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Home My WebLink AboutCAG2024-129 - Original - Dept of Veterans Affairs - MOU: Utilizing Corrections Work Crew at the Tahoma National Cemetary - 03/12/2024 rum LI 1 f Vr mcm I Vrr1ll-IML U3C VNLI Sup/Mgr: Agreement Routing Form DirAsst: 40 • For Approvals,Signatures and Records Management Dir/Dep: \1147K E N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASH IN G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Michael Armstrong Police Date Sent: Date Required: > 03/12/2024 03/20/2024 0 L. Authorized to Sign: Date of Council Approval: a Q ❑✓ Mayor or Designee Budget Account Number: Grant? Yes NOR(] No funding Budget? Yes[Z]No Type: N/A Vendor Name: Category: Department of Veterans Affairs National Cemetery Administration Other Tahoma National Cemetery Vendor Number: Sub-Category: N/A Original Q 0 Project Name: Tahoma National Cemetery MOU OProject Details: MOU allowing Work Crew Inmates to work at the Tahoma = National Cemetery. C Basis for Selection of Contractor: Agreement �Q,QQ Other N *Memo to Mayor must be attached Start Date: 03/20/2024 Termination Date: Auto renewal cm a Local Business?F]YeSF]No' If meets requirements per KCC 3.70.100,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑YesElln-ProcessF-1Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F-]YesF,/]No CAG2024-129 Comments: 4,11 The City of Kent Corrections Facility is partnering with Tahoma National Cemetery to allow Work Crew Inmates another place to work to give back M c the community. 3 0 cc a, a, oc Date Received:City Attorney: Date Routed:Mayor's Office City Clerk's Office 3/12/24 adccW22373 120 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 MOU between the Tahoma National Cemetery and City of Kent Corrections Facility for use of the Work Crew Program Memorandum of Understanding (MOU) Between Department of Veterans Affairs National Cemetery Administration Tahoma National Cemetery 18600 SE 240th St. Kent, Washington And Kent Correctional Department 1230 Central Ave South Kent Washington 98032-5895 For the Purpose of Utilizing the Kent Work Corrections_Facility Work Release Program at the Tahoma National Cemetery 1 MOU between the Tahoma National Cemetery and City of Kent Corrections Facility for use of the Work Crew Program A. Purpose The purpose of the Memorandum of Understanding (MOU) is to establish a general understanding between the Department of Veterans Affairs Tahoma National Cemetery (VA TNC) and the City of Kent Correctional Facility (KCF) for the use of the KCF Work Crew (WC) at VA TNC. This MOU also allows VA TNC and KCF to meet their goals of community service while simultaneously serving our nation's veterans. B. Mission and Objective The mission of this MOU is to honor veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The objective of this MOU is to utilize the KCF WC to support this endeavor with a recurring service for grounds maintenance. This MOU will benefit VA TNC by achieving National Shrine Standards as well as the goals of the KCF by providing work opportunities for its WC. C. Responsibilities KCF Will: • Provide its WC for the purposes of performing work at VA TNC. KCF will ensure individuals who have been convicted of a violent offense or sex offense as those terms are defined in RCW 9.94A.030 will not be considered for this work detail. • Provide its WC to VA TNC at no cost. • Require, as a condition of participating in the WC, that WC participants adhere to all VA TNC instructions regarding the work detail, including but not limited to how work is to be performed and the maintenance of a workplace free of sexual harassment, discrimination, and violence. Ensure all WC participants have been advised regarding the consequences of fleeing during their work detail, including from the worksite and during transport to and back from VA TNC. • Be responsible for any damage to their employees and the WC participants, as well as for any damage to personal or public property that occurs during the performance of the MOU caused by the negligence of WC participants; provided, that under no circumstances shall the KCF be responsible for any damages or injuries to persons or property caused by the acts or omissions of VA TNC employees or non-WC volunteers of the VA TNC. • Maintain liability and property damage coverage through a policy of self- insurance for a limit as required by the laws of the State of Washington. 2 MOU between the Tahoma National Cemetery and City of Kent Corrections Facility for use of the Work Crew Program VA TNC will: Provide guidance, work assignments, personal protective equipment, and other items necessary to the WC to accomplish the work detail. • Provide a Site Manager/Supervisor who will complete the Site Supervisor orientation with KCF, and who will be on site at all times while the WC is on site at VA TNC. The Site Manager/Supervisor will be able to speak and understand English, and will be responsible for: o Directing, overseeing, and coordinating the work involved. o Staying abreast of all upcoming VA TNC functions including special holiday events and interment activities. o Ensure work does not cause any committal service, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visitors is compromised. • Follow KCF WC rules and guidelines, unless specifically noted otherwise in writing. Bear responsibility for ensuring its employees interact with KCF WC participants in a professional and respectful manner, including maintaining a workplace free of sexual harassment, discrimination, and violence. Be responsible for the act and omissions of VA employees performing work related to this MOU. Both VA TNC and KCF understand the VA National Cemetery Administration honors Veterans with a final resting place and lasting memorials commemorating their service to our Nation, and that because National Cemeteries are national shrines, the standards of work, appearance, and procedures performed by the individuals at VA TNC must reflect respect and concern for those interred there. Both VA TNC and KCF therefore acknowledge and agree: • Due to the sensitive mission of VA TNC, personnel must exercise and exhibit absolute decorum, composure, and stability always on VA TNC grounds. Personal appearance and conduct shall be always professional and unobtrusive. Shirts and full-length pants must be worn. Shirts may not exhibit inappropriate or disrespectful logos, such as but not limited to those associated with drugs, alcohol, sexual innuendo, violence, etc. • Smoking is not allowed on VA TNC grounds. • The use of personal electronic devices i.e., Radio's, Video Games etc., is prohibited on site or in buildings. Some VA TNC supervisors have government issued cell phones due to their work which are used for work. VA TNC Employees are authorized to use personal cell phones during breaks, lunch periods and for emergencies. The WC is governed by the same rules unless stricter rules are observed by the KCF regulations. ■ Sexual harassment, violence, dangerous conduct, and disrespect will not be tolerated, and offending individual(s) will be removed from the site. 3 MOU between the Tahoma National Cemetery and City of Kent Corrections Facility for use of the Work Crew Program • Personnel shall not sleep on VA TNC grounds, sit, or stand on installed grave markers, place or lean equipment or materials on grave markers or on equipment other than that required for transport. • All questions from VA TNC visitors shall be politely referred to or directed to VA TNC personnel. • All workers will behave with appropriate decorum, courtesy, and respect while within VA TNC grounds or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, dangerous conduct and violence or criminal acts of any kind will not be tolerated and are cause for immediate removal from VA TNC grounds. D. Business Hours and Days for Operation. Normal Cemetery business hours / days of operation are 8:OOAM to 4:30PM, Monday through Friday, excluding the following Federal Holidays: New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Veterans Day President's Day Memorial Day Thanksgiving Day Fourth of July Christmas Day VA TNC may have access to the KCF WC when needed on weekends or federal holidays, provided, the provision of the KFC WC on a weekend or federal holiday shall be subject to the pre-approval of KFC exclusively, and may require modification of the KCF schedule before or after the weekend or federal holiday to accommodate KFC staffing needs. llll 1/ ll Illl 1/ lI llll 1/ ll Illl 4 MOU between the Tahoma National Cemetery and City of Kent Corrections Facility for use of the Work Crew Program E. Effective Date This MOU will be effective for five (5) years from the date of signing this MOU by the Cemetery Director and the representative of the City of Kent Correctional Programs Department. This MOU may be amended, superseded, or rescinded by mutual consent of the participating entities and can be terminated by either party upon thirty (30) days' notice in writing. f; Thomas L. Yo s Michael D. Armstrong Director CJM Commander Tahoma National Cemetery Kent Corrections Facility el Date Date 425-433-2040 253-856-5969 Telephone Number- Telephone Number: 425-413-9618S Fax Number: Fax Number: ThomasYokes@va.gov marmstr n KentWA. ov E-mail Address E-mail Address � , i 4 17 4 2—?9 — z 2 _� 'V IZ ZI_ Dat Police Chief City of Kent Phone Number Fax Number E-mail address 5