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HomeMy WebLinkAboutCAG2022-029 - Change Order - #10 - Long Painting Company - 6MG1 Reservoir Recoating & Vent Replacement - 11/16/2023 Agreement Routing Form • For Approvals,Signatures and Records Management T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. KEN W A S H I N G T O N (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: > 11/15/2023 11/27/2023 0 L aAuthorized to Sign: Date of Council Approval: a ❑Director or Designee 0 Mayor 1/24/2022 Budget Account Number: Grant? ❑Yes El No W20091.64110.330 Budget? El Yes ❑No Type: N/A Vendor Name: Category: Long Painting, Co. Contract Vendor Number: Sub-Category: C 1589103 Change Order#10 0 Project Name: 6MG1 Reservoir Recoating and Vent Replacement E Project Details:Pre-painting pressure washing 4W C Go Agreement Amount: $19,970.08 Basis for Selection of Contractor: Bid do LStart Date: N/A Termination Date: 254 Working Days a Local Business? ❑Yes ❑ No* *Ifineets requirements per KCC3.70.700,please complete"Vendor Purchase-Local Exceptions"form on Cityspoce. Notice required prior to disclosure? Contract Number: ❑Yes El No CAG2022-029 Date Received by City Attorney: Comments: C 3 , 3 is 11/15/23 r IV %-� r _ - •; N L IV Cps Date Routed to the Mayor's Office: 11/16/23 v1 Date Routed to the City Clerk's Office: 11/16/23 .M22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements ROUTING FOR SIGNATURES (Please review, sign, and pass on to the next person on list ASAP) 6MG1 Reservoir Recoating and Vent Replacement W 20091 / 20-3006 BRIAN SHIELDS Preliminary Approval: Email for Review: Mark Madfai Carla Maloney Jason Barry Final Approval: Email for Signatures: �} Angie Fealy CF for AF 11/7/2023 Initial and date ❑ Eric Connor Initial and date ❑ Kelly Peterson Initial and date ❑ Chad Bieren Initial and date Email Signed PE to: Angie Fealy Stephanie Anderson Corey Frame NOTES: 11/7-CO only for Mayors signature, routing internally for review-CF i KENT W A S H I N O T O N I N(/.��1 F R N 1 CHANGE VE ORDER NO. W® i NAME OF CONTRACTOR: Long Painting Company ("Contractor") CONTRACT NAME & PROJECT NUMBER: 6MG1 Reservoir Recoating and Vent Replacement ORIGINAL CONTRACT DATE: January 24, 2022 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1.. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: l In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: Pre-painting pressure washing 1 LS $18,138.13. l 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: I Original Contract Sum, $3,022,229.32 (including applicable alternates and j WSST) Net Change by Previous Change Orders $436,109.48 J (incl. applicable WSST) Current Contract Amount $3,458,338.80 j (incl. Previous Change Orders) I Current Change Order $18,138.13 Applicable WSST Tax on this Change $1,831.95 Order 1 Revised Contract Sum $3,478,308.88 CHANGE ORDER - 1 OF 3 Original Time for Completion iso working days (insert date) Revised Time for Completion under 244 working days prior Change Orders (insert date) Days Required (t) for this Change Order io working days Revised Time for Completion 254 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONTRACTOR: CITY OF KENT: By: By:4J�� (signature) �(signo ture� Print Name: William Newcomb Print Name: Dana Ralph Its President Its Mayor (title) (title) DATE: 7- DATE: 11/16/2023 CHANGE ORDER - 2 OF 3 I i ATTEST: APPROVED AS TO FORM: (applicabIc a Mayor's signaturr- required) •f I it 40 Kent City Clerk _P is Law Depart nt i C[[n this field,you may enter the electronic filepath where the contract has been saved] I I I I 1 1 i I I I I i 1 I I I I I I I i I I I l I CHANGE ORDER - 3 OF 3 I i I File No. 200.2 KENT W-111-01 CHANGE ORDER WORKSHEET NO. 10 Construction Engineering Division - Public Works Project: 6MG1 Reservoir Recoating and Vent Project No: 20-3006 Replacement Project Engineer: Gray & Osborne Fed-Aid No: Capital Projects Brian Shields Contractor: Long Painting Company Manager Date: 6/29/2023 I. Proposed Change This change order provides payment for: Pre-painting pressure washing 1 LS $18,138.13 II. Reason and Background for Change Due to the continued failure of the tank containment, the 6MG1 reservoir sat in the winter weather between prime coat and mid/top coats. It was necessary to pressure wash the grime/debris from the tank prior to continuing coating efforts. This pressure washing event is separate from the previous and was tracked as the work was performed. III. Method of Payment NEW PAY ITEMS ❑ Not applicable Sch. Item Description Total Est. Unit Unit Price No Qty Total Estimated Cost of Item I Final Pressure Washing 1 LS $18,138.13 $18,138.13 New Pay Items Total: $18,138.13 DELETE EXISTING PAY ITEM(S) per 1-09.5 ❑� Notapplicable Sch tion Bid Item No. Item Description P Qty Unit Unit Price Cost of Item $ - Delete Existing Pay Items Total: $ - Page 1 INCREASE/DECREASE TO EXISTING PAY ITEM(S) ❑✓ Not applicable . p tion No Bid Item No. Item Description Qty Unit Unit Price Cost of Item Increase / Decrease to Existing Pay Items Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER: $18,138.13 * Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 180 Due This Change Order: 10 Previous Total: 244 Explanation/Justification for Additional Working Days: The work contained within this change order has an anticipated ten (10) working day duration. *TOTAL WORKING DAYS: 254 * This Change Order + Previous Total Capital Projects Manager: Date: Brian Shields Construction Engineering Supervisor: Date: Jason Barry f Construction Manager: �� = Date: / Eric Connor Page 2 6/6/2023 6MG 1 reservoir Recoating and vent Replacement LPC Job# L220004 City of Kent Project Number. 20-3006 Date: 6/6/2023 CLONG COP# LPC-10 PAINTING COMPANY Change order proposal to summarize costs and impacts from two weather events: Pressure washing exterior tank prior to painting in April. Cost-Labor Description Hours Rate Total Additional Pressure Washing 174.0 $63.84 $11,108.28 Total Cost-Labor $11,108.28 Mark up on Labor 31% $3,443.57 Total for Labor $14,551.85 Cost-Materials Description Quantity Unit Unit Price Total Power Washer Roto Tip 2 EA $ 209.94 $419.87 PPE and Safety Consumables 174.0 HRS $ 6.00 $1,044.00 Gal $ - $0.00 Total Cost-Materials $1,463.87 Mark up on material 21% $307.41 Total for Materials $1,771.28 Cost-Equipment Description Quantity I Unit Rate I Total Pressure Washer 1 2 EA 1 $750.00 1 $1,500.00 $0.00 Total Cost-Equipment $1,500.00 Mark up on equipment 21% $315.00 Total for Equipment $1,815.00 Cost-Subcontractors Description Quantity I Unit I Rate I Total LS 1 $0.00 1 $0.00 WSST for Scaffold Contract 10.25% 1 LS $0.00 $0.00 Total Cost-Subcontractors Mark up on Subcontractors 12% $0.00 Total for Equipment $0.00 Sub Total Labor,Materials,Equipment,Subcontractors $18,138.13 GL Insurance$Bonding covered in markup per contract $0.00 Total Cost $18,138.13 6/6/2023 LPC COP 10 C- o 0 0 0 o O O O O O O O O O o O O C- O A A A A O A A W W W A W W W A W w w O w N D = O O O O O N Fr G ID �• 3 o r w (p �+ w �, w m c v d O N N N N N N N N N N N N N N N N N N N a O O m .cam. 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FA Sheet No.: PW 1 DAILY REPORT OF FORCE ACCOUNT WORKED -- ENT Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/10/2023 Description of Work: Pressure washing -final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate -AMOUNT E.Gonzalez Painter 8 63.84 $ 510.72 $ Is - SUBTOTAL-LABOR: $ 510.72 LABOR OVERHEAD&PROFIT @ 31% $ 158.32 LABOR TOTAL $ 669.04 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT pressure washer(monthly 2 750.00 $ 1,500.00 Is Is - SUBTOTAL-EQUIPMENT $ 1,500.00 EQUIPMENT OVERHEAD&PROFIT @ 21% $ 315.00 EQUIPMENT TOTAL $ 1,815.00 MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT Roto tip 2 EA $ 209.94 $ 419.87 Consumables 8 HRS $ 6.00 $ 48.00 Is Is Is - SUBTOTAL $ 467.87 OVERHEAD&PROFIT @ 21% $ 98.25 TOTAL $ 566.12 Verification of Hours Worked: TOTAL: $ 3,050.16 12%MARKUP (for prime when subcontract work) $ - Contractor's Representative Date SHEET TOTAL: $ 3,050.16 Owner's Representative Date Comments FA Sheet No.: PW2 DAILY REPORT OF FORCE ACCOUNT WORKED -- ENT Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/13/2023 Description of Work: Pressure washing -final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT E.Gonzalez Painter 8 63.84 $ 510.72 Is Is - SUBTOTAL-LABOR: $ 510.72 LABOR OVERHEAD&PROFIT @ 31% $ 158.32 LABOR TOTAL $ 669.04 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT Is SUBTOTAL-EQUIPMENT $ EQUIPMENT OVERHEAD&PROFIT @ 21% $ EQUIPMENT TOTAL $ MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT Consumables 8 hrs $ 6.00 $ 48.00 SUBTOTAL $ 48.00 OVERHEAD&PROFIT @ 21% $ 10.08 TOTAL $ 58.08 Verification of Hours Worked: TOTAL: $ 727.12 12%MARKUP (for prime when subcontract work) $ - Contractor's Representative Date SHEET TOTAL: $ 727.12 Owner's Representative Date Comments FA Sheet No.: PW3 DAILY REPORT OF FORCE ACCOUNT WORKED Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/20/2023 Description of Work: Pressure washing -final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT S.Pean Painter 8 63.84 $ 510.72 $ $ SUBTOTAL-LABOR: $ 510.72 LABOR OVERHEAD&PROFIT @ 31% $ 158.32 LABOR TOTAL $ 669.04 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT $ $ SUBTOTAL-EQUIPMENT $ EQUIPMENT OVERHEAD&PROFIT @ 21% $ EQUIPMENT TOTAL $ MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT consumables 8 hrs $ 6.00 $ 48.00 $ SUBTOTAL $ 48.00 OVERHEAD&PROFIT @ 21% $ 10.08 TOTAL $ 58.08 Verification of Hours Worked: TOTAL: $ 727.12 12%MARKUP (for prime when subcontract work) $ - Contractor's Representative Date SHEET TOTAL: $ 727.12 Owner's Representative Date Comments FA Sheet No.: PW4 DAILY REPORT OF FORCE ACCOUNT WORKED T Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/29/2023 Description of Work: Pressure washing -final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT W.Creson Painter 8 63.84 $ 510.72 S.Thompson Painter 8 63.84 $ 510.72 J.Olivares Painter 8 63.84 $ 510.72 G.Green JPainter 81 63.84 $ 510.73 T.Weschelberger Painter Foreman 1181 63.84 $ 510.73 SUBTOTAL-LABOR: $ 2,553.62 LABOR OVERHEAD&PROFIT @ 31% $ 791.62 LABOR TOTAL $ 3,345.24 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT SUBTOTAL-EQUIPMENT $ EQUIPMENT OVERHEAD&PROFIT @ 21% $ EQUIPMENT TOTAL $ MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT consumables 40 HRS $ 6.00 $ 240.00 $ SUBTOTAL $ 240.00 OVERHEAD&PROFIT @ 21% $ 50.40 TOTAL $ 290.40 Verification of Hours Worked: TOTAL: $ 3,635.64 12%MARKUP (for prime when subcontract work) $ - Contractor's Representative Date SHEET TOTAL: $ 3,635.64 Owner's Representative Date Comments FA Sheet No.: PW5 DAILY REPORT OF / ► FORCE ACCOUNT WORKED KENT Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/30/2023 Description of Work: Pressure washing-final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT W.Creson Painter 10 63.84 $ 638.41 S.Thompson Painter 10 63.84 $ 638.41 J.Olivares Painter 10 63.84 $ 638.41 G.Green Painter 10 63.84 $ 638.41 S.Pean Painter 10 63.84 $ 638.41 T.Weschelberger Painter Foreman 1 10 63.84 $ 638.41 SUBTOTAL-LABOR: $ 3,830.46 LABOR OVERHEAD&PROFIT @ 31% $ 1,187.44 LABOR TOTAL $ 5,017.90 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT Is SUBTOTAL-EQUIPMENT $ EQUIPMENT OVERHEAD&PROFIT @ 21% $ EQUIPMENT TOTAL $ MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT Consumables 60 hrs $ 6.00 $ 360.00 $ $ SUBTOTAL $ 360.00 OVERHEAD&PROFIT @ 21% $ 75.60 TOTAL $ 435.60 Verification of Hours Worked: TOTAL: $ 5,453.50 12%MARKUP (for prime when subcontract work) $ - Contractor's Representative Date SHEET TOTAL: $ 5,453.50 Owner's Representative Date Comments FA Sheet No.: PW6 DAILY REPORT OF FORCE ACCOUNT WORKED -PENT Project Name: 6MG1 Project No: 20-3006 Item No.: Date: 3/31/2023 Description of Work: Pressure washing-final Work by Subcontractor?: no Prime Contractor: Sub-Contractor: LABOR STRAIGHT TIME OVERTIME DOLLAR NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT W.Creson Painter 10 63.84 $ 638.41 J.Olivares Painter 10 63.84 $ 638.41 G Green Painter 10 63.84 $ 638.41 S. Pean Painter 10 63.84 $ 638.41 T.Weschelberger Painter Foreman 1 101 63.84 $ 638.41 SUBTOTAL-LABOR: $ 3,192.05 LABOR OVERHEAD&PROFIT @ 31% $ 989.54 LABOR TOTAL $ 4,181.59 EQUIPMENT EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT $ $ SUBTOTAL-EQUIPMENT $ EQUIPMENT OVERHEAD&PROFIT @ 21% $ EQUIPMENT TOTAL $ MATERIALS/SERVICES/RENTALS MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT Consumables 50 hrs $ 6.00 $ 300.00 SUBTOTAL $ 300.00 OVERHEAD&PROFIT @ 21% $ 63.00 TOTAL $ 363.00 Verification of Hours Worked: TOTAL: $ 4,544.59 12%MARKUP (for prime when subcontract work) $ Contractor's Representative Date SHEET TOTAL:—$ 4,544.59 Owner's Representative Date Comments Shields, Brian From: Peterson, Kelly Sent: Friday, November 3, 2023 2:06 PM To: Connor, Eric; Bieren, Chad Cc: Barry, Jason; Shields, Brian Subject: RE: 6MG1 - Outstanding extra work items Thank you Eric. Per our discussion, please proceed with the CO as Brian negotiated below. Have a good weekend. Kelly From: Connor, Eric<EConnor@kentwa.gov> Sent:Thursday, November 2, 2023 1:13 PM To: Peterson, Kelly<KPeterson@kentwa.gov>; Bieren, Chad <CBieren@kentwa.gov> Cc: Barry,Jason <JBarry@kentwa.gov>; Shields, Brian <BShields@kentwa.gov> Subject: FW: 6MG1-Outstanding extra work items Kelly / Chad, Brian has concluded his negotiations with Long Painting. As a result, I have Change Order Worksheet No. 10 for the final pressure washing ready to route ($18,138.13). This will be the final item of payment related to the weather impacts last fall. Please let me know if you have any questions or concerns prior to submitting it to Accounting. There will be no payment for impacted Foreman time or Impacted exterior blasting. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT, WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Shields, Brian<BShields@kentwa.gov> Sent:Thursday, November 2, 2023 12:29 PM To: Connor, Eric<EConnor@kentwa.gov> Cc: Barry,Jason <JBarrv@kentwa.gov> Subject: RE: 6MG1-Outstanding extra work items 1 Eric, After continued discussions with Long, the only item we will be paying is item 1, below (for the Final Pressure Washing). The total is for $18,138.13. This work was tracked in the field and I agree with Long's pricing. I am looking for approval to create this change order and get it processed. Let me know if you have any questions. Thanks! Brian Shields, capital Projects Manager Construction Management 1 Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 bshieldsCilKentWA.gov CITY OF KENT, WASHINGTON KentWA.aov Facebook YouTube From: Shields, Brian Sent:Wednesday,July 19, 2023 12:48 PM To: Connor, Eric<EConnor@kentwa.gov> Cc: Barry,Jason <J Barry@ kentwa.gov> Subject: 6MG1-Outstanding extra work items Good afternoon, There are three items that are still being resolved with Long Painting Company. See the list below and let me know if you need additional information on any of this. 1) Final Pressure Washing: $18,138.13 (Long's pricing aligns with work as tracked in the field). This work covers the final pressure washing that occurred prior to mid and top coating application. It was necessary due to the tank sitting with no containment after the containment failures; debris and "grime" built up on the prime coat surfacing while enduring the weather. This surface needed to be cleaned for proper application of the final coatings. 2) Impacted Foreman Time: Long is requesting 329 hours at a composite rate of $79.02 for a total of $25,997.58 (with 31% labor markup this total is $34,056.83). I have responded to Long that Foreman time is not owed; while negotiating previous change order pricing, I created actual-cost estimates based on certified payroll and activities occurring on site. These estimates included the foreman's time along with the other labor hours and were the basis of my stance during negotiation. Long has my backup and is reviewing the information as I believe they are attempting to double charge for foreman hours. 2 3) Impacted Exterior Blasting: Long is requesting 272 hours at a composite rate of $67.30 for a total of $18,305.60 (with 31% labor markup this total is $23,980.34). This is the costing code that Long (internally) charged their labor for creating the small temporary containment around the bottom lift of the tank. They created the small containment so they could continue abrasive blasting/clean up activities after the full containment had failed. Based on daily reports and a review of their certified payroll, I believe they are only entitled to 97 hours for this work (total with markups would be $8,551.81). Long also has my backup for coming up with that number and is reviewing it. We will be paying $1,073.50 under the Minor Changes bid item to cover five days of additional scaffold rent that exceeded the Scaffold Rent reimbursement paid under Change Order no. 7. At this time, Long is not asking for any other extra work compensation, besides what is listed above. Let me know if you have any questions. Thanks! Brian Shields, capital Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 Main/Cell 253-293-4973 1 Desk 253-856-6510 bshields(aKentWA.aov CITY OF KENT, WASHINGTON KentWA.gov Facebook YouTube 3