HomeMy WebLinkAboutCAG2023-636 - Original - Big Sky City Lgihts, LLC - Fourth of July Splash: Big Sky City Lights - 07/04/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr:
Agreement Routing Form Dir. Assist:
• For Approvals,Signatures and Records Management
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover
WASHINcroN Sheet forms. Dir/Dep Dir:
Originator: Department:
Ronda Billerbeck Parks, Recreation & Community Services
Date Sent: Date Required:
> 12/07/2023 ASAP
0
CL Authorized to Sign: Date of Council Approval:
QDirector or Designee N/A
Budget Account Number: Grant? Yes WINo
10006220.64190.4330
Budget?:Yes:No Type: N/A
Vendor Name: Category:
Big Sky City Lights Contract
Vendor Number: Sub-Category:
= 2539137 Original
0 Big Sky City Lights performance at Kent's 2024 Fourth of Jul Splash.
Project Name: g Y Y g p Y p
3- Project Details:Big Sky City Lights will perform at Kent's Fourth of July Splash from 6:00-
0
= 7:30 p.m. on Thursday, July 4, 2024 at Lake Meridian Park.
c
40
E Agreement Amount: $2 750.00 Basis for Selection of Contractor: Other
`Memo to Mayor must be attached
Start Date: 07/04/2024 Termination Date: 07/04/2024
Im
Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes In-Process Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
QYesF]No CAG2023-636
Comments:
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Date Routed to the City Clerks Office: 1 2/1 9/23
,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
•
KENT PERFORMANCE AGREEMENT
WASH I NGTO N between the City of Kent and
Biq Sky City Liqhts, LLC
THIS PERFORMANCE AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Big Sky City Lights, LLC (the "Contractor"), organized under the laws of the State of
Montana, located and doing business at 6007 St. Moritz Drive, Unit J, Whitefish, MT 59937.
I. DESCRIPTION OF WORK. Contractor shall perform the following event for the City:
Description: Contractor will present one performance as part of Kent's Fourth of July Splash.
Start Time/Duration/Stop Time: 6:00 p.m. / 1.5 hours/7:30 p.m.
Day, Date, Year: Thursday, July 4, 2024
Event Location: Lake Meridian Park, 14800 SE 272nd Street, Kent, WA
Merchandising: Contractor shall have the sole and exclusive right, but not obligation, to sell
souvenir posters, programs, CDs, DVDs and other merchandise directly
pertaining to and/or bearing the likeness of the Artist at the performance. Artist
will provide sales staff and retain 100% of the receipts.
Contractor further represents that the services furnished under this Agreement will be performed in accordance
with generally accepted professional practices in effect at the time those services are performed.
II. COMPENSATION. The City shall pay Contractor the total sum of$2,750 ($2,500 artist fee + $250 hotel
stipend)for the work to be performed under this Agreement, upon satisfactory completion of all services and requirements
specified in this Agreement. The full amount of$2,750 will be paid by City check to Big Sky City Lights on site prior to the
performance.
III. PRESS MATERIALS. Contractor agrees to provide to the City where appropriate, at his or her own
expense, complete press materials, including hard copy or high-resolution electronic photographs, biographic
descriptions, and program materials, not less than six (6) weeks prior to the initial event date for the City's use in
promoting the event. All publicity and promotional materials regarding the event released to the media or public by the
Contractor shall credit the City of Kent for its support of the event or project.
IV. PERFORMANCE SPACE. The City agrees to furnish, at its sole cost and expense, a place of
performance on the date(s) and at the time(s) contained in Section I. The City shall also provide ushers, house manager,
and box office staff and any additional services and personnel as required by the City, for the efficient operation of the
engagement. Other arrangements will be the responsibility of the City and Contractor as follows below:
Venue: City will provide covered outdoor stage.
Sound: City will provide; Contractor will provide technical requirements no later than 60 days prior to
performance date.
Lights: N/A
Dressing Rooms: None available.
Technical Staff: City will provide sound technician.
*All as specifically described in attachment B.
V. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer
Relationship will be created by this Agreement, and that the Contractor has the ability to control and direct the
performance and details of its work, the City being interested primarily only in the results obtained under this Agreement
and compliance with its terms and conditions.
VI. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall be responsible for the safety of its
employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose.
VII. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal
costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for
that portion of the injuries and damages caused by the City's negligence, including assertions that the use or transfer of
PERFORMANCE AGREEMENT- 1
(between City and Artist)
any software, book, document, report, film, tape or sound reproduction delivered in accordance with this Agreement
constitutes an infringement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices.
The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of
these covenants of indemnification.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of
the types and in the amounts described in Exhibit A attached and incorporated by this reference.
IX. DISCRIMINATION. In the performance of work under this Agreement or any subcontract, the Contractor,
its sub-contractors, or any person acting on behalf of the Contractor or sub-contractor shall not, by reason of race,
religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the employment relates. The
Contractor shall execute the attached City of Kent Non-Discrimination Policy Declaration and comply with City
Administrative Policy 1.2.
X. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon
providing the other party ninety (90) days written notice at its address set forth on the signature block of this Agreement.
All costs incurred by the City due to Contractor's failure to comply with the terms and conditions of this Agreement shall be
the responsibility of the Contractor. The City may deduct its costs from any payments due to the Contractor or pro-rate
the Agreement amount based upon the actual time of Contractor's performance compared to the contracted performance
schedule.
XI. IMPOSSIBILITY OF PERFORMANCE. Indoor performances may be dependent upon a facility which the
City may or may not have control over. Outdoor performances are considered "rain or shine." In the event that extreme
inclement weather renders and outdoor performance impossible, or an indoor facility unexpectedly becomes unavailable,
the city will attempt to arrange an alternate performance space and Contractor will employ its best efforts to provide the
contract work in that alternate performance space. Neither party shall be under liability for failure to perform in the event
that such failure is caused by or due to acts or regulations of public authorities, civil tumult, strike, epidemic or any other
cause beyond the control of either party. In the event of failure to perform as provided in this section, neither party shall be
liable for the balance of the Agreement.
XII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its Contractors to
use recycled and recyclable products whenever practicable. A price preference may be available for any designated
recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants
and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more
instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim
arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim,
shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King
County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or
lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and
attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided
by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification as
provided for by this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder
shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may
be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-
assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement
shall continue in full force and effect and no further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of the City and Contractor.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such
PERFORMANCE AGREEMENT- 2
(between City and Artist)
statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this
Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in
any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement
shall prevail.
H. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules,
and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and
personnel engaged in operations covered by this Agreement or arising out of the performance of this Agreement.
I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall
constitute an original, and all of which will together constitute this one Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date
entered below.
CONTRACTOR: CITY OF KENT:
Nick S L01-1 1�OgGtt?
By: Nick Spear(DA 18,2023 11:40 EST) By:Lori Hogan(Dec ,2023 15:35 PST)
Print Name:Nick Spear Print Name: Lori Hogan
Its Big Sky City Lights Member Manager Its: Recreation and Cultural Service Supt
DATE: 12/18.2023 DATE: 12/07/2023
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONTRACTOR: CITY OF KENT:
Nicholas Spear Ronda Billerbeck, Cultural Programs Manager
Big Sky City Lights LLC City of Kent
6007 St. Moritz Drive, Unit J 220 Fourth Avenue South
Whitefish, MT 59937 Kent, WA 98032
(858)336-7946 (253) 856-5055
bigskycitylights .gmail.com rbillerbeck(a)kentwa.gov
JA/TTEST::
1t.� kM66
PERFORMANCE AGREEMENT- 3
(between City and Artist)
DECLARATION
CITY OF KENT NON-DISCRIMINATION POLICY
The City of Kent (City) is committed to conform to Federal and State laws regarding equal
opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who
perform work with relation to this Agreement shall comply with the regulations of the City's
equal employment opportunity policies.
The City of Kent and its contractors are subject to and will comply with the following:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat.
252), (prohibits discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs
Of The Department Of Transportation-Effectuation Of Title VI Of The Civil
Rights Act Of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for
Enforcement of Title VI of the Civil Rights Act of 1964).
• Ch. 49.60 RCW (Washington Law Against Discrimination)
The preceding statutory and regulatory cites hereinafter are referred to as "the Acts and
Regulations".
The following statements specifically identify the requirements the City deems necessary for any
contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of
all of the following is required for this Agreement to be valid and binding. If any contractor,
subcontractor, or supplier willfully misrepresents themselves with regard to the directives
outlined below, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement.
The statements are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement I, the prime contractor, will provide a written
statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
EEO COMPLIANCE DOCUMENTS - 1 of 5
A. Compliance with Regulations: The contractor, subcontractor, consultant,
vendor, and supplier (hereinafter "Contractor") will comply with all Acts and the
Regulations relative to non-discrimination, including those applicable to Federally-
assisted programs of the U.S. Department of Transportation, State-assisted
programs through the Washington State Department of Transportation, and
generally under Washington's Law Against Discrimination, Ch. 49.60 RCW, as they
may be amended from time to time, which are herein incorporated by reference
and made a part of this contract.
B. Non-discrimination: The contractor, with regard to the work performed by it
during the contract, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program
set forth in Appendix B of 49 CFR Part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and
Equipment: In all solicitations, either by competitive bidding, or negotiation made
by the contractor for work to be performed under a subcontract, including
procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this
contract and the Acts and the Regulations relative to non-discrimination on the
grounds of race, color, or national origin.
D. Information and Reports: The contractor will provide all information and reports
required by the Acts and Regulations and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined applicable to contractor's contract by the City or the
Washington State Department of Transportation to be pertinent to ascertain
compliance with such Acts and Regulations and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or
refuses to furnish the information, the contractor will so certify to the City or the
Washington State Department of Transportation, as appropriate, and will set forth
what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with
the non-discrimination provisions of this contract, the City will impose such contract
sanctions as it or the Washington State Department of Transportation may
determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the
contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
F. Incorporation of Provisions: The contractor will include the provisions of
paragraphs (A) through (F) above in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Acts and Regulations and
directives issued pursuant thereto. The contractor will take action with respect to
any subcontract or procurement as the City or the Washington State Department of
Transportation may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in,
or is threatened with litigation by a subcontractor, or supplier because of such
EEO COMPLIANCE DOCUMENTS - 2 of 5
direction, the contractor may request the City to enter into any litigation to protect
the interests of the City. In addition, the contractor may request the United States
to enter into the litigation to protect the interests of the United States.
6. During the performance of this contract, the contractor, for itself, its assignees, and
successors in interest agrees to comply with the following non-discrimination statutes and
authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR
Part 21.
ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or
whose property has been acquired because of Federal or Federal-aid programs and
projects);
iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits
discrimination on the basis of sex);
iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as
amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;
V. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.),
(prohibits discrimination on the basis of age);
vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or
sex);
vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination
on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing
entities (42 U.S.C. §§ 12131-12189) as implemented by Department of
Transportation regulations at 49 C.F.R. parts 37 and 38;
ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §
47123) (prohibits discrimination on the basis of race, color, national origin, and
sex);
X. Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low-Income Populations, which ensures Non-
discrimination against minority populations by discouraging programs, policies, and
activities with disproportionately high and adverse human health or environmental
effects on minority and low-income populations;
xi. Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination
EEO COMPLIANCE DOCUMENTS - 3 of 5
includes discrimination because of Limited English proficiency (LEP). To ensure
compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you
from discriminating because of sex in education programs or activities (20 U.S.C.
1681 et seq).
xiii. Washington Law Against Discrimination (Ch. 49.60 RCW)
7. The submission of the final invoice for this contract will constitute a reaffirmation that the
preceding statements were complied with during the course of the contract's performance.
By signing below, I agree to fulfill the five requirements referenced above.
M'�'k snejw
Nick Spear 18,202311:40 EST)
By:
For: Big Sky City Lights
Big Sky City Lights Member Manager
Title:
Date: 12/18/23
EEO COMPLIANCE DOCUMENTS - 4 of 5
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022
SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998
APPROVED BY Dana Ralph, Mayor
POLICY:
Equal employment opportunity and non-discrimination in contracting requirements for the City of
Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and
suppliers of the City must guarantee equal employment opportunity within their organization
and, if holding Agreements with the City amounting to $10,000 or more within any given year,
must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the
City, regardless of the value of the Agreement, are required to sign the City's Non-Discrimination
Policy Declaration, prior to commencing performance.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to coordinate with the City's Title VI coordinator, and perform the following
duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 5 of 5
EXHIBIT A
INSURANCE & INDEMNITY REQUIREMENTS
No Insurance is required for this Contract.
CX,[H
Initial Advance and Press Contact
BIG SKY CITY LIGHTS Nick Spear: (858) 336-7946
Technical Advance Contact
Nick Spear: (858) 336-7946
BIG SKY CITY LIGHTS
TECHNICAL RIDER A
Duo Vocal with Guitar
UPDATED JUP(2023
GENERAL INFORMATION
BIG SKY CITY LIGHTS ("Artist") is available for performance in a number of different
spaces and configurations. Most aspects of the presentation are flexible and
negotiable as part of the engagement contract. However, any deviations from this
rider must be approved at least 48 hours prior to performance.
Configurations:
RIDER A: Duo Vocal with Guitar
RII?FR R: Duo Vocal w/ Guit-n 3-Piece Band
This technical rider specifies the requirements for RIDER A ONLY.
Names/Number of Performers:
• One (1) Vocalist
• One (1) Vocalist/Guitarist
Dedicated Rehearsal/Sound Check:
In addition to the following technical requirements, Artist will require up to two (2) hours
of dedicated time in the performance space prior to the room's opening. This pre-show Vf
time in the space will be utilized to (A) load-in and complete a sound check, (B)
complete a technical cue-to-cue, and/or (C) perform a full-volume and full-length
run-through. This will be similar to a dress rehearsal, involving instruments,
amplification/microphones, and singing. This is essential for a smooth final
performance. Please be sure to note that Artist will be performing at FULL VOLUME
during this dedicated time so as not to affect events in the adjoining areas.
Local Crew Requirements:
A knowledgeable venue representative should be available to grant venue access to
company in time to complete sound check and rehearsal prior to audience seating. The
a y"�
Initial.;
V
BIG SKY CITY LIGHTS TECH RIDER A PAGE 2 of 5
Artist must be able to easily communicate from the stage area with the Master-, AJ J1
€lect iciar�-(Ifgf�#inr, -bo ope r), Audio Engineer, and F61TOWSpot-Operatof(s) (if
needed depending on venue size). All technicians must be present during the pre-show
sound check/rehearsal AND performance.
STAGE REQUIREMENTS (to be ready upon arrival
PRESENTER AGREES TO FURNISH AT OWN EXPENSE
Performing Surface:
The required performing area is a hard surface, at least fourteen (14) feet wide and
fourteen (14) feet deep. A minimum 5' x 6' decorative rug over a raised
proscenium-style stage with either a wood or masonite floor is ideal. The performing
surface should be swept clean and cleared of all equipment and debris prior to Artist's
arrival.
Onstage Furniture:
Artist requires the use of one (1)guitar stand, as well as a small table or stool to hold
onstage water/towels.
Curtain/Backdrop:
If the performance space allows for a backdrop, either a white cyclorama (cyc) with
color washes or an appropriately-themed backdrop would be most appropriate. A black
traveler or backdrop is also acceptable.
Offstage/Wings: VN_I A,
Offstage/backstage access from the performing space with appropriate masking from
the audience is required on at least one side of the stage and preferred on both sides of
the stage.
HOSPITALITY:
Accommodations:
PRESENTER-PROVIDED ACCOMMODATIONS ARE REQUIRED. Please see
Engagement Contract for room requirements and number of rooms/nights needed.
Artist requires hotel with interior corridors, complimentary wi-fi internet, complimentary
(or reimbursable) parking, and complimentary hot breakfast (or equivalent meal buyout
of$15pp, per night). The hotel property should have a 3-star (out of 5-star) rating or
better. `
Initials Date P- S 2-
BIG SKY CITY LIGHTS TECH RIDER A PAGE 3 of 5
Parking:
Artist company will travel to Venue in personal vehicles (cars and vans requiring
standard-size parking spaces). Please reserve complimentary (or reimbursable) parking
space for Artist's vehicles (number to be provided during final tech advance) adjacent to
stage door to be available before, during, and after Performance.
Security:
Presenter shall guarantee proper security at all times to ensure the safety of Artist
company and all personal property from load-in to load-out. While uniformed security is
not necessary, theater personnel should prevent public access to the stage from the �' (�CY
Ve1uL
audience, and locked doors or attendants should prevent any unauthorized individuals
from accessing the backstage area during the duration of the Artist's stay. No �j�V�4C
non-venue personnel should be allowed access backstage or to dressing rooms without �SSi
approval by the Artist, and Presenter can be held financially responsible for loss due to
lack of security.
Changing Area:
For Arti=,please prove e o we e-and-f—male) with
ea y access to thE-stage, ea-h.. well a- ir�01, and_---
cr`.ecliUa�
.wastebasket. There should also be easy access to at least one (1) private bathroom (for
artist company only) with hot and cold running water, adequately supplied with fresh
soap, clean towels, and tissue. Wireless4nternet-access-(Wifi)-Ehouad-be-offered-to-- avai I
at- efm e-and-password.posted in the backstage --
area.Artist-wouid er-
avai♦able-an-iron--withi nl�o--ing boar ac s (Z
Beverages:
Please provide one half-case (12 bottles) of any brand of still (non-sparkling) distilled,
spring, or purified bottled water for Artist on arrival. A hot coffee and tea station
backstage is always enjoyed, but not a requirement.
Meal:
A light meal to be ready for the performers in between sound check and performance
2 hours before showtime is required. A suggested minimal offering is a
(approximately ) � q 9g g
deli platter with assorted meats/cheeses and sliced bread with sandwich condiments, Uly
and hummus with pita chips. If possible, substituting a hot meal (entree/side/salad/ CVV,n ,
dessert) is much appreciated! Any special food restrictions/allergies will be forwarded {51
one week prior to performance.
Initials js__ __.._. Date—I-I ��j�J
BIG SKY CITY LIGHTS TECH RIDER A PAGE 4 of 5
Appearances/Meet-and-Greets:
Requests for pre- or post-show meet-and-greets or receptions at Venue must be
submitted to the Artist prior to engagement date and will be subject to Artist's approval,
not to be unreasonably withheld depending on Artist's tour schedule. Off-site events
must be negotiated/approved in advance and will not be permitted unless part of the
engagement contract.
TECHNICAL REQUIREMENTS (to be ready upon arrival):
Electricity:
PRESENTER AGREES TO SUPPLY AT OWN EXPENSE
• One (1) 20 Amp circuit at 115 volts with 50' cable with quadraplex inputs, downstage
right.
• One (1) experienced electrician to be available during rehearsal and performance
General Audio Requirements:
ARTIST WILL REQUIRE A FULLY-OPERATIONAL PROFESSIONAL SOUND SYSTEM
WITH OPERATOR.
The performers will use venue audio system, which should include appropriate
professional audio console, power amps, equalizers, speakers, all necessary cabling,
and monitors appropriate to venue dimensions. If the venue PA is not of sufficient
quality to properly host the artist, the presenter shall rent/furnish a professional sound
board with the appropriate number of inputs/outputs (see list for details), amplification
and monitoring equipment, and sound engineer. Audio/lighting load-in and basic stage
setup should be completed prior to artists' arrival, as only a short amount of time is
allotted to fine-tune audio and lighting prior to full sound check.
PRESENTER AGREES TO FURNISH AT OWN EXPENSE:
• For Vocals: Two (2) high-quality vocal microphones (Example: Sennheiser e945 or
similar) with two (2) boom microphone stands.
• Monitors: Two (2) downstage vocal monitor wedges. These two (2) monitors are to
be placed four (4) feet apart directly downstage of the singers.
• For Guitar: All necessary cables for guitarist to DI directly into the house system.
a'r,
Initials-, r' ! � Date__ 442
BIG SKY CITY LIGHTS TECH RIDER A PAGE 5 of 5
Lighting Requirements:
ARTIST WILL NOT PROVIDE LIGHTING EQUIPMENT OR TECHNICIANS.
Good concert lighting is required. A professional jgWg system with at least four (4)
color washes (pink, blue, red and amber) 0I+-66 provided by Presenter. An experienced
lighting technician, to be available dYfi rehearsal and performance, will also be
provided by Presenter. Artist requests that the lighting technician have a phoney
conversation with our manager prior to Artists' arrival, to discuss show.
XO
Initials Date
BIG SKY CITY LIGHTS STAGE PLOT PAGE 1 of 2
ww_
BIG SKY CITY LIGHTS Initial Advance Contact
Nick Spear: (858) 336-7946
Technical Advance Contact
Nick Spear: (858) 336-7946
BIG SKY CITY LIGHTS
STAGE PLOT
DUO VOCAL WITH GUITAR
STAGE PLOT
VOCALS/
UITA VOCALS
( GRS
DI MONITOR MONITOR
DI �q
AUDIENCE
Initials—g- Date z
BIG SKY CITY LIGHTS STAGE PLOT PAGE 2 of 2
Monitor Groups:
Mix 1 Vocal Monitors(2 on same mix)-Vocals,Guitar
Input Channel List:
Channel Instrument Suggested Mic or DI Stand
1 Guitar DI
2 Male Vocal Sennheiser e945 Boom
3 Female Vocal Sennheiser e945 Boom
Initials4-P
Date v c_C1,��
1
Signature• M0li55a MGCo�'�YIIGK
Melissa McCormick(Dec 19,202307:26 PST)
Email: cityclerk@kentwa.gov
REC- 120723-BigSkyCityLights-4thofJulySplash
Final Audit Report 2023-12-19
Created: 2023-12-07
By: Ronda D Billerbeck(rbillerbeck@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA5D9r RuRUT3clD047kQAGrbKhsn1Yck2
"REC-120723-BigSkyCityLights-4thofJulySplash" History
Document created by Ronda D Billerbeck (rbillerbeck@kentwa.gov)
2023-12-07-11:28:46 PM GMT-IP address: 146.129.252.126
Document emailed to Ihogan@kentwa.gov for signature
2023-12-07-11:32:14 PM GMT
Email viewed by Ihogan@kentwa.gov
2023-12-07-11:34:37 PM GMT-IP address: 104.47.65.254
do Signer Ihogan@kentwa.gov entered name at signing as Lori Hogan
2023-12-07-11:35:46 PM GMT-IP address: 146.129.252.126
�p Document e-signed by Lori Hogan (Ihogan@kentwa.gov)
Signature Date:2023-12-07-11:35:48 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to bigskycitylights@gmail.com for signature
2023-12-07-11:35:51 PM GMT
Email viewed by bigskycitylights@gmail.com
2023-12-18-4:33:46 PM GMT-IP address:72.80.71.34
f55g Signer bigskycitylights@gmail.com entered name at signing as Nick Spear
2023-12-18-4:40:42 PM GMT-IP address:72.80.71.34
�p Document e-signed by Nick Spear(bigskycitylights@gmail.com)
Signature Date:2023-12-18-4:40:44 PM GMT-Time Source:server-IP address:72.80.71.34
Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature
2023-12-18-4:40:48 PM GMT
Email viewed by Kim Komoto (kkomoto@kentwa.gov)
2023-12-19-2:03:57 AM GMT-IP address: 174.231.129.232
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�p Document e-signed by Kim Komoto (kkomoto@kentwa.gov)
Signature Date:2023-12-19-2:04:12 AM GMT-Time Source:server-IP address: 174.231.129.232
Document emailed to cityclerk@kentwa.gov for signature
2023-12-19-2:04:16 AM GMT
Email viewed by cityclerk@kentwa.gov
2023-12-19-3:24:19 PM GMT-IP address: 104.47.64.254
Signer cityclerk@kentwa.gov entered name at signing as Melissa McCormick
2023-12-19-3:25:59 PM GMT-IP address: 146.129.252.126
dp Document e-signed by Melissa McCormick (cityclerk@kentwa.gov)
Signature Date:2023-12-19-3:26:01 PM GMT-Time Source:server-IP address: 146.129.252.126
Q Agreement completed.
2023-12-19-3:26:01 PM GMT
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