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HomeMy WebLinkAboutCAG2023-529 - Original - City of Renton - King County Re+Grant: Recycling & Organic Waste Technical Assistance - 11/21/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Tony Donati Public Works Date Sent: Date Required: c 09/29/2023 10/06/2023 Q Mayor or Designee to Sign. Date of Council Approval: Q Interlocal Agreement Uploaded to Website n/a Budget Account Number: Grant? Yes[Z] NoF_] Budget?E]Yes[:]NO Type: Local Vendor Name: Category: City of Renton Interlocal Vendor Number: Sub-Category: Original 0 Project Name: King County Re+Grant 1. Project Details: 0 Provide recycling and organic waste technical assistance to c businesses in both Kent and Renton. 40 c (11.111� Agreement Amount: $100,000 Basis for Selection of Contractor: E *Memo to Mayor must be attached i Start Date: Termination Date: a Local Business? Yes F]No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes❑No CAG2023-529 Comments: N C C a, a Date Received:City Attorney: 10/2/23 Date Routed:Mayor's Office City Clerk's Office 11/21/23 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 CAG-23-416 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RENTON AND THE CITY OF KENT FOR ADMINISTRATION OF THE 2023-2024 RE+ CITY GRANT PROGRAM BETWEEN KING COUNTY AND THE CITY OF RENTON This MOU for Administration of the Re+ City Grant Funds ("Agreement") is between City of Renton, a municipal corporation of the State of Washington, hereinafter referred to as "Renton," and City of Kent, a municipal corporation of the State of Washington, hereinafter referred to as "Kent," collectively referred to as "Party" or "Parties." Whereas, King County, through its Department of Natural Resources, Solid Waste Division, has entered into INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM CPA# 6407439 Renton CAG-23-290; and Whereas, the City's of Renton and Kent have agreed to work together. NOW, THEREFORE, the City of Renton and City of Kent agree as follows: Section 1. The parties agree to the terms of INTERAGENCY AGREEMENT FOR THE 2023- 2024 RE+ CITY GRANT PROGRAM CPA# 6407439 Renton CAG-23-290 and specifically the Scope of Work, Grant Administration and Budget of the Re+ City Grant set forth in ATTACHMENT A. Section 2. The Specific Terms and Conditions Renton and Kent are set forth in ATTACHMENT B, and are generally as follows: Initiative Title: Recycling & Organics Technical Assistance to Businesses Funding Amount: $100,000 from King County's Re+ City Grant Initiative Summary: This project will provide recycling and organic waste technical assistance to businesses in Renton and Kent. The project aims to increase recycling and organics service levels and decrease contamination levels at an anticipated 75 businesses. Outreach will prioritize medium and large businesses that serve or are staffed by Spanish or Vietnamese speakers. This project is a collaboration between the City of Renton and City of Kent. Project Description: MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Page 1 of 6 This project will provide tailored waste prevention technical assistance to an anticipated 45 businesses in Renton and 30 businesses in Kent. The main goal is to reduce the amount of recyclable and organic waste sent to the Cedar Hills Regional Landfill. This goal aligns with King County's goal of zero wasted resources by 2030. The project will prioritize businesses serving or staffed by Spanish or Vietnamese speakers, which aligns with the Re+ goals of providing everyone with equal access to resources and foregrounding the needs of frontline communities. The project will have four main phases: Phase 1: Consultant procurement and contracting Phase 2: Technical assistance development Phase 3: On-site technical assistance Phase 4: Project evaluation Technical assistance will focus on two areas: • Assessing and right-sizing waste service levels • Providing business staff with training and tools to better identify and separate recoverable materials. Technical assistance may contain elements such as • Recommend service level changes and calculate the cost savings for reducing garbage service. • Provide culturally competent education to business staff in English, Spanish, or Vietnamese about which materials are recyclable or compostable and which items are common contaminants. • Educate businesses about the upcoming HB 1799-related requirements for organics separation and encourage businesses to subscribe to organics collection and/or participate in food rescue programs. • Relabel and coordinate the replacement of exterior garbage, recycling, and organics containers as necessary. • Locate interior garbage, recycling, and organics containers more conveniently. • Provide additional interior recycling and organics containers as appropriate. • Provide a limited supply of compostable bags and bag dispensers as requested. • Post multilingual signs near interior and exterior waste containers. • Conduct follow up visits to troubleshoot arising issues, continue staff education, and assess contamination levels. Project Outcomes: • Increase business participation in recycling and organics collection services and decrease contamination. MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Page 2 of 6 • Increase the number of businesses in Renton and Kent that subscribe to and participate in recycling and/or organics services. • Increase the recycling and organics service levels of businesses receiving technical assistance. • Decrease recycling and organics contamination at participating businesses. Project Deliverables: • Deliver waste prevention technical assistance to an anticipated 75 businesses in Renton and Kent, prioritizing businesses staffed by Spanish and Vietnamese speaking staff and/or women and minority-owned businesses. • Host two community events for Renton business owners or managers who either speak Spanish or Vietnamese or whose staff or customers tend to speak those languages. • Analysis of visual contamination audits and changes to service levels Core Responsibilities of the City of Renton and the City of Kent: The City of Renton will: • Track expenses • Submit reimbursement requests and progress reports to King County • Select, contract with, and manage consultant work • Pay all consultant invoices • Purchase supplies, such as indoor recycling containers and compostable bags, and provide them to the consultant • Manage the development of all outreach materials, such as signs and mailers • Print outreach materials for Renton businesses • Identify businesses to receive technical assistance • Update the City of Renton's website with information on the technical assistance program The City of Kent will: • Identify businesses to receive technical assistance • Print outreach materials for Kent businesses • Update the City of Kent website with information on the technical assistance program The City of Renton and City of Kent have agreed to the following budget arrangements: • Grant funds will be allocated 60/40 between work completed in Renton and Kent because Renton staff will be the primary project manager MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Page 3 of 6 • The City of Renton's project manager will responsibly manage the project to achieve as close to a 60/40 funding split as feasible • The consultant will be required to show on their invoices how much time was spent on Renton businesses and how much was spent on Kent businesses Budget: Item Estimated Timing Amount by Quarter Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750 Supplies Q3 2023-Q4 2024 $6,250 $ 100,000 Section 3. Additional Terms A. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given by email, personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. CITY OF RENTON CITY OF KENT Meara Heubach Tony Donati 1055 South Grady Way 400 West Gowe Street Renton, WA 98057 Kent, WA 98032 Phone: (425) 430-7389 Phone: (253) 856-5589 mheubach@rentonwa.gov tdonati@kentwa.gov Fax: (425) 430-7241 Fax: (253) 856-6500 AND TO: cityclerk@rentonwa.gov B. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. C Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton and City of Kent. MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Page 4 of 6 E. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. F. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. G. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. H. Sole and Entire Agreement.This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. I. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. J. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. K. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. L. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. MOU RE Renton & Kent INTERAGENCY AGREEMENT FORTH F 2023-2024 RE+ CITY GRANT PROGRAM Page 5 of 6 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CITY OF KENT By: By: j �f� f `` !` Mayor Armondo Pavone Enter Signer's Name Enter Signer's Title 11-21-2023 10/11/2023 Date Date Attest Jason A. Seth City Clerk , �Q 0�PApproved as to Legal Form By: Approved by Cheryl Beyer via 10/20/2023 email Shane Moloney City Attorney Clb 9/5/23 2578(2) MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Page 6 of 6 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 ATTACHMENT A CPA# 6407439 Renton Internal ID # CAG-23-290 INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM Between KING COUNTY and the CITY OF RENTON This Agreement for Award of Re+ Grant Funds ("Agreement") is executed between King County, a charter county and political subdivision of the State of Washington, acting through its Department of Natural Resources, Solid Waste Division, and the City of Renton, a municipal corporation of the State of Washington, hereinafter referred to as "County" and"City"respectively. Collectively, the County and City will be referred to as "Party" or"Parties." 1. RECITALS 1.1 In 2022, King County launched the Re+ initiative to reinvent the region's waste system to keep materials in use longer and reduce greenhouse gas emissions. The City of Renton signed onto the Re+ Pledge affirming their support and collaboration towards the shared vision that Re+represents. The County developed the Re+City Grant Program, as authorized in King County Code 10.14.025, to support Cities' efforts to invest in, develop, and deliver on projects that help create a more circular economy, where waste is minimized, materials are kept in use longer, and natural systems are regenerated. Cities that operate under the Solid Waste Comprehensive Management Plan that have signed the Re+Pledge are eligible to apply for this competitive funding. 1.2 King County has developed the criteria for program eligibility in the Grant Guidelines, attached hereto and incorporated herein as Exhibit A. King County has received a proposed scope of work and budget from the City and has determined that the scope of work and budget, attached hereto and incorporated herein as Exhibit B, are consistent with the Re+Program and with the Grant Guidelines. 1.3 King County and the City desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide an award of Re+City Grant Program funding to the City subject to the budget approval process of the King County Council. NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties hereby agree to the terms and conditions as follows: t DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 2. AWARD OF GRANT; CONDITIONS OF GRANT 2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2 King County agrees to grant the City an award of Re+ City Grant Program funds not to exceed S 100,000.00 (the "Award") on a reimbursement basis as described in Section 2.4. The Award shall be used by the City solely for the performance of the activities described in this Agreement. 2.3 The City shall use the grant of Re+ City Grant Program funds to provide waste reduction and recycling programs and/or services as outlined in Exhibit B. The total amount of funds available from this grant in 2023 and 2024 shall not exceed $100,000.00. 2.4 This Agreement provides for distribution of 2023 and 2024 grant funds to the City. Reimbursement for activities carried out and expenses incurred by the City may predate the execution date of this Agreement provided that a) the activities occurred after the City accepts the County's award notification in writing; b) the activities have been identified by the City as being within the Grant Guidelines, attached herein as Exhibit A, and Scope of Work, attached herein as Exhibit B; b) the expenses are incurred in carrying out the Scope of Work and are authorized by this Award; and c) such activities and expenses otherwise comply with all other terms of this Agreement. Reimbursements shall be paid to the City only after this Agreement has been fully executed. 2.5 During this two-year grant program, the City will submit a minimum of two (2), but no more than eight(8), progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a completed progress report, which is attached hereto as Exhibit C and incorporated herein by reference; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless The City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by March 21, 2025. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by March 15, 2024 and March 21, 2025. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2024 and January 2025, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 2 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 2.14 The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or"text provided courtesy of King County Solid Waste Division." 2.15 The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the Re+ City Grant Program. The City agrees to recognize King County on all printed materials developed or purchased using Re+ City Grant Program funds. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 2.16 The City will provide the King County Project Manager with the date and location of each Re+ City Grant Program-funded event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty(30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty(30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 2.17 This project shall be administered on the City's behalf by Meara Heubach, Solid Waste Program Manager, or designee. 2.18 The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Renton" and/or "text provided courtesy of the City of Renton." 2.19 The County retains the right to share the written material(s)produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 2.20 The Re+City Grant Program shall be administered on King County's behalf by Annie DeCosta- Klipa, Project Manager, King County Solid Waste Division, or designee. 3. DURATION OF AGREEMENT This Agreement shall become effective on the date of execution of the Agreement by both the County and the City, and shall terminate on June 30, 2025. The City shall not incur any new charges after December 31, 2024. However, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between the City's acceptance of the award notification from the County to the City in writing, and the later execution of the Agreement provided that the City complies with the reporting requirements of Section 2.4 of the Agreement. 4 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 4. TERMINATION 4.1. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III,upon thirty(30) days advance written notice. 4.2 . King County may also terminate this Agreement, in whole or in part, for lack of appropriation, upon thirty(30) days prior written notice to the City. In accordance with King County Code 4A.100.070, if King County terminates this Agreement for non-appropriation, then King County's costs associated with such termination, if any, shall not exceed the appropriation for the biennium in which termination occurs. 4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section 3 upon thirty(30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant-related reports, invoices, or statements as specified in Section 2.5 and Section 2.7 4.4 If the Agreement is terminated as provided in this section: (1)the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and(2) the City shall be released from any obligation to provide further services pursuant to this Agreement. 4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. 5 AMENDMENTS This Agreement may be amended only by written agreement of the Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit B, upon written notification by the City to King County and written approval by the County. 6 HOLD HARMLESS AND INDEMNIFICATION The City agrees to indemnify, defend and hold harmless King County, and its elected or appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses (including reasonable attorney's fees),penalties, settlements and damages of whatsoever kind or nature arising out of, in connection with, or incident to any acts or omissions of the City, its employees, agents, contractors or subcontractors in performing its obligations under this Agreement, except of the County's sole negligence. The City's obligations under this section shall include,but not be limited to all of the following: (i) The duty to promptly accept tender of defense and provide defense to the County with legal counsel acceptable to the County and at the City's own expense; (ii) Indemnification of claims made by the City's own employees or agents; and (iii) Waiver of the City's immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the County to incur attorney's fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from The City. The provisions of this Section 6 shall survive the expiration, abandonment, or termination of this Agreement. 5 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 7 INSURANCE 7.1 The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury,personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on the City's behalf pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit F, unless Section 7.2 applies. 7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self- insured for any of the above insurance requirements, a written acknowledgment of self-insurance is attached to this Agreement as Exhibit F. 7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority(WCIA), a written acknowledgment/certification of current membership is attached to this Agreement as Exhibit F. 8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and the City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. 9. TIME IS OF THE ESSENCE The County and the City recognize that time is of the essence in the performance of this Agreement. The Scope of Work set forth in Exhibit B shall be completed by the City no later December 31, 2024. In the event that the Scope of Work is not completed by this date, then King County shall retain any unexpended Award funds. 10. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 6 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 11 NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Annie DeCosta Klipa, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks adecostaklipa@kingcounty.gov If to the City: Meara Heubach, Solid Waste Program Manager, or a provided designee City of Renton 1055 S Grady Way Renton, WA 98055-3232 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Renton King County DocuSigned by: DocuSigned by:te-49 780072412F7C460... BY 9EF5B81852444C0... Armondo Pavone,Mayor Pat D. McLaughlin,Director City of Renton Solid Waste Division For Dow Constantine,King County Executive Sep 27, 2023 Sep 27, 2023 Date Date City 7 of Renton ATTEST:ST: DocuSigned by: DXs6v, �4 166A11 F955ED431... Jason A. Seth, MMC, City Clerk Sep 27, 2023 Date City of Renton Approved as to Legal Form: LZ igned by: �� � tr Cheryl Beyer, Senior Assistant City Attorney, for Shane Moloney, City Attorney Sep 26, 2023 Date 7 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Mt=-UUk-IllY JIIIYBV UJC IlCI11J. Reusing everything that can be. Recycling Re what's left. Renewing communities. Rethinking what's possible. Exhibit A 4 * 40 • • ' • ■ Id' •Re + City + Grant Request • r Applicatio ININ\ Released April Due June 1, 2023 by P.M. 'D • __ ••.rah•• ■ ++ _ LN King County + + • • + *+ate• . ',�, '• Department of • ♦ • . +• Natural Resources and Parks * ••• • • ' * + ■ Solid Waste Division •• �� .:. :: Waste Resource Waste • ". *,',` ++ + ,' Prevention Recovery Disposal ■ ++ DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines This page intentionally left blank. k9 King County Department of Table of Contents 1 2 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines I . Table of Contents I. Table of Contents ................................................................................................................3 11. Request for applications .....................................................................................................4 111. Background..........................................................................................................................5 IV. Grant description.................................................................................................................5 A. Focus areas ..............................................................................................................5 B. Priority materials .....................................................................................................6 C. Projects not funded by this program.......................................................................6 D. Minimum and maximum funding awards...............................................................6 V. Grant eligibility....................................................................................................................7 VI. Applying for a grant ............................................................................................................7 A. How to apply............................................................................................................7 B. Grant information session .......................................................................................7 C. Timeline....................................................................................................................8 D. Project duration........................................................................................................8 VII.Evaluation ............................................................................................................................9 A. Evaluation criteria....................................................................................................9 B. Application review process......................................................................................9 Vill. Grant administration ...............................................................................................9 A. Requests for reimbursement ...................................................................................9 B. Progress reports.......................................................................................................9 C. Accrual reporting....................................................................................................10 D. Amendments ..........................................................................................................10 LQ King County DepaNatural Resources Table of Contents 1 3 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines II . Request for applications Release Date: April 25, 2023 Due Date: June 1, 2023 by 3:00 p.m. PDT Contact circulargrantsCa kingcounty.gov Funding: Up to $50,000 per grant ($100,000 for joint-city proposals) will be awarded from a total budget of $300,000 in King County Solid Waste Division funding. Re+ City Grant Information Session: Tuesday, May 2, 2023 from 3-4 p.m. PDT https://us06web.zoom.us/j/89616566652?pwd=czdXaWVQcXVpZHAlZzExSEhDUG 3Q Zz09 Meeting ID: 896 1656 6652 Passcode: 489517 One tap mobile +12532050468„89616566652#,,,,*489517# US +12532158782„89616566652#,,,,*489517# US (Tacoma) Submitting an application EL Proposals will be received through the online platform before 3 p.m. PDT on June 1, 2023. The services procured through this Request for Application (RFA) shall be provided in accordance with the following and the attached instructions, requirements, and specifications. Applicants are responsible for checking the online platform for updates, clarifications, or Addenda to this RFA. Any Addenda to the RFA will also be sent via email to all applicants. Interested parties may submit questions in writing before May 29 at 3 p.m. PDT by emailing circulargrants&kingcounty.gov. Responses to questions received will be posted to the Frequently Asked Questions document posted on the online platform. Q King County DepaNatural Resources Request for applications 1 4 Natural Resources and Parks Solid Waste Division Waste Resource Wastell Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines Applicants are encouraged to complete their applications early to avoid any difficulties or errors in submission. The King County Solid Waste Division (SWD) is not responsible for any technical difficulties that an Applicant may experience, and late submissions will result in the rejection of a proposal. III . Background King County Solid Waste Division (SWD) is responsible for the public solid waste system that serves the people and communities of unincorporated King County and most cities within King County. At SWD, our work delivers on the goal of zero wasted resources to the landfill by 2030. King County's Re+ Program is a key part of delivering this goal. It provides a roadmap for a healthy environment and economy by reinventing the current waste management system, preventing material generation, and finding a new purpose for the 70% of recyclable materials that go to the Cedar Hills Regional Landfill each day. Preventing, reusing, and recycling materials has significant benefits for people living and working in King County, including tackling the climate emergency by reducing greenhouse gases that are emitted throughout the lifecycle of materials and products. Equity and Social Justice (ESJ) is foundational to the work of King County and SWD. SWD seeks to invest in community-informed projects that recognize and address the disparities in communities. We aim to ensure that all people, regardless of who they are and where they live, have the opportunity to thrive with full and equal access to opportunities, power, and resources. IV. Grant description The new Re+ City Grant Program supports projects that further King County's goal of zero waste of resources, which commits King County to stop sending materials of value to Cedar Hills Regional Landfill by 2030. The grants are intended to help King County cities invest in, develop, and deliver on projects that help create a more circular economy, where waste is minimized, materials are kept in use longer, and natural systems are regenerated. A list of project ideas is available on the online platform. A. Focus areas The success of Re+ relies on both upstream prevention and downstream recycling actions, while also reducing inequities that persist in our County. Recognizing the need LQ King County Department of Background 1 5 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines for a whole system approach, the Re+ City Grant has three focus areas intended to support different approaches to create a more circular economy: 1. Prevention and Reuse: This includes projects that reduce materials used or purchased, create infrastructure to use reusable products, increase food rescue, and promote sharing or donating items. 2. Recycling: This includes projects that create or expand markets for recycled material, including organics, currently produced in the King County solid waste system. These grants could also support projects that improve the quality, increase the quantity, and/or grow the demand for utilizing recycled materials or increase recycling in residential or business communities. 3. Equity and Social Justice: This includes projects that benefit frontline communities. Frontline communities often experience the earliest and most acute impacts of climate change, face historical and current inequities, and have limited resources and/or capacity to adapt. B. Priority materials Projects that address the following materials will be awarded higher points in the grant scoring process (see evaluation criteria for details): • Plastic • Paper • Organics (includes food waste, yard waste, and wood) These materials are a priority to SWD because they represent over 75% of materials of value sent to Cedar Hills Regional Landfill. Applications can also include projects that address other materials but will likely need to demonstrate significant benefits to be awarded grant funding. C. Projects not funded by this program Projects that are not eligible for this grant program include but are not limited to: • Routine operation and maintenance costs • Collection events for recyclable materials • Collection of garbage or household hazardous waste items • Household hazardous waste education • Environmental clean-up of illegal activities (i.e. trash and litter cleanup) • Lobbying and attempts to influence legislation D. Minimum and maximum funding awards A total of $300,000 in grant funding is available for the 2023-24 biennium. Matching funds are not required for this grant opportunity. LQ King County DepaNatural Resources Grant description 6 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines • Minimum grant award: $20,000 • Maximum grant award for a single-city proposal: $50,000 • Maximum grant award for a joint-city proposal: $100,000 V. Grant eligibility King County cities that have signed the Re+ Pledge and are within the King County waste system are eligible for this funding opportunity. Cities may apply before their Council has signed the Re+ Pledge, but will not be eligible to receive an award unless the Pledge is signed by June 30, 2023. The Cities of Seattle and Milton are not in the King County waste system and are ineligible to apply. Eligible cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Eligible cities may apply jointly for a maximum award of $100,000. All cities included in the joint proposal must have signed the Re+ Pledge by June 30, 2023. Eligible cities may also subcontract with other entities, such as non-profits, consulting firms, or businesses, to implement their grant-funded projects. If you have questions about the Re+ Pledge or eligibility, please email circulargrants(a kingcountyaov. VI . Applying for a grant A. How to apply Proposals will be received through the online platform before 3 p.m. PDT on Thursday, June 1, 2023. If you experience technical difficulties with the online platform leading up to the due date, please email circulargrantsl�a kingcountyaov. Late submissions will result in the rejection of a proposal. You may email questions to circulargrants(ftingcounty.aov prior to Monday, May 29 at 3 p.m. PDT. Responses to all questions will be shared via the Frequently Asked Questions docuument posted on the online platform. B. Grant information session An online grant information session will be held on Tuesday, May 2 at 3:00 p.m. PDT at the Zoom link below. This meeting will be recorded and posted to the online LQ King County DepaNatural Resources Grant eligibility 7 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines platform. Prospective applicants are encouraged to attend, but attendance is not mandatory. https://us06web.zoom.us/j/89616566652?pwd=czdXaWVQcXVpZHAlZzExSEhDUGQ 3Zz09 Meeting ID: 896 1656 6652 Passcode: 489517 One tap mobile +12532050468„89616566652#,,,,*489517# US +12532158782„89616566652#,,,,*489517# US (Tacoma) Questions arising at the grant information session or in subsequent communication with King County will be documented and answered in written form. A copy of the questions and answers will be posted in the Frequently Asked Question document posted on the online platform. C. Timeline Below is the anticipated timeline for the 2023-24 cycle of the Re+ City Grants: Tuesday, April 25 Request for applications released Tuesday, May 2 Pre-proposal meeting Thursday, June 1 Grant applications due June - early July Evaluations (date is approximate and subject to change) Mid-July Awards announced (date is approximate and subject to change) Mid-August onward Grant agreements signed (date is approximate and subject to change) D. Project duration Projects must be completed by December 31, 2024. The start date will be determined based on the timing of award notifications. After receiving an award notification, cities may begin projects and spend funds before signing a grant agreement. Reimbursement requests will not be processed until after grant agreements are signed by both parties. The city assumes the risk of expending funds before the grant agreement is signed. LQ King County DepaNatural Resources Applying for a grant 1 8 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines VII . Evaluation A. Evaluation criteria Applications will be evaluated and given a score based on the quality of response within each area outlined below: • Overview • Environmental and climate impact • Equitable impact • Budget • Team and partners Detailed evaluation criteria will be shared during the application window. B. Application review process Proposals will be scored by a team of evaluators consisting of community representatives and Solid Waste Division staff. The evaluation team will provide their award recommendations to Solid Waste Division leadership for final approval. During the grant review process, applicants may be contacted for clarification or to negotiate changes in the project activities, timeline, or grant amount. VIII . Grant administration A. Requests for reimbursement The Re+ City Grant is a reimbursement-based grant. No matching funds are required. Cities may submit as few as one request for reimbursement per year during the funding cycle. Alternatively, cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to cities when the grant agreements are executed. B. Progress reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. A template will be provided to cities when the grant agreements are executed. Q King County DepaNatural Resouent rces Evaluation 1 9 Natural Resources and Parks Solid Waste Division Waste Resource Wastell Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Re+ Re+ City Grant: Request for Application Guidelines C. Accrual reporting By the 5th working day of January 2024 and January 2025, cities must notify the Solid Waste Division of the amount of their total expenditures for work that has been completed in the previous year but for which a request for reimbursement has not yet been submitted. Solid Waste Division will use this information to accrue expenditures. D.Amendments Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the city wishes to significantly change its scope of work. In general, a significant change would be one in which the city wishes to add or delete a task from its scope of work. Amendments will only be approved if the proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the city should contact the Solid Waste Division when considering changes to their scopes to determine if an amendment is needed. k9 King County Department of Grant administration 1 10 Natural Resources and Parks Solid Waste Division Waste Resource Waste Prevention Recovery Disposal DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit B CPA# 6407439 Renton Internal ID#CAG-23-290 Re+ City Grant Program —Agreement with the City of Renton Scope of Work and Budget Initiative Title: Recycling & Organics Technical Assistance to Businesses Funding Amount: $100,000 Initiative Summary: This project will provide recycling and organic waste technical assistance to businesses in Renton and Kent. The project aims to increase recycling and organics service levels and decrease contamination levels at an anticipated 75 businesses. Outreach will prioritize medium and large businesses that serve or are staffed by Spanish or Vietnamese speakers. This project is a collaboration between the City of Renton and City of Kent. Project Description: This project will provide tailored waste prevention technical assistance to an anticipated 45 businesses in Renton and 30 businesses in Kent. The main goal is to reduce the amount of recyclable and organic waste sent to the Cedar Hills Regional Landfill. This goal aligns with King County's goal of zero wasted resources by 2030. The project will prioritize businesses serving or staffed by Spanish or Vietnamese speakers, which aligns with the Re+ goals of providing everyone with equal access to resources and foregrounding the needs of frontline communities. The project will have four main phases: Phase 1: Consultant procurement and contracting Phase 2: Technical assistance development Phase 3: On-site technical assistance Phase 4: Project evaluation Technical assistance will focus on two areas: • Assessing and right-sizing waste service levels • Providing business staff with training and tools to better identify and separate recoverable materials. Technical assistance may contain elements such as • Recommend service level changes and calculate the cost savings for reducing garbage service. DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit B CPA#6407439 Renton Internal ID#CAG-23-290 • Provide culturally competent education to business staff in English, Spanish, or Vietnamese about which materials are recyclable or compostable and which items are common contaminants. • Educate businesses about the upcoming HB 1799-related requirements for organics separation and encourage businesses to subscribe to organics collection and/or participate in food rescue programs. • Relabel and coordinate the replacement of exterior garbage, recycling, and organics containers as necessary. • Locate interior garbage, recycling, and organics containers more conveniently. • Provide additional interior recycling and organics containers as appropriate. • Provide a limited supply of compostable bags and bag dispensers as requested. • Post multilingual signs near interior and exterior waste containers. • Conduct follow up visits to troubleshoot arising issues, continue staff education, and assess contamination levels. Project Outcomes: • Increase business participation in recycling and organics collection services and decrease contamination. • Increase the number of businesses in Renton and Kent that subscribe to and participate in recycling and/or organics services. • Increase the recycling and organics service levels of businesses receiving technical assistance. • Decrease recycling and organics contamination at participating businesses. Project Deliverables: • Deliver waste prevention technical assistance to an anticipated 75 businesses in Renton and Kent, prioritizing businesses staffed by Spanish and Vietnamese speaking staff and/or women and minority-owned businesses. • Host two community events for Renton business owners or managers who either speak Spanish or Vietnamese or whose staff or customers tend to speak those languages. • Analysis of visual contamination audits and changes to service levels Core Responsibilities of the City of Renton and the City of Kent: The City of Renton will: • Track expenses • Submit reimbursement requests and progress reports to King County • Select, contract with, and manage consultant work 2 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit B CPA#6407439 Renton Internal ID#CAG-23-290 • Pay all consultant invoices • Purchase supplies, such as indoor recycling containers and compostable bags, and provide them to the consultant • Manage the development of all outreach materials, such as signs and mailers • Print outreach materials for Renton businesses • Identify businesses to receive technical assistance • Update the City of Renton's website with information on the technical assistance program The City of Kent will: • Identify businesses to receive technical assistance • Print outreach materials for Kent businesses • Update the City of Kent website with information on the technical assistance program The City of Renton and City of Kent have agreed to the following budget arrangements: • Grant funds will be allocated 60/40 between work completed in Renton and Kent because Renton staff will be the primary project manager • The City of Renton's project manager will responsibly manage the project to achieve as close to a 60/40 funding split as feasible • The consultant will be required to show on their invoices how much time was spent on Renton businesses and how much was spent on Kent businesses Budget: Item Estimated Timing Amount by Quarter Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750 Supplies Q3 2023-Q4 2024 $6,250 $ 100,000 Line items in the above table can be transferred with written approval by the King County Project Manager. A contract amendment will be required for any changes that increase the overall price of the contract. 3 DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit C Re+ City Grant Progress Report Grantee: City of Renton Contract/CPA#: 6407430 Contract Title: Recycling&Organics Technical Assistance to Businesses Report Date: This progress report must be submitted with each request for reimbursement to demonstrate the completion of deliverables and progress of the project. By submitting this form to King County's Project Manager, the grantee attests to the accuracy of the information provided in this form and the accompanying reimbursement request. Description of activities A. For the current period, describe the process made towards completing your grant project scope. Click or tap here to enter text. B. Check all deliverables completed to date. ❑Technical assistance provided to approximately 75 businesses. ❑ Host two community events for Renton business owners or managers who either speak Spanish or Vietnamese or whose staff or customers tend to speak those languages ❑ Analysis of visual contamination audits and changes to service levels C. Which communities (geographically and/or demographically) did the project engage with or have an impact on? Click or tap here to enter text. D. For the current reporting period, describe the actions you have taken that contribute to equity and social justice in the region. Click or tap here to enter text. Outcomes A. Material prevention or recycling to date: Material Poundsreduced Pounds recycled Mixed/Commingled recycling Mixed paper Mixed plastic Organics Food waste Yard trimmings DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit C Mixed metals Dimensional lumber Other materials (please specify and add lines as necessary) B. Number of jobs created to date: Click or tap here to enter text. C. Number of engagements to date: • Residents Click or tap here to enter text. • Businesses Click or tap here to enter text. • Other organizations Click or tap here to enter text. D. Project-specific metrics to date: • Number of businesses provided with technical assistance: Click or tap here to enter text. • Number of businesses receiving technical assistance that started organics service: Click or tap here to enter text. • Number of businesses receiving technical assistance that started organics service and have an active subscription: Click or tap here to enter text. • Number of businesses receiving technical assistance that started recycling service: Click or tap here to enter text. • Number of businesses receiving technical assistance that started recycling service and have an active subscription: Click or tap here to enter text. • Percentage increase of organics service levels: Click or tap here to enter text. • Percentage increase of recycling service levels: Click or tap here to enter text. • Click or tap here to enter text. • Percentage decrease in#of containers with "high" contamination: Click or tap here to enter text. • Percentage increase in#of containers with "no" contamination: Click or tap here to enter text. Narrative A. Describe any challenges or lessons learned during this reporting period. Click or tap here to enter text. B. Describe any successes or anecdotes you would like to share. Click or tap here to enter text. C. Are there any upcoming milestones that you would like King County Solid Waste Division to be aware of(e.g., events we may be able to attend or promote)? Click or tap here to enter text. D. Do you anticipate any challenges in achieving the project scope within the contract period? If yes, please explain. DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit C Click or tap here to enter text. DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 Exhibit D BUDGET SUMMARY REPORT FORM 2023-2024 Re+City Grant Program City: Renton Date: Address: 1055 Grady Way Phone: 425-430-7397 Renton,WA 98055-323 Invoice#: Report Period: Preparer's Name: Contract#: 6407439 Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: $ - Amount remaining for completion of interlocal: $ - IScope of Work Current Amount Task Description Budget Quarter Previously Remaining # (Task/title) Costs Invoiced Balance 1 $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - TOTALS $ 100,000.00 $ - $ - $ 100,000.00 For King County Use Contract# 6407439 Project 1143646 Org 720122 Exp.Account 53104 Task 22.000' Purchase Order# Requisition# Receipt Supplier# Supplier Pay Site Invoice# Payment Type Total charges this period are approved for payment: $ Project Manager: Date 0 7 m ® � © � » § � 3 / � � ■ - 44 0 � 2 § ` �� u 3 Q $ @ ■ _/ � m S � 0 / « Q j j o $ § j g k \ # � a § u » d k U _ � » k d ■ f � tWD / 0 Qj 9 k U k / DocuSign Envelope ID:68BOBC7E-5E67-4659-95B3-14EBC6A92A96 DATE(MMIDD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 78/21/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jamie Arnold) Seattle-Alliant Insurance Services, Inc. PHONE FAX 401 Union Street, 31 st Floor AIC No Ext: 949-627-7000 A/c No), Seattle WA 98101 ADDRESS: Jamie.Arnoldi@alliant.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Safety National Casualty Corporation 15105 INSURED RENTONO-01 INSURER B: City of Renton 1055 S Grady Way INSURER C Renton WA 98057-3232 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1432309782 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY Y XPR4067991 1/1/2023 1/1/2024 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO PREM SES(Ea occurrence enceTED $500,000 MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑ PRO- JECT ❑ LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Per Member SIR $300,000 AUTOMOBILE LIABILITY MBIND S $INGLE LIMIT ECOa accidentE ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident L $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re:Re+City Grant Program. King County, its officers,officials,employees,and agents are included as Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN King County-Solid Waste Division ACCORDANCE WITH THE POLICY PROVISIONS. Attn:Ali Blum 201 S Jackson St AUTHORIZED REPRESENTATIVE Seattle WA 98104 C7nm•. *1•VyWCo ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Certificate Of Completion Envelope Id:68BOBC7E5E67465995B314EBC6A92A96 Status:Completed Subject: DUE ASAP:SWD Re+City Grant;City of Renton;CPA 6407439 Source Envelope: Document Pages:28 Signatures:4 Envelope Originator: Certificate Pages:6 Initials:6 Maryela Medina AutoNav: Enabled 401 5TH AVE Envelopeld Stamping: Enabled SEATTLE,WA 98104 Time Zone: (UTC-08:00)Pacific Time(US&Canada) mmedina@kingcounty.gov IP Address: 174.215.121.245 Record Tracking Status:Original Holder:Maryela Medina Location: DocuSign 9/26/2023 11:25:24 AM mmedina@kingcounty.gov Security Appliance Status:Connected Pool: FedRamp Storage Appliance Status:Connected Pool: King County-Dept of Natural Resources-Solid Location: DocuSign Waste Signer Events Signature Timestamp Annie DeCosta-Klipa L Sent:9/26/2023 11:50:04 AM adecostaklipa@kingcounty.gov Q�� Viewed:9/26/2023 1:18:11 PM Security Level: Email,Account Authentication Signed:9/26/2023 1:19:51 PM (None) Signature Adoption: Pre-selected Style Using IP Address:24.18.124.157 Electronic Record and Signature Disclosure: Accepted:9/26/2023 1:18:11 PM ID:7e4556a4-8419-4af8-b52b-508f2ed9bdbf Lauren Cole EdDS Sent:9/26/2023 1:19:54 PM Lauren.Cole@kingcounty.gov Viewed:9/26/2023 1:33:27 PM Environmental Prog.Mng Supv Signed:9/26/2023 1:33:45 PM KC_DNRP_SWD Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address:24.56.241.157 Electronic Record and Signature Disclosure: Accepted:5/17/2021 8:20:23 AM ID:Od4cOdb4-a572-4d5b-ac1d-c57d0a35dead Andy Smith Sent:9/26/2023 1:33:48 PM IK''s andysmith@kingcounty.gov Viewed:9/26/2023 4:45:11 PM Recycling and Environmental Services Manager Signed:9/26/2023 4:45:49 PM KC DNRP SWD Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address:24.17.224.62 Electronic Record and Signature Disclosure: Accepted:6/9/2021 9:47:31 AM ID:a9f068e7-d3eb-4195-becf-7f87d62aed4e Jesse Gonzalez E�DS Sent:9/26/2023 4:45:52 PM jesse.gonzalez@kingcounty.gov Viewed:9/26/2023 4:57:20 PM Finance Manager Signed:9/26/2023 4:57:37 PM KC DNRP SWD Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address: 174.164.105.18 Signed using mobile Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Accepted:5/4/2021 8:35:37 AM ID:5502e29a-Oce6-466f-843c-912d 18f3Ob5f Cheryl L Beyer by: Sent:9/26/2023 4:57:42 PM CBeyer@rentonwa.gov ED—Sig-d (� �L b b"tr Viewed:9/26/2023 5:09:53 PM Securit Level: Email Account Authentication 9FD0 4 D353C499 ' Signed:9/26/2023 5:12:00 PM Y 9 (None) Signature Adoption: Pre-selected Style Using IP Address: 146.129.251.56 Electronic Record and Signature Disclosure: Accepted:9/26/2023 5:09:53 PM ID:9865b3b7-94d8-4c1c-bc53-f3968b677bef Armondo Pavone ED—Si,ned by Sent:9/26/2023 5:12:03 PM APavone@rentonwa.gov Viewed:9/27/2023 12:40:08 PM Mayor 790072412F7C460._ Signed:9/27/2023 12:40:38 PM Security Level: Email,Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 146.129.251.56 Electronic Record and Signature Disclosure: Accepted:9/27/2023 12:40:08 PM ID:9e3cd14f-7ba4-42cf-bOe3-aO8bcd951e77 Jason Seth ED­Signed by: Sent:9/27/2023 12:40:41 PM JSeth@rentonwa.gov oav" St u, Viewed:9/27/2023 12:53:06 PM x 166A11F955ED431... Signed:9/27/2023 12:53:19 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 146.129.251.56 Electronic Record and Signature Disclosure: Accepted:9/27/2023 12:53:06 PM ID:f9e7d841-9240-4545-a6fc-72787a710572 Pat McLaughlin Dccusignedbv: Sent:9/27/2023 12:53:24 PM Pat.McLaughlin@kingcounty.gov E,�,KHB81852444CO...le� Viewed:9/27/2023 1:57:55 PM Director Signed:9/27/2023 1:58:26 PM KC_DNRP_SWD Security Level: Email,Account Authentication Signature Adoption: Drawn on Device (None) Using IP Address: 198.49.222.20 Electronic Record and Signature Disclosure: Accepted:3/27/2021 6:26:13 AM ID:c9d6bc9e-bfb6-4dO2-a7df-e14dab54aa45 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Cindy Moya � Sent:9/26/2023 4:57:40 PM CMoya@rentonwa.gov COP Viewed:9/28/2023 10:39:29 AM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:3/21/2023 2:02:27 PM ID:a62d9e0d-83b8-4bf8-8375-c856cfd7d916 Linda Knight Sent:9/26/2023 4:57:40 PM Lknight@Rentonwa.gov Viewed:9/27/2023 9:32:13 AM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:3/21/2023 1:54:38 PM ID:24a798ad-9262-4cfc-9862-3830240ff220 Meara Heubach � Sent:9/26/2023 4:57:39 PM mheubach@rentonwa.gov ED Viewed:9/27/2023 8:03:46 AM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Danielle Hursh � Sent:9/27/2023 12:53:23 PM dhursh@kingcounty.gov COP Viewed:9/27/2023 12:54:20 PM Executive Assistant,SWD KC_DNRP_SWD Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/26/2023 11:50:04 AM Certified Delivered Security Checked 9/27/2023 1:57:55 PM Signing Complete Security Checked 9/27/2023 1:58:26 PM Completed Security Checked 9/27/2023 1:58:26 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 1/5/2021 8:49:30 AM Parties agreed to:Annie DeCosta-Klipa,Lauren Cole,Andy Smith,Jesse Gonzalez,Cheryl L Beyer,Armondo Pavone,Jason Seth,Pat McLaughlin,Cindy Moya,Linc ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, King County-ZZDepartmentTemplate 03 (we,us or Company) may be required by law to provide to you certain written notices or disclosures. 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ATTACHMENT B CPA# 6407439 Renton Internal ID#CAG-23-290 Re+ City Grant Program —Agreement with the City of Renton Scope of Work and Budget Initiative Title: Recycling & Organics Technical Assistance to Businesses Funding Amount: $100,000 Initiative Summary: This project will provide recycling and organic waste technical assistance to businesses in Renton and Kent. The project aims to increase recycling and organics service levels and decrease contamination levels at an anticipated 75 businesses. Outreach will prioritize medium and large businesses that serve or are staffed by Spanish or Vietnamese speakers. This project is a collaboration between the City of Renton and City of Kent. Project Description: This project will provide tailored waste prevention technical assistance to an anticipated 45 businesses in Renton and 30 businesses in Kent. The main goal is to reduce the amount of recyclable and organic waste sent to the Cedar Hills Regional Landfill. This goal aligns with King County's goal of zero wasted resources by 2030. The project will prioritize businesses serving or staffed by Spanish or Vietnamese speakers, which aligns with the Re+ goals of providing everyone with equal access to resources and foregrounding the needs of frontline communities. The project will have four main phases: Phase 1: Consultant procurement and contracting Phase 2: Technical assistance development Phase 3: On-site technical assistance Phase 4: Project evaluation Technical assistance will focus on two areas: • Assessing and right-sizing waste service levels • Providing business staff with training and tools to better identify and separate recoverable materials. Technical assistance may contain elements such as • Recommend service level changes and calculate the cost savings for reducing garbage service. 1 ATTACHMENT B CPA#6407439 Renton Internal ID#CAG-23-290 • Provide culturally competent education to business staff in English, Spanish, or Vietnamese about which materials are recyclable or compostable and which items are common contaminants. • Educate businesses about the upcoming HB 1799-related requirements for organics separation and encourage businesses to subscribe to organics collection and/or participate in food rescue programs. • Relabel and coordinate the replacement of exterior garbage, recycling, and organics containers as necessary. • Locate interior garbage, recycling, and organics containers more conveniently. • Provide additional interior recycling and organics containers as appropriate. • Provide a limited supply of compostable bags and bag dispensers as requested. • Post multilingual signs near interior and exterior waste containers. • Conduct follow up visits to troubleshoot arising issues, continue staff education, and assess contamination levels. Project Outcomes: • Increase business participation in recycling and organics collection services and decrease contamination. • Increase the number of businesses in Renton and Kent that subscribe to and participate in recycling and/or organics services. • Increase the recycling and organics service levels of businesses receiving technical assistance. • Decrease recycling and organics contamination at participating businesses. Project Deliverables: • Deliver waste prevention technical assistance to an anticipated 75 businesses in Renton and Kent, prioritizing businesses staffed by Spanish and Vietnamese speaking staff and/or women and minority-owned businesses. • Host two community events for Renton business owners or managers who either speak Spanish or Vietnamese or whose staff or customers tend to speak those languages. • Analysis of visual contamination audits and changes to service levels Core Responsibilities of the City of Renton and the City of Kent: The City of Renton will: • Track expenses • Submit reimbursement requests and progress reports to King County • Select, contract with, and manage consultant work 2 ATTACHMENT B CPA# 6407439 Renton Internal ID#CAG-23-290 • Pay all consultant invoices • Purchase supplies, such as indoor recycling containers and compostable bags, and provide them to the consultant • Manage the development of all outreach materials, such as signs and mailers • Print outreach materials for Renton businesses • Identify businesses to receive technical assistance • Update the City of Renton's website with information on the technical assistance program The City of Kent will: • Identify businesses to receive technical assistance • Print outreach materials for Kent businesses • Update the City of Kent website with information on the technical assistance program The City of Renton and City of Kent have agreed to the following budget arrangements: • Grant funds will be allocated 60/40 between work completed in Renton and Kent because Renton staff will be the primary project manager • The City of Renton's project manager will responsibly manage the project to achieve as close to a 60/40 funding split as feasible • The consultant will be required to show on their invoices how much time was spent on Renton businesses and how much was spent on Kent businesses Budget: Item Estimated Timing Amount by Quarter Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750 Supplies Q3 2023-Q4 2024 $6,250 $ 100,000 Line items in the above table can be transferred with written approval by the King County Project Manager. A contract amendment will be required for any changes that increase the overall price of the contract. 3