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Home My WebLink AboutIT18-477 - Extension - Azteca Systems LLC - Cityworks Maintenance Year 6 Renewal - 01/01/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WA S H�N G T O N Sheet forms. Originator: Department: Ikhra Mohamed Administration Date Sent: Date Required: > 11/07/2023 11/14/2023 0 CL Director or Designee to Sign. Date of Council Approval: Q 11/06/2018 Budget Account Number: Grant? Yes WINo 52001730.64160.1800 Budget?W]Yes:No Type: N/A Vendor Name: Category: Azteca Systems LLC License Vendor Number: Sub-Category: = 1911993 Extension R0 Cit works Y6 renewal Project Name: y 1.1. Project Details:Year-6 renewal of Cityworks maintenance under the 2018 License and 0 = Maintenance Agreement, signed by Mayor on 12/22/2018 (IT18-477). c a� Agreement Amount: $114,504.00 Basis for Selection of Contractor: Direct Negotiation 47 `Memo to Mayor must be attached 3- Start Date: 01/01/2024 Termination Date: 12/31/2024 Q Local Business? Yes[ZNo* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: ❑YesQ No IT18-477 Comments: <<Signature on attached quote pg. 4/4>> +� Tara Duckworth, (on behalf of Mike Carrintgon, IT Director) 3 0 3 CC Date: <<date on attached quote pg. 4/4>> N � H �> i NOTE: Renewal already authorized by Mayor on 12/22/2018, this signature is for vendor-confirmation only. 40 3 R C in Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website: adccW22313_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 Azteca Systems,LLC-Cityworks Quote Number Q-32823-1 Cityworks, 11075 S State St,Suite 24 1 Sandy,UT 84070 Created Date 10/17/2023 ATRIMBLE COMPANY 801-523-2751 1 Fax#801-523-3734 Contact Information Contact Name: Kent Information Technology Prepared By Jenn Miya Name: Customer: Kent(WA), City of Prepared By (801) 872-9528 Phone: Contact 220 Fourth Ave S Prepared By jennifer_miya@trimble.com Address: Kent,WA Email: 98032 Quote Lines Product Name Quantity Net Unit Price AMS ELA Premium 1.00 USD 104,000.00 Respond -AMS 1.00 Included Mobile Native Apps(iOS/Android)-AMS 1.00 Included Storeroom 1.00 Included Equipment Checkout 1.00 Included Contracts 1.00 Included Cityworks for Excel 1.00 Included Cityworks Analytics-AMS 1.00 Included eLIRL-AMS 1.00 Included Operational Insights 1.00 Included Workload-AMS 1.00 Included Web Hooks-AMS 1.00 Included OpX Projects 1.00 Included OpX Contracts 1.00 Included OpX Budgets 1.00 Included CCTV Interface for PACP 1.00 Included Performance Budgeting 1.00 Included Service Request API 1.00 Included Citizen Engagement API 1.00 Included Work Order API - Basic 1.00 Included Work Order API -Extended 1.00 Included Inspection API 1.00 Included Metrics API 1.00 Included Storeroom API 1.00 Included TOTAL: USD 104,000.00 Maintenance Start Date: 1/1/2024 Maintenance End Date: 12/31/2024 Quote Notes: Terms and Conditions Payment Terms Payment due within 30 days IF YOUR ORGANIZATION REQUIRES A PURCHASE ORDER,PLEASE CONTACT YOUR FINANCE DEPARTMENT TO BEGIN THE APPROVAL PROCESS TO AVOID PAYMENT DELAYS. All quotations are valid for ninety-days(90)from the date above, unless otherwise stated in this quotation form.All prices quoted are in USD, unless specifically provided otherwise, above.These prices and terms are valid only for items purchased for use and delivery for the Customers listed above. Unless otherwise referenced,this quotation is for the Cityworks software products referenced above only. Pricing for implementation services(installation, configuration,training, etc.), or other software applications is provided separately and upon request. The procurement, installation and administration of the Esri software or any other third-party software utilized in conjunction with Cityworks will be the responsibility of the Customer. For"on-prem" installations,the procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the Customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure (hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the Customer. This quotation and the pricing information herein is confidential and proprietary and may not be copied or released other than for the express purpose of the current system Software and Product selection and purchase.This information may not be given to outside parties or used for any other purpose without written consent from Azteca Systems, LLC or unless otherwise specifically permitted by law. If a"public access"or similar request is made, Customer, shall notify Azteca Systems, prior to any disclosure. Software Licensing All Azteca Systems software offered in this quotation are commercial off-the-shelf(COTS)software developed at private expense, and is subject to the terms and conditions of the signed "Cityworks Software License and Maintenance Agreement"("Agreement") and any and all addendums or amendments thereto.A fully executed copy of the Agreement and any addendum(s) is required before delivery and installation and usage of the software is subject to the terms of the current license agreement. The terms and conditions of the executed Cityworks Software License Agreement apply to this Quote unless otherwise specifically stated herein.Any additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents exchanged during the ordering process, other than product descriptions, quantities, pricing, and dates are void and of no effect. Delivery method is by way of download through Azteca Systems, LLC. customer support web portal. Taxes Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase Order, please allow for any applicable taxes, including,sales, state, local or use taxes as necessary.Azteca Systems reserves the right to collect any applicable sales, use or other taxes tax assessed by or as required by law.Azteca Systems reserves the right to add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any applicable tax directly. International Customers These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified.They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items,without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions set forth above. Accepted by: Deputy Director of IT Title Nov 14,202� Date Azteca Systems,LLC-Cityworks 111075 South State Street Suite 24,Sandy,UT 84070 i Corporate Main 801-523-2751 i Corporate Fax 801-523-3734 TD TO S I G N_Azteca Cityworks Y6 renewal ( 1 ) Final Audit Report 2023-11-14 Created: 2023-11-14 By: Brian Liberty(BLiberty@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAVglzpQBD4-Ct9tplQdtBH4LjvnkbdNLD "TD TO SIGN_Azteca Cityworks Y6 renewal (1 )" History Document created by Brian Liberty(BLiberty@kentwa.gov) 2023-11-14-7:27:50 PM GMT Document emailed to Ismith@kentwa.gov for approval 2023-11-14-7:30:57 PM GMT Email viewed by Ismith@kentwa.gov 2023-11-14-10:06:54 PM GMT dp Signer Ismith@kentwa.gov entered name at signing as Lynnette Smith 2023-11-14-10:10:20 PM GMT �p Document approved by Lynnette Smith (Ismith@kentwa.gov) Approval Date:2023-11-14-10:10:22 PM GMT-Time Source:server Document emailed to Tara Duckworth (tuckworth@kentwa.gov) for signature 2023-11-14-10:10:23 PM GMT Email viewed by Tara Duckworth (tuckworth@kentwa.gov) 2023-11-14-10:45:03 PM GMT d4 Document e-signed by Tara Duckworth (tuckworth@kentwa.gov) Signature Date:2023-11-14-10:45:43 PM GMT-Time Source:server Q Agreement completed. 2023-11-14-10:45:43 PM GMT Powered by Adobe L�KEN7 Acrobat Sign