HomeMy WebLinkAboutCAG2020-416 - Amendment - #2 - Healthcare Delivery Systems - Inmate Healthcare Services - 01/01/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Michael D Armstrong Police
Date Sent: Date Required:
c 02/02/2024 02/16/2024
Q Authorized to Sign: Date of Council Approval:
Q
Q Mayor or Designee
Budget Account Numbe Grant? Yes❑ NoF71
10002500.64150.3510
Budget? Yes❑No Type: N/A
Vendor Name: Category
Healthcare Delivery Inc Contract
Vendor Number: Sub-Category:
41276 Amendment
0
W Project Name: Inmate Healthcare Services
OProject Details: Healthcare Services for inmate population who reside at the City of Kent Correctional Facility.
COLA Increase for 2024-Year 4
C Increase in Advanced Registered Nurse Practitioner(ARNP) hours (Table B Staff- Level of Service)
3-Hours per week to 10 Hours per week due to the implementation of the MAT program.
C
Basis for Selection of Contractor:
Agreementr12
28,919 Other
E *Memo to Mayor must be attached
3- Start Date: /31/2020 Termination Date: 12/31/2025
Q Local Business?❑Yes Fv—(]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace.
Business License Verification: ❑Yes❑In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
DYes❑No CAG2020-416
Comments: TEA
aThe amendment is a COLA increase for year 4 (2024) and as outline in
3 provision 3.1 Health Care Services - Rates.
IM
= The amendment would also change staff hours outline in provision 3.2 Staff
0 plan (Table B),Increase in Advanced Registered Nurse Practitioner (ARNP)
°C hours (Table BStaff - Level of Service) 3-Hours per week to 10-Hours per
week due to the implementation of the MAT program.
cc
Date Received:City Attorney: 2/1/24 Date Routed:Mayor's Office 2/5/24 City Clerk's Office 2/6/24
adccW22373_1_20 V�' �IsiL ocuments.KentWA.gov to obtain copies of all agreements
rev.20221201
�'` -►"'"' KEN T
SV+ail..:tYY g+.
SECOND AMENDMENT TO
]AIL MEDICAL SERVICES AGREEMENT
BETWEEN THE CITY OF KENT AND HEALTHCARE DELIVERY SYSTEMS
This Second Amendment ('Second Amendment"), to the Jail Medical Services
Agreement, dated December 23, 2020 ("Agreement") is made and entered into by
and between Healthcare Delivery, Inc. (d.b.a Healthcare Delivery Systems), a
Washington corporation ("HDS" or "Vendor"), and the City of Kent, a Washington
municipal corporation ("City").
RECITALS
A. The Agreement provides that the hourly rates charged for the health
care services performed by HDS shall be the same for the first three years of the
Agreement (2021, 2022, 2023) and increased for years four and five (2024, 2025)
by the local Consumer Price Index on an annual basis.
B. The Parties, through a First Amendment to the Agreement executed on
February 17, 2023, agreed to a ten percent increase in the hourly rate paid for a
registered nurse ("RN") and a licensed practical nurse ("LPN"), and for payment of
up to 40 hours of training for onboarding a new nurse.
C. To adequately meet the medical needs of the inmate population at the
City of Kent Correctional Facility, the Parties agree to increase the weekly and annual
hours worked by an Advanced Registered Nurse Practitioner ("ARNP").
D. An updated Certificate of Insurance valid through July 1, 2024, is
appended to this Second Amendment as Attachment 1.
AMENDMENT
NOW THEREFORE, in consideration of the mutual intent, desire and promises
of the Parties and other good and valuable consideration, the City and HDS each
agree as follows:
1. (;prnggnsation. Subsections 3.1 and 3.2 of the Agreement, within
Section 3 entitled "Compensation," are amended as follows:
3. Compensation.
The City shall pay HDS a total amount not to exceed $628,919.00
annually, including any applicable Washington State sales tax, for
the Services described in this Contract. This is the maximum amount
to be paid under this Contract for the Services described in Section
1 above, and shall not be exceeded without the prior written
authorization of the City. For Services provided under this Contract,
City shall pay HDS in accordance with this Section 3.
SECOND AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 1
(between City of Kent and Healthcare Delivery Systems)
3.1 Health Care Services - Rates The hourly rates charged
for the health care services performed by HDS for this Contract are
delineated in Table A below. As agreed to in the submitted proposal,
the rates shall be the same for the first three years of the Contract,
after which the rates for years four and five shall be increased (but
never decreased) by t#e-an amount equal to any percentage increase
in the Consumer Price Index for Seattle-Tacoma-Bellevue (All Urban
Consumers) for the previous calendar year(the twelve month period
from December to December).' --' yens • PFiee index efg an
aniqual bass. Any such increase will be expressed in a written
amendment to this Contract executed by both parties.
Table A:
Position/Staff Certification
per
hour
Nursing/Registered Nurse/Staff $86
Nurse 89.78
Nursing/LPN/Staff Nurse $61-
63.68
Provide r/MSN/Advanced Registered $1Z3
Nurse 130.50
Provider/MSN/ Psych Nurse $3-2§
Practitioner 130.50
Provider/MD/Medical Doctor $4-51G
156.60
3.2 Staffing Plan. HDS will provide staff to perform the Contract in
accordance with the annual Staffing Plan set forth in Table B below.
HDS shall not bill hours in excess of the annual maximum staffing
described by Table B without the written authorization of the City.
The maximum staffing levels provided for by Table B may be
altered at the request of either Party upon the requesting party
providing thirty (30) days advance written notice to the other, and
upon mutual agreement of the parties expressed in a written
amendment to this Contract that is signed by both parties; provided,
thirty (30) days advance written notice shall not be required for
minor changes to staffing levels that are mutually agreed upon by
the City and HDS.
dee to the teFmpeFarily
�rael a
this Gentraet, and HDS will inveiee aeeerdingly. At all times, HDS is
SECOND AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 2
(between City of Kent and Healthcare Delivery Systems)
subject to the personnel requirements listed in Exhibit B, Scope of
Service. HDS shall provide the following level of service orb the days
indicated and at the hourly rates indicated:
Table B:
Staff- Level of Service
Annual Position
Hours
3,510 Licensed Practical Nurse (LPN) @$61-9% 68 hr.
✓ 67.5 hours per week*
✓ Work performed Mon—Fri,7:00 a.m.—3:30 p.m.;
and Sat—Sun 8:00 a.m.—8:30 p.m.
✓ Total monthly cost:$17,942.6 1%626,
✓ Total annual cost:$244 UWG 223,516.80
85 Licensed Practical Nurse(LPN)@$404931.84 hr.
✓ Holiday bonus pay 10 days per year,in addition to
normal pay.
Testa{annual cost:$2769MA 2,706.40
40 Licensed Practical Nurse(LPN) @$61.09
63.68 hr.
✓ 40 hours of training per year
Total annual cost:$27440-2,547.20
2,210 Registered Nurse(RN)@$56 99 89.78 hr
✓ 42.5 Hours per week*
✓ Work performed Mon-Fri,1:30 p.m.-10:00 p.m.
Total monthly cost:$16,838.33-16,534.48
Total annual cost:$444y06"19g 413.80
85 Registered Nurse(RN)@$4-344.89 fir
✓ Holiday bonus pay 10 days per year,in addition to
normal pay.
Total annual cost:$3493,815,65
78 Medical Doctor,(MD)@$159.90156.60 hr
✓ 1.5 Hours per week
Maximum monthly cost:$0741,027.90
Maximum annual cost:$11y7W 12,214.80
78 Psych Nurse Practitioner @$4-Z5130.50 hr
✓ 6 Hours per month
Maximum monthly cost:$425A 783
Maximum annual cost:$9r74A 1=%1=79
.
46520 Advanced Registered Nurse Practitioner(ARNP)
@$125-98130.50 hr
✓ -310 Hours per week
Total monthly cost:$1y6h-5,655
Total annual cost:$62,64A 67,860
SECOND AMENDMENT TO ]AIL MEDICAL SERVICES AGREEMENT Page 3
(between City of Kent and Healthcare Delivery Systems)
8,736 Advanced Registered Nurse Practitioner(ARNP)
@-$4.4-24.30 hr
✓ 24-hour phone coverage
Total monthly cost:$3,888 3130.40
Total annual cost:$36,09037,564.80
The total annual expense for HDS staff at the above levels of service and at the
above hourly rates will be$489780:7�5A558.818.45.
At the beginnipig of the pe-1--ma 4�&CeAtFaet-,it is expeeted that inmate
};.. net Dram.*-.Al. Fse (LPN)@$55 G1 QQti h,-
,�,�
v e;
Total a ai e..nn+.$129 12 132 9111
r8fatien
5 we:
2. Effective Date of Rafe Change and Ratification. The new hourly rates
delineated in Table A above shall apply retroactively to January 1, 2024. All acts
consistent with the authority of this Second Amendment and prior to its effective date
are ratified and affirmed and the terms of the Agreement and this Amendment shall
be deemed to have applied.
3. Remaining Provisions. Except as specifically amended by this Second
Amendment, all remaining provisions of the Agreement shall remain in full force and
effect.
The parties whose names appear below swear and affirm that they are
authorized to enter into this Second Amendment, which is binding on the parties of
the Agreement.
SECOND AMENDMENT TO JAIL MEDICAL SERVICES AGREEMENT Page 4
(between City of Kent and Healthcare Delivery Systems)
IN WITNESS, the parties below have executed this First Amendment,
which will become effective on the last date written below.
HDS: CITY:
Healthcare Delivery, Inc.
d/b/a Healthcare Delivery Systems City of Kent
By BY7 LDa-Y,
(signature) (slgnature)
Print Name: Shannon-Slack Print Name: Dana Ralph
Its: PresidentlChief Executive Officer Its Mayor
(title) (title)
DATE: S2 0�Z1, DATE: 02/06/2024
APPROVED AS TO FORM:
Kent Law Department
ATTEST:
et�' 9U66
Kent City Clerk
SECOND AMENDMENT TO ]AIL MEDICAL SERVICES AGREEMENT Page 5
(between City of Kent and Healthcare Delivery Systems)
t l 0 DATE(MM(DONM1
0ERTIFICATE OF LIABILITY INSURANCE
1, 06/3012023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Nikole Keka
NAME:
Nicholson 81 Associates Ins LLC , �No.Eatl, (360)352 ea4a f, Nei.(Js0g43 s�iz
1802 Black Lake Blvd SW#301 EMAIL
Olympia,WA 98512 ADDRESS; mkole@nichinsure.com
INSURER(S)_AFFORDING COVERAGE NAIC p
v, _INSURER A_: Sentinel Insurance C9 Ltd_..._—_ :1.1.000
INSURED INSURER B;_, General SaSsl'.�ndprmtl;ty_GQ1T_t�any
.._ _
Healthcare Delivery Inc INSURER C:
9039 Silverspot Or SE INSURERD:
Tumwater,WA 98501 INSURER£:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 00001468-1616926 REVISION NUMBER: 10
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR� -. - ._ _.__.._..__ _-- ADI3L�SUSR!_. ,.._.__..__. _ _..___._ _.-1 POLICYEFF'_.r._POLICYFJfP �' _.__._. _... _... . .
Tg TYPE OF INSURANCE POLICY NUMBER i LIMITS
A I (�COMMERCIAL GENERAL LIABILITY I Y f 152SBMAC5488 107101/2023 1 07/01/2024 EACH OCCURRENCE *$ 2,000,000_.
f mmWdt Yb RENTED t
i 4 CLAIMS-MADE X i OCCUR 1 ! 1 l ! PREMISE$LEa oeayrrance) i$ 2,000,000
_. I t I
MED EXP(Any one person) z'S.
', i ! ' .PERSONAL&AOV INJURY i$ 2,000,000
i GEN'L AGGREGATE LIMIT APPLIES PER:
! � _ GENERAL AGGREGATE _ f$ 4",00O QUO
J POLICY ECT ,- .LOC I % 'PRODUCTS COMP/OP AGG i S 4.,000,000_
i i.OTHER: 1
AUTOMOBILE LIABILITY I 1 COMBINED SINGLE t„IMIT
A ;$
i _ i 52SBMAC5486 07101I2023 ,07/01I2024 f(Eafl aaM) ;_ "0"00
1 ANY AUTO ! BODILY INJURY(Per person) 4$
f4 OWNED SCHEDULED
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I HIRED 3 NON-OWNEO } _ ' I I PROPERTY DAMAGE i,$ _..�..
! x AUTOS ONLY I_�{,I AUTOS ONLY ; ; i (Por scc;dant),
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1 UMBRELLA LIAR 4
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r.EXCESS 41A8 _ -. CLAIMS-MADE ( s AGGREGATE.
E DED ; %RETENTION$ i$
WORKERS COMPENSATION t PER 'OTH-
A 52SBMAC5488 07/01/2023 07/01/2024 X $TATIJTE _ _; R _ f_ Stop Gap_
AND EMPLOYERS'LIABILJTY - -.
ANY PROPRIETORIPARTNERIEXECUTIVE Y i ? < I E L EACH ACCIDENT j_$ 1,000,000
OFFICERIMEMBER EXCLUDED? I N/A i + I '—'"'"-- - '
,
(Mandatory in NH) t i i �_E L_DISEASE-EA EMPLOYEE',$ 1,000,000
If yearbe under
DSddescDRiP710N OF OPERATIONS below ± i E.L-DISEASE-POLICY LIMIT $ 1,000,000
B Professional Y IJG933644 07/01/2023 '07/01/2024 i Limit 2,000,000
Aggregate 4,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORO 101,Addlllonal Remarks Schedule,may be attached If mare apace Is required)
Certificate Holder is included as Additional Insured as their interest may appear when required by written contract subject to
policy terms,conditions and exclusions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
City of Kent Corrections Facility ACCORDANCE WITH THE POLICY PROVISIONS.
1230 Central Ave.S.
Kent,WA 98032 AUTHORIZED REPRESENTATIVE
NNK
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ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Printed by NNK On 06/3012023 at 01:27PM