HomeMy WebLinkAboutIT17-050 - Extension - Harris Computer Systems - DataNOW (Utility Billing) Annual Maintenance Renewal - 01/01/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
c 12/08/2023 12/22/2023
Q Mayor or Designee to Sign. Date of Council Approval:
Q
Q Interlocal Agreement Uploaded to Website N/A
Budget Account Number Grant? Yes NoF71
52001770.64160.1800
Budget?71Yes ONO Type: N/A
Vendor Name: — 0Category:
Harris Enterprise Resource Planning License
Vendor Number: Sub-Category:
172693 Extension
0
Project Name: DataNOW Utility Billinq Maintenance Renewal
i Project Details: Annual renewal of DataNOW Utility Billing maintenance at a cost of$20,534.93 under Mayor's signature
authority(per new ordinance no. 4474, which will go into effect on 12/21/2023), and ratification of past
C actions, including $79,054.22 of prior renewals signed by the IT-Director in excess of the amendment
authority provided by KCC 3.70.220(B)(2).
C
Agreement Arno $99 589.15 Basis for Selection of Contractor: Direct Negotiation
E r __ *Memo to Mayor must be attached
W Start Date: 01/01/2024 Termination Date: 12/31/2024
Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes , ]No IT17-050
Comments:
Since 2017, the IT Director authorized $79,054.22 of prior renewals in excess of the
amendment authority provided by KCC 3.70.220(B)(2). We request the Mayor to ratify
these authorizations as allowed by KCC 3.70.230(B).
N_1
3 0 Dana Ralph, Mayor
�> Date: 12/21/2023
ccM A
Date Received:City Attorney: 12/8/23 Date Routed:Mayor's Office 12/21/23 City Clerk's Office 12/22/2
adccW22373_1_20�'k 11—C /isit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
? HA
Invoice DNEMN0000061
RRIS
� 111C 161 RESOURCE 1111I+N1.`1. Date 11/8/2023
Page 1 of 1
Remit To: Harris Enterprise Resource Planning, a division of N. Harris Corporation
PO Box 74007259
Chicago, IL 60674-7259
Bill to Ship To
Kent,City of Kent,City of
Information Technology Department Information Technology Department
220 4th Ave.S 220 4th Ave.S
Kent,WA 98032 Kent,WA 98032
USA
USA
PO Number Customer No. Salesperson ID Shipping Method Payment Terms
KEN1800 DELIVERY Due Upon Receipt
Ordered Item Number Description Unit Price Ext Price
1.00 ERP-DN-MAINT Utility Billing:1/1/2024 to 12/31/2024 US$18,651.16 US$18,651.16
Subtotal US$18,651.16
Misc US$0.00
Tax US$1,883.77
Freight US$0.00
Invoice Questions?Please call Carol Hiday at 613-519-8534 OR e-mail chiday@harriscomputer.com Trade Discount US$0.00
Banking Info
Account No. 4451240415 Total US$20,534.93
Beneficiary Name N Harris Computer Corporation