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Home My WebLink AboutCAG2019-389 - Amendment - #5 - Robert Half International - Business Consulting for IT Projects - 01/01/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 12/05/2023 12/19/2023 Q Mayor or Designee to Sign. Date of Council Approval: Q Q Interlocal Agreement Uploaded to Website 11/21/2023 Budget Account Number: Grant? YesElNo Multiple Budget? Yes EINo Type: N/A Vendor Name: Category Robert Half Contract Vendor Number: Sub-Category: 33248 Amendment O 4-0 Project Name: Amendment #5 3- Project Details: Amendment #5 to original Consultant Services Agreement signed on O C 08/14/2019. Term is extended for an additional year and compensation for *, additional year not to exceed $355,000. C O AgreementAmoun • $355 000 Basis for Selection of Contractor: Direct Negotiation E r *Memo to Mayor must be attached 3- Start Date: 01/01/2024 Termination Date: 12/31/2024 Q Local Business? Yes F,/—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace. Business License Verification: Yes In-Process Exempt(KCC 5.01.045) Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes❑✓ N� CAG2019-389 Comments: <<Signature on attached Amendment No. 5 pg. 5/5 >> W 3 . 0 IM i `%.AA 4 c c +� Dana Ralph,Mayor 3 0 Date: <<Date on attached Consultant Services Agreement pg. 5/5 >> cc Date Received:City Attorney: 12/5/23 Date Routed:Mayor's Office 12/8/23 City Clerk's Office 12/11/23 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 • KEN T W A 5 H i N G T a N AMENDMENT NO. 5 NAME OF CONSULTANT OR VENDOR: Robert Half International CONTRACT NAME & PROJECT NUMBER: Temporary Staffing & Recruitment, #CAG2019-389 ORIGINAL AGREEMENT DATE: August 14, 2019 This Amendment is made between the City and the above-referenced Consultant and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant's work is modified as follows: 1. Time of Completion. Section II of the Agreement, entitled "Time of Completion," authorized extensions of the Agreement for successive one (1) year terms through an amendment authorized by the parties. Previous amendments have extended the Time of Completion to December 31, 2023. Consistent with Section II, the parties desire to amend the Agreement's term, to extend for an additional successive one (1) year term or until all current Assigned Individuals complete their assignments as specified within signed Job Arrangement Letters, whichever ends first. 2. Compensation. Section III of the Agreement, entitled "Compensation," is amended as follows: C. Through this Amendment No.-4-5, the compensation paid to Consultant from January 1, 2923 2024 through December 31, 2023 2024 will not exceed $749,090. $355,000.00. The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. AMENDMENT NO. 5 - 1 OF 2 The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: By D� at"'— —V, Print Name: my Phetkanya Print Name: Dana Ralph _ Its Its: Mayor DATE: 11 /2 8/2 0 2 3 DATE: 12/08/2023 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT NO. 5 - 2 OF 2 8.D 00 KENT *A S W!N G T O N DATE: November 21, 2023 TO: Kent City Council SUBJECT: Amendment to Consultant Services Agreement between the City of Kent and Robert Half International, Inc. - Authorize MOTION: I move to authorize the Mayor to sign Amendment No. 5 to the Consultant Services Agreement with Robert Half International, Inc., in an amount not to exceed $355,000.00 for staffing services through December 31, 2024, subject to final terms and conditions acceptable to the IT Director and City Attorney. SUMMARY: The City's Information Technology Department ("IT Department") contracts with several employment agencies to retain temporary workers, on an as- needed basis, to support many of the City's technology projects and service needs. From January 1, 2024 through December 31, 2024, the City intends to contract with three different employment agencies to meet these needs: Protingent Inc., TEKsystems, Inc., and Robert Half International, Inc. The IT Department seeks Council approval to extend its contract with Robert Half International with this Amendment No. 5. The purpose of this extension is to amend the original agreements' term to extend it for an additional one-year term or until all currently assigned temporary workers complete their assignments, whichever ends first. This Amendment increases the compensation by an amount not to exceed $355,000.00, to cover these staffing costs. This not to exceed amount is part of the $2,200,000.00 approved by Council for the IT Department's staffing agency budget for 2023 and 2024. The City will pay Robert Half International, for the staffing services provided under the term of this Amendment. The IT Department will monitor fees charged in relation to this collective budgeted amount to ensure the amounts paid to all employment agencies for temporary workers does not exceed the budgeted amounts approved by Council. BUDGET IMPACT: Description Cost Impact 2024 Operating and Capital Budget $355,000.00 Packet Pg. 28 8.D SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Amendment No. 5 - Robert Half (PDF) 11/07/23 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 11/21/2023 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 29