HomeMy WebLinkAboutCAG2022-150 - Amendment - #1 - Site Workshop, LLC - East Hill North Community Park Master Plan - 12/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:T
Agreement Routing Form DirAsst: A21-
• For Approvals,Signatures and Records Management Dir/Dep: SZ
BL
KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
Ron Lashley for Terry Jungman Parks, Recreation & Community Services
Date Sent: Date Required:
> 10/23/2023 10/27/2023
0
Q Authorized to Sign: Date of Council Approval:
Q Mayor or Designee 3/15/2022
Budget Account Number: Grant? Yes NOW]
P21067.64190.530
Budget?W]Yes EINo Type: N/A
Vendor Name: Category:
Site Workshop LLC Contract
Vendor Number: Sub-Category:
c 71834 Amendment
East Hill North Community Park Master Plan
Project Name: y
3- Project Details: Amendment#1 for master planning and development design for East Hill North Community
0- Park (Huse Property). Adjust tasks associated with the increased scale of the improvements
C and adds services for bidding & construction, full geotechnical report and boarding design
*, through a wetland which were not included in their original contract.
C
Basis for Selection of Contractor:
AgreementAmount• 199,500 Other
_ *Memo to Mayor must be attached --A
3- Start Date: March 2022 Termination Date: Jan 31, 2026
Q Local Business? Yes Who*If meets requirements per KCC3.70.100,please complete"VendorPurchose-Local Exceptions"form onCityspace.
Business License Verification: W1 Yes In-ProcessD Exempt(KCC 5.01.045) W1 Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes W1 No CAG2022-150
Commen
Original Contract -
ihttps://documents.kentwa.gov/WebLink/Browse.aspx?startid=232273
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Date Received:City Attorney: 11/29/23Date Routed:Mayor's Office 12/1/23 City Clerk's Office 12/1/23
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
•
KENT
WASH N G T O N
AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: Site Workshop LLC
CONTRACT NAME & PROJECT NUMBER: East Hill North Community Park Master Plan
ORIGINAL AGREEMENT DATE: 4/19/2022
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
Amendment #1 for master planning and development design for East
Hill North Community Park (Huse Property). Adjust tasks associated
with the increased scale of the improvements and add services for
bidding & construction, full geotechnical report, and boarding design
through a wetland, which were not included in their original contract.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $449,200
including applicable WSST
Net Change by Previous Amendments $N/A
including applicable WSST
Current Contract Amount $449,200
including all previous amendments
Current Amendment Sum $199,500
Applicable WSST Tax on this $
Amendment
Revised Contract Sum $648,719
AMENDMENT - 1 OF 2
Original Time for Completion 12/31/2023
(insert date)
Revised Time for Completion under
prior Amendments
(insert date)
Add'I Days Required (f) for this 762 calendar days
Amendment
Revised Time for Completion 1/31/2026
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
13\/ Clayton Beaudoin(Oct 24,202309:28 PDT) 13\/� y
D-a--qa�-
Print Name:Clayton Beaudoin Print Name: Dana Ralph
Its Principal Its: Mayor
DATE:Oct 24,2023 DATE: 12/01/2023
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
r
Kent City Clerk Kent Law Department
[In this field,you may enter the electronic filepath where the contract has been saved]
AMENDMENT - 2 OF 2
SiteWorkshop
LANDSCAPE ARCHITECTURE
October 9,2023
Terry Jungman
Park Planning and Development
Parks, Recreation and Community Services
220 Fourth Avenue South, Kent WA 98032
Re: Additional Services Request—East Hill North, scope additions
Dear Terry:
Per your request, this is a proposal to amend the above contract to include tasks associated with the
increased scale of the improvements proposed at East Hill North Park.These improvements have
moved beyond the original budget and scale and will require additional design, documentation and
permitting support from the design team. Additionally,this proposal includes services like Bidding
and Construction,full geotechnical report and boardwalk design through a wetland which were not
included in our current contract.
In total,this additional services request is$199,500. This request is composed of the following
elements:
New Scope Related Items for SD through CD
Increased Maximum Allowable Construction Costs(MACC)
The original proposal was based on an assumed MACC of$3,500,000. Recent
conversations with Terry suggest the MACC will increase beyond $4,155,110 and likely
include addition of bid alternates (or additives). An increased MACC generally leads to
additional program, complexity of program, detailing, process, permitting etc.
Design and Documentation Scope Additions
- Structural consultation, hourly NTE: Wood framed trellis structure with conventional spread
foundations, light pole foundations, shed modifications (ref below for boardwalk)
- Restroom structure including architectural guidance and coordination of prefabricated
structure
- Water service design, documentation and permitting from 132nd Ave SE.
- Boardwalk design including structural engineering, geotechnical engineers (see below), etc.
The addition of a boardwalk connection through the western wetland and power easements
infers pedestrian trail connection to 132nd.This additional scope only includes design to the
right of way. Actual sidewalk/streetscape/ ROW design is excluded and will be contracted
separately once a decision has been made with the City.
SITEWORKSHOP, LLC 3800 Woodland Park Ave N,SUITE 200 SEATTLE,WASHINGTON 98103 206.285.3026 www.siteworkshop.net
SiteWorkshop
LANDSCAPE ARCHITECTURE
Sewage Holding Tank Design
The restroom design will be prefabricated and include a sewage holding tank. It is
assumed that the provider(GreenFlush)will provide the required engineering for
permitting and operations. We have allocated a small fee for coordination between civil,
architecture and the restroom manufacturer/engineer. Recommend this portion of fee
be contracted hourly, not-to-exceed.
Geotechnical Engineering Services/Report
The preliminary geotech report provided basic guidance via hand borings at various
locations on the site.This report offered basic recommendations for foundations,
construction considerations and infiltration feasibility. For design and permitting,
additional infiltration testing is required for stormwater management. The boardwalk
also requires new borings and design recommendations.
Permitting, Natural Resources, etc
Several elements proposed in the master plan are either in a wetland or within wetland buffers.
These features must be documented and accounted for via mitigation sequencing.This is a new
scope element excluded from the original contract.
Sustainable SITES
The original contract did not include scope and fee for documentation of the Sustainable SITES
certification.This process requires extensive coordination with the owner's planning and
operations team, additional information gathering, graphic production and documentation.
Bidding and Contracting
The original contract did not include scope and fee for bidding and construction tasks.This
amendment includes fee associated with Bidding and Contracting, but does not include
Construction Administration services, which will be contracted at a later date.
While some of these additions were anticipated (geotech, permitting support, etc) we do not take
these requests lightly.
Please call if you have any questions or comments regarding this proposal. Thank you for your
consideration.
Sincerely,
Clayton Beaudoin
Principal
Site Workshop
SITEWORKSHOP, LLC 3800 Woodland Park Ave N,SUITE 200 SEATTLE,WASHINGTON 98103 206.285.3026 www.siteworkshop.net
C.
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PPD-SiteWorks-East Hill North-AIVID1
Final Audit Report 2023-10-30
Created: 2023-10-23
By: Ronald Lashley(rlashley@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAFHDmcQsj8mNTEN2AnrBra-GKrLctasFA
"PPD-SiteWorks-East Hill North-AMD1 " History
Document created by Ronald Lashley (rlashley@kentwa.gov)
2023-10-23-11:22:49 PM GMT-IP address: 146.129.252.126
Document emailed to Terry Jungman (tjungman@kentwa.gov)for signature
2023-10-23-11:24:58 PM GMT
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