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HomeMy WebLinkAboutCAG2023-517 - Original - WA State Dept of Commerce - DocuSign Version: Senior Center Solar + Storage - 10/11/2023 DocuSign Envelope ID:339C1EB6-C63C-41C2-91308-3011A294169C gTATs O � y C. Z i', 7 uy STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE •PO Box 42525 •Olympia, Washington 98504-2525 •(360) 725-4000 www.commerce.wa.gov 8/10/2023 City of Kent 220 4'h Ave S Kent,WA 98032 Re: Contingent award of the Solar plus Storage for Resilient Communities Grant Dear Mayor Dana Ralph, Congratulations! The Department of Commerce is conditionally City of Kent under Track 2- Installation of Solar plus Storage for Resilient Communities for City of Kent Solar plus Storage. The award amount is not to exceed $500,000. This award is made from State funding. This award letter is contingent on no successful protests of the award decisions and the execution of a Grant Agreement with Commerce. Details such as obligations for deliverables, schedules, coordination and reporting will be negotiated. In light of the contingent nature of this grant, we require a counter-signature below by an authorized City of Kent official. Commerce will announce that the grant has been awarded, however no project information will be shared at this time, only apparent awards. City of Kent, including its directors, employees and agents, agree to make no public statements regarding this award until the Grant Agreement is executed, unless Commerce provides prior consent. Next Steps: 1. Sign and return this letter by 5:00 PM on 8/23/2023. 2. Maureen Maples will be your contract manager. They will contact you regarding next steps once your signed letter has been received. 3. Contracts will be processed in the order that completed pre-contract information is received. If you have any questions, please call Maureen Maples at (360)706-4207 or email us at solar@commerce.wa.gov Commerce looks forward to working with you and your team on this important project. *ed by: Accepted on behalf of City of Kent: Doc Signed by: (�7�upfi,j,uv� r Crtv�t, IF7D nature: tuna N fL �.Q1lp`H04 ,. Managing Director, EPIC Unit, Energy Division Dana a p Ity Manager 8/17/2023 1 9:09 AM PDT For Commerce Reference: 22-53701-901 Date:11/13/2023 1 8:11 AM PST DocuSign Envelope ID:339C1EB6-C63C-41C2-9B08-3011A294169C .,%.Washington State FUND OBLIGATION, DE-OBLIGATION, CONTRACT APPROVAL Departmentof ROUTING SLIP '040 Commerce ENERGY DIVISION ENERGY PROGRAMS IN COMMUNITIES *FOR COMMERCE USE ONLY* REVIEWED BY I VERIFY THAT: INITIALS PROGRAM MANAGER Any and all changes made are within my Commerce Specialist 3 delegated authority and responsibilities • Fund source reviewed and contract amount approved • If applicable, formula fund allocation spreadsheet DS emailed to appropriate staff, included withy� obligation memo • If routing a Fund Obligation Memo, draft memo reviewed and approved by leadership prior to routing final memo in DocuSign for AD approval • If routing Contracts, associated Fund Obligation Memo approved prior to routing contract or amendment. TEAM SUPERVISOR • Any and all changes made are within my Ds Commerce Specialist 5 delegated authority and responsibilities h • Fund source, contract terms, scope of work reviewed and approved SECTION SUPERVISOR • Any and all changes made are within my WMS 2 delegated authority and responsibilities Li • Contract terms, scope of work reviewed and approved MANAGING DIRECTOR • Any and all changes made are within my Alternate:Assistant Managing delegated authority and responsibilities Director on behalf of MD a Final review before appointing authority signature ASSISTANT DIRECTOR • Contract, amendment, or memo approved and cc: Admin Assistant signed by Appointing Authority Signed on attached Alternate:Deputy Assistant document Director on behalf of AD Program Coordinator— • Award letter: Hold until ready to forward to Commerce Specialist 2 grantee. DocuSign Certificate Of Completion Envelope Id:339C1 EB6C63C41 C29BO8301 1 A294169C Status:Completed Subject:Complete with DocuSign:Contingent Award-SOLSTOR23-City of Kent.docx Division: Energy Program:Solar plus Storage for Resilient Communities ContractNumber:Contingent Award-SOLSTOR23-City of Kent DocumentType: Other Source Envelope: Document Pages:2 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:3 Maureen Maples AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525 maureen.maples@commerce.wa.gov IP Address: 147.55.149.142 Record Tracking Status:Original Holder: Maureen Maples Location: DocuSign 8/14/2023 5:14:35 PM maureen.maples@commerce.wa.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location: DocuSign Signer Events Signature Timestamp Maureen Maples Sent:8/14/2023 5:17:49 PM maureen.maples@commerce.wa.gov L17D�s Viewed:8/14/2023 5:18:00 PM Security Level:Email,Account Authentication Signed:8/14/2023 5:18:06 PM (None) Signature Adoption: Pre-selected Style Using IP Address: 147.55.149.142 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jill Eikenhorst [;DS Sent:8/14/2023 5:18:07 PM jill.eikenhorst@commerce.wa.gov Viewed:8/17/2023 8:31:45 AM Security Level:Email,Account Authentication Signed:8/17/2023 8:34:34 AM (None) Signature Adoption: Pre-selected Style Using IP Address: 198.239.106.194 Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauris C. Mattson EiLDS Sent:8/17/2023 8:34:35 AM larry.mattson@commerce.wa.gov Viewed:8/17/2023 8:41:34 AM Security Level:Email,Account Authentication Signed:8/17/2023 8:42:01 AM (None) Signature Adoption: Pre-selected Style Using IP Address: 147.55.149.243 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Jennifer Grove Sg °by Sent:8/17/2023 8:42:03 AM jennifer.grove@commerce.wa.gov ED In.InaF r CIAW t' Viewed:8/17/2023 9:08:40 AM Securit Level:Email Account Authentication 7BBCBF83E1F34AE Signed:8/17/2023 9:09:07 AM Y � 9 (None) Signature Adoption: Pre-selected Style Using IP Address: 147.55.134.49 Electronic Record and Signature Disclosure: Not Offered via DocuSign Dana Ralph by: Sent:8/17/2023 9:09:08 AM Mayor@KentWA.gov ED—Signed a" NFL Viewed: 11/12/2023 1:21:22 PM Mayor,City of Kent F7DBo1405A90491... Signed: 11/13/2023 8:11:27 AM Security Level:Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.56.105.108 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 11/12/2023 1:21:22 PM ID:44a98901-253c-4dcb-a548-f4c6d12e2fe0 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/14/2023 5:17:49 PM Certified Delivered Security Checked 11/12/2023 1:21:22 PM Signing Complete Security Checked 11/13/2023 8:11:27 AM Completed Security Checked 11/13/2023 8:11:27 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM Parties agreed to: Dana Ralph ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we,us or Company)may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD),please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.15 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@commerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at docusign@commerce.wa.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https:Hsoport.docusign com/guides/signer- uide- si gning_-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and(i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Washington State Department of Commerce as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce.