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Home My WebLink AboutCity Council Committees - Committee of the Whole - 11/21/2023 Approved Kent City Council - Committee • of the Whole KENT Committee of the Whole - WAS M IN G 7 0 N Regular Meeting Minutes November 21, 2023 Date: November 21, 2023 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Boyce called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Bill Boyce Council President Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Excused Les Thomas Councilmember Present Toni Troutner Councilmember Present 3. AGENDA APPROVAL A. I move to approve the agenda as presented. ER SULT: MOTION PASSES [UNANIMOUS] MOVER: Les Thomas, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner 4. DEPARTMENT PRESENTATIONS A. Approval of Minutes YES A. Committee of the Whole - Committee of the Whole - Regular Meeting - Nov 7, 2023 4:00 PM Kent City Council - Committee of the Whole November 21, 2023 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: APPROVED [UNANIMOUS] MOVER: Les Thomas, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner B. Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 11/15/23 and paid on 11/15/23 and approve the checks issued for payroll 11/1/23 - 11/15/23 and paid on 11/20/23, all audited by the Committee of the Whole on 11/21/23. RESULT:LTU MOTION PASSES [UNANIMOUS] Next: 12/12/2023 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner C. INFO ONLY: Third Quarter 2023 Investment Report Cash and Investment Officer, Joe Bartlemay presented the Third Quarter 2023 Investment Report by reviewing the Investment Portfolio through September 30, 2023 and advising the Investment Advisory Board implemented incremental increases to the long term portfolio by $10M per quarter. Bartlemay detailed the cash and investments by type, monthly ending balances, interest earnings and total cash and investments by fund ending September 30, 2023. Finally, Bartlemay reviewed the pfm asset management portfolio summary and balances in addition to the Sector Allocation Analytics that demonstrates policy compliance. D. Ordinance Adopting the 2023 Tax Levy for the 2024 Budget - Adopt Finance Director, Paula Painter advised the property tax assessed valuation & rate for the 2024 budget will increase revenue by $339,000. MOTION: I move to adopt Ordinance No. 4478, approving the property tax levy ordinance for the 2024 budget. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 6 Kent City Council - Committee of the Whole November 21, 2023 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 11/21/2023 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner E. Ordinance Adopting the 2024 Mid Biennium Budget Adjustments - Adopt Painter reviewed the 2024 Mid-Biennium Budget Adjustments that includes changes to operating and capital expenditures. One slight change relates to an increase of approximately $750K - the biggest portion relates to the recently-completed salary survey for non-represented employees. MOTION: Adopt Ordinance No. 4479, approving the 2024 Mid- Biennial Budget Modification Ordinance. RESULT: MOTION PASSES [UNANIMOUS] Next: 11/21/2023 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner F. Verizon Wireless — Federal General Services Administration (GSA) Supply Contract - Authorize Deputy Information Technology Director, Tara Duckworth presented an overview of the Verizon Wireless agreement. Verizon currently provides the City with wireless voice and data services and equipment. Verizon's services have been purchased with Council approval through the General Services Administration (GSA), an independent procurement agency of the federal government, through its Federal Supply Service Information Technology Contract GS-35F-0119P. The current GSA contract expires on December 2, 2023. MOTION: I move to authorize the Mayor to sign the purchase order with Verizon Wireless under a federal supply contract; to sign future purchase orders under this contract through June 10, 2025, and any extended contract term that may be authorized, if those purchases fall within established budgets; and to ratify past actions consistent with this motion. RESULT: MOTION PASSES [UNANIMOUS] Next: 11/21/2023 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner G. NeoGov Subscription Renewal - Authorize ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 6 Kent City Council - Committee of the Whole November 21, 2023 Committee of the Whole - Regular Meeting Kent, Washington Minutes Duckworth advised NeoGov currently provides the City a Learning Management System, Public Sector Job Board (Governmentjobs.com), and Insight for Applicant Tracking. MOTION: I move to authorize the Mayor to sign a subscription renewal with NeoGov in the amount of $64,637.54, subject to final terms and conditions acceptable to the IT Director and City Attorney; to authorize the IT Director to sign future renewals that are within established budgets; and to ratify past actions consistent with this motion. RESULT: MOTION PASSES [UNANIMOUS] Next: 12/12/2023 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner H. INFO ONLY: Police Department "Take me Home" Program Community Education Coordinators Sara Wood and Stacy Judd shared details on a new, free resource the Kent Police Department has started - The "Take Me Home Program." The program is a free resource for families and officers and is completely voluntary for residents. You can register those that need special assistance, special needs, have a cognitive disability, de-escalation or need to find their way home. Visit www.kentwa.gov/takemehome to register. Information submitted is confidential. When officers come into contact with someone that is unable to identify themselves, the officer can search the program site to locate the person and their contact information. I. Ordinance Amending Chapter 9.38 of the Kent City Code Relating to Parking Restrictions in the Panther Lake Area - Adopt The City's Traffic Engineer presented the Ordinance relating to parking restrictions in the Panther Lake Area that update the code for arterials with two lanes. MOTION: I move to adopt Ordinance No. 4480, amending sections in Chapter 9.38 of the Kent City Code, relating to parking restrictions in the Panther Lake area. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 6 Kent City Council - Committee of the Whole November 21, 2023 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... RESULT: MOTION PASSES [UNANIMOUS] Next: 12/12/2023 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner J. Department of Ecology 2023 — 2025 Solid Waste Management - Local Solid Waste Financial Assistance (LSWFA) Grant Agreement — Authorize The City's Conservation Coordinator, Tony Donati provided details on the grant the City will be receiving from the Department of Ecology's Solid Waste Management Local Solid Waste Financial Assistance Grant from 2023 - 2025. This grant funds recycling collection events and the cleanup of encampments on City drainage and right-of-way property. MOTION: I move to authorize the Mayor to sign a Grant Agreement with the Department of Ecology, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: MOTION PASSES [UNANIMOUS] Next: 12/12/2023 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Thomas, Troutner K. INFO ONLY: Lake Meridian - Department of Ecology's Integrated Aquatic Invasive Vegetation Management Plan (IAVMP) Grant Application Kyra Keiser from Public Works Engineering provided an overview of the application for the Department of Ecology's integrated Aquatic Vegetation Management Plan grant that is intended for the management of fresh water and invasive plants on water bodies with public boat launches. The grant application requires the City to develop a plan to control aquatic invasive vegetation; do a cost comparison of weed control options; recommend a weed control option; and describe how the plan will be implemented. The grant would be used to control White Water Lily and Eurasian watermilfoil, with the goal to improve water quality, recreational opportunities, and aquatic habitat. The grant provides up to $30,000, with a 25% match in money or time. The match will come from time spent by City staff and the Lake Meridian ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 5 of 6 Kent City Council - Committee of the Whole November 21, 2023 Committee of the Whole - Regular Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... residents. S. ADJOURNMENT Council President Boyce adjourned the meeting. Meeting ended at 4:42 p.m. KanbPwLey A. Kawi,Qto- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 6 of 6 I City of Kent Investment Portfolio Q3 - 2023 ' CITY OF (GENT INVESTMENT PORTFOLIO September 30, 2023 Purchase Market Value Investment Date Investment Description 'afield Katur- 9 30 2023 Total 09/30/23 Cash - US Bank 5.500"/a Overnight 2,912,168 2r912r16a 09/30/23 WA State LGIP 5.38511/3 Overnight 160,697,579 160,697,579 09/30/23 PFM Mana ed Portfolio 1.87011/fl 727 Days 200,039,022 2-10 951 016 363 648 7GO .374,560,763 Kent Portfolio ■Cash ■IAA Stake LGIP •U.S. Treasuries ■Supra Na tiona I Bonds ■Municipal Bands ■GoVt, Ag enaes ■Corporate Notes ■Comm eraal Paper Bank Notes CITY OF KENT CASH AND INVESTMENTS BY TYPE QUARTER ENDING BALANCES 2022 Q3-Q4 AND 2023 Q1-Q3 400,000,000 350,000,000 300,000,000 250,000,000 200,000,000 ---+---Total C&I --Other Investmenis 1.,,, vvv vvv LGIP --v^Gas h 1 vv vvv vvM 3rd Quarter 2022 4th Quarter 2022 1st Quarter 2023 2nd Quarter 2023 3rd Quarter 31D33 CASH AND INVESTMENTS MONTH ENDING BALANCES 2021 2022 2023 400,000,000 350,000,000 - -w 300,000,000 350,000,000 ~fir~ t_ 200,000,000 2022 ---#--- 2021 150,000,000 100,000,000 50,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC *In June 2021 and in June 2022, the City received one-time funds of $14.1M of ARPA grant funding. In addition, the City received $3.6M of SST Mitigation for the period of July 1, 2020 - June 30,2021 in June of 2021. Quarterly Interest Earnings 3- 4, 2022 and 1- 3, 2023 2,500,000 ,349,267 2,211,2432,000,000 1r500F000 1,45�r8�5 1,189,070 1,00[?,U00 671,936 628,673 691,356 495,631 500,000 243,844 Q3 2022 Q4 2022 Q1 2023 Q2 2023 Q3 2023 ■ General Fund Other Funds Total Cash and Investments By Fund September 30, 2023 1000 General Fund 57,694,514 1100 Street Fund 19,052,304 1200 PS Retiree Healthcare Fund 1,036,92s 1300 Lodging Tax Fund 357,427 1400 Youth/Teen Fund 1,247,350 1500 Capital Resources Fund 43,170,993 1600 Criminal Justice Fund 12,930,556 1800 Housing & Comm Dev Fund 10,20s,713 1900 Other Operating Projects Fund 1s,013,s9s 1950 Kent Events Center Operating Fund 562,877 2200 Non-Voted Debt Service Fund 1,482,104 2500 Spec Assess Debt Service Fund 604,225 3100 Street Capital Projects Fund 20,976,s01 3200 Parks Capital Projects Fund 14,274,170 3300 Other Capital Projects Fund 1,913,725 3400 Technology Capital Projects Fund 8,883,062 3500 Facilities Capital Projects Fund 7,269,296 4100 Water Fund 43,140,086 4300 Seger Fund 1s,702,40s 4400 Drainage Fund 44,274,096 4700 Solid Waste Fund 596,385 4800 Golf Fund 2,135,305 s100 Fleet Service Fund 6,870,386 5200 Central Services Fund 2,648,460 5400 Facilities Management Fund 8,045,095 5600 Insurance Fund 28,419,005 5900 Deferred Compensation Fund 180,234 6200 Firefighters Pension Fund 2,262,s31 6400 Deferred Comp Fund - 6500 Payroll Clearing Fund 335,695 6600 Subsystem Clearing Fund (9,117) 6700 Utility Clearing Fund 1,203,273 6800 Agency Clearing Fund 1,406,212 7100 Special Events Center-PFD 665,375 Total: 374,560,7 pf m I asset management Parftlio Summary and Stntisfts For the Month Ending September 30,2023 CITY OF KENT - 48820000 Description Par Value Market Value Percent U.S.Treasury Bond/Nate 122,810,000.00 114,156,989.99 57.08 Corporate Note 24.80% Supra-National Agency Bond/Note 10,750,000.00 10,211,782.75 5.10 Municipal Bond/Note 4,400,000.00 4,247,790.45 2.12 Federal Agency Bond/Note 23,500,000.00 21,809,848.65 10.90 Corporate Note 52r665,000.00 49,612,609.84 24.80 Managed Account Sub-Total 214,125,000.00 200,039,021.88 100.004fe Accrued Interest 776,518.66 Total Portfolio 214,125,000.00 200rB15,540.54 Fed Agy Bond/ Nate 10.9[1% Unsettled Trades 0.00 0.00 Muni Bond j Note L 1296 Supra-National ncy Bond I Note US TSY Bond/Note 5.11796 57.Ot19ro-� Maturity Distribution A 23.63% Yield to Maturity at Cost 1.87% 2d-16°h 18.12% Yield tia Maturity at Market 5.27% Weighted Average Days to Maturity 727 12.165fo OM% 0-6 Monlirs 6-12 marrths 2-3 Years 3-4 Years 4-S Years Dver 3 Years PFM Asset Management LLC Arcount#BB20000 Page 2 For the Quarter Ended September 30,2023 CITY OF KENT Account Summary Sector Allocation Analytics U.B.Treasury-$114,525,287 ENNEU31.49A Federal Agency-$21,853,962 0 6(Y% 5upranational-$1 D,240,082 2.8% Municipal-$4,271,980 1.2% Corporate-$49,924,230 i 13.T9b Local Government Investment Pool-$16D,697,579 �441% Bank Deposits-$2,912,168 oz% DM% 20.0% 40.D% BD_D% 80_D% 100.0% Porif olio Allocation 0 Sector Lim for Analysis` I �8r infcu-matidrtat�anafyh'cal pu�35e3 Ovify�rSd'i�no!provided'fdr tCunp4'anGtr asSurar7C'e.lntJudltrS ar�n:red Nitlrflesl. 'Sector Lfmi1 for AnWysrs rs as derivatl fmm our int&pratarion of yourmos!racer#lnveshnen!POA'cy as pitwd&d. P PFM Asset M nnngemant LLC pfmam.com For the Quarter Ended September 30,2023 CITY OF KENT P&ftflo characterisrres Sector Allocation Review -CITY OF KENT Security Type Dec-2.2 %Of Total M2r-23 %of Total Jun-23 % . of Total U.S.Treasury $103.8 55.1% $107.5 56.2% $106.6 56.2% $114.2 57.1% Federal Agency $21.7 11.5% $21.9 11.5% $21.7 11.4% $21.8 10.9% Supranational $11.8 6.3% $10.2 5.3% $10.2 5.4% $10.2 5.1% Municipal $4.2 2.2% $4.2 2.2% $4.2 2.2% $4.2 2.1% Corporate $47.0 24.9% $47.4 24.8% $47.1 24.8% $49.6 24..8% Total $180.6 100.0% $191.2 10a.0% $189.8 10GA% $Y00.4 ID&0 . U.S-Treasury =FederalAijency =Supranabonal Municipal _Corporals $210.0 $1 E8.0 c $126.0 0 $84.0 $A2_0 December 2022 March 2023 June 2023 Septem ber 2023 lAarkel rahr6s,axchrnFng�ttli ed rfitlerMst.O*irtaudes fueCtrscavrresecudties held with rF tlreseparately managed aeca,nt(sf arrriLGfPs managed by PFMAM-fata,'f may iW add fo focal&m to fnEol og. Cc]FFMAssetVanagementLLC pimam.eom M-- 2024 Property Tax Levy Committee of the Whole November 21 , 2023 Committee of the Property Tax Assessed Vatuation Rate Whote . - City of Kent - • 1 1 Assessed Valuation in thousands (A) $26,997)848 $321166,683 $321 786,695 General Levy Rate ($2. 325 max) (B) 1 .22979 1 .05874 1 .06185 Estimated Cost: Median Home Value P $574 $619 $637 (A) 2022 and 2023 per levy limit worksheet from King County. 2024 is estimated to increase by 0.7%. (B) 2022 and 2023 Levy Rates per King County Assessor's Office. P 2022 and 2023 median home values are $467,000 and $585,000 respectively, per King County Assessor's Office. The 2024 median home value is estimated to increase by 2.5%. 2024 MI* dmBi* ennium Committee of the Whole Budget Adjle ustment November21 , 2023 Committee of the 2024 Mid - Biennium Budget ment Whole November 21, 2023 Committee of the 2024 Proposed Budget Whote . - 2024 Adopted 2024 Changes 2024 Proposed P P Expenditures g Expenditures General Fund 119, 336, 150 22922, 640 122,258, 790 Special Revenue Funds 842954,090 525527850 902506, 940 Debt Service Funds 870112090 (61220) 870042870 Capital Projects Funds 33, 719, 740 6411860 34, 361 , 600 Enterprise Funds 1231074, 650 61647,080 129,721 , 730 Internal Service Funds 5511691020 4, 177, 320 59, 346, 340 Other Funds 3952360 - 3952360 Total Gross Budget 42416601100 19,935, 530 444, 595, 630 VOLUNTARY5 CONFIDENTIAL TA M E AIM I& E The Take Me Home Program is a free service designed TAKE ME for individuals with autism,Down syndrome, E developmental or cognitive disabilities.It is also Take Me Home is a partnership between intended to assist senior citizens who suffer from Kent Police Department and the dementia or Alzheimer's. For help or more information,contact: p Kent Community to bring A lost child or adult with a cognitive disability may Community Education Unit your loved ones home safely. become disoriented or act in a manner that could Sara Wood be misinterpreted by first responders.Registration 253-856-5856 in Take Me Home can assist first responders in SWood@KentWA.gov deescalating stressful situations. Stacy Judd If your loved one has gone missing and you are "y 253-856-5883 registered,the Take Me Home database immediately SJudd@KentWA.gov provides a photo and description to police so they can search more effectively.Take Me Home is voluntary, Kent Police Department and personal information is kept confidential. 232 Fourth Ave.S Kent,WA 98032 KentWA.gov/TakeMeHome 1 �/ICETIT o @ THE TAKE ME HOME PROGRAM HOW DOES IT WORK? WAS DEVELOPED FOR PEOPLE WHO Information from the completed registration MAY NEED SPECIAL ASSISTANCE IF is entered into a database that can be accessed anytime by officers in the Kent Police THEY ARE ALONE OR IN TIMES OF Department.If officers locate an individual who EMERGENCY. cannot communicate where he or she lives, ' they can search the database by description and This kind of assistance may be needed if the person is return the person to their loved ones. unable to speak or properly identify themselves or if they become disoriented or act in a manner that could The system also works in reverse:if a loved one be misinterpreted by first responders.The system goes missing,their picture and description is includes a current digital picture,demographic immediately available. information and caregiver contacts, The Kent Police Department commits to If a person registered in the system is encountered gathering and maintaining individual enrollment records for this program.Families or individuals by a police officer,the officer can query the p g database,searching by name,physical description can contact the Community Education Unit for a registration form to et the process or unique characteristics.Once their record has been g g p located,the officer has the information at-hand to started for their loved one.Or you can appropriately assist the person. download the form from the city s website: p KentWA.gov/TakeMeHome.alAl �/� COMMUNITY �.fNT EDUCATION UNIT T A M E n For help or more information,contact: Sara Wood,253-856-5856,SWood@KentWA.gov Stacy Judd,253-856-5883,SJudd@KentWA.gov Take Me Home is voluntary _ for residents who participate and all personal information = is kept confidential. �` KentWA.gov/TakeMeHome Proposed Panther Lake Parking Code Revisions �yr ``'' �lrr t ♦u� .r. u Mom= Committee of the Whole November 21 , 2023 Arterial Parking Restrictions • Kent City Code ( KCC) 9.38.040 • 4-lane highways or arterials • Proposed Restrictions • 116 Ave SE — extend from SE 227 PI to SE 208 St • 124 Ave SE — SE 192 St to SE 208 St • 132 Ave SE/SE Lake Youngs Way — north of SE 236 St to C. L. • SE 192 St — 108 to 124 Ave SE (City Limits) • SE 196 St — 108 to 124 Ave SE • SE 208 St — 132 Ave SE to east City Limits (e/o 135 Ave SE) Panther Lake Restrictions � � t { - SE 192 St„zme ` -.....- - . (1 e U1 A ) � � | L - - | S_r■ . _ . • � � �E 19Z st% � �8 2} / |.._._.-- 1 SE19S S --� (IDS AveSEA 124 Ave5E �- � � � we ®�%M_w '- � ,,- ; @ . • SE 208 St . (132 4,,e SE to City Limits) SEzm,s ` | e#IS" . 116 Ave- SE . -SE _ e (SE B to SE 2 2 ®I+ * � -�! m R f f |_ « m o�\ \ \ parb Noilh - x �NO,� 2 232rde Tumkov Pa A - w a 41r . , 132 Ave SE an SE Lake Youngsqa/ ® m } \ NorLh / 5L 236 S : ƒ ■ „ ,. .. A , kz-p#9 Reference Correction • Corrects a reference in KCC 9.38. 145 to Section 8.09.020(J ) regarding the definition of "recreational vehicle". • Currently refers to 8.09.030(J) which does not exist. Grant Acceptance Department of Ecology : Local Solid Waste Financial Assistance Agreement ( LSWFA ) Committee of the Whole November 21 , 2023 2 Year Grant : July 1 , 2023 - June 30 , 2025 Now- Dept. of Ecollogrf im City of Kent - Waste Reduction & Recycling grant 25% $56,769 - Hazardous Waste Management Program grant - Drainage Utility Fund/Project specific funds Staff Time : 100% Grant & Utility Funded �y 5S EAli; _. ilp aL kt- Al i r � � .. „ate• _ r V1 r�+ o " . � r��: �-�. �' ''�7 �f ,gyp ._ �"�-� � �•Z.. - cc r f `I +T F -,.11 i. S'i i9 Y wit Vegetation Management ==_ - Grant Information • IAVMP Grant • To develop a plan to control aquatic invasive weeds • White water lily • Eurasian watermilfoil • Goal is to improve: • Water quality • Recreational opportunities • Aquatic habitat • Up to $30K. requires 25% match (cash or in-kind)