Loading...
HomeMy WebLinkAboutCAG2023-447 - Change Order - #1 - Strickland & Sons Excavation LLC - 108th Ave SE & SE 264th St Compact Roundabout - 12/14/2023 Agreement Routing Form • For Approvals,Signatures and Records Management T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. KEN W A S H I N G T O N (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: > 12/18/2023 N/A O N. 0. Authorized to Sign: Date of Council Approval: O' 0 Director or Designee ❑Mayor 8/24/2023 a Budget Account Number: Grant? 0 Yes ❑No R20098.64110.1200 Budget? 0 Yes ❑ No Type: Federal Vendor Name: Category: Strickland & Sons Contract Vendor Number: Sub-Category: 2536287 Change Order#1 O Project Name: 108th & SE 264th Compact Roundabout E W. Payment for permanent trench patch.This is compensation for all costs incurred,including any mobilization C Project Details costs for providing and installing permanent trench patching at locations specified in the contract -W documents and as directed bu the Engineers. C N Agreement Amount: $18,712.00 Basis for Selection of Contractor: Bid d Start Date: N/A Termination Date: 75 Working Days h.Im Q Local Business? ❑Yes ❑ No* *Ifineets requirements perKCC3.70.700,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Notice required prior to disclosure? Contract Number: ❑Yes 0 No CAG2023-447 Date Received by City Attorney: Comments: Im C a.. 7 O 3 � a, a, p� Date Routed to the Mayor's Office: V1 Date Routed to the City Clerk's Office: adaW22373 , z0 Visit Documents.KentWA.gov to obtain copies of all agreements KENT WA5-NOTON CHANGE ORDER NO. 1 NAME OF CONTRACTOR: Strickland & Sons ("Contractor") CONTRACT NAME & PROJECT NUMBER: 108th & 264th Compact Roundabout ORIGINAL CONTRACT DATE: August 24, 2023 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: Create new payment item for Permanent Trench Patch - HMA Cl 1/2" 58H-22, 40 ton, $298/ton per attached Lakeside cost proposal dated 10/31/2023. The agreed to unit cost for HMA Cl 1/2" 58H-22 for permanent trench patching shall be full compensation for all costs incurred, including any mobilization costs, for providing and installing permanent trench patching at locations specified in the Contract Documents and as directed by the Engineer. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $1,184,513.74 (including applicable alternates and WSST) Net Change by Previous Change Orders $0.00 (incl. applicable WSST) Current Contract Amount $1,184,513.74 (incl. Previous Change Orders) Current Change Order $18,712.00 Applicable WSST Tax on this Change $0.00 Order Revised Contract Sum $1,203,225.74 CHANGE ORDER - 1 OF 3 Original Time for Completion 75 working days (insert date) Revised Time for Completion under 00 working days prior Change Orders (insert date) Days Required (f) for this Change Order 00 working days Revised Time for Completion 75 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONT OR: CITY OF KENT: Digitally signed by Chad Bieren Chad Bieren Date:2023.12.14 By: By: 14:53:31-08'00' (sig)sqtur ) (signature) Print Name: G_;,Jb _ Print Name: Chad Bieren P.E. Its 121,Lo o e,y- Its Public Works Director (title) (title) DATE: DATE: ,AF EC CHANGE ORDER - 2 OF 3 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Cit CI Kent Law Department C(tn this field,you may enter the electronic fliepath where the contract has been saved] it CHANGE ORDER - 3 OF 3 File No. 200.2 KENT1.1".- CHANGE ORDER WORKSHEET NO. 01 Construction Engineering Division - Public Works Project: 108th & 264th Compact Roundabout Project No: 21-3004 Project Engineer: Thomas Lehrer Fed-Aid No: HISP-1129(001) Capital Projects Sean Flint, KBA, Inc. Contractor: Strickland & Sons anacier• Date: 11/14/2023 I. Proposed Change Create new payment item for Permanent Trench Patch - HMA Cl 1/2" 58H-22, 75 ton at $333.76/ton. See attached Lakeside cost proposal dated 10/31/23 for $298/ton plus an allowable 12% prime contractor mark- up totaling $333.76/ton. The agreed to unit cost for HMA Cl 1/2" 58H-22 for permanent trench patching shall be full compensation for all costs incurred, including any mobilization costs, for providing and installing permanent trench patching at locations specified in the Contract Documents and as directed by the En ineer. II. Reason and Background for Change Per RFI 02, the Contractor requested payment clarification and product information for trench repair for permanent pavement. In addition, per RFI 06, the Contractor stated that HMA Class 1/2" 58V is not available during the winter months in the smaller quantities that are required for trench patching. It was requested that the Contractor be able to use HMA Class '/2" 58H for the trench repair. In order to not delay the project and to provide the Contractor a pay item reflecting the new product and slower production rates associated with trench repair, the City responded to RFI 02 allowing the use HMA Cl 1/2" 58H-22 for permanent trench patching within grind limits. All wearing course HMA shall remain HMA Cl 1/2" 58V-22 per the contract documents. The City requested a cost proposal be provided to use HMA Cl 1/2" 581-1-22 for permanent trench patching. The deductive tonnage for Bid Item 1095 is intended to replace the temporary patching, which would have been approximately 40 tons. The discrepancy between the add and deduct bid items is due to the permeanent trench patch being 1' wider on both sides of all trenches and structures, plus the added area from moving SDMH4, and an additional 10 tons for repairing degraded areas adjacent to the trench patching. These areas were not part of the original 40 tons and so were not decreased on bid item 1095. III. Method of Payment NEW PAY ITEMS ❑ Not applicable Sch. Total Est. Total Estimated Cost of No Item Description t Unit Unit Price Item I Permanent Trench Patch - HMA CL 1/2" 75 TON $333.76 $ 25,032.00 58H-22 __ - — — --- Page 1 -F-F--F-s - New Pay Items Total: $ 25,032.00 DELETE EXISTING PAY ITEM(S) per 1-09.5 ❑✓ Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. Delete Existing Pay Items Total: $ INCREASE/DECREASE TO EXISTING PAY ITEMS) ❑ Notapplicable Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. I 1095 HMA ass 1 , PG 58V- -40 TON $158.00 22 $ (6,320.00) $ - Increase / Decrease to Existing Pay Items Total: $ (6,320.00) *TOTAL ESTIMATED COST OF CHANGE ORDER: $18,712.00 * Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 75 Due This Change Order: 0 Previous Total: 0 Explanation/Justification for Additional Working Days: _ No additional working days will results due to this change. *TOTAL WORKING DAYS: 75 * This Change Order + Previous Total Capital Projects Manager: �--'� � Date: 11/10/2023 Sean Flint (KBA, Inc) Construction Engineering Date: Supervisor: o. Vt Z-,, :Ta - arry Construction Manager: Date: Lia2— Eric Connor Page 2 Barry, Jason From: Peterson, Kelly Sent: Wednesday, November 29, 2023 3:17 PM To: Barry,Jason;Connor, Eric Cc: Bieren, Chad Subject: RE: Kent 108th RAB - Proposed Change Order 01 Thank you for talking this over with Chad and I. Please proceed with the moving forward with the CO. Kelly From: Barry,Jason<JBarry@kentwa.gov> Sent:Wednesday, November 29, 2023 2:30 PM To: Peterson, Kelly<KPeterson@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov> Subject: RE: Kent 108th RAB- Proposed Change Order 01 Hi Kelly, Attached is the edited Proposed Change description clearing up final cost per ton calculations. Also attached is the independent cost estimate and other back ground information. If you have any other questions or comments, let me know. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 KENT jbarry KentWA.aov w.e«.���o� www.KentWA.gov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From: Peterson, Kelly<KPeterson@kentwa.gov> Sent:Tuesday, November 28, 2023 5:58 PM To: Connor, Eric<EConnor@kentwa.gov> Cc: Barry,Jason<JBarrv@kentwa.gov> Subject: RE: Kent 108th RAB- Proposed Change Order 01 Jason- Lets talk about this in the morning. Thank you, i Kelly From:Connor, Eric<EConnor@kentwa.gov> Sent:Tuesday, November 21, 2023 11:14 AM To: Peterson, Kelly<KPeterson@kentwa.gov> Cc: Barry,Jason<1Barrv@kentwa.gov> Subject: FW: Kent 108th RAB- Proposed Change Order 01 Kelly, The contractor has proposed a unit price for permanent trench patch on our 108th/264th Roundabout project. With agreement, attached is a CO Worksheet detailing the change and resulting net cost increase of $18,712.00. Are you okay with moving forward with this change order? Please let Jason or me know if you have any questions. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT,WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Barry,Jason<JBarrv@kentwa.gov> Sent:Tuesday, November 21, 2023 9:40 AM To: Connor, Eric<EConnor@kentwa.gov> Subject: RE: Kent 108th RAB-Change Order 01 Were we okay with this one Eric? From: Barry,Jason Sent:Wednesday, November 15, 2023 2:42 PM To: Connor, Eric<EConnor@kentwa.gov_> Subject: RE: Kent 108th RAB-Change Order 01 There's another version... From:Connor, Eric<EConnor@kentwa.gov> Sent: Wednesday, November 15, 2023 2:21 PM To: Barry,Jason<JBarrv@kentwa.gov> Subject: RE: Kent 108th RAB-Change Order 01 Your version had 40 tons at $298/ton. Is that correct? Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT,WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL 2 From: Barry,Jason<JBarrv@kentwa.gov> Sent:Wednesday, November 15, 2023 8:22 AM To: Connor, Eric<EConnor(a@kentwa.gov> Cc:sflint@kbacm.com;Jason Cundey<JCundev@kbacm.com>; Cameron Bloomer(cbloomer@kbacm.com) <cbloomer@kbacm.com> Subject: FW: Kent 108th RAB-Change Order 01 Hi Eric, Made some edits to worksheet. Will you request approval for CO 1 or if you have any comments, let us know? Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 ' �. Phone 253-856-5546 1 Cell 253-797-8462 * KEN T lbarry@KentWA.gov W A61...0,a" www,KentWA.aov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From:Jason Cundey<JCundev kbacm.com> Sent:Tuesday, November 14, 2023 3:13 PM To: Barry,Jason<JBarrv@kentwa.gov>; Connor, Eric<EConnor@kentwa.gov> Cc:Cameron Bloomer<cbloomer@kbacm.com>;Sean Flint<sflint kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 EXTERNAL EMAIL Jason/Eric, Attached is the revised Change Order 01 worksheet with the below explanation added,the revised tonnage total,and costs. I have included the CO package with Paul's proposal and email requesting the 12%markup on his sub.The ICE is included in the package and provide as a separate file as well. Let me know if any additional changes are needed.Thanks! Jason Cundey T 425.455.9720 1 C 206.595.9114 KBA, Inc. From: Sean Flint<sflint@kbacm.com> Sent:Tuesday, November 14, 2023 8:51 AM To:Jason Cundey<JCundev@kbacm.com>;jbarry<jbarry@kentwa.gov> Cc:Connor, Eric<EConnor@kentwa.gov>; Cameron Bloomer<cbloomer@kbacm.com> Subject: Re: Kent 108th RAB-Change Order 01 Good Morning, 3 For the deduct tons, my logic was that Thomas originally had intended 40 tons to be replaced from the temporary patching.The revised area is 1'wider on both sides of all trenches and structures(plus the added area from moving SDMH4 to clear the sewer line) and an additional 10 tons for repairing degraded areas adjacent to the trench patching. This would account for the discrepancy between the add/deduct. Sean Flint KBA, Inc. Construction Management Specialists (425)365-3469 "We Value People, Relationships, and Community" From: Barry,Jason<JBarry@kentwa.gov> Sent:Tuesday, November 14, 2023 8:30:50 AM To:Jason Cundey<JCundev@kbacm.com>; Sean Flint<sflint kbacm.com_> Cc: Connor, Eric<EConnor@kentwa.gov>; Cameron Bloomer<cbloomer kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 Jason, Wouldn't the deduction/addition tons be equal? Let's see what we can do to hold to the 75 Tons, I did not realize the area was that big. I appreciate Paul's desire to improve things, I'm certainly guilty of that, but we're in the classic 'catch 22' of balancing budget and trying to improve what's there. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 (CENT ibarry_(alKentw` ov www.KentWA.gov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From:Jason Cundey<JCundev@kbacm.com> Sent: Monday, November 13, 2023 4:37 PM To: Barry,Jason<JBarry kentwa.gov> Cc:Sean Flint<sflint@kbacm.com>; Connor, Eric<EConnor c kentwa.gov>; Cameron Bloomer<cbloomer kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 EXTERNAL EMAIL Jason/Eric, We heard back from Paul and he is estimating 90 Tons.SF of trench Repair is 1,881.5 which will require approximately 72 Tons and he wants to include some areas that will need repair,which Paul is thinking will add an additional 18 tons. 4 I spoke with Sean and he pulled off his own measurements and thinks 75 Tons will be enough to cover everything, including repairs. So,we are looking at 75 to 90 Tons at$333.76/Ton. At 90 Tons and deducting 40 Tons from BI 1095 we would be at$23,718.40 Total At 75 Tons and deducting 40 Tons from BI 1095 we would be at$18,712.00 Total Let me know what quantity you feel comfortable having in the CO.Thanks! Jason Cundey T 425.455.9720 1 C 206.595.9114 KBA, Inc. From:Jason Cundey Sent: Monday, November 13,2023 2:42 PM To: Barry,Jason<JBarry@kentwa.gov> Cc:Sean Flint<sflint c kbacm.com>; Connor, Eric<EConnor@kentwa.gov_> Subject: RE: Kent 108th RAB-Change Order 01 @Barry,Jason I noticed that too about the markup, and my understanding was this is the price Paul was looking for since they would most likely perform the work. I just talked to Paul on the phone to confirm, and he stated that was not the final price, but to show it was not the same unit cost as BI 1095. To make it simple, he would be looking for the standard 12% FA markup on his sub. Based on my ICE this is still fair and reasonable at$333.76/Ton. I also let him know that we can not go over on our quantities on a CO. He will have his foreman measure the storm today and get back to me on a quantity. Thanks for checking! Jason Cundey T 425.455.9720 1 C 206.595.9114 KBA, Inc. From: Barry,Jason<JBarrv@kentwa.gov> Sent: Monday, November 13, 2023 1:55 PM To:Jason Cundey<JCundev@kbacm.com> Cc: Sean Flint<sflint@kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 Hi Jason, Noticed that Strickland is not marking up the invoice from Lakeside. If Lakeside does the work, is Strickland good with that? Are we confident 40 Tons is going to cover the relevant patching? Our Accounting Department will not exceed the quantity listed on CO unit price items... long story. So we will need to come in at or below 40 tons for the work, otherwise we'll be required to do an adjustment CO for any amount over 40. I'll have a couple minor edits on Worksheet for review also shortly... just a couple tweeks that I've learned through the years for CO language here at Kent. 5 Thanks, Jason Jason Barry, capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 �... K EN'i' ibarraKentWA.gov Wtilwew®rpw www.KentWA.aov PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E— MAIL From:Jason Cundey<JCundev@kbacm.com> Sent: Monday, November 13, 2023 9:11 AM To: Barry,Jason<JBarrv@kentwa.gov> Cc:Sean Flint<sflint@kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 EXTERNAL EMAIL Eric gave us the go ahead to get the Change Order process going in the progress meeting while you were gone. My understanding was this Worksheet was part of the process and once signed by COK it would be the agreed to price. I have included the proposal from Lakeside that Strickland sent over and an ICE to show the pricing is definitely within reason for this quantity.Strickland will most likely self-perform this but may use Lakeside. Jason Cundey T 425.455,9720 1 C 206.595.9114 KBA, Inc. From: Barry,Jason<1Barry@kentwa.gov> Sent: Monday, November 13, 2023 8:54 AM To:Jason Cundey<JCundev@kbacm.com> Cc:Sean Flint<sflint@kbacm.com> Subject: RE: Kent 108th RAB-Change Order 01 Jason, When the worksheet says "to the agreed upon price," was Eric Connor involved in that agreement? Was that when I was on vacation? Let me know. Thanks, Jason Jason Barry, Capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 U ZjbarraKentWA.gov 6 www.KentWA.aov it PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL OTT WA�MNOrON From:Jason Cundey<JCundey@kbacm.com> Sent: Monday, November 13,2023 8:49 AM To: Barry,Jason <JBarry@kentwa.gov> Cc:Sean Flint<sflint@kbacm.com> Subject: Kent 108th RAB-Change Order 01 EXTERNAL EMAIL Jason, Please find attached the Change Order Worksheet and backup for the 1081h/264th RAB CO 01—Permanent Trench Patching. If you have any changes or corrections, let me know.Thanks! Jason Cundey T 425.455.9720 I C 206.595.9114 I icundev@kbacm.com KBA, Inc. I Construction Management Specialists I www.kbacm.com 7 Kent 108th Avenue/264th Street Roundabout 92-Trench Permanent Pavement of Storm Pipe Sections RFI detail #2 Trench Permanent Pavement of Storm Pipe Sections _ ... .. .. . .. . .. .. . . ... Status Closed Created on Oct 12, 2023 by Paul Bean(Strickland and Sons) Ball in court Paul Bean (Strickland and Sons) Answered Oct 24, 2023 by Sean Flint(KBA,Inc.) Question It's very unclear what the intent for trench repair permanent pavement was contained under.The costs to conduct stand alone Trench pavement repair is far more costly than the cost of overlay far more labor intensive and slower production values. Based on the information in SP 7-08.3(5) permanent Trench Patch shall be 3" and in sections of Overlay 2" followed by 2" during the overlay. Based on the new Storm Pipe installation there is Approximately 275 If of trench repair assuming 5"width which in some case half of that with is in the shoulder section of the current pavement Estimated Qty's of Trench restoration using 115lbs per SY per inch I calculate the Asphalt required for restoration to be 17.57 tons for 26.35 tons and 4" at 35.14 tons. Suggested answer Strickland and Sons would be in favor of using the bid item in Temp Hot Mix and complete trench restoration during the process. Official response Sean Flint(KBA, Inc.): It is acceptable to use HMA Cl Y2"58H for permanent trench patching within grind limits.All wearing course HMA shall be HMA CI '/2"58V per the contract documents. Provide a cost proposal, per ton, to use HMA CI'/2"58H for permanent trench patching. Include a breakdown with labor, equipment, and material to allow evaluation of the proposed price. By Sean Flint(KBA,Inc.)-Oct 24,2023,2:32 PM PDT References Assets(1) ' Specified 1095 Created by Jason Cundey with Autodesk®Construction Cloud'"on Nov 8,2023 at 5:35 PM PST Page 1 of 3 Kent 108th Avenue/264th Street Roundabout #2-Trench Permanent Pavement of Storm Pipe Sections Category HMA Class 1/2", PG 58V-22 Location Description Impact Cost impact Unknown Schedule impact No Other attributes Priority High Discipline Civil/Site Category Constructability Location Location details Storm Pipe Section contained within existing Pavement Externalid Co-reviewer(s) PCD Number Created by Jason Cundey with Autodesk(R.)Construction Cloud"on Nov 8,2023 at 535 PM PST Page 2 of 3 Kent 108th Avenue/264th Street Roundabout #6-Paving and Phasing Plan RFI detail #6 Paving and Phasing Plan A Status Closed Created on Oct 30, 2023 by Paul Bean(Strickland and Sons) Ball in court Paul Bean(Strickland and Sons) Answered Nov 8, 2023 by Sean Flint(KBA,Inc.) Question The Project Plans and Specifications failed to call out a need for a Phasing Plan.This RFI brings to questions. First is how or what was the intent or desired plan to make construction possible. Second due to the availability of V oil for HMA is it possible to use H oil in these areas that still have 3" paving profile remaining Suggested answer I have included marked up set of plans outlining the limits needed for construction and a letter of a required course of action to complete this project with the limited room and the number of large trucks and buses that frequent this area. Official response Sean Flint(KBA, Inc.):Anticipated project phasing was to complete all lane edge curb and gutter, buffer strips, sidewalks and curb ramps prior to installation of the precast splitter and center roundabout island curbs and HMA infill.It was also anticipated that the island curb installation would occur immediately prior to wearing course paving to prevent damage to curbs. If an alternate sequence is desired, please outline this as part of the Value Engineering Cost Proposal requested in RFI 7 response. 58H Oil is acceptable for base paving and inside islands.All wearing course roadway paving shall be PG 58V-22 By Sean Flint(KBA,Inc.)-Nov 8,2023, 12:14 PM PST References Assets(l) Created by Jason Cundey with Autodesk®Construction Cloud"on Nov 9,2023 at 7:35 PM PST Page 1 of 3 Kent 108th Avenue/264th Street Roundabout #6-Paving and Phasing Plan ' Specified 1095 Category HMA Class 1/2", PG 58V-22 Location Description Files(1) • Kent 108th PLans Paving Plan.pdf Impact _ Cost impact Unknown Schedule impact Unknown Other attributes Priority High Discipline Civil/Site, Concrete Category Constructability Location Location details Roundabout and Island areas Externalid Co-reviewer(s) PCO Number Created by Jason Cundey with Autodesk®Construction Cloud'"on Nov 9,2023 at 7:35 PM PST Page 2 of 3 a X AVA.T/o III 28008 Hinkleman Road Buckley,WA 98321 Phone 360-829-6577 Fax 360-829-6428 To Whom it May Concern 1081h Ave SE and SE 264`h Compact Roundabout I have attached a marked up set of plans to represent the needs and requirements to construct this project. Room and protection of the Roundabout and Islands will be paramount in the ability to make this project a reality. The Plan Set and Special Provisions didn't outline a Phasing plan for construction activities and the sequences to follow. After spending the week onsite to gain a full understanding of the current site conditions and where the Roundabout sits in correlation to the current conditions the attached plans I marked up (not to scale just close proximity)outlines what we must accomplish before construction of the Roundabout and Islands can Begin. One of the first things I noted was existing grades aren't fully represented in the plans. The area in and around the location of the of the Roundabout seem to average 3" below finished grade. I would have to have more survey control to verify fully the accuracy of this area. Second thing I noticed is the existing Centerline and the areas at the beginning section where we are to match existing grades all seem to match accordingly, however it seems the plans made some assumptions of the roadway section from the Centerline to edge of existing pavement was assumed to be 2%after investigation the areas withing the construction zone range anywhere for 3%to as high as 7%. The plans show the roadway section being a minimum Grind of 2" per Bid Item 1110 while the majority of the project is already below that 2" threshold. Though the investigation I would like to make the recommendations and Phasing of the Project as follows: 1. Establish the planed flowlines of the project and work to find where 2%towards the centerline meets existing conditions less 3"for final surface paving. 2. Instead of a full roadway Grind only Edge Key the defined line established from number 1 3. Pave sections from Edge key to extended sections as outlined and in the attached plans that extends through portions of the Buffer and Sidewalk sections surrounding the Roundabout and Islands. 4. Construct the Roundabout and Islands complete. a. Note 24 hour traffic control will be required to protect the roundabout and islands till at which point they can be secured from both sides of the curb and deemed able to be driven over. 5. Sawcut and remove asphalt to a minimum of 1'from the new curb to be installed. 6. Install all curbs within the project limits. 7. Patch back the 1'areas required to form and pour new curbs and gutters. 8. Install long term temporary striping. 9. Final lift of asphalt. 10. Final striping. This project is contained in a confined area and will require temporary road section to adequately construct this project. I believe this to be the most cost effective way to handle this while being able to maintain the ability to have a drivable surface while waiting for spring to conduct final paving operations. We have bid items for HMA, Pre-level, Saw Cutting and Asphalt Removal the only Item that would need to be considered would be an item for Edge Key. A Paul Bean Project Manager Strickland and Sons Excavation, LLC. Office: 360-829-6577 Cell: 503-440-2682 aJ a�l p r. MATCH LINE STA 19+46, SEE SHEET 19tR I escol y x 14 rpfi I I f- / I afian ` e Ing t W O y Z F MO C F W It y o 1' Wa E I I r Z Wo 'V I i2 1 4 I ( W ova. 0 f" I rv+9 W co ^Ap rO1i Z V I. I 8 + ui+ 1 u Z+ a = N Ld y I tea, �B7 1 J3'w rn ( I itI^ I W�y� I °' aye o I rz<d3� I 3 I I �` X Z I �� .roar I $sc. I ! I I I � I I I. yy II 11 ' i ti L I I V X I I I W I I , I W j I I Z I ! I I F = I I I i- g d aa.<pd�il sr(x ........f 4 � ,...........rye :........ - I I j IW i MATCH LINE STA 21+00, SEE SHEET 20 Pa N I ` r I: lb I I a I �s'zp tLa � ol W -77 �e r 9 t I i �(pJ"W C 3nN I Z Ld • e t p�/ ic' is to a eVa Oxasca I,' ------ - .tOk bi 1c, \ I ' Rip- Lad o �g� Z Ut T 33a S H149Z IS.§A mal LWU ........ LL tl ONLLSDLi 'S _- s A%b p '' IkzjJ yy p` 0 V\ IG_- �aT 91, 133HS 33S '94+61 V1S 3NII H01VW Jason Cundey From: Barry,Jason <JBarry@kentwa.gov> Sent: Friday, October 13, 2023 12:32 PM To: Sean Flint Cc: Cameron Bloomer;Jason Cundey; Moore,Jim; Madfai, Mark; Maloney, Carla; Leyrer, Thomas;Connor, Eric Subject: RE: 108/264 RAB - Payment for Permanent Pavement Patch Sean, If Strickland has not submitted an RFI on this yet, please have them do so. I would also suggest they confirm with their paving subcontractor the availability of V mix this time of year. My experience is that plants typically do not run V oil on this side of the mountains outside of summer months, or at least outside the DOT defined paving window dates, unless substantial quantity is involved. Since this is a federal contract, I believe a change order to an H mix will be necessary to provide trench patching in the off season. Those are my thoughts. Thanks, Jason Jason Barry, capital Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 K E N TT ibarry(aKentWA.00v WAO-610" www.KentWA.aov 9306 PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From: Leyrer,Thomas<TLeyrer@kentwa.gov> Sent:Thursday, October 12, 2023 1:07 PM To: Connor, Eric<EConnor@kentwa.gov> Cc: Barry,Jason<JBarry@kentwa.gov>; Cameron Bloomer<cbloomer@kbacm.com>;sflint@kbacm.com;Jason Cundey <1Cundey@kbacm.com>; Moore,Jim<J M Moore@ kentwa.gov>; Madfai, Mark<MMadfai@kentwa.gov>; Maloney, Carla <CMaloney@kentwa.gov> Subject: 108/264 RAB-Payment for Permanent Pavement Patch Hi Eric, I have reviewed the 108th Ave SE & SE 264th St Compact Roundabout contract documents regarding measurement and payment for permanent pavement patching. I interpret the contract provisions to include permanent pavement patching in Bid Item #1095 (HMA Class 1/2", PG 58V-22). i • Bid Item #1125 (Hot Plant Mix for Temporary Pavement Patch) is for temporary pavement patching only. Please see 5-04.5 screen shot below. • The Kent Standard Plans included in the contract documents (please see attached pages) require HMA per KDCS 6.16 for pavement patching. o From KDCS 6.16: I. Arterials HMA Class'/z"PG 58V-22 meeting the WSDOT Standard Specifications shall be used.The minimum number of ESAL's for the design and acceptance of the HMA shall be I 1 million. 2. Non-Arterials HMA Class'Iz"PG 58H-22 or 58V-22 meeting theWSDOT Standard Specifications shall be used.The minimum number of ESALs for the design and acceptance of the HMA shall be 5 million. • Bid Item #1095 (HMA Class 1/2", PG 58V-22) is consistent with KDCS 6.16. 5-04.5 Payment (February 1, 2023 Kent Special Provisions) Payment will be made for each of the following Bid items that are included in the Proposal: "HMA Class 1/2", PG 58V-92", per ton. "HMA Class 3/8", PG 58V-22 for Prelevel", per ton. "HMA Class 112" PG 58V-22 for Islands and Truck Aprons", per ton. 106'12W Cam RoundabouVleyrer SP-91 June 8,2023 Federal Ad rlvn�er: HSIP-1129(001) Project Numbec 21-3004 The unit contract price per ton for the above items shall be full compensation for all costs incurred to carry out the requirements of Section 5-04 except:for those costs included in other items which are included in the Subsection and which are included in the Proposal. This work shall include the cost to install an asphalt thickened edge and/or the pre-leveling work in the areas identified on the plans. The cost for anti-stripping additive and water shall be included in this bid item. The unit contract price per square yard for"Planino Bituminous Pavement"shall be full payment for all costs incurred to perform the Work described in Section 5- 04.3(14).The unit contract price per square yards shall also include all costs incurred to stockpile or dispose of the bituminous pavement as specified on the plans or as directed by the Engineer. No additional cost compensation shall be made for cold mix material to provide a temporary transition from planed areas to existing pavement. The unit contract price per ton for"Hot Plant Mix for Temporary Pavement Patch" shall be full pay for all costs of material, labor, tools and equipment necessary for furnishing, installing, maintaining, removing and disposing of HMA used for temporary patching of pavement at the locations as specified herein and as directed by the Engineer. Please let me know if you need additional information. Thank you, 2 Thomas Thomas Leyrer, P.E.Engineer III Design Engineering I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5562 tlevrerOkentwa.aov CITY OF KENT,WASHINGTON KentWA.gov Facebook +w),...- YowTube Instaaram 3 Jason Cundey From: Leyrer,Thomas <TLeyrer@kentwa.gov> Sent: Thursday, October 12, 2023 1:07 PM To: Connor, Eric Cc: jbarry;Cameron Bloomer; Sean Flint;Jason Cundey; Moore,Jim; Madfai, Mark; Maloney, Carla Subject: 108/264 RAB - Payment for Permanent Pavement Patch Attachments: Pavement Patching - Kent Standard Plans.pdf Hi Eric, I have reviewed the 108th Ave SE & SE 264th St Compact Roundabout contract documents regarding measurement and payment for permanent pavement patching. I interpret the contract provisions to include permanent pavement patching in Bid Item #1095 (HMA Class 1/2", PG 58V-22). • Bid Item #1125 (Hot Plant Mix for Temporary Pavement Patch) is for temporary pavement patching only. Please see 5-04.5 screen shot below. • The Kent Standard Plans included in the contract documents (please see attached pages) require HMA per KDCS 6.16 for pavement patching. o From KDCS 6.16: 1. Arterials HMA Class'i:"PG 58V 22 meeting the WSDOT Standard Specifications shall be used.The minimum number of ESA(s for the design and acceptance of the HMA shall be I I million. 2. Non-Arterials HMA Class vz"PG 581-1-22 or 58V-22 meeting the WSDOT Standard Specifications shall be used.The minimum number of ESAIs for the design O and acceptance of the HMA shall be 5 million. • Bid Item #1095 (HMA Class 1/2", PG 58V-22) is consistent with KDCS 6.16. t 5-04.5 Payment (February 1, 2023 Kent.Special Provisions) Payment will be made for each of the following Bid items that are included in the Proposal: "HMA Class 1/2", PC, 58V-22", per ton. "HMA Class 3/8", PG 58V-22 for Prelevel", per ton. "HMA Class V2", PG 58V-22 for Islands and Truck Aprons", per ton. 10$"12W Compact Roundabout/Leyrer SP-91 June 8,2023 Federal,Yid Number, HSIP-1129(001) Project Number: 21-3004 The unit contract price per ton for the above items shall be full compensation for all costs incurred to carry out the requirements of Section 5-04 except for those costs included in other items which are included in the Subsection and which are included in the Proposal. This work shall include the cost to install an asphalt thickened edge and/or the pre-leveling work in the areas identified on the plans. The cost for anti-stripping additive and water shall be included in this bid item. The unit contract price per Square yard for"Planing Bituminous Pavement"shall be full payment for all costs incurred to perform the Work described in Section 5- 04.3(14). The unit contract price per square yards shall also include all costs incurred to stockpile or dispose of the bituminous pavement as specified on the plans or as directed by the Engineer. No additional cost compensation shall be made for cold mix material to provide a temporary transition from planed areas to existing pavement. The unit contract price per ton for"Hot Plant Mix for Temporary Pavement Patch" shall be full pay for all costs of material, labor, tools and equipment necessary for furnishing, installing, maintaining, removing and disposing of PIMA used for temporary patching of pavement at the locations as specified herein and as directed by the Engineer. Please let me know if you need additional information. Thank you, Thomas Thomas Leyrer, P.E. Engineerlll Design Engineering I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone253-856-5562 tlevrer@kentwa.ao_v CITY OF KENT,WASHINGTON KentWA.gov Facebook YouTube Instaaram 2 Jason Cundey From: Paul Bean <paul@stricklandandsons.com> Sent: Monday, November 13, 2023 3:17 PM To: Jason Cundey; Sean Flint; Cameron Bloomer Cc: Josh Strickland;Anna Johns;John Nelson Subject: 108th Ave SE and SE 264th St Compact Roundabout-Trench Restoration Change Order Jason SF of trench Repair is 1881.5 which will require approximately 72 Tons Sean was going to measure out some areas he identified that needs to be taken out conditioned and new asphalt placed to stabilize I'm going to assume possibly an additional 18 tons for a Total of 90 tons at 6"depth. In addition to the price provided by Lakeside Strickland and Sons will adding standard 12% mark-up. Thanks Paul A. Bean Project Manager Strickland &Sons Excavation 0: 360-829-6577 ext 7428 D: 360-761-7428 C: 503-440-2682 i Jason Cundey From: Paul Bean <paul@stricklandandsons.com> Sent: Monday, November 6, 2023 1:31 PM To: Sean Flint;Jason Cundey Subject: 108th Ave SE and SE 264th St Compact Roundabout Attachments: Trench Repair Estimate.pdf Team Attached is the Estimated cost and cost per ton as proposed by Lakeside for the permanent Trench Patching Thanks Paul A. Bean Project Manager Strickland&Sons Excavation 0: 360-829-6577 ext 7428 D: 360-761-7428 C: 503-440-2682 1 LAKESIDE Lakeside Industries, Inc. takesideind ustries.com P.O. Box 7016/Issaquah,WA 98027 INDUSTRIES ph: 425.313.2600/fax: 425.313.2622 Washington Contractor License No. LAKESI*274JD Oregon Contractor License No.CCE1 108542 Equal Opportunity Employer PROPOSAL CONTRACT AGREEMENT To: Strickland&Sons Contact: Address: P.O.Box 10 Phone: 360-829-6577 Buckley,WA 98321 Fax: Project Name: 108th Compact Round About-Strickland Patch Pricing Bid Number: Project Location: Kent,WA Bid Date: 10/31/2023 Attachments: Lakeside Contract Provisions revised 09.02.2020.pdf Item Descriptio Estimated Quantity Unit Unit Price Total Price Item# n 1 Patching-HMA Gass 1/2"PG 581-1-22 40.00 TON $298.00 $11,920.00 Total Bid Price: $11,920.00 Notes: • Price Based on 1 Mobilization/Shift.Additional Mobilizations are$3rS00.00 Each. • Installation of HMA only.All preparation by others. • Use Tax included. • Price Excludes: Layout,Survey,or Engineering;Erosion Control;Utility Location and/or Adjustment;Utility Patching;Traffic Control; Premium Pay for Night,Holiday,or Weekend Work; Herbicide;Prime Coat; Rock or Grading;Insurance Premium over Standard Insurance;Base Repair;Temp Ramp Placement/Removal;Grinding; MTD/V;Cleaning Between Lifts;Tax;Permits;Bond;Testing;Sawcutting;Curbing;Concrete Protection;Crack Sealing;Seal Coat;Striping and Sweeping. • Grades must be firm and unyielding. • Performance Bond not Included In bid price.If required please add 1%to total cost of bid. • Bid based on approved contract;This proposal&Lakeside Provisions to be a part of all contract documents. • Lakeside Industries is not responsible for designed cross slopes of less than 1%that hold water after paving is complete. • Lakeside Industries Inc.proposed prices herein assume that Lakeside Industries Inc.'s work hereunder will be substantially complete on or before: December 1Sth 2023. • Unless Contracting Party has signed and returned this Agreement with in thirty(30)days of the date first stated above, LAKESIDE INDUSTRIES' proposal shall be null and void. • CONTRACTING PARTY'S SIGNATURE ON ONE COPY RETURNED TO LAKESIDE INDUSTRIES INC.WILL RENDER THIS A LEGAL CONTRACT FOR THE PERFORMANCE OF THE ABOVE WORK.CONTRACTING PARTY'S SIGNATURE ALSO ACKNOWLEDGES RECEIPT OF LAKESIDE INDUSTRIES INC. NOTICE TO CUSTOMER'STATEMENT ATTACHED HERETO. • Approximate Total(Plus sales tax where applicable)Total price to be based on actual quantity or measured unless otherwise specified. Working Hours to be Monday through Friday 7:00am-6:00pm. ACCEPTED: CONFIRMED: The above prices,specifications and conditions are satisfactory Lakeside Industries and hereby accepted. Buyer: Signature: Authorized Signature: Date of Acceptance: Estimator: Shaun White (206)396-5371 shaun.white@lakesideindustries.com Page 1 of 1 10/31/2023 4:55:11 PM . . S S S § k § 2 2 643. / -4 § o @ ® $ � \ m o w = 06 \ \ ? / / k LO 2 \ \ 2 2 § « ■ : S S S ) K K § § & 2 & 2 � » \ k z � < } M C / U') § Ln � � k cu \$ � m \ ^\( \\ 2 O : 2 > < ! d \ d 0 7 % CO \ / / ( O � 0 » « ! \ 0 3 W � � \ u 2 q G o % H < < § / c � CN q 2 g R U) w 0 cm R [ _ \ 7 R L \ E / ) ) \ \ 0 § k \ \ \ } / ] ; - o 0 0 / 2 _ 0- CL 0- cu � § 7 / / / k k _ - e e E ) / u 2 c ° ® } \ \ q E 0 e o \ k § < < < \ , \ / / / $ } � \ I z x \ \ \ \ 7 _ § E a a ` § } _ cr / § . ■ 2 z z z t U \ \ o 2 2 / / / / \ / A © \ / / c r r to 2 ■ Z z W 4 L. ° a a M S \ q § 6 = o \ � / Cl)� � G \ _ y z 0 \ \ m 3 \ f \ \ OD 6 ° ) 7 \ \ / f m _ 2 !2 m @ / § / % § S ® » m Z 2 2 J ƒ & ) 0 S / S tio « § - ■ U. U §2 C \ 9 A o : 2 0 g Cl) Q � k 2 § q 0 7 ® § k \ \ LO § }� � / \ % a K § / ro \ � \ u 2 \ 2 q g - \ \ / M } > \ \ \ G \ k � a e w 0 O / _ � 7 p -0 7 5 LI \ E 2 / CN § } / \ \ § k \ k e \{ = � a) CO / / / cu k 0 7 � � � � � _ » & Z o w } \ CL k § } /@ k k k \ ) \\ C(\ [ fk£7 § \ \ C ) \ § CD_41 R j j \ \ _ ■l e R R ) / / / fu ^ » to LO cn l� k L Z� z CL a U