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Home My WebLink AboutCAG2021-288 - Extension - Carahsoft Technology Corporation - GovDelivery DCM Annual Subscription Renewal - 02/23/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: c 12/28/2023 01/11/2024 Q Mayor or Designee to Sign. Date of Council Approval: Q Q Interlocal Agreement Uploaded to Website 06/15/2021 Budget Account Number Grant? Yes No 52001770.64260.1800 Budget?71Yes E]No Type: N/A Vendor Name: Category: Carahsoft Technology Corporation License Vendor Number: Sub-Category: 166971 Extension O Project Name: GovDelivery DCM Annual Subscription Renewal 3- Project Details: Annual renewal of Digital Communication Management (DCM) Communications O C Cloud subscription under the Granicus Software as a Service Agreement *, (CAG2021-288) at a cost of $31,637.08 under Mayor's signing authority. C O Agreement �02/23/2024 $31 637.08 Basis for Selection of Contractor: Cooperative Purchase E r *Memo to Mayor must be attached 3- Start Date: Termination Date: 02/22/2025 >s Q Local Business? Yes Fv—(]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2021-288 Comments: y �l ]r"l _., .� V_ r l 4 ., o a� Dana Ralph, Mayor c c 3 0 Date: 1/4/2024 a, �c Date Received:City Attorney: 12/28/23 Date Routed:Mayor's Office 12/29/23 City Clerk's Office 1/4/24 adccW22373_1_20 eisi±�vcuments.KentWA.gov to obtain copies of all agreements rev.20221201 GOVERNMENT- PRICE QUOTATION Granicus at Carahsoft carahsoft. PHONE SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 ONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)66CARAH G R A N I C U S WWW.CARAHSOFT.COM GRANICUS@CARAHSOFT.COM Lynnette Smith FROM: Mandi Queen Supervisor,Administrative Services Granicus at Carahsoft City of Kent 11493 Sunset Hills Road 400 West Gowe Street Suite 100 STE 122 Reston,Virginia 20190 Kent,WA 98032 USA EMAIL: (smith@kentwa.gov EMAIL: Mandi.Queen@carahsoft.com PHONE: (253)856-4602 FAX: (253)856-4700 PHONE: (571)662-3051 FAX: (703)871-8505 TERMS: Contract Number:05116 QUOTE NO: 37630557 NASPO Master Contract Number:AR2472 QUOTE DATE: 12/20/2023 Contract Term:07/17/2017 to 09/15/2026 Shipping Point: FOB Destination QUOTE EXPIRES: 02/22/2024 Credit Cards: VISA/MasterCard/AMEX RFQ NO: Remit To: Same as Above SHIPPING: ESD Payment Terms: Net 30(On Approved Credit) Sales Tax May Apply TOTAL PRICE: $28,734.86 WA Tax $2,902.22 TOTAL QUOTE: $31,637.08 LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE RENEWING SUBSCRIPTION FEES 1 GR-CO-CC-R-007440-491 Digital Communication Management(DCM)100000- $28,734.86 COOP 1 $28,734.86 249999 Potential Users(Annual Subscription Fee)Annual Subscription Granicus-SAS-SB-CO-CC-R-007440 Start Date:02/23/2024 End Date:02/22/2025 SUBTOTAL: $28,734.86 TOTAL PRICE: $28,734.86 WA Tax $2,902.22 TOTAL QUOTE: $31,637.08 Payment Terms:Net 30(Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance:23 Feb 2024-22 Feb 2025 Please add the Contract#on the PO Contract Number:NASPO Cloud Solutions-WA:05116 For govDelivery Customers Only: Potential Users are based on the greater of quarterly website visits to the domains covered by a license or the subscriber base multiplied by 12,less 20%to account for inactive subscribers. The Granicus Master Subscription Agreement can be found at www.granicus.com/Master_Subscription_Agreement CONFIDENTIAL QUOTE DATE: 12/20/2023 PAGE 1 of 1 QUOTE NO: 37630557 G GRAN ICUS THIS IS NOT AN INVOICE Order Form Prepared for Kent, WA Granicus Order Form for Kent, WA ORDER DETAILS Granicus Contact: Sophia Rasmussen Email: sophia.rasmussen@granicus.com Order#: Q-322368 Prepared On: 20 Dec 2023 ORDER TERMS Currency: USD Payment Terms: All fees set forth in the Quote from reseller/distributor to Client are due and payable in accordance with those terms. Use of the Products is governed by the terms of the Granicus Master Subscription Agreement or such other Agreement as agreed to by the parties. Current Subscription End Date: 22 Feb 2024 Period of Performance: 23 Feb 2024-22 Feb 2025 The subscription includes the following domain(s) and subdomain(s): https://www.kentwa.gov Order #: Q-322368 Prepared: 20 Dec 2023 Page 3 of 7 G GRAN ICUS Order Form Prepared for Kent, WA PRODUCT SUMMARY The specifications and terms within this Order Form are specific to the products and volumes contained herein. NOTE: Fees for the below Products will be as set forth in the quote from an authorized reseller. Renewing Subscriptions Solution Billing Frequency Quantity/Unit Communications Cloud Annual 1 Each Communications Cloud Tier: for up to 0 potential users. Order #: Q-322368 Prepared: 20 Dec 2023 Page 4of7 G GRAN ICUS Order Form Kent, WA PRODUCT DESCRIPTIONS Solution Description Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: • Up to 249,999 Potential Users • Unlimited email sends with industry-leading delivery and management of all bounces • Support to upload and migrate existing email lists • Access to participate in the GovDelivery Network • Ability to send mass notifications to multiple devices • 24/7 system monitoring, email and phone support during business hours, auto-response to inbound messages from end users, and emergency support • Text-to-subscribe functionality • Up to 2 Web-hosted training sessions annually • Up to 50 administrators • Up to 1 GovDelivery account(s) • Access to a complete archive of all data created by the client for 18 months (rolling) • Up to 3 hours of message template and integration development • Up to 100 subscription topics • Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION • Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to Order#: Q-322368 Prepared: 20 Dec 2023 Page 5 of 7 G GRAN ICUS Order Form Kent, WA operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client,whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). • Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order,SOW, or Exhibit.The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): • Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. • Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order#: Q-322368 Prepared: 20 Dec 2023 Page 6 of 7 G GRAN ICUS Order Form Kent, WA TERMS & CONDITIONS • This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction,the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference,with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language:The pricing, terms and conditions of quote Q-322368 dated 20 Dec 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state,local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Kent, WA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. • Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available,for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order#: Q-322368 Prepared: 20 Dec 2023 Page 7 of 7