HomeMy WebLinkAboutCAG2021-288 - Extension - Granicus, LLC - GovQA Subscription Renewal with Hosted Data Storage - 02/23/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
c 01/11/2024 01/25/2024
Q Mayor or Designee to Sign. Date of Council Approval:
Q
Q Interlocal Agreement Uploaded to Website N/A
Budget Account Number Grant? Yes NoF71
52001770.64260.1800
Budget?71Yes E]No Type: N/A
Vendor Name: Category:
Granicus, LLC License
Vendor Number: Sub-Category:
= 1724297 Extension
0
Project Name: GoVQA Annual Renewal w/Hosted Data Storage
EProject Details: Annual renewal of Gov A subscriptions at a cost of 19 220.18 includin an
- Q P $ 9 Y
C applicable Washington State Use Tax, under Mayor's signature authority.
C
Agreement Amoun�02/23/2024
$19 r 220.18 Basis for Selection of Contractor: Direct Negotiation
*Memo to Mayor must be attached___.I
3- Start Date: Termination Date: 02/22/2025
Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes ✓❑No CAG2021-288
Comments:
vt
3
o a� Dana Ralph, Mayor
c c
0 Date: 01/30/2024
3 �
a,
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Date Received:City Attorney: 1/11/24 Date Routed:Mayor's Office 1/30/24 City Clerk's Office 1/30/24
adccW22373_1_2 -ri`r,-;,c Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
G GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Kent, WA
Granicus Budgetary Proposal for Kent, WA
ORDER DETAILS
Prepared By: Sophia Rasmussen
Phone:
Email: sophia.rasmussen@granicus.com
Order#: Q-322068
Prepared On: 28 Dec 2023
Expires On: 22 Feb 2024
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 23 Feb 2024-22 Feb 2025
Order #: Q-322068
Prepared: 28 Dec 2023
Page 1 of 3
G GRANICUS Order Form
Kent, WA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
• Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Kent, WA is able to contact Granicus for a report on
how much storage has been used.
Renewing Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
FOIA Module Non Enterprise Annual 1 Each $8,909.07
Hosted Data Storage (TB) Annual 3 Each $3,852.00
Redaction License (per named user) Annual 5 Each $2,358.55
WA State JLARC Reporting Annual 1 Each $2,337.40
SUBTOTAL: $17,457.02
Order #: Q-322068
Prepared: 28 Dec 2023
Page 2 of 3
G GRAN ICUS Order Form
Kent, WA
TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction,the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference,with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order,please include the following language:The pricing,terms and conditions of quote
Q-322068 dated 28 Dec 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local,and federal taxes,which, if any,will be included in the invoice. It
is the responsibility of Kent, WA to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• The terms and conditions set forth in the Agreement effective Ol Sep 2007 are incorporated herein by reference.
Order#: Q-322068
Prepared: 28 Dec 2023
Page 3 of 3