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Home My WebLink AboutCAG2023-639 - Original - Living Well Kent - Food Hub Project Collaborator Stipend - 12/20/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. Originator: Department: Rhonda Bylin ECD Date Sent: Date Required: > 12/20/2023 12/26/23 0 Q Director or Designee to Sign. Date of Council Approval: Q Interlocal Agreement Uploaded to Website ❑✓ n/a Budqet Account Number: Grant? Yes oNo 10004115.64190.6252 Budget?W]YesD No Type: N/A Vendor Name: Category: Living Well Kent Contract Vendor Number: Sub-Category: C 2010643 Original 0 Project Name: Food Hub Project Collaborator Stipend E C Project Details:In recognition of time spent by non-profits to contribute to planning and C advancement of Food Hub creation initiative. Hourly compensation NTE $3300 in *, 2023. C 4) 4) Agreement Amount: 3300 Basis for Selection of Contractor: Direct Negotiation *Memo to Mayor must be attached a� Start Date: 6/20/2023 Termination Date: 12/31/2023 Q Local Business?21YesF--]No* If meets requirements per KCC3.70.100,pleosecomplete"VendorPurchose-Local Exceptions"form onCityspace. Business License Verification:Yes In-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F—]YeSFNo CAG2023-639 Comments: a1 C 3 GJ y •� i GJ 3 M C N Date Routed to the City Clerk's Office: 12/21/23 ad,V�7i__C Visit Documents.KentWA.govto obtain copies of all agreements rev.20210513 DocuSign Envelope ID:COEOBAD5-8OF1-4907-8216-EA280669CC19 ECONOMIC&COMMUNITY DEVELOPMENT Kurt Hanson, Director 220 4th Avenue South KENT Kent, WA 98032 W......... Fax: 253-856-6454 PHONE: 253-856-5454 City of Kent and King County Local Food Economy Initiative Collaboration Kent Valley Food Ecosystem Partnership Planning Scope of Work In recognition of the need of community-based organizations and non-profits in the food ecosystem—particularly smaller ones—to have the cost of their staff's time offset the City of Kent commits to supporting non-profit programs serving the local food economy in the thematic areas of farmer's markets, food production business assistance, and workforce development for their time with both tools and resources to honor and acknowledge their participation, wisdom, labor, and lived experience. Participating Organization Information Living Well Kent, located on Kent's East Hill is a non-profit organization whose mission is to provide public spaces and initiatives that encourage healthier lifestyles and better living. This agreement is made and entered into on May 18 between the City of Kent and Wakulima (hereinafter "CONTRACTOR"). The City of Kent and CONTRACTOR agree as follows: 1. CONTRACTOR agrees to provide the City of Kent the following services: • Designate staff or team lead to participate in King/Kent Food Conversations quarterly meetings • 4 meetings (1.5 hrs each) = or approximately 6 hours of staff time • Engage with NVA project partners (Andrea/Caroline) for an interview to discuss organizational needs, projects, opportunities, and community advisory board related to the proposed facility ■ 1 meeting (-1 hr each) = —1 staff hour • Complete evaluation questions (4) post engagement with NVA ■ 1 worksheet (-1 hr max) = ^-1 staff hour • Complete evaluation questions (4) post communication/meeting cadence ■ 1 worksheet (-1 hr max) = —1 staff hour • Total Time Ask (related to stipend): ■ Approximately 9 hours of staff time. 2. The City of Kent agrees to compensate CONTRACTOR at the following hourly rate for services rendered: $350.00. This hourly rate includes all costs and 91 applicable taxes, for C N Y •Mayor Dana Ralph City of Kent Economic&Community Development DocuSign Envelope ID:COEOBAD5-80F1-4907-8216-EA280669CC19 CONTRACTOR organizational representation in work meetings and no more than 2 staff to participate in meetings and workshops. Total organizational compensation not to exceed $3,300 in Fiscal Year 2023 for this agreement. 3. Payment will occur within fifteen (15) days of receipt of CONTRACTOR'S invoice for completion of said services by CONTRACTOR. Organization will track hours per staff member's participation and report with invoice after completing over- the-phone and written evaluation questions with New Venture Advisors for the research project. (See attached Exhibit A: Sample Evaluation Questions for Post Engagement Follow-up) 4. CONTRACTOR agrees it is not an employee of the City of Kent for any purpose. 5. All intellectual property created under this agreement remains the sole property of the City of Kent and its Partner King County. 6. This agreement encompasses the entire agreement of the parties and there are no other agreements, oral or written. By: Kurt Hanson By: shamso Issak Director o...... __.,.•. Signature: ignature: s6MS6ISSA IBDate: / T Date:6/10,2023 a«.� ... DocuSign Envelope ID:COEOBAD5-80F1-4907-8216-EA280669CC19 Exhibit A: Sample Evaluation Questions for Post-Engagement Follow-up Thank you for your time and input in the conversation with the consultants from NVA. Our objective in creating these follow-up conversations is to identify opportunities within our regional community for partnership and collaborative program development that best serve all of our audiences. For the City of Kent and King County to continue our support of food-related projects, developments, and agricultural supports across the community, we need to understand what your organizations need regarding capacity, connections, and funding. These follow-up questions will help us to codify those opportunities as we move forward. (expected time to complete = —1 hr max) We encourage you to speak to the audience of individuals your programs serve and include that input in this evaluation. 1) As shared, the proposed Kent Valley Food Innovation Center, which was the subject of last year's feasibility study, is moving forward under the leadership of FareStart, Business Impact NW, and Living Well Kent. We expect a Community Advisory Board to be formed to support the continued input and participation of community organizations like yours. Please confirm your interest in being a member of that board or advisory. 2) What topics or specific areas of interest do you want to see addressed by the City of Kent and King County in future communications, outreach efforts, or connections? 3) What are the next steps that your organization needs to take to advance your programs - how can King/Kent help? 4) What is your timeline for follow-up from King/Kent to explore the next steps? Any other feedback or input you would like to share? Evaluation Questions (Post "Quarterly Food Conversations" Meeting Cadence): Thank you for your time and participation in the quarterly virtual City of Kent/King County "Food Conversations." Our objective in creating this series of events was to build connections across the organizations and individuals working to support food business and agricultural producer development within our regional community. For the City of Kent and King County to continue our support of food-related projects, developments, and agricultural supports across the community, we need to understand what what capacity, connections, and funding needs your organizations have and where projects are headed. These follow-up questions will help us to codify those opportunities as we move forward. (expected time to complete = —1 hr max) We encourage you to speak to the audience of individuals your programs serve and include that input in this evaluation. 1) Did you participate in the four virtual "Food Conversations" events? a) ]AN 2023 b) APRIL 2023 c) JULY 2023 d) OCT 2023 2) What did you find most beneficial in this series of conversations? 3) How would you improve these conversations if we continued them in 2024? DocuSign Envelope ID:COEOBAD5-8OF1-4907-8216-EA280669CC19 4) Do you have additional topics that you think need to be discussed? Any other feedback or input you would like to share?