HomeMy WebLinkAboutES11-246 - Extension - NEOGOV, Inc. - Subscription for Governmentjobs.com, Learn (LMS), Insight, Employee Import - 01/01/2024 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals,Signatures and Records Management Dir/Dep:
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
c 12/14/2023 12/26/2023
Q Mayor or Designee to Sign. Date of Council Approval:
Q
Q Interlocal Agreement Uploaded to Website 12/12/2023
Budget Account Number Grant? Yes No
52001770.64260.1800
Budget?71Yes E]No Type: N/A
Vendor Name: Category:
Govern mentjobs.com Inc. dba Neogov License
Vendor Number: Sub-Category:
= 382804 Extension
0
4-0 Project Name: NeoGOv Licenses
3- Project Details: Annual renewal of NeoGov license subscriptions (Govern Em
0 P J P
C Import, LMS, Insight) at a cost of $64,637.54 under Mayor's signature
*, authority.
C
AgreementAmoun • $C4 637,54 Basis for Selection of Contractor: Direct Negotiation
E r *Memo to Mayor must be attached
3- Start Date: 01/01/2024 Termination Date: 12/31/2024
Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace.
Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes ✓❑No
Comments:
o a� Dana Ralph, Mayor
c c
0 Date: 12/21/2023
3 �
a,
a,
cc
Date Received:City Attorney: 12/15/23 Date Routed:Mayor's Office 12/21/23 City Clerk's Office12/21/23
adccW22376t&
� Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
NEOGOV
Invoice # INV-38437
From Invoice Summary
Governmentjobs.com, Inc. DBA NEOGOV Invoice Number INV-38437
2120 Park PI,
Suite 100 Date 12/01/2023
El Segundo, CA 90245 Terms Net 30
Bill To Due Date 12/31/2023
Kent, City of(WA)
Amount Due (USD) $ 64,637.54
220 4th Ave South
Kent, WA 98032-5895
USA
Item /Description Total
Govern m entjobs.com 2,980.00
This is your subscription fee for Govern m entjobs.com for the term starting 01/01/2024 and ending
12/31/2024.
Learn 34,363.33
This is your subscription fee for Learn for the term starting 01/01/2024 and ending 12/31/2024.
Insight 17,273.82
This is your subscription fee for Insight for the term starting 01/01/2024 and ending 12/31/2024.
Employee Import into PE/ON (SFTP) 4,090.88
This is your subscription fee for Employee Import into PE/ON (SFTP) for the term starting 01/01/2024
and ending 12/31/2024.
Sales Tax (WA) (409) 5,929.51
Amount Due (USD) $ 64,637.54
Thank you for your business!
For questions, or pay by credit card, please reply to this email or reach out to billing@neogov.com. For questions on
a renewals invoice, please reach out to renewals@neogov.com.
Please make checks payable to:
Governmentjobs.com, Inc
DEPT LA 25067
Pasadena, CA 91185-5067
For Payments by Wire:
Silicon Valley Bank
Account #: 3302022848
Account Name: Governmentjobs.com, Inc.
Bank Routing No.: 121140399
Swift Code: SVBUS6SIBO
For a copy of our W9, please click on "Download W9" above.
Invoice powered by Maxio. LLC.Subscription Management for 13213 SaaS
2022-2023 Renewal Info
FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: ILS/TD
Agreement Routing Form DirAsst:
•
KFor Approvals,Signatures and Records Management Dlr/Dep: �MC
EN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
WASHINGTON Sheet forms.
Originator: Department:
Daniel Blincoe IT
Date Sent: Date Required:
> 12/29/2022 12/30/2022
0
fl. Authorized to Sign: Date of Council Approval:
QDirector or Designee N/A
Budqet Account Number: Grant? Yes FV/]No
52001770.64260.1800
Budget?W]YesD No Type: N/A
Vendor Name: Category:
Govern mentjobs.com Inc. dba Neogov Contract
Vendor Number: Sub-Category:
= 382804 Other
0
Project Name: Subscription Renewal
E
L. Project Details: Renewal of Govern LMS Insight, and Employee
,� J � 9 �
= Import annual subscriptions under ES11-246 / CAG2019-201.
a�
Agreement Amount: $60,155.92 Basis for Selection of Contractor: Direct Negotiation
*Memo to Mayor must be attached
i Start Date: 01/01/2023 Termination Date: 12/31/2023
Q Local Business?E]YesFv(-]No* If meets requirements per KCC 3.70.7 00,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification:Yes El In-Process El Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
E:]YesFNo ES11-246 / CAG2019-201
Comments:
OBO Mike Carrington
3 Tara Duckworth (on behalf of Mike Carrington, IT Director)
Date: 12/30/2023
c
in
Date Routed to the City Clerk's Office:
ad,Vor 7i__ro Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
NEOGOV
Invoice # INV-30870
From Invoice Summary
Governmentjobs.com, Inc. DBA NEOGOV Invoice Number INV-30870
2120 Park PI,
Suite 100 Date 12/01/2022
El Segundo, CA 90245 Terms Net 30
Bill To Due Date 12/31/2022
Kent, City of(WA)
Amount Due (USD) $ 54,637.53
220 4th Ave South
Kent, WA 98032-5895
USA
Item /Description Total
Govern m entjobs.com 2,461.62
This is your subscription fee for Govern m entjobs.com for the term starting 01/01/2023 and ending
12/31/2023.
LMS 32,266.04
LMS
Insight 16,068.67
This is your subscription fee for Insight for the term starting 01/01/2023 and ending 12/31/2023.
Employee Import into PE/ON (SFTP) 3,841.20
This is your subscription fee for Employee Import into PE/ON (SFTP) for the term starting 01/01/2023
and ending 12/31/2023.
Amount Due (USD) $ 54,637.53
Thank you for your business!
For questions, or pay by credit card, please reply to this email or reach out to billing@neogov.com. For questions on
a renewals invoice, please reach out to renewals@neogov.com.
Please make checks payable to:
Governmentjobs.com, Inc
DEPT LA 25067
Pasadena, CA 91185-5067
For Payments by Wire:
Silicon Valley Bank
Account #: 3302022848
Account Name: Governmentjobs.com, Inc.
Bank Routing No.: 121140399
Swift Code: SVBKUS6SIBO
For a copy of our W9, please click on "Download W9" above.
Invoice powered by SaaSOptics. LLC.Subscription Management for 13213 SaaS
M �
Service Agreement
THIS ON-LINE SERVICES AGREEMENT(this"Agreement")is made and entered into this 1st day ofAugust,2011,
by and between GovernmentJobs.com, Inc., a California corporation (dro/a "NEOGOV"), and the City of Kent,
Washington a public entity acting by and through its duly appointed representative("Customer").
1. Provision of On-line Services.
(a) Customer hereby engages NEOGOV,and NEOGOV hereby agrees(subject to the terms and conditions set forth
herein),to provide the services(the"Services")more fully described in this Agreement and in Exhibit A(Order Form).
Customer hereby acknowledges and agrees that NEOGOV's provision and performance ofthe Services is dependent and
conditioned upon Customer's full performance of its duties,obligations and responsibilities hereunder
2. Additional NEOGOV Responsibilities.In connection with the performance ofthis Agreement,NEOGOV shall be
responsible for the following
(a) NEOGOV shall provide all required hosting and operations support for the applications provided through this
agreement
(b) NEOGOV shall follow those support, maintenance and other procedures and shall provide those support,
maintenance and other services to Customer more fully described in this Agreement.
3. Customer Responsibilities In connection with the performance of this Agreement and the provision of the Services,
Customer shall be responsible for the following.
(a) NEOGOV's logos,including the"powered by"logo,may appear on the"employment opportunities","job
description"and other pages of Customer's web site.
(b) Customer shall be responsible for ensuring that Customer's use of the Services and the performance of Customer's
other obligations hereunder comply with all laws applicable to Customer.
(c) Customer shall be responsible, as between NEOGOV and Customer, for the accuracy and completeness of all
records and databases provided by Customer in connection with this Agreement for use on NEOGOV's system
4. Ownership,Protection and Security.
(a) The parties agree that the NEOGOV marks and the Customer marks shall both be displayed on and through
NEOGOV's system(s)
(b) Ownership of any graphics, text, data or other information or content materials and all records and databases
supplied or furnished by Customer hereunder for incorporation into or delivery through the application(s)described in
this agreement shall remain with Customer,and NEOGOV shall cease use of all such material upon termination of this
Agreement
(c) Customer acknowledges and agrees that nothing in this Agreement or any other agreement grants Customer any
licenses or other rights with respect to NEOGOV's software system(source code or object code)other than the right to
receive Services as expressly provided herein NEOGOV shall retain all ownership in the intellectual property and all
other proprietary rights and interests associated with NEOGOV's software system and Services and all components
thereof and associated documentation,except as expressly provided herein
(d) NEOGOV grants to Customer a limited license during the term of this Agreement to use and reproduce NEOGOV's
trademarks and logos for purposes of including such trademarks and logos in advertising and publicity materials and links
NEOGOV, Inc Proprietary and Confidential Page 1 of 8
r �
solely as permitted hereunder All uses of such trademarks and logos shall conform to Customer's standard guidelines
and requirements for use of such trademarks and logos
5. NEOGOV Representations and Warranties.
(a) Service Performance Warranty NEOGOV warrants that it will perform the Services in a manner consistent with
industry standards reasonably applicable to the performance thereof
(b) No Other Warranty EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH 1N THIS SECTION 5,THE
SERVICES ARE PROVIDED ON AN"AS IS"BASIS,AND CUSTOMER'S USE OF THE SERVICES IS AT ITS
OWN RISK NEOGOV DOES NOT MAKE, AND HEREBY DISCLAIMS, ANY AND ALL OTHER EXPRESS
AND/OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE,NONINFRINGEMENT AND TITLE,AND
ANY WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE,OR TRADE PRACTICE NEOGOV
DOES NOT WARRANT THAT THE SERVICES WiLL BE UNINTERRUPTED,ERROR-FREE,OR COMPLETELY
SECURE.
(c) Disclaimer of Actions Caused by and/or Under the Control of Third Parties NEOGOV DOES NOT AND
CANNOT CONTROL THE FLOW OF DATA TO OR FROM THE NEOGOV SYSTEM AND OTHER PORTIONS
OF THE INTERNET. SUCH FLOW DEPENDS IN LARGE PART ON THE PERFORMANCE OF INTERNET
SERVICES PROVIDED OR CONTROLLED BY THIRD PARTIES AT TIMES,ACTIONS OR INACTIONS OF
SUCH THIRD PARTIES CAN IMPAIR OR DISRUPT CUSTOMER'S CONNECTIONS TO THE INTERNET(OR
PORTIONS THEREOF) ALTHOUGH NEOGOV WILL USE COMMERCIALLY REASONABLE EFFORTS TO
TAKE ALL ACTIONS IT DEEMS APPROPRIATE TO REMEDY AND AVOID SUCH EVENTS, NEOGOV
CANNOT GUARANTEE THAT SUCH EVENTS WILL NOT OCCUR ACCORDINGLY,NEOGOV DISCLAIMS
ANY AND ALL LIABILITY RESULTING FROM OR RELATED TO SUCH EVENTS
6 Publicitti Following execution of this Agreement, the parties hereto may issue a press release, the form and
substance of which shall be mutually agreeable to the parties, announcing the relationship created by this Agreement
Except as expressly contemplated herein,neither party shall issue any additional press release which mentions the other
party or the transactions contemplated by this Agreement without the prior consent of the other party,which consent shall
not be unreasonably withheld.
7 Nondisclosure Through exercise of each parry's rights under this Agreement,each parry may be exposed to the
other party's technical, financial, business. marketing, planning, and other information and data, in written, oral,
electronic,magnetic,photographic and/or other forms,including but not limited to(i)oral and written communications of
one party with the officers and staff of the other parry which are marked or identified as confidential or secret or similarly
marked or identified and(it)other communications which a reasonable person would recognize from the surrounding
facts and circumstances to be confidential or secret("Confidential information")and trade secrets In recognition of the
other party's need to protect its legitimate business interests,each party hereby covenants and agrees that it shall regard
and treat each item of information or data constituting a trade secret or Confidential Information of the other party as
strictly confidential and wholly owned by such other party and that it will not,without the express pnor written consent of
the other party or except as required by law including the Public Records Act of the State of Washington,redistribute,
market,publish,disclose or divulge to any other person,firm or entity,or use or modify for use,directly or indirectly in
anyway for any person or entity (i)any of the other parry's Confidential Information during the term of this Agreement
and for a period of three (3) years after the termination of this Agreement or, if later, from the last date Services
(including any warranty work)are performed by the disclosing party hereunder,and(it)any of the other party's trade
secrets at any time during which such information shall constitute a trade secret under applicable law
8 Liability Limitations.
(a) If promptly notified in writing of any action brought against Customer based on a claim that NEOGOV's Services
NEOGOV, Inc Proprietary and Confidential Page 2 of 8
R
infringe a United States patent, copyright or trademark right of a third party (except to the extent such claim or
infrmgement relates to any third party software incorporated into NEOGOV's applications),NEOGOV will defend such
action at its expense and will pay any and all fees.costs or damages that may be finally awarded in such action or any
settlement resulting from such action(provided that Customer shall permit NEOGOV to control the defense of such
action and shall not make any compromise, admission of liability or settlement or take any other action impairing the
defense of such claim without NEOGOV's prior written approval)
(b) Customer acknowledges and agrees:(i)that NEOGOV has no proprietary,financial,or other interest in the goods or
services that may be described in or offered through Customer's web site,and(ii)that except with respect to any material
supplied by NEOGOV,Customer is solely responsible(as between NEOGOV and Customer)for the content,quality,
performance,and all other aspects of the goods or services and the information or other content contained in or provided
through Customer's web site
(c) OTHER THAN THOSE WARRANTIES EXPRESSLY SET FORTH IN THIS AGREEMENT,NEOGOV
DOES NOT MAKE ANY WARRANTIES TO CUSTOMER OR ANY OTHER PERSON OR ENTITY,EITHER
EXPRESS OR IMPLIED (INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE) WiTH RESPECT TO THE
SERVICES PROVIDED HEREUNDER. NEOGOV SHALL NOT BE LIABLE TO CUSTOMER OR TO ANY
OTHER PERSON OR ENTITY,UNDER ANY CIRCUMSTANCE OR DUE TO ANY EVENT WHATSOEVER,
FOR CONSEQUENTIAL OR INDIRECT DAMAGES, INCLUDING, WITHOUT LIMITATION,LOSS OF
PROFIT,LOSS OF USE OR BUSINESS STOPPAGE.
(d) Under no circumstances shall NEOGOV's total liability to Customer or any other person,regardless of the nature of
the claim or form of action(whether arising in contract,tort,strict liability or otherwise),exceed the aggregate amount of
fees and revenue received by NEOGOV hereunder for the prior twelve(12)month period,provided,however that the
foregoing limitations set forth in this Section 8(d)shall not apply to actions brought under 8(a)above or to any injury to
persons or damages to property ansmg out of NEOGOV's gross negligence or willful,gross misconduct
9. Term and Termination
(a) This Agreement shall commence as of the date hereof and remain in effect for twelve(12)months unless terminated
by either parry as set forth herein("Initial Term")
(b) This Agreement may be renewed for additional terms ("Renewal Term") equal in duration to the Initial Term
provided Customer notifies NEOGOV at least thirty(30)days prior to the end of the Initial Tenn or a Renewal Tenn
(c) NEOGOV reserves the right to terminate this Agreement immediately if the Services provided hereunder become
illegal or contrary to any applicable law,rule,regulation or public policy Each parry shall have the nghtto terminate this
Agreement upon sixty(60)days prior written notice to the other party
(d) Within sixty(60)days of notification of termination of this Agreement,NEOGOV shall provide Customer with a
dedicated data files suitable for importation into commercially available database software(e g,MS-Access or MS-SQL)
The dedicated data files will be comprised of Customer's data contained in NEOGOV's system The structure of the
relational database will be specific to the Customer's data and will not be representative of the proprietary NEOGOV
database
10 Payments.
(a)Initial Term See Exhibit A(Order Form)
(b)Renewal Term(s) For each Renewal Tenn.NEOGOV will continue to provide Customer with the Services,and will
provide maintenance and support services as described herein, provided Customer issues a purchase order or
NEOGOV, Inc Proprietary and Confidential Page 3 of 8
•
modification to this Agreement and pays NEOGOV in advance the annual recurring charges then in effect If there is an
increase in annual maintenance and support charges,NEOGOV shall give Customer written notice of such increase at
least thirty(30)days prior to the expiration of the applicable term
11 Force Maieure NEOGOV shall not be liable for any damages,costs,expenses or other consequences incurred by
Customer or by any other person or entity as a result of delay in or inability to deliver any Services due to circumstances
or events beyond NEOGOV's reasonable control,including,without limitation (i)acts of God,(n)changes in or m the
interpretation of any law,rule,regulation or ordinance,(in)strikes,lockouts or other labor problems,(iv)transportation
delays,(v)unavailability of supplies or materials,(vi)fire or explosion,(vn)riot,military action or usurped power.or
(vm)actions or failures to act on the part of a governmental authority.
12 Piece back Clause. It is understood and agreed by Customer and NEOGOV that any governmental entity may
purchase the services specified herein in accordance with the prices,terms,and conditions of this agreement It is also
understood and agreed that each local entity will establish its own contract with NEOGOV,be invoiced therefrom and
make its own payments to NEOGOV in accordance with the terms of the contract established between the new
governmental entity and NEOGOV ft is also hereby mutually understood and agreed that Customer is not a legally
bound party to any contractual agreement made between NEOGOV and any entity other than Customer
13 Miscellaneous Either party may not assign its rights or obligations under this Agreement without the prior written
consent of the other party. This Agreement may not be modified or amended(and no rights hereunder may be waived)
except through a written instrument signed by the party to be bound This Agreement constitutes the entire agreement
between the parties with respect to the subject matter hereof and shall be governed by and construed in accordance with
the laws of the State of Washington,without giving effect to conflict of law rules Customer acknowledges and agrees
that this Agreement is not intended to be and shall not be construed to be a franchise or business opportunity.
NEOGOV, Inc Proprietary and Confidential Page 4 of 8
Order Form N EOGVTM
EXHIBIT A—ORDER FORM
Customer: Bill To:
City of Kent City of Kent
220 Fourth Ave South 220 Fourth Ave South
Kent, WA 98032 Kent, WA 98032
Contact: Sue Viseth—Human Resources Contact: Becky Fowler,Benefits Manager
sviseth(a)ci kent wa us,253-856-5270 bfowler e,ci kent wa us 253-856-5290
Ouote Date: 7/21/2011 Revision: 1
Valid To: 8/4/2011
Re uested Service Date: TBD Initial Term: 12 Months
Order Summary
Annual Non-
Recurring Recurring
Line Descri tionr Cost Cost
10 Insight Ente rise Edition
1.1 Subscription License $9,500.00
1.2 Provisionm $5,000.00
1.3 —jminjng $2,500.00
1.4 GovernmentJobs.com Subscri lion O honal Not Included
Promotional Discount valid for 2 week contract close: $7 500.00
Sub Total: $9 500.00 $00.00
Order Total: $9 500.00
More detailed descriptions of the services are contained in the order detail for each service,which are incorporated
herein and made a part hereof by this reference
NEOGOV, Inc Proprietary and Confidential Page 5 of 8
' a
Order Form NEOGOV`M
Order Detail
1.0 Insight Enterprise Edition
1.1 License Subscription
The Customer's subscription to the Insight Hiring Management Software includes the
following functionality
Recruitment
• Customized online lob application
• Accept job applications online
• Online applications integration with current agency website
• Online lob announcements and descriptions
• Automatic online lob interest cards
• Proactively search your applicant database
• Real-time database of all applicant information
• Recruitment and examination planning
Selection
• Create, store, and reuse supplemental questions in the Insight item bank
• Screen applicants automatically as they apply
• Define unique scoring plans per recruitment, or copy existing scoring plans
• Test Item bank (optional in TMS)
• Conduct item analysis
• Test processing (automatically input Scantron test data sheets)*
• Test analysis and pass-point setting
• Score, rank, and refer applicants
Applicant Tracking
• Email and hardcopy notifications
• EEO Data collection and reports
• Track applicants by step/hurdle
• Schedule written, oral, and other exams
• Detailed applicant history record
• Skills tracking and matching
Reporting and Analysis
• Collect and report on EEO data
• Analyze and report on adverse impact and applicant flow
• Track and analyze data such as time-to-hire, recruitment costs, staff workload,
applicant quality, etc
• Over 80 standard system reports
• Ad Hoc reporting tool
HR Automation
• Create and route job requisitions
• Refer and certify applicants electronically
• Scan paper application materials
NEOGOV, Inc Proprietary and Confidential Page 6 of 8
H
Order Form NEOGOV TM
Additionally, during the term of the subscription, the Customer will be provided
Unlimited Customer Support (6:00 AM — 6:00 PM PT)
Customer Support shall be provided to the Customer both on-line and by telephone
Monday— Friday, 6 00 AM —6 00 PM PT (excluding NEOGOV holidays)
Product Upgrades to Licensed Software
Customer shall receive all product upgrades to purchased package Product upgrades are
automatic and available upon the next login following a product upgrade rollout Product
upgrade rollouts are generally released every three months
1.2 Provisioning
The following activities are conducted as part of the Insight Enterprise implementation
• Conduct a project kick off meeting to review the project timeline, deliverables, and
establish project expectations
• NEOGOV will establish an Agency-specific training environment that will be used
during training and post-training to allow the Agency to learn the system and begin
defining new roles, responsibilities, and activities within the HR staff
• NEOGOV will provide all required user exercises and user guides to the Agency.
• Once the core user community is comfortable with the system (typically within 10 hours
of hands-on use) they will train the remaining HR staff to complete their tasks using
Insight
• Between the training and go-live, NEOGOV will complete the following activities
o Creating an agency-specific training environment which is used by your agency
during training and afterwards to train in prior to moving into production
o Configure printable job bulletin
o Integrate your new production job opportunities, promotional opportunities, and
class specifications web pages into your existing agency website
o Establish the Agency's Insight Enterprise production environment
1.3 Training
NEOGOV will deliver training to Agency recruiters. We will provide all required user
exercises and user guides to the Agency
Following the training, your agency will have full access to the training environment.
Additionally, your agency has full access to our Customer Support Help Desk during the
training to help new users fully utilize Insight Our existing customers find that this unique
implementation approach enables their users to become familiar with Insight in a safe
environment, promoting system use and leading to a more successful rollout
NEOGOV, Inc Proprietary and Confidential Page 7 of 8
Order Form NEOGOVTM
Order Form Terms and Conditions:
(1) The Customer hereby orders and GovemmentJobs com, Inc (d/b/a NEOGOV, Inc ,
hereafter"NEOGOV") agrees to provide the services described in this Order Form THE
SERVICES ARE PROVIDED PERSUANT TO THE TERMS AND CONDITIONS OF THIS
ORDER FORM AND THE SERVICE AGREEMENT BETWEEN NEOGOV AND THE
CUSTOMER
(2) The Customer agrees that the payment schedule is as follows-
Provide all required software and Licenses
• One hundred percent (100%) of the annual license price is payable within thirty (30) days
of execution of this Order Form and Service Agreement ($9,500 00)
(3) Neither the Customer nor NEOGOV will be bound by this Order Form until it has been signed
by authorized representatives of both parties
(4) Changes or alterations to this Order Form will not be accepted
THERE ARE SIGNIFICANT ADDITIONAL TERMS AND CONDITIONS, WARRANTY
DISCLAIMERS AND LIABILITY LIMITATIONS CONTAINED IN THE SERVICE AGREEMENT
BETWEEN THE CUSTOMER AND NEOGOV.
DO NOT SIGN THIS ORDER FORM BEFORE YOU HAVE READ THE SERVICE AGREEMENT
& ORDER FORM IN ITS ENTIRETY YOUR SIGNATURE BELOW INDICATES THAT YOU
HAVE READ THE SERVICE AGREEMENT AND AGREE TO BE BOUND BY ITS
PROVISIONS
Signature:—(]0'_�
Jami Pe , Mayor Pro Tern
Customer " NEOGOV, Inc.
Signature t � Signature
Print Name lSue Viseth Print Name Sco t ta vNr a
Title Employee Services Director Title ,Oresiole.,L
Date. August 1, 2011 Date yo„
NEOGOV, Inc Proprietary and Confidential Page 8 of 8
8.D
40
•
KENT
WASH I N G T ON
DATE: December 12, 2023
TO: Kent City Council
SUBJECT: NeoGov Subscription Renewal - Authorize
MOTION: I move to authorize the Mayor to sign a subscription renewal
with NeoGov in the amount of $64,637.54, subject to final terms and
conditions acceptable to the IT Director and City Attorney; to authorize the
IT Director to sign future renewals that are within established budgets;
and to ratify past actions consistent with this motion.
SUMMARY: NeoGov currently provides the City a Learning Management System,
Public Sector Job Board (Govern mentjobs.com), and Insight for Applicant Tracking.
The original agreement with NeoGov was executed in 2011 and it has been
renewed each year. Additionally, between 2011 and 2020, the City added several
new modules including Performance, Learning Management System, and Single
SignOn.
Through the years, some renewals were authorized without the requisite authority.
Staff asks Council to authorize the upcoming renewal for 2024, to authorize any
future renewals within established budgets, and to ratify past actions. With this
renewal of $64,637.54, the City will have spent $526,844.26 on NeoGov since
2011. The terms of the original 2011 contract are still in place.
BUDGET IMPACT: This need of approximately $65,000.00 annually is being
funded by the IT Operating and Maintenance budget.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. Exhibit 1 - 2011 Govern mentjobs-Original Contract-ES11-246 (PDF)
2. Exhibit 2 - Govern mentjobs-INV38437-PO 167010 (PDF)
11/21/23 Committee of the Whole MOTION PASSES
Packet Pg. 37
8.D
RESULT: MOTION PASSES [UNANIMOUS]Next: 12/12/2023
7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner
Packet Pg. 38