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Home My WebLink AboutCAG2024-058 - Original - Justice Systems Corporation - Genetec: Corrections Video Management System - 02/09/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W A S H I N G T O N Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: c 02/09/2024 02/16/2024 Q Director or Designee to Sign. Date of Council Approval: Q 01/16/2024 Budqet Account Number: Grant? Yes 7No Multiple Budget?[z]YesD No Type: N/A Vendor Name: Category: Justice Systems Corporation Contract Vendor Number: Sub-Category: = 2544403 Original 0 P Project Name: Genetec - Corrections Video Management System E 0 Project Details:Procurement of Genetec-Corrections Video Management System,at a cost of$115,328.72 including any 4- applicable Washington State Use Tax, under Director's signature authority per Council approval on 01/16/2024. C Purchase under Council approved cooperative agreement NASPO 99SWC-S1820/WA DES 24223,which expires 07/31/2028. E Agreement Amount: $115,328.72 Basis for Selection of Contractor: Cooperative Purchase `Memo to Mayor must be attached °.' start Date: Upon Director sign. Termination Date: 3yrs after signature 01 Q Local Business 10YesFv(-]No* If meets requirements per KCC3.70.700,,pleosecompleteVendorPurchose-Local Exceptions"form onCityspoce. Business License Verification:YesEl In-Process El Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number:CAG2024-0558 YesF No Comments: 3 3 0 Tara Duckworth, on behalf of Mike Carrington 3 Date: 02/09/2024 at �a Ic to Date Routed to the City Clerk's Offic, 2/9/24 Interlocal Agreement has been uploaded to website: ad«w22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 8.E KENT W n_ T U N DATE: January 16, 2024 TO: Kent City Council SUBJECT: Cooperative Purchasing Agreement with Justice Systems Corporation - Authorize MOTION: I move to authorize the IT Director to purchase through a cooperative purchasing agreement the state Department of Enterprise Services has with Justice Systems Corporation through July 31, 2028, and any extended contract term that may be authorized, if those purchases are within the City's established budgets. SUMMARY: The City has entered into an agreement with the state Department of Enterprise Services ("DES"), which allows the City to purchase through contracts the state publicly bids and enters into with various vendors. The state has, in turn, entered into an agreement with a national purchasing cooperative, the NASPO Cooperative Purchasing Organization, LLC, doing business as NASPO ValuePoint, a 501 (c)(3) limited liability company that is a subsidiary organization of NASPO. NASPO provides states, local governments, public educational entities, and other agencies with the purchasing power to obtain better pricing and more favorable contract terms than the agencies could get on their own. Purchases of software are exempt from competitive bid requirements under KCC3.70.110(D), as are purchases made through a purchasing cooperative under KCC 3.70.110(F). One contract that NASPO has entered into, and which the state DES has elected to participate in, is a contract with Justice Systems Corporation, a supplier of security and fire protection products and services ("master contract"). This master contract is currently in effect through July 31, 2028, though it may be extended beyond that date in the future. Should the City purchase from Justice Systems Corporation under the cooperative contract, the terms and conditions of that master contract will apply. A copy of the state's participating addendum and master contract are attached. The City has a current need to purchase new software to upgrade Kent Corrections current security camera system. The cost for this new software is estimated to be $125,000.00. Additionally, IT staff seeks approval to purchase additional products through Justice Systems Corporation, so long as future purchases are made within established budgets and during the term of the master contract. BUDGET IMPACT: Packet Pg. 91 8.E Description I Cost Impact 2024 Operating and Capital Budget 1 $125,000.00 SUPPORTS STRATEGIC PLAN GOAL: Evolvinq Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. ATTACHMENTS: 1. Justice Systems Proposal (PDF) 2. Justice Systems Master Agreement with NASPO (PDF) 3. Justice Systems Pricing Schedule with NASPO (PDF) 4. Justice Systems Participating Addendum with WA DES (PDF) 5. City of Kent Contract with WA DES (PDF) 12/12/23 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 1/16/2024 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Larimer, Michaud, Thomas, Troutner Packet Pg. 92 PROPOSAL (REV 3) JUSTICE VIDEO MANAGEMENT SYSTEM (VMS) CORP CITY OF KENT JAIL SECURITY DESIGN-BUILD • SERVICE INTRODUCTION This proposal supports the City of Kent Jail's transition of video surveillance from analog cameras managed through a DVR system to an NVR-based digital system with high-resolution IP cameras.Another contractor is performing the cabling infrastructure and camera installation.The City of Kent is providing networking and server hardware. This proposal provides the software and workstation hardware/software to complete the system.Justice Systems has performed similar transitions for dozens of secure facilities, including most recently, Island County Jail and Juvenile Facility, Kitsap County 911 Center, Pacific County Jail, and Maple Lane School. This proposal R1 (Rev 1)changes the control room monitors from one 43-inch to two 27-inch. Revs 2 and 3 revise the format of the pricing breakdown and extend the expiration date. We submit this proposal under Washington State Master Contract No.24223 for Security Technology Services. SCOPEOF • • VMS SYSTEM LICENSE This proposes Genetec Security Center Version 5.11 Base Enterprise Package(GSC-BASE-E). ........................................................................................................................................................................................................................................................................................................................................ Video System Features and Limits The VMS package includes Omnicast Enterprise with the following features and limits(note the upgrade from Professional to Enterprise was necessary to provide failover): • Basic Features.Archiving support, media router,audio, remote security desk, camera sequences, camera blocking,camera de-warping, hardware matrix support,time zone,edge recording,trickling&archive transfer, keyboard&joystick support.Also Active Directory integration, 1 authentication role,and 1 Active Directory Federation service. • Failover Cameras.One failover directory role. • Video Analytics. 300 channels of KiwiVision video analytics for privacy protector,security analytics and people counter. • Client Connections. 10 clients with up to 5 active users(Security Desk,Web or Mobile). PROPOSAL R3 Page 1 CITY OF KENT JAIL VMS January 31,2024 • Camera Connections. Up to 250 cameras and up to 20 archivers. ......................................................................................................................................................................................................................................................................................................................................... Other Security System Features and Limits Security Center comes standard with Synergis Professional for access controls, Intrusion Manager for intrusion detection, and Sipelia for intercom.These are available, if desired in the future. Synergis Professional provides 2 Access Managers, Remote Security Desk,and Badge Designer. It is limited to 256 card readers, 2 access managers,and 10 clients(with 5 active users).The Professional package includes AutoVu, Threat Level, Plan Manager Advanced for GIS Map servers(unlimited entities),and Restricted Security Area Surveillance. CAMERA LICENSES & WARRANTY SUPPORT This proposes 53 camera connection licenses(GSC-Om-P-1C)complete with 1-year Genetec Advantage support, including existing external cameras,Jail internal cameras,and Annex internal cameras. Existing External Cameras. 11 existing cameras as follows: • Qty 2-2 MP(Axis Q3505-VE) • Qty 3-4 MP(Axis Q3536-LVE) • Qty 6-8 MP(Axis P3707-PE) Jail Internal Cameras. Nelson Electric is installing, or has installed,37 Axis cameras as follows: • Qty 6-2 MP(Axis Q3515-LV) • Qty 11-4 MP(Axis Q9216-SLV or P3715-PLVE) • Qty 16-8 MP(Axis P3727-PLE or Axis P3807-PVE) • Qty 4-12 MP 360-degree(Axis M3057-PLVE) Annex Internal Cameras. Nelson Electric is installing,or has installed,5 Axis cameras as follows: • Qty 2-2 MP(Axis Q3515-LV or Q3515-LVE) • Qty 3-8 MP(Axis P3807-PVE or P3727-PLE) Unit Price Budget.Additional camera licenses, complete with 1-year Genetec Advantage Support, may be budgeted at$820 each (not to exceed 10). WORKSTATIONS AND MONITORS We propose the following: • Two quad-split(4-view),24-inch 1080p monitors adjacent to the jail security control system(Orion 23REDP).On these monitors camera views will be switched according to actions of the operator on the jail security control system.See"Controls Software Integration" below.These two monitors will be supported by one client workstation. • Two 16-view, 27-inch,4k monitors, unswitched,for general surveillance(Orion 27DHDN). Each monitor will be supported by its own client workstation. • One desktop client installation on a PC by the City of Kent. • One mobile application. PROPOSAL R3 Page 2 CITY OF KENT JAIL VMS January 31,2024 Workstation Hardware Each of the three workstations are: Genetec(SVW-105E-M1-EMB-17)Streamvault'" 104E Series-1 Bay Micro Workstation Embedded Graphics 1x Core i7-10700T 16GB 1x 256GB M.2 SSD 1x 1TB SATA 1x 1GbE RJ45 1x 65W PSU Windows 10 Embedded 5YR NBD KYHD Warranty-Genetec'"Security Center pre-installed. License sold separately. Keyboard, mouse,and peripherals not included. CONTROLS SOFTWARE INTEGRATION This proposal assumes the jail control system to be PLC-based hard panels that will be converted to touchscreen GUI (graphic user interface or"touchscreen")controls in the not-too-distant future.We further assume that the PLC currently emits camera switching protocol for a video matrix switcher. Interim Translation PC. Until the existing control system is replaced,this proposes to program and install an inline translation PC to translate the existing switching protocol to host control protocol. REMOTE ACCESS AND SUPPORT This proposes Tosibox secure encrypted VPN with hard-switch on/off from the jail security control system. Note: If City of Kent IT does not allow Tosibix,we will write a deductive change. LABOR • Together with City of Kent,coordinate network and IP schema. Calculate necessary storage and bandwidth. Verify necessary PoE budgets.Coordinate system requirements for server. • Engineer shop drawings. Prepare engineered shop drawings, including camera schedules, camera system plans,and system/network diagrams. • Develop translation PC for video switching. Configure logical IDs for video switching. • Install and configure system software and licenses on the City of Kent's server. Install and configure monitors and workstations. • Implement video switching between the control system and Genetec VMS. • Assist"hot cutover"of cameras as follows: • Enroll cameras as Nelson Electric replaces them (remote access is acceptable). • Configure and focus individual cameras while Nelson Electric aims. • Acceptance testing. • Training. • As-built shop drawings. WORK BY OTHERS • • EXISTING • Cabling infrastructure. PROPOSAL R3 Page 3 CITY OF KENT JAIL VMS January 31,2024 • Cameras. • Servers. • Network and PoE power to cameras. • This assumes AutoCAD architectural backgrounds are available from which to prepare camera system plans. COMPENSATION Initial Cost.Justice Systems proposes the City of Kent VMS, including all labor, materials,expenses,and incidentals,and 1-year warranty for the lump sum amount of....................................................................$101,090 Annual Service&Support.Justice Systems proposes annual service and support,as delineated on the attached NASPO backup,for the lump sum, annual amount of......................................................................................$4,972 Total through 2026 Biennium.The initial cost, including 1-year warranty(2024), plus 2 years annual service and support(2025 and 2026),total .....................................................................................................................$111,034 INCLUSIONS • Shop drawings and product data submittals • City of Kent IT coordination • As-builts and 0&M manuals • 1-year Genetec Advantage software support subscription • 1-year warranty EXCLUSIONS • Work by Others or Existing • Payment and performance bond • Sales tax STATE CONTRACT The pricing in this proposal complies with Washington State Master Contract No. 24223 for Security Technology Services(https://apps.des.wa.gov/DESContracts/Home/ContractSummary/24223 ),as agreed to and effective between Justice Systems and Washington State DES.The City of Kent is free to use the State contract as a vehicle to awarding this work, if desired. This proposal expires February 29,2024. We appreciate the opportunity to propose this work to the City of Kent. Sincerely, Paul Allyn General Manager 3902 West Valley Hwy N,Suite 306 Auburn,WA 98001 C:425.890.1300 0: 253.981.4398 E: pallyn@justicesys.com PROPOSAL R3 Page 4 CITY OF KENT JAIL VMS January 31,2024 City of Kent Jail R3 Materials Qty IMake Model Description Value Licenses 1 Genetec GSC-BASE-E Security Center v5.11 Enterprise Package $ 5,313.00 53 Genetec GSC-Om-E-1C One(1)camera connection $ 14,078.00 One(1)Genetec SDK connection for video integration with PLC- 1 Genetec TBD translator $ 1,250.00 53 JGenetec ADV-CAM-E-1Y GenetecTm Advantage for 1 OmnicastTm Ent Camera—1 year $ 2,872.00 Workstations StreamvaultTM 104E Series-1 Bay Micro Workstation Embedded Graphics 1x Core i7-10700T 16GB 1x 256GB M.2 SSD I 1TB SATA 1x 1GbE RJ45 1x 65W PSU Windows 10 Embedded 5YR NBD KYHD Warranty-GenetecTA9 Security Center pre-installed.License sold separately.Keyboard,mouse, 3 Genetec SVW-104E-M1-EMB-17 and peripherals not included. $ 6,909.00 2 10rion 23REDP 24-inch HD Surveillance Monitor $ 1,363.00 2 10rion 27DHDN 27-inch 4k Surveillance Monitor $ 2,388.00 2 1 Monitor Wall Mount $ 625.00 Remote Access 1 ITosibox 675 Lock with cellular $ 1,436.00 1 1 1 lAux antenna $ 188.00 2 ITosibox I I Soft keys $ 250.00 Miscellaneous 1 lWarranty materials allowance $ 106.00 Total Materials $ 36,778.00 Installation Labor 40 MH Project Manager/Project Engineer Project management $ 7,200.00 20 MH Project Account/Assistant Project administration and billing $ 2,000.00 8 MH Systems Engineer/Programmer Coordinate Network&IP Schema $ 1,280.00 24 MH Systems Engineer/Programmer Engineer Shop Drawings. $ 3,840.00 32 MH Engineering/CAD Engineer Shop Drawings. $ 3,136.00 56 MH Systems Engineer/Programmer Install and Configure System Software and Licenses. $ 8,960.00 8 MH Install Standard Rate Install and Configure Monitors and Workstations. $ 1,000.00 12 MH Systems Engineer/Programmer Install and Configure Monitors and Workstations. $ 1,920.00 24 MH Project Manager/Project Engineer Enroll and Configure Individual Cameras. $ 4,320.00 4 MH Install Standard Rate Install,Test&Troubleshoot Translator PC $ 500.00 16 MH Systems Engineer/Programmer Install,Test&Troubleshoot Translator PC $ 2,560.00 16 MH Systems Engineer/Programmer Configure Logical IDs for Video Switching. $ 2,560.00 8 MH Systems Engineer/Programmer Training. $ 1,280.00 8 MH Install Standard Rate Acceptance testing $ 1,000.00 8 MH Systems Engineer/Programmer Acceptance testing $ 1,280.00 2 MH I Project Manager/Project Engineer JAcceptance testing report $ 360.00 4 MH Systems Engineer/Programmer As built drawings and 0&M manuals $ 640.00 8 MH Install Standard Rate As-built drawings and O&M manuals $ 1,000.00 8 MH Systems Engineer/Programmer Warranty labor allowance $ 1,280.00 Intstallation Labor $ 46,116.00 Subcontractors 1 Status Automation I Develop translation PC $ 18,000.00 Total Subcontractors $ 18,000.00 Expenses 100 MI Mileage 69.00 1 ILS IMiscellaneous Expenses 1 $ 127.00 Total Expenses $ 196.00 Total Cost $ 101,090.00 Annual Service&Support Qty IMake Model Description Value 53 Genetec ADV-CAM-E-1 Y GenetecTm Advantage for 1 OmnicastTm Ent Camera—1 year $ 2,872.00 4 MH Systems Engineer/Programmer Telephone/Remote Support $ 640.00 8 MH Systems Engineer/Programmer Install,Test&Troubleshoot Translator PC $ 1,280.00 1 MH Project Manager/Project Engineer Scheduling and billing $ 180.00 Intstallation Labor $ 4,972.00 TD TO SIGN-Justice System Corp. Final Audit Report 2024-02-09 Created: 2024-02-09 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAGOjgULfUGH3Cuc5sZztCCxdOC8Kc3gHA "TD TO SIGN—Justice System Corp." History s Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2024-02-09-7:14:00 PM GMT Document emailed to Tara Duckworth (tuckworth@kentwa.gov)for signature 2024-02-09-7:14:06 PM GMT Ls Email viewed by Tara Duckworth (tuckworth@kentwa.gov) 2024-02-09-9:04:10 PM GMT Cep Document e-signed by Tara Duckworth (tuckworth@kentwa.gov) Signature Date:2024-02-09-9:04:50 PM GMT-Time Source:server Agreement completed. 2024-02-09-9:04:50 PM GMT Powered by r � Adobe T Acrobat Sign