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Home My WebLink AboutCAG2023-634 - Extension - Carahsoft Technology Corporation - iVanti Service Manager Subscription Renewal Under GSA: MAS 8F 47QSWA18D008F - 05/06/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: c 02/28/2024 03/06/2024 Q Director or Designee to Sign. Date of Council Approval: Q 01/16/2024 Budqet Account Number: Grant? Yes 7No 52001770.64260.1800 Budget?[z]YesEl No Type: N/A Vendor Name: Category: Carahsoft Technology Corporation Contract Vendor Number: Sub-Category: c 1669791 Other- Extension 0 Project Name: iVanti Service Manager Annual Renewal E 0 Project Details:Annual renewal of ivanti Service Manager with Asset Manager license subscription,at a cost of$24,970.58, 4- including any applicable Washington State Sales Tax, under Director's signature authority per Council's approval on C 01/16/2024. Purchase under Council approved cooperative agreement GSA MAS 8F 47QSWA18D008F,which expires 08/21/2028. C Agreement Amount: $24 970.58 Basis for Selection of Contractor: Direct Negotiation GJ `Memo to Mayor must be attached °.' Start Date: 05/06/2024 Termination Date: 05/05/2025 01 Q Local Business 0YesFv(-]No* If meets requirements per KCC3.70.700,,pleosecompleteVendorPurchose-Local Exceptions"form onCityspoce. Business License Verification:YesEl In-Process El Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: Yes FNo CAG2023-634 Comments: 3 0 Mike Carrington, IT Director $A �> i Date: 03/01/24 o� �a Ic to Date Routed to the City Clerk's Office 3/7/24 Interlocal Agreement has been uploaded to website: ad«w22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 8.D 40 • K0 0 00 ENT W A S H I N G T O N DATE: January 16, 2024 TO: Kent City Council SUBJECT: Carahsoft Technology Federal General Services Administration Supply Contract - Authorize MOTION: I move to authorize the IT Director to purchase through the General Services Administration federal supply contract with Carahsoft Technology Corporation, if those purchases fall within established budgets and are made within the term of the contract, which is in effect through August 21, 2028, or any extended contract term that may be authorized. SUMMARY: Previously, the City purchased services and equipment from Carahsoft Technology Corporation ("Carahsoft") through the General Services Administration (GSA), an independent procurement agency of the federal government, through its Federal Supply Contract, GSA GS-35F-0119Y. Because this contract is no longer active, the City will need to purchase equipment and services from Carahsoft through a different contract-GSA MAS 8F 47QSWA18D008F-which is currently in effect until August 21, 2028. To date, purchases have been made under this GSA contract with the Mayor's authority totaling $38,037.78 for renewal of Ivanti Technical Relationship Manager which is a designated resource to assist with solution adoption and return on investment of our Ivanti product. In mid-January, as part of IT's hardware lifecycle, the City will need to replace Nutanix hyperconverged infrastructure that runs its data center virtualization environment, at a cost of approximately $380,000.00. To meet this timeframe, staff is asking Council now to approve future purchases and renewals under this new GSA contract within the term of the contract and any contract extensions the federal government may authorize, and that fall within established budgets. BUDGET IMPACT: None. These purchases will be funded through the IT Operating and maintenance budget. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Packet Pg. 34 8.D Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. GSA Multiple Award Schedule Contract GSA MAS 8F 47QSWA18DO08F (PDF) 12/12/23 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 1/16/2024 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Larimer, Michaud, Thomas, Troutner Packet Pg. 35 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 7 carahsoft® PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)686-9273 ivanti WWW.CARAHSOFT.COM IVANTI@CARAHSOFT.COM TO: Ikhra Mohamed FROM: Linsay Tyler City of Kent Carahsoft Technology Corp. 400 W Gowe St 11493 Sunset Hills Road Information Technology Suite 100 Kent,WA 98032 USA Reston,Virginia 20190 EMAIL: imohamed@KentWA.gov EMAIL: Linsay.Tyler@carahsoft.com PHONE: (253)856-4645 PHONE: (571)662-4620 FAX: (703)871-8505 TERMS: GSA Schedule No: 47QSWAl8DO08F QUOTE NO: 43446227 Term:August 22,2018-August 21,2028 QUOTE DATE: 02/27/2024 FTIN: 52-2189693 Shipping Point: FOB Destination QUOTE EXPIRES: 03/28/2024 Credit Cards: VISA/MasterCard/AMEX RFQ NO: Remit To: Same as Above SHIPPING: ESD Payment Terms: Net 30(On Approved Credit) Cage Code: 1 P3C5 TOTAL PRICE: $22,679.91 DUNS No: 088365767 WA Tax $2,290.67 UEL DT8KJHZXVJH5 Business Size: Other than Small TOTAL QUOTE: $24,970.58 Sales Tax May Apply LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE 1 SM-SMAMNU-Cl-01 Ivanti Service Manager-Service Management Named $731.61 GSA 25 $18,290.25 Cloud Analyst with Asset Manager Subscription 1 Year(1- 99) Ivanti, Inc**SEE IVA001 -SM-SMAMNU-Cl-01 Start Date:05/06/2024 End Date:05/05/2025 2 SM-SMAMNU-Cl-01 Ivanti Service Manager-Service Management Named $731.61 GSA 6 $4,389.66 Cloud Analyst with Asset Manager Subscription 1 Year(1- 99) Ivanti, Inc**SEE IVA001 -SM-SMAMNU-Cl-01 Start Date:05/06/2024 End Date:05/05/2025 SUBTOTAL: $22,679.91 TOTAL PRICE: $22,679.91 WA Tax $2,290.67 TOTAL QUOTE: $24,970.58 Kindly note::*A 10%reinstatement fee will apply to late renewals*To avoid these fees please provide a PO by 4/22/2024. CONFIDENTIAL QUOTE DATE: 02/27/2024 PAGE 1 of 1 QUOTE NO: 43446227 MC TO SIGN_iVanti Service Manager renewal Final Audit Report 2024-03-01 Created: 2024-02-29 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAArOK-gZovNncBH4vIShWIPI7r3e967obQ WC TO SIGN_iVanti Service Manager renewal" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2024-02-29-0:46:42 AM GMT Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2024-02-29-0:46:46 AM GMT Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2024-03-01 -4:14:28 PM GMT-Time Source:server Agreement completed. 2024-03-01 -4:14:28 PM GMT Powered by r � Adobe ` � T Acrobat Sign