contract Sum $954,090.00 (not to exceed)
AMENDMENT - 1 OF 2
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VE DO CITY OF KENT:
e J
By: �-' By: — 3-
4—
Print Name: "MO Print Name: Dana Ralph
Its C450/ ro-e:-c' Its: Mayor
DATE: DATE: 03/18/2024
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
k�;U
Kent City Clerk Kent Law Department
AMENDMENT - 2 OF 2
00
Exhibit
January 10, 2023
Kristen Holdsworth,AICP, Long Range Planning Manager
Planning Services I Economic&Community Development
400 West Gowe
Kent,WA 98032
Subject: 2023 Comprehensive Plan Update Project Status
Dear Kristen:
MIG is honored to continue working with the City of Kent to update the Comprehensive Plan as
required by Washington State's Growth Management Act.As we close out 2023,we wanted to
prepare an update for you and the team on where we are in terms of budget and scope.
As of December 15, 2023,we have expended approximately 63%of the approved budget
and are requesting an additional$130,00.The attached table details the task items that are
currently at or over budget.The additional budget we are requesting would cover the tasks that
we have completed approved,but unscoped work,in addition to a revised budget for tasks that
will include additional work in 2024.
• Project Management and Coordination(Task I): In 2023 additional coordination
meetings with City departments and the discussions around the Downtown Subarea Plan
were covered in this task.This task also absorbed the hours to draft the scope of work
and budget for the upcoming Downtown Subarea Plan (DSAP) update.
0 2024 Additional BiAdget Request: $8,000
■ Land Use and Planning Board/City Council Work Session (Task 2.5):Additional
coordination around the work session for the Joint Council and Land Use and Planning
Board was necessary.This included compiling the results of the community engagement
activities (survey,internal department work session,and community and youth focus
group results) into a package that could be presented at the work session.This included
various heat maps and updating the base map for the work session.The budget request is
to cover the overage.
0 2024 Additional Budget Request: $3,464
• Stakeholder Meetings and Focus Groups(Task 3.2): MIG led and participated in two-
days of community focus groups and a full-day high school focus group to facilitate the
Game of Homes (and Jobs). Initially,these were assumed to be virtual and more
conversational rather than interactive.The budget request is to cover the overage.
0 2024 Additional Budget Requesl: $3,370
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• Community Engagement(Tasks 3.3,3.7, and 3.8):The Public Engagement Plan (PEP)
recommended best practices and effective strategies to increase collaboration with
community-based/local organizations and engagement with populations that are
traditionally under-represented in city and planning processes.The contract amendment
includes funds to compensate community members for ongoing participation in the
Community Advisory Group (CAG) by providing up to$90.00 for each meeting attended.It
also includes up to $6,000 in compensation for outreach collaboration with community-
based organizations as well as nominal incentives,such as grocery gift cards,to increase
participation with individuals in the community.
o Additional Budget Request: $12,166
• Chapter 2:Land Use Element(Task 4.2):MIG assumed the Buildable Lands Inventory
(BLI) from King County would be sufficient.However,this was not the case.MIG updated
the BLI and reviewed the City's permit and development information to ensure the
inventory was reflective of what is actually occurring in the City.The additional budget
request includes analysis of the City's permit information,more extensive updates of the
Land Use Element and additional modeling for the DEIS.
o Additional Budget Request. $10,000
• Chapter 3:Housing Element(Task 4.3): MIG assumed much of this chapter would be
pulled from the recent Kent Housing Opportunities Plan.After reviewing State guidance
on the Housing Element that were not available when the original scope and budget was
developed,MIG requests additional budget to meet those requirements.The additional
budget request includes drafting of the chapter,ensuring HB1220 requirements are
addressed,and conducting an analysis for emergency housing.
o Additional Budget Request: $15,000
■ Chapter 6:Utilities Element(Task 4.6):This additional budget request includes
additional coordination,oversight,and communications with utility service providers
outside of the City of Kent. MIG will,as appropriate,review relevant existing utility plans,
coordinate with service providers and the City's Public Works department and complete
the Utilities Element of the Comprehensive Plan.
o Additional Budget Request: $10,000
Please note that this request may be removed if the City's Public Works
Department agrees to lead the effort.
• Chapter 11: Climate Element(Task 4.11):Work conducted for this element includes
initial upfront coordination specifically related to the Climate Element between MIG staff
and Kent staff.Coordination and meetings with Cascadia(who provided some high-level
general policies to build off of for the climate element).Finally,drafting the climate impact
sections and researching Kent-specific project climate impacts using state and regional
sources to help inform the policies that were drafted.The additional budget request
includes completing the chapter draft.
o Additional Budget Re"est: $3,000
z
• EIS(Task 5): MIG assumed the existing Comprehensive Plan DEIS (City of Kent
Comprehensive Plan Review and Midway Subarea Planned Action EIS 2010) would have
significant information that would be pulled into the DEIS.However,we were only able to
pull minimally into the affected environment sections and additional review and analysis
was required.Work(not including the impact analysis and mitigation sections) included:
o Providing large new sections for the Affected Environment as some information
was missing or sources were over 15 years old (e.g.,native plant species list in
DEIS comes from personal communications with City staff; pulling in more recent
hazard data,traffic data,housing,employment,etc.)
o Drafting the Regulatory Environment for each section of the EIS to reflect current
federal,state,and regional/local requirements before presenting the impact
analysis or mitigation measures.While the Natural Environment section of the
2010 DEIS does contain a regulatory environment section (the only one of the
seven sections in the existing DEIS that does),it's at such a level that some of the
existing regulatory mechanisms the City could rely on instead of mitigation are
missed (e.g., Migratory Bird Act is missing,Shoreline Master Program lacks
information on how this existing program mitigates environmental impacts).The
other regulatory environment sections for other chapters had to be created.
o Drafting impact threshold sections.The existing DEIS and other City SEPA
documents did not include thresholds that communicate when the team/City
considers an impact significant.The creation of these required additional team
coordination.
o The original scoping did not include incorporating the DSAP into the DEIS.
Paragraphs were added to the Affected Environment to include more discussion of
the DSAP planning area.
o Finally,new legislation passed since 2010 required either changes to the
regulatory environment or what the city is required to analyze/do (e.g.,middle
housing; racially disparate impacts,etc.).
o Additianal Budget Request: $35,000
■ Please note that MIG the budget estimated for Task 5.5 is dependent on
the number of comments received and the depth of analysis necessary to
respond.While MIG is prepared to lead this effort,if we find that it takes
more time to respond,assistance from the city may be requested to
complete this task.
• Supplemental Staff Support(Task 6):MIG will provide the City additional project
support as requested by the Long Range Planning Manager/Comprehensive Plan Update
Project Manager.
o Additional Budget Re liest: $30,000
The maximum total for the tasks outlined above is$130,000.This is a maximum amount not to
be exceeded unless the City authorizes a change to the scope of work.
MIG, Inc.
We look forward to continuing the project and presenting a 2044 comprehensive plan that will be
a roadmap for the City and meet the requirements of the periodic comprehensive plan update per
GMA.
Sincerely, Q////
BL12� cyA�
Southisone S.Garner
MIG Project Manager and Planner
MIG, Inc. 4
Kent Comprehensive Plan Update Amendment
2023 Budget Status Original Budget Spent to Date Remaining Budget Request
I Project Management M
1 1 Project Management/Team Oversight $ 21,320 $18,955.00 2,365
1.2 Team Meetings/Coordination Calls(80) $ 26,400 $19,427.50 6,973 $ 8,000
,[_
Subtotal $ 47,720 $38,38250 $ 9,338 S 0.000
2 Project Initiation and Information Gathering
2.1 Project Kickoff $ 4,400 $5,153.58 (754);
2.2 PL'tns Review $ 4,520 $4,425,00! 95
2.3 Comprehensive Plan Regulatory and Equity Assessments $ 15,410
2.4 Baseline Conditions Analysis $ 14,070 $12,285.99 1,784
25 Land Use and Planning Board/City Council Work Session $ 4,180 $7,644.02 (3,464) $ 3.464
Subtotal $ 42,580I $44,991.09 $ (2,411]
3 Baseline Analysis
3.1 IPuWrc Engagement Plan $ 4,930 $5,365.00 (435)'
3.2 'Slakeholder Meetings and Focus Groups $ 6,780 l $10,149.70
3.3 Community Advisory Committee Meetings(6) $ 24,420 24,420 $ 12.166
3.4 Public Engagement Toolkit $ 7,170 $7,627.50 (458),
3.6 l Community Kickoff and Scoping $ 24,560 $24,412.92 147
3.7 Community Priorities and Values Workshop $ 19.800 19,800
3.8 Draft Future Land Use Map Open House $ 19,800 1 l 19.800
3.9 Project Website and Logo $ 21,220 11 $20,311,25 909
Subtotal $ 128,6801 $67,866.37 $ 60,814I $ 15,536
4.1 Chapter 1:Profile and Vision $ 4,4601 $1,815.00 2,645
4.2 Chapter 2:Land Use Element $ 28,000 $33.093.94 (5,094) $ 10,000
4.3 Chapter 3:Housing Element $ 12,930 $14,290.00 (1,360) $ 15,000
4.4 Chapter 4:Transportation Element $ 59,480. $6,07132 53,407
4.5 Chnpler 5:Parks&Recreation Element $ 5,720 $1,915.00 l 3,805
4.6 ChaplW 6:Utilities Element $ 4,980 4,980 $ 10,000
4-7 .Chapter 7:Human Services Element - - $ 3,390 3,390
i
4.8 Chapter 8:Economic Development Element $ 3,390 $2,375 00 1.015
4.9 CNPW 9:Capital Facilities Element $ 4,1101 4,110
4.1 Chapter 10:Shoreline $ 2,380 $480.00 1,900
4.11 Chapter 11:Climate Element $ 7,910 $9,197.50 (1,288) $ 3,000
4.12 Land Use and Planning Board Meetings(2) $ 5,900 $1,740.00 4,160
413 Board,Commithee and Council Presentations(8) $ 23,600 $4,350.00 19,250
- _ ..__Sliblaral I6$250-00 $75c.92Sl76 5 90,920{ 38,01�,g7
Draft
5.1 `$r_aping $ 5,500 $4,985.00 515
5.2 1MS Outline $ 8,660 $5,517.50 3,143
5.3 PreliminaryDEIS $ 35,600 $38,648.75 (3.D49) $ 21,500
5.4 Draft EIS with 30-Day Review Period $ 74,C30 74,030 $ 8.500
5.5 Final EIS $ 22,180 22,180 $ 4,000
5.6 SEPA Ordinance and Implementation Memorandum $ 6,840 6,840 $ 1,000
- - Sublolal S r5R970 349,151 25 $ 103,659 $ 7$lk'I,i
lamorit0l Staff Support
_fi.1 _Sup'lemental Staff.9uppurt $ 5 30-0Gl3
MIG Totals(Not including- - 1.1 1111
Exhibit
Downtown Subarea Plan (DSAP) Update: City Goals
1. Comply with PSRC centers requirements to ensure continuity of funding/grant opportunities
2. Evaluate boundaries and understand their various purposes:this will include a variety of topics
(the DSAP area is much larger than the downtown PSRC centers designation, KDP is looking to
establish their boundaries, need to meet PSRC centers"activity unit" amounts, discuss any
adjustments, etc.)
3. Create a plan that is visionary yet realistic about market expectations.The plan should identify
some short-term action items that can be achieved in the next 5 years.
4. Coordinate and leverage opportunities(ie:TIF, Brownfields grants, etc)
5. Explore private and public open space,recreational opportunities, etc.
6. Remove Planned Action Ordinance(PAO)and incorporate into Comp Plan SEPA EIS the infill
development exemption
Total Downtown Subarea Plan Budget: $280,000 (includes 10%Administrative Fee)
Task 7.1 Project Management/Downtown-Related Team Meetings
Task 7.11 PM/Management Meetings
MIG will provide project management for the DSAP, including coordination with the Comprehensive Plan.
Project management meetings will also include technical leads, as needed, to coordinate with the broader
comprehensive plan team on specific tasks for the DSAP. DSAP coordination meetings are assumed to occur as
part of the Comprehensive Plan PMT
Task 7.12 Land Use and Planning Board/City Council Meetings
MIG will prepare for and present at up to four Land Use and Planning Board and City Council meetings to
provide updates and gather input on the DSAP(in addition to those assumed for the Comprehensive Plan).As
needed, MIG will assist in preparations for additional meetings where City staff are presenting.As needed the
DSAP and Comprehensive Plan can be presented at the same meetings, sessions or other appropriate venue
and format,determined by City staff.
Task 7.13 Project Kickoff
MIG, Fehr&Peers,and CAI will coordinate with the City to schedule and facilitate an in-person approximately
three-hour kickoff meeting to (1) identify specific measures of success for the DSAP; (2) define key elements,
task dependencies, and completion of the project, including alignment with the Comprehensive Plan; and (3)
discuss outreach strategy. Team members will also tour the Downtown area, documenting key features and
locations.
Total Task 7.1 Budget: $22,870
1
Task 7.2 Public Engagement (Downtown Focused)
Task 7.21 DSAP Working Group
MIG will work with the City to plan for and facilitate a DSAP Working Group to review and provide input on
the project at major project milestones related to Downtown. MIG assumes up to four meetings that will be
up to 2 hours each. Working Group participants could also be part of the Comprehensive Plan advisory group,
provided they have a connection to the DSAP area.
Task 7.22 Downtown Focused Interviews
MIG and CAI will facilitate up to 10 individual meetings or focus groups focused on downtown issues and
opportunities. Meetings may be in person or virtual.The City will contact and organize the meeting attendees.
Focus groups may include City staff and leadership,as well as others with and interest in Downtown,including:
• Businesses
• Land and property owners
• Developers
• Kent Downtown Partnership, Kent Chamber of Commerce,and Kent Station
• Service providers and service based organizations
• Residents
• Housing and Commercial Management Companies
• Kent partners for significant events(Lions,Kiwanis,etc.)
MIG will facilitate the meetings and provide a summary of input following the conclusion of all meetings and
focus groups.
Task 7.23 Engagement (Comprehensive Plan Community Priorities Workshop)
As part of the Comprehensive Plan Community Priorities Workshop MIG will also provide opportunities to
discuss the DSAP and the specific elements assumed to be covered within the DSAP. Focus will be primarily on
growth assumptions and other elements that support both plans.
Task 7.24 Downtown-Focused Open House
After the Administrative Draft Downtown Subarea Plan is completed (see Task 6.2) MIG will coordinate with
the City to host an open house or similar activity/event to provide the community and interested parties an
opportunity to discuss the draft DSAP and provide comments.This open house will include displays of the draft
plan and interactive ways to identify priority elements and actions that should be highlighted in the prioritized
list of actions.
Task 7.25 Pop-Up Events
MIG will provide information, such as board and infographics, for up to two pop-up events held in the DSAP
area. MIG assumes that the City will coordinate and manage these events. MIG will provide summaries of the
results of the events.
Total Task 7.2 Budget: $44,190
2
Task 7.3 Existing Conditions
Task 7.31 Downtown Mapbook
MIG will develop a Mapbook suitable for incorporation on the City's website that provides information about
existing conditions related to downtown that has not already been collected during the comprehensive plan
(although some existing information may need to be reformatted). MIG will provide online versions of the
maps, as data allows, and will also provide all data and native files associated with maps for City use. MIG
assumes it will collect and map the following information,as available:
• Vacant and underutilized lands
■ Ownership(public/private)
• Critical Areas and floodplain
• Parks,Open Space,and Trails
• Transit(existing and future)
■ Transportation network(existing and future)
• Utilities and capacity considerations
• Brownfields
• Development(since the existing DSAP was adopted)and project pipeline
• Revenue generated by Downtown businesses and events
• Development that has occurred since the SEPA Planned Action Ordinance was adopted. This
information will also be gathered through interviews completed in Task 2.2.
• Projects using Multifamily Tax Exemption funding(as feasible)
Task 7.32 Granular Assessment
MIG will complete a granular assessment of Downtown streets,building frontages,landscaping,parks and open
space,and other elements to identify areas of focus for specific future interventions.The focus of the granular
assessment is to identify, from a pedestrian and placemaking perspective, the Downtown environment and
where specific actions might be appropriate to improve the vitality of the district.The granular assessment is
assumed to include the following analysis:
■ Ground floor activity
• Connectivity and identity between Downtown areas
• Facades and existing activation
• Parks and open space
• Pedestrian and bike connectivity
• Landscaping and natural environment
• Brownfields
• Existing wayfinding
3
The outcomes of the granular assessment will be series of maps with specific issues and potential actions that
can be used to develop short, medium and long-term implementation plans. The granular assessment will
incorporate,as needed, mapbook information completed in previous tasks.
Task 7.33 Market Analysis
Community Attributes will utilize guidance in Vision 2050 and PSRC's updated Regional Centers Framework to
undertake a market analysis of the Downtown subarea that fulfills regional center requirements.
Preliminary Boundary Analysis:CAI will collaborate on a preliminary analysis of the various existing boundary
definitions of Downtown aimed at identifying a consensus boundary of the subarea upon which to base our
market analysis metrics. In addition to existing GIS shapes, relevant data for establishing boundaries may
include, but is not limited to,demographic data and trends and J or selected real estate market indicators.
Market Study: Using the selected Downtown Subarea Boundary, analysis will include an assessment of
demographic, economic, workforce, and housing data and trends, including employment and population
forecasts. Real estate market indicators will be developed including vacancy and lease rates, sales, and
deliveries and absorption by type. The analysis will establish baseline figures for activity units and density in
the subarea and will ascertain zoned development capacity to inform strategies to meet growth targets.
Regional Centers Framework Criteria: The Puget Sound Regional Council's Regional Centers Framework
checklist includes seven areas of planning that each Regional Center must meet. CAI will synthesize existing
conditions findings to identify areas of non-compliance for quantitative criteria such as existing density and
market potential.This summary will inform planning strategies and recommendations for the draft DSAP plan.
CAI will summarize preliminary findings in a brief technical memo.The complete market study and supporting
framework criteria will be summarized in a technical memo for inclusion, as needed, in the draft DSAP.
Total Task 7.3 Budget: $58,240
Task 7.4 Vision and Goals
Task 7.41 Draft and Final Vision and Goals
Using the information through the Downtown focus groups, Working Group, and Comprehensive Plan
engagement process, MIG and the City will confirm or update, as needed, the Downtown vision described in
the current Downtown Kent Plan.As part of this confirmation process,MIG and the City will update the existing
goals to incorporate community, interested party input, and Vision 2050. The outcome of this task will be a
brief memorandum describing the vision and goals for the project.
Total Task 7.4 Bud et: $3,860
4
Task 7.5 Downtown Development and Design Concept
Task 7.51 Growth Targets Analysis
MIG and CAI will prepare a brief memorandum that documents compliance with the PSRC regional center
growth targets and activity units. Analysis will be completed using information gathered through the
Comprehensive Plan and scenario planning process completed for the Comprehensive Plan, market and pro-
forma analysis to identify existing and projected growth within the Downtown regional center boundary.The
outcome of this task will be a brief memorandum with tables and other supporting information necessary to
meet PSRC requirements.
Task 7.52 Urban Design Concept
MIG will develop a layered Downtown map using information gathered from existing plans for streetscape,
parks, and other known capital improvement projects, the results of the granular analysis, and known
development projects in Downtown. The Urban Design Concept will form the basis of capital facility and
placemaking recommendations for the plan. Expected components of the Urban Design Concept include:
• Streetscape recommendations and cross sections,as appropriate,for streets within the Downtown
boundary.These will also include recommendations for pedestrian and bicycle amenities
• Land use and urban design recommendations,including recommendations for connecting important
civic spaces, including City Hall,the Library,ShoWare,and Kent Station train platform
• Parks and trails connectivity within the Downtown area
• Environmental considerations and integration,including best practices for flood prone areas
• Safety considerations and CPTED
• Design review—Best practices update,what works,what doesn't,added costs vs. benefits?
• Up to four visualizations of Downtown,illustrating components of the Urban Design Concept
Task 7.53 Transportation Analysis
Fehr & Peers will provide supplemental information and guidance as necessary and requested for the
Downtown Subarea Plan and the boarder concurrent Comprehensive Plan effort.This may include an analysis
of transportation needs in downtown Kent as part of the Downtown Strategy Action Plan. Admin time,
coordination, and one in person meeting at the city are included in the task budget.
The requested information may include a transportation assessment where Fehr & Peers will work with City
staff and the project team to identify potential project ideas and recommend network changes for Downtown.
To the extent possible, the analysis would leverage work developed for the 2021 TMP, including existing
conditions documented in the TIMID.
To support the incorporation of the DSAP work into the Comprehensive Plan EIS,the following elements could
be evaluated as part of this transportation assessment or informed by previous contracted efforts by the city:
• Vehicle/Freight: Multimodal Intersection level of service(MMLOS)for 2044 PM Peak Hour conditions
at Downtown intersections identified in the TMP.
• Transit: identify key routes under existing and planned conditions.
5
• Potential impacts and project ideas related to active transportation will be discussed qualitatively.
• Safety(Coordinated with City of Kent's-Local Road Safety Plan update)
• Parking Best Practices memorandum
Documentation
Fehr & Peers will draft the transportation chapter for MIG to incorporate into the DSAP. The transportation
chapter will leverage the summary and analysis completed for the TMP and Comprehensive Plan. This task
assumes that graphics will be used from the City of Kent's TMP and Comprehensive Plan as well as
incorporation of one round of consolidated edits from City staff. If it is determined that a Supplemental EIS is
necessary,a separate scope and fee will be developed on a time and materials basis.
Optional Task: Transportation Visioning
If requested, Fehr& Peers can lead a 2-hour transportation charrette-style workshop to brainstorm with staff
ways to improve safety,connectivity, and efficiency on Downtown roadways.This would be an opportunity to
revisit the transportation networks from the TMP,focusing on the Downtown Subarea. If requested, we can
vet these ideas by taking staff on a walking audit of downtown roads to identify potential solutions on the fly,
to be revisited and built upon in the planning process.
Task 7.54 Utilities
MIG will coordinate with the City's Public Works department to identify where additional utilities will be
required to support growth assumptions.MIG assumes the growth assumptions identified for the DSAP will be
the same as the future land use map developed for the Draft Comprehensive Plan and utilities analysis
completed for the EIS.
MIG will summarize the anticipated utilities information provided by the Public Works Department. The
summary will include a prioritized set of recommendations for projects, consistent with the future land use
map,streetscape projects,and utility plans.
Task 7.55 Pro Forma Analysis
CAI will conduct a feasibility analysis to provide the City with an understanding of overall development
feasibility within the Downtown Subarea. The City of Kent and CAI will collaborate to define up to 3
development scenarios, including a selection of residential,commercial,industrial,or mixed use development
types depending on the City's interests.CAI will conduct research and analysis, leveraging the market study,to
establish reliable assumptions for inclusion in a pro forma model. CAI will rely on the City of Kent to provide
data to define scenarios and will use both publicly available data as well as commercial real estate data (such
as CoStar)to fill any gaps on data required.Specific subtasks will include:
• Collaborate with City of Kent to define up to 3 development scenarios
• Develop a data request to share with City of Kent
• Collect remaining data required to develop a pro forma model
• Develop interview questions for use in Task 2.2 focus groups with developers to review and confirm
data and assumptions
6
■ Summarize findings on development feasibility within the Downtown subarea
Total Task 7.5 Budget: $99,710
Task 7.6: DSAP Plan
Task 7.61 Preliminary Plan Outline
MIG will generate an annotated outline for the DSAP that will provide an overall snapshot of the Plan
organization, document format ("mock-ups" of sample page layouts), and a list of proposed graphics. The
anticipated sections of the DSAP will include the following:
• Executive Summary
■ Introduction and PSRC requirements,including background of previous planning efforts
• Vision and Downtown context
• Regional Center boundary
• Activity Unit capacity
o Housing
o Employment
• Land Use and Urban Form
o Layered maps
o Visualizations
o Parking policies
• Multimodal Connectivity
o Bike
o Ped
o Roadway
o Rail considerations and planned projects,including quiet zone
• Parks and Open Space
■ Streetscape
• Prioritized action/projects plan (5 year plan)for each section listed above
• Funding and Financing Options
o What does the plan call for and what is it going to cost
o TIF
o Incentives
o Other potential funding and financing options
■ Development Code and Design Guideline Updates
7
Task 7.62 Administrative Draft Plan
MIG will develop an Administrative DSAP, including charts, maps, and figures. The Administrative Draft Plan
will be in a Word-based text format with associated key graphics as an attached companion.The narrative will
make references to clearly identified graphics that will be attached after the conclusion of the narrative. MIG
assumes three rounds of review. Upon completion of the editing process, MIG will produce the formatted
document using InDesign, providing electronic versions to the City for review and submittal to the Land Use
and Planning Board and City Council for review.
Task 7.63 Review, Approval, and Adoption Process
MIG and the City will jointly present the draft the Land Use and Planning Board and City Council for review.
MIG assumes that it will present at up to four meetings of the Land Use and Planning Board and City Council,
for a total of eight meetings. Up to two Consultant team members will be present for the meetings As feasible,
the DSAP and Comprehensive Plan can presented at the same meetings.
Task 7.64 Final Plan
MIG will incorporate feedback gathered throughout the review and approval process into a final DSAP
document optimized for printing and posting online. MIG assumes two rounds of review and printing to be
completed by the Client. MIG will provide print-ready and web versions of the plan. MIG will provide the
InDesign files to the City at completion of the project.
Total Task 7.6 Budget: $40,874
8
e s t i m a t e d p r o j e c t c o s t
Fehr&Peers
$200,000
11 PM/Management Meelings 32 ,>5,900 SU $0 $0 55;100
12 anal Use and Planning Board/City Counal Meetings(4) 32 35 840 50 50 3+ $2,000 S7,840
13 P161 1Kickoff 26 Il SJ 450� S211il S1,07f1 S3,9J0 S750 S9,130
'� +•-' - 516,190 $2.860 S1,070 FAO3A 52.750 522,870
2 Public Engagement l0ownlowr�focusiiid)
21 :DW Wo4nG G"141 6o 510.860 SO Sit y SO S3,000 513,860
22 'orasrwawn-F.Wunl k4iii,v- 37 S5,070 S0 S5,320 S5,320 S500 S10,840
23 En9a,96-t(Comprehensive Plan Community Priordes Workshop) 34 5.1890 S0 SO• SO S4,890
24 DaNMwft-F wwd Open House N S,y 980 5U SO SO $1,000 S9,980
S25 Pny Up Events 34 $J,620 _ _ S0� SO _ 50 S4,620
( 228 334,370 5a4 $5,320 ISA7 $4.)1w $44.190
31 Downtown Mapbook 70 39.660 SO SO SO S9,660
32 Granular Assessment 110 S14,620 S5,920 50 55,920 S20,540
33 Market Analysis 9 S1,060 SO S26980 S26,980 $28,040
r I
IdNm l! 186 $25.340 $5,9-'4I $26,980 SS IM SO $58,240
4A D/ah and Final Vision and Goals 36 53,860 SO SO $D S3,860
,R+breed• 16 53,8601 ml SO S7 $0 S3,860
Downtown Development and Design51nn?airlS Analysis 70 58,940 SO SO SO 58,940
52 Whon Design Concept 214 S24,780 S0 50 S0 $24,780
5.3 Tra parUa Anelysis --- - - - - - ---
531 TnmSpuna:an Assessment • ,41,320 131.550 91 $31,550 $32,870
532 Da:uremptxla 4 5660 $11,810 SO $12,810 $13,47D
533 00-1 Task Transponalion Visioning 0 SO SO SO• SO SO
54 UM.. 22 52.610 SO SO SO S2,610
55 Prw Fri mn Analysis _ [ 6 5990 50 $16-050 $16,050 S17,040
RALNrlt 324 F39.380• F44,360 $16.050� - -- 360,Jldl $01 $99,710
6.1 Preliminary Plan Outline 7 5400 $0 SO SO $400
62 Idmr-51a610D.Il Plan InQ4300 SO LR, SO $24,300
63 Review,Approval and Adoption Process A35.840 $0 SU SO $2,000 S7,840
64 Fina1 Plan 60 58.334 S0 SO $4' S8,334
SuM1roml 274 '08,84 4.. 6'. $0 S2.000 S40.874
Professional Time and Costs Subtotal 1
.r�,,lmeinvi au•. ! ..
Total Project Cost
1 1 1