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Home My WebLink AboutCAG2022-047 - Other - Pacific Golf & Turf, LLC - Riverbend Golf Cart Replacements - 02/06/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: ETH Agreement Routing Form DirAsst: PH PH • For Approvals,Signatures and Records Management Dir/Dep: KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Melanie Manning Parks, Recreation & Community Services Date Sent: Date Required: 01/30/2024 02/02/2024 0 Q Authorized to Sign: Date of Council Approval: QMayor or Designee NA Budget Account Number: Grant? Yes NOW] 48006855.64510.5755 Budget?W]Yes No Type: N/A Vendor Name: Category: Pacific Golf& Turf Application Vendor Number: Sub-Category: C 1877595 Original 40 0 Replacement of 3 stolen golf carts Project Name: p O Requ Project Detai esting approval for check per vendor requirement prior to delivery. C C Basis for Selection of Contractor: Agreement Amount: $21,585.00 Other *Memo to Mayor must be attached Start Date: 02/02/2024 Termination Date: Q Local Business? Yes EZ]No*If meets requirements per KCC 3.70.7 00,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: Yesw]In-Process Exempt(KCC 5.01.045) W]Authorized Signer Verified Notice required prior to disclosure? LCAGZ022-047 t Number: Yes W1 No Comments: https:Hdocuments.kentwa.gov/WebLink/DocView.aspx?id=230470&dbid=0&repo=City a OfKent s. 3 C C p1 = V �N � a, a, oc Date Received:City Attorney: Date Routed:Mayor's Offi 2/5/24 City Clerk's Office 2/6/24 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 CITY OF KENT PARKS, RECREATION &COMMUNITY SERVICES • Julie Parascondola, Director KEN7 220 41 Avenue South W A S H I N G T O N Kent, WA 98032 Fax: 253-856-6050 PHONE: 253-856-5100 Memo To: Dana Ralph, Mayor From: Julie Parascondola, Director CC: Eric Hinrichs, Golf Manager Date: January 29t", 2024 Re: Request for Mayor's Signature on invoice >$20K On or around the late evening hours of Saturday, February 26t" and Sunday, February 271, 2022 our secured, locked and fenced storage for our gas powered golf cart fleet was broken into and three of our gas powered golf carts were stolen, carts 40, 58 and 62. The perpetrators were able to completely disassemble the hardware on our secure 8 foot gates and "hotwire" the carts, it is our belief that they were driven to a pre-determined meeting area and loaded onto a trailer for transportation off site. The Kent Police Department was notified but we were not able to recover the stolen property. As per our lease agreement, we are required to replace any damage or stolen golf carts. For these reasons, I respectfully request that you authorize the payment to Pacific Golf and Turf in an amount of $21,585.00. Thank you for your consideration. APPROVED: 02/06/2024 Mayor Dana Ralph Date Snohomish Invoice S903081SNO PACIFIC 1818 BICKFORD AVENUE EST COMP 01/23/2024 SNOHOMISH, WA 98290 SALESPERSON Eric Bowen (360) 568-7798 ebowen@pacificgolfturf.com GOLF & TURF BILL TO S RIVERBEND GOLF COURSE RIVERBEND GOLF COURSE 220-4TH AVENUE SOUTH 220-4TH AVENUE SOUTH KENT,WA 98032-5895 KENT,WA 98032-5895 (253)854-3673 (253)854-3673 CUST PO CONTACT Patrick Sims psims@kentwa.gov (253)376-0950 SHIP OUT Will Call DROP SHIP No # PART Jr DESCRIPTION QTY B/O FILLED RATE ISC NET I EXT 1 EZMS (PGT)298481 -RXV EFI GAS SN:5822127 1.00 7,195.00 7,195.00 7,195.00 2 EZMS (PGT)298482-RXV EFI GAS SN:5822128 1.00 7,195.00 7,195.00 7,195.00 3 EZMS (PGT)298483-RXV EFI GAS SN:5822129 1.00 7,195.00 7,195.00 7,195.00 PAYMENT DETAILS DATE AMT COMMENTS REMIT TO SUBTOTAL 21,585.00 PO Box 16758 TOTAL 21,585.00 Portland, OR 97292 PAYMENTS 0.00 BALANCE DUE 21,585.00 ACCEPTANCE: DATE: Items returned within 30 days of purchase with original invoice are subject to a 20-70%restocking fee.Part must be returned with original box in excellent condition for manufacturers to take it back.Special order items are only returnable with factory"ok",plus a 30%restocking fee and return freight.Special order items not picked up after 30 days will be placed back in inventory,a 30%restocking fee and inbound shipping are charged.No returns on electrical parts.Signers warrant authority to execute this sales order on behalf of customer.Quotes are only valid for 2 weeks. GENERATED 1/23/2024 AT 2:31:28 PM BY Christy Sotin I CREATED 01/23/2024 1 of 1 Signature: ��G 7- 1*l4ndtf Signature: Plkd�w L"ffli Eric T.Hinrichs(Jan 30,202415:14 PST) Phung Huyn (Jan 30, 02415:17 PST) Email: ehinrichs@kentwa.gov Email: parkscontracts@kentwa.gov Signature: Juli arascondola(Jan 30,202415:21 PST) Email: jparascondola@kentwa.gov Golf-012924-PacificGolf-GolfCartCheckReq uest Final Audit Report 2024-01-30 Created: 2024-01-30 By: Melanie Manning(mmanning@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAR04vTjRCz4eBrNpfR4uwBjIBTbQmbOgC "Golf-012924-PacificGolf-GolfCartCheckRequest" History Document created by Melanie Manning (mmanning@kentwa.gov) 2024-01-30-11:01:01 PM GMT-IP address: 146.129.252.126 Document emailed to ehinrichs@kentwa.gov for signature 2024-01-30-11:03:01 PM GMT ` Email viewed by ehinrichs@kentwa.gov 2024-01-30-11:12:28 PM GMT-IP address: 104.47.64.254 C, Signer ehinrichs@kentwa.gov entered name at signing as Eric T. Hinrichs 2024-01-30-11:14:34 PM GMT-IP address: 146.129.252.126 C,�O Document e-signed by Eric T. Hinrichs (ehinrichs@kentwa.gov) Signature Date:2024-01-30-11:14:36 PM GMT-Time Source:server-IP address: 146.129.252.126 Document emailed to parkscontracts@kentwa.gov for signature 2024-01-30-11:14:37 PM GMT Email viewed by parkscontracts@kentwa.gov 2024-01-30-11:16:47 PM GMT-IP address: 104.47.64.254 o Signer parkscontracts@kentwa.gov entered name at signing as Phung Huynh 2024-01-30-11:17:42 PM GMT-IP address: 146.129.252.126 Cep Document e-signed by Phung Huynh (parkscontracts@kentwa.gov) Signature Date:2024-01-30-11:17:44 PM GMT-Time Source:server-IP address: 146.129.252.126 Document emailed to Julie Parascondola Qparascondola@kentwa.gov)for signature 2024-01-30-11:17:46 PM GMT 3 Email viewed by Julie Parascondola (jarascondola@kentwa.gov) 2024-01-30-11:21:31 PM GMT-IP address: 104.47.65.254 Powered by � Adobe Acrobat Sign Document e-signed by Julie Parascondola aparascondola@kentwa.gov) Signature Date:2024-01-30- 11:21:43 PM GMT-Time Source:server-IP address: 146.129.252.126 Agreement completed. 2024-01-30-11:21:43 PM GMT POWL-md by Adobe KENT Acrobat Sign