HomeMy WebLinkAboutCAG2020-137 - Change Order - #14 - Active Construction, Inc. - Willis St & 4th Ave S Roundabout - 11/06/2023 Agreement Routing Form
• For Approvals,Signatures and Records Management
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
WASH I N O T O N (Print on pink or cherry colored paper)
Originator: Department:
C. Frame PW Engineering
Date Sent: Date Required:
> 11/7/2023 N/A
0
b.
aAuthorized to Sign: Date of Council Approval:
Q 0 Director or Designee ❑Mayor 5/15/2020
Budget Account Number: Grant? ❑Yes 0 No
R90112.64110.120
Budget? 0 Yes ❑No Type: N/A
Vendor Name: Category:
Active Construction, Inc Contract
Vendor Number: Sub-Category:
C 2319336 Change Order#14
0
0 Project Name: Willis Street and 4th Ave S. Roundabout
E
Payment for Sch V Crosswalk Widening Traffic Control 1 LS$8,348.29,Sch I Add DWS Traffic Control 1
C Project Details LS$2,473.54.Cost calculated by unit pricing provided in ACI's"20-014 Willis St T&M 2023 Management".
C
Agreement Amount: $10,821.83 Basis for Selection of Contractor:
E Bid
Go
a� Start Date: N/ATermination Date: N/A
Ch
Q Local Business? ❑Yes 0 No*
*Ifineets requirements per KCC 3.70.700,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Notice required prior to disclosure? Contract Number:
❑Yes 0 No CAG2020-137
Date Received by City Attorney: Comments:
C1
C
3 0
a, '
p� Date Routed to the Mayor's Office:
to
Date Routed to the City Clerk's Office: /1/93
daaW22373, zo Visit Documents.KentWA.gov to obtain copies of all agreements
•
KENT
CHANGE ORDER NO. 14
NAME OF CONTRACTOR: Active Construction. Inc. ("Contractor")
CONTRACT NAME & PROJECT NUMBER: Willis Street and 41" Ave. S. Roundabout
ORIGINAL CONTRACT DATE: May_ 15,2020
This Change Order amends the above-referenced contract; all other provisions of the
contract that are not inconsistent with this Change Order shall remain in effect. For valuable
consideration and by mutual consent of the parties, the project contract is modified as follows:
1.. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, Contractor shall provide all labor, materials, and
equipment necessary to:
This change order provides complete payment for:
Schedule V Crosswalk Widening Traffic Control 1 LS $8,348.29
Schedule I Add DWS Traffic Control 1 LS $2,473.54
Cost calculated by unit pricing provided in ACIs "20-014 Willis St T&M
2023 Management".
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are hereby modified as follows:
Original Contract Sum, _ $4,759,759.00
(including applicable alternates and
WSST)
Net Change by Previous Change Orders $316,078.99
(incl. applicable WSST)
Current Contract Amount $5,075,837.99
(incl. Previous Change Orders)
Current Change Order $10,821.83
Applicable WSST Tax on this Change $0.00
Order _ _..� ._.-
Revised Contract Sum y �59.82$5,086,6-6-
CHANGE ORDER - 1 OF 3
Original Time for Completion 100 working days
(insert date)
Revised Time for Completion under 00 working days
prior Change Orders
(insert date)
Days Required (f) for this Change Order 00 working days
Revised Time for Completion 100 working days
(insert date)
In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard
Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this
Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor
agrees to waive any protest it may have regarding this Change Order and acknowledges and
accepts that this Change Order constitutes final settlement of all claims of any kind or nature
arising from or connected with any work either covered or affected by this Change Order, including,
without limitation, claims related to contract time, contract acceleration, onsite or home office
overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the
Contractor from strict compliance with the guarantee and warranty provisions of the original
contract, particularly those pertaining to substantial completion date.
All acts consistent with the authority of the Agreement, previous Change Orders (if any),
and this Change Order, prior to the effective date of this Change Order, are hereby ratified and
affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this contract modification, which is binding on the parties of this contract.
3. The Contractor will adjust the amount of its performance bond (if any) for this project
to be consistent with the revised contract sum shown in section 2, above.
IN WITNESS, the parties below have executed this Agreement, which will
become effective on the last date written below.
CONTRACTOR: CITY OF KENT:
Digitally signed by Chad
6ieren
Chad Bleren Date:2023.11.06
By: 17:47:57-08'00'
By: (signature)
(signature)
Print,Name: AA Print Name: Chad Bieren
Its s Public Works )'rector
It
� (title) (title)
DATE: l t�li__t_I*s DATE:
EC
KP
CHANGE ORDER - 2 OF 3
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
QUO-W�
Kent Cit erk � Kent Law Department
Y
[In this field,yuu may enter the electmn-c fl epath where the contract has been saved)
CHANGE ORDER - 3 OF 3
File No. 200.2
N KET
WA9HINOTOH
CHANGE ORDER WORKSHEET NO. 14
Construction Engineering Division - Public Works
Project: Willis St & 4th Ave S Roundabout Project No: 18-3020
Project Engineer: Thomas Leyrer Fed-Aid No:
Capital Projects Brian Shields Contractor: ACI
Date: 8/19/2023
I. Proposed Change
This change order provides complete payment for:
Sched V Crosswalk Widening Traffic Control LS $8,348.29
Sched I Added DWS Traffic Control 1 LS $2,473.54
Total Change order amount: $10,821.83
Cost calculated by unit pricing provided in ACIs "20-014 Willis Street T&M 2023 Management"
II. Reason and Background for Change
This change order captures the added traffic control costs for completing the WSDOT punchlist. The unit
prices were negotiated to account for increased cost of labor and equipment rental since the time of bid.
The unit prices were agreed upon and actual hours and equipment was tracked as it occurred in the
field. Attached are the documents and tracking information used to determine total paid.
III. Method of Payment
NEW PAY ITEMS ❑ Not applicable
Sch. Total Est. Total Estimated Cost of
Item Description t Unit Unit Price Item
No
V Crosswalk Widening Traffic Control 1 LS $8,348.29 $ _8,348.29
I Added DWS Traffic Control 1 LS $2,473.54 $ 2,473.54
New Pay Items Total: $ 10,821.83
DELETE EXISTING PAY ITEM(S) per 1-09.5 F�J Not applicable
Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
Page 1
Delete Existing Pay Items Total: $
INCREASE/DECREASE TO EXISTING PAY ITEM(S) ❑� Notapplicable
Sch Bid Item No. Item Description Qty Unit Unit Price Cost of Item
No.
Increase / Decrease to Existing Pay Items Total: $
*TOTAL ESTIMATED COST OF CHANGE ORDER: $10,821.83
* Total of the Cost of Item Columns
IV. WORKING DAYS
Original Contract: 100 Due This Change Order: 0 Previous Total 100
Explanation/Justification for Additional Working Days:
*TOTAL WORKING DAYS: 100
* This Change Order + Previous Total
Capital Projects Manager: Date: f6-26 `
Brian hields
Construction Engineering Date:
Supervisor: /�
jA#on Barry
--�
Construction Manager: Date:
Eric Connor
Page 2
FA Sheet No.: TC1
DAILY REPORT OF
FORCE ACCOUNT WORKED - ENT
Project Name: 4th &Willis Roundabout Project No: 18-3020
Item No.: Date: 7/20/2023 thru 8/4/2023
Description of Work: WSDOT channelization-crosswalk traffic control including set up,
DWS work,and Tear Down
Work by Subcontractor?: no
Prime Contractor: Sub-Contractor:
LABOR
STRAIGHT TIME OVERTIME DOLLAR
NAME CODE OCCUPATION Hrs Hourly Rate Hrs OT Rate AMOUNT
Brooke Phillips Traffic Control Laborer 6 58.21 $ 349.26
Noreen Martin Traffic Control Laborer 17.5 58.21 $ 1,018.68
Anna Bryant No Match Traffic Control Supervisor 24.5 75.34 $ 1,845.83
Steve Markel No Match Traffic Control Supervisor 7 75.34 $ 527.38
$ -
SUBTOTAL-LABOR: $ 3,741.15
LABOR OVERHEAD&PROFIT @ 31% $ 1,159.76
LABOR TOTAL $ 4,900.91
EQUIPMENT
EQUIPMENT OR ATTACHMENTS OPERATED STANDBY DOLLAR
Equipment# Equipment Description Hrs Hourly Rate Hrs Standby Rate AMOUNT
TCS truck 31.5 42.01 $ 1,323.32
$
$
SUBTOTAL-EQUIPMENT $ 1,323.32
EQUIPMENT OVERHEAD&PROFIT @ 21% $ 277.90
EQUIPMENT TOTAL $ 1,601.22
MATERIALS/SlERVICES/RENTALS
MATERIALS/SERVICES Quantity Units Unit Price DOLLAR AMOUNT
PCMS 21 Da $ 150.00 $ 3,150.00
SAS 1 Da $ 85,00 $ 85.00
cones 43 EA $ 1.00 $ 43.00
sin package 2 Da $ 125.00 $ 250.00
Barrels 24 EA $ 1.75 $ 42.00
$
SUBTOTAL $ 3,570.00
OVERHEAD&PROFIT @ 21% $ 749.70
TOTAL $ 4,319.70
Verification of Hours Worked: TOTAL: $ 10,821.83
12%MARKUP (for
prime when subcontract work) $ -
Contractor's Representative Date SHEET TOTAL: $ 10,821.83
Owner's Representative Date
Comments
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ACI ACTIVE
CONSTRUCTION ADDITIONAL WORK SUMMARY
INC.
A.C.I. 20-014 WILLIS STREET AND 4TH AVENUE ROUNDABOUT PHASE CODE
PROJECT
JOB#20-014 WEEK WORK PERFORMED: 7/31/2023 8055
DESCRIPTION OF WORK
FLAGGING FOR ADDED DETACTABLE WARNING SURFACE AND ADDED WSDOT STRIPING
MANPOWER HOURS @ RATE TOTAL
WORKING FOREMAN @ 1.0(MANAGE/CLEAN SURFACES) 0.00 @ $93.34 $0.00
FLAGGER @ 1.0 16,00 @ $58.21 $931.36
FLAGGER @ 1.0 16.00 @ $58,21 $931.36
TCS @ 1.5 32.00 @ $75.34 $2,410.88
SUBTOTAL LABOR $4,273.60
31%MARK-UPI $1,324.82
TOTAL LABORI $6,596.42
EQUIPMENT DESCRIPTION HOURS @ RATE TOTAL
FOREMAN TRUCK 0.00 @ $42.01 $0.00
650 DOZER-384 0.00 $98.56 $0.00
VOLVO-493 0.00 @ $72.61 $0.00
BACKHOE-294 0,00 @ $69.65 $0.00
TCS TRUCK 32.00 @ $42.01 $1,344.32
LIGHT PLANT-2/EA 20.00 @ $9.88 $197.60
SUB-TOTAL EQUIPMENT $1 541.92
21%MARK-UP $323.80
TOTAL EQUIPMENT $1,865.72
SUBCONTRACTS UNIT RATE TOTAL
SIGNS 2.00 DAY $125.00 $250.00
BARRELS 20.00 EA $1.76 $35.00
CONES 50.00 EA $1.00 $50.00
PCMS BOARDS-1/EA 9.00 DAY $160.00 $1,350.00
PCMS BOARDS-1/EA 9.00 DAY $160.00 $1,350.00
PCMS BOARDS-VEA 9.00 DAY $160.00 $1,350.00
ARROW BOARDS-VEA 2.00 DAY $85.00 $170.00
SUB-TOTAL SUBCONTRACT $1 650.00
12%MARK-UP $198.00
TOTAL SUBCONTRACT 51,848.00
MATERIALS UNIT I @ RATE TOTAL
MATERIALS 6_._00 _1 LS $0.00 $0.00
MATERIALS 1 0.00 1 LS $0.00 $0.00
SUB-TOTAL MATERIAL $0.00
21°/n MARK-UP $0.00
TOTAL MATERIAL $0.00
GRAND TOTAL $9 312.14
`Note:
Shields, Brian
From: Connor, Eric
Sent: Monday,July 31, 2023 9:29 AM
To: Barry,Jason; Shields, Brian
Subject: RE:4th &Willis - WSDOT Channelization correction Traffic Control
Yes. Please get the work done.
Eric Connor, Construction Engineering Manager
Phone 253-856-5533 1 Cell 253-797-0693
CITY OF KENT,WASHINGTON
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
From: Barry,Jason<JBarry@kentwa.gov>
Sent: Monday,July 31, 2023 9:27 AM
To:Shields, Brian <BShields@kentwa.gov>
Cc:Connor, Eric<EConnor@kentwa.gov>
Subject: RE:4th &Willis-WSDOT Channelization correction Traffic Control
I'm fine with it. Eric?
From:Shields, Brian<BShields@kentwa.gov>
Sent: Monday,July 31, 2023 9:04 AM
To: Barry,Jason <JBarry kentwa.gov>
Cc:Connor, Eric<EConnor kentwa.gov>
Subject: RE:4th &Willis-WSDOT Channelization correction Traffic Control
Good morning Jason,
Jim is wondering if they should reschedule this until we agree on pricing. He just needs to know
so he can either keep his crew on for tonight or cancel them.
Let me know if you have any questions. Thanks!
Brian Shields, Capital Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshields(@KentWA.00v
CITY OF KENT,WASHINGTON
KentWA.aov Facebook YouTube
1
a
From:Shields, Brian
Sent: Friday,July 28, 2023 3:55 PM
To: Barry,Jason<JBarry@kentwa.gov>
Cc:Connor, Eric<EConnor kentwa.gov>
Subject: RE:4th &Willis-WSDOT Channelization correction Traffic Control
Jason,
Here's what you and I came up with based on bid item pricing.
4th and Willis TC estimate
Original BI Prices average 2023 as>r
BI Dest Cost Unit City Total
5005 TCL $ 60.00 HR 32 $ 1,920.00 TCL
5015 TCS $ 68.00 HR 32 $ 2,176.00 PCNIS
TCS
5030 KNlS 5 60.00 DAY 27 $ 1,620.0D SAS
SAS
5035 SAS 5 15.00 DAY 2 $ 313.00
devices/equip $1,000.00 est 1 $ 1,000.00 de ates,equap
5 6,746.00
TJM
Foreman 5 122.24 HR 16 5 1,955.78 93.34 $1,41
TCL $ 76.26 HR 32 $ 2,440.16 59.21 $1,91
TCS $ 98.70 HR 20 $ 1,973.91 Bl us Tflv1 diff. $5,169.60 75.34 $1,51
PCw1S $ 181.50 DAY 21 $ 3,811.50 1.50 $3.1!
SAS $ 102.85 DAY 2 $ 205.70 85 5 1
Signs 5 151.25 DAY 2 $ 302.50 125 5 2
1.
Drums 5 2.12 EA 20 5 42.35 1.75 5
Cones 5 1.00 EA 50 $ 50.00 1 $
TCS truck 5 50.83 HR 8 5 405.66 42.01 $ 3:
FM Truck $ 50.83 HR 4 $ 203.33 42.01 5 11
FMtrk STB $22 HR 12 $ 261.36 18 $ 2:
TCStrk STB $22 HR 12 $ 261.36 18 $ 2.
with m/u $11,914.60 W/o m,fu
bid time flagger rat 543.11 81 less rate $16.99
bid time TCS rate $46.10 81 less rate $21.90
Current flagger W.14 $65.03
Current TCS $54.55 Add bid mfu $76.45
TCL Bl $60
TCS Bl 568
ACI is asking for $9,312.14.
The difference between their ask and the original contract BI pricing is $2,566.14.
2
The work is estimated based on two eight hour shifts, plus the time of setting up PCMS signs,
and break down.
Their proposal seems to be consistent with current average bid item pricing (as received on
2023 Overlay project).
We will only be paying the rates applied to actual quantities tracked in the field.
Brian Shields, Capital Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshields@KgntWA.gov
CITY OF KENT, WASHINGTON
KentWA.aov Facebook YouTube
From: Barry,Jason<JBarrv@kentwa.gov>
Sent: Friday,July 28, 2023 1:57 PM
To:Shields, Brian<BShields@kentwa.gov>
Cc: Connor, Eric<EConnor kentwa.gov>
Subject: RE:4th &Willis-WSDOT Channelization correction Traffic Control
A TCS was getting paid $46.10 an hour at bid time and now is getting paid $54.55 for a
difference of $8.45/hour. If I added 31% mark-up to that it would be plus $11.07/hour. Why are
they asking for $30.70 an hour more?
From:Shields, Brian<BShields kentwa.gov_>
Sent: Friday,July 28, 2023 11:39 AM
To: Barry,Jason <JBarry kentwa.gov>
Cc: Connor, Eric<EConnor@kentwa.gov>
Subject: RE:4th &Willis-WSDOT Channelization correction Traffic Control
Jason/Eric,
ACI countered my "we just pay bid item cost plus difference offer with the counter-offer of ACI
covering foreman/foreman truck costs. Based on a comparison of prevailing wage now vs bid
time, and us paying the difference, plus what they had built in over prevailing wage for their bid
item pricing on TCL and TCS, their offer to cover foreman/foreman truck benefits the city.
Paying the difference in prevailing wage and their estimated hours (I believe to be fat from what
will actually be used), the total is $9,694.52.
Paying their proposed rates w/ markup and ACI covering foreman/foreman truck, the total (with
their estimated hours) is $9,312.14.
3
The benefit of their counter-offer seems to carry over whether using their estimated hours or
mine. I'd like to proceed with their recent estimate (with ACI covering foreman costs) and track
actuals in the field to pay accordingly.
Let me know if you need more information. Thanks!
41111 and Mills TC estimate
11i Desc Cost Unit QtV Total
5005 TCl S 60,0o MR 32 $ 1,920.00
5015 TCS S 68.00 MR 20 $ L360.00
5030 PCMS $ 60.00 DAY 21 $ 1,260.00
503$SAS S 0.00 DAY 2 S 30.00
$ 4,570,00
3 T/M
1 Foreman $122:24 MR 16 $ L955.78 93.34 $1.493.44 $ 93,3A $1493.44
t TCt. S 76.26 MR 32 $ 2,440.16 58.21 $1,862.72 S 05.03 $20®0.96
3 TCS $ 98.70 MR 20 $ L973.91 SivsT/Mdiff. $7,344:6Ci 75.34 $1506.80 $ 75.45 $029.00
f KMS S181.50 DAY 21 S 3,811.50 15111 S3,150.00 S150.00 S3,150.Oo
5 SAS $102.95 DAY 2 $ 205.70 85 $ 170.00 $ 65,00 $ 170.00
S Signs S 151.25 DAY 2 5 302.50 125 $ 250.00 $125.00 S 250.00
7 orums $ 2,12 FA 20 $ 42.35 1.75 S 35,00 $ 1,75 $ 35.00
CON" S 1.00 EA 50 S 50.00 1 $ 50:00 $ t.00 $ SO.OR
i TCS truck $ 50.83 MR 8 $ 406.66 42.01 $ 336.08 $ 42.01 $ 336.011
FMTrva S 50.83 MR 4 S 203.33 42.01 $ 163.04 $ 42.01 S 168.04
t FM1rk STB $22 MR 12 $ 261.36 18 $ 216,00 $ 18,00 $ 216.00
t TOArk STB $22 MR 12 $ 261.36 18 $ 216.00 $ 18.00 $ 216.00
3
f wtth m/u $11,914-00 w/o rn/u $9A54.08 $%694.52
5
5
7 b4d time fiagger rite $43.11 81 Bess rate 516109
3 b4d tlme TO rate $46A0 61 to"rate S21.94
i
3 current Hauer $48.14 W.03
i current TO $54.55 Add brd m,'a 576 t5
t
f TCS B1 Ses
5.
Brian Shields, Capita/Projects Manager
Construction Management I Public Works Department
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshieldscd)KentWA.gov
CITY OF KENT,WASHINGTON
KentWA.4ov Facebook YouTube
From: Shields, Brian
Sent:Tuesday,July 25, 2023 9:07 AM
To: Barry,Jason<JBarry kentwa.gov>
Cc:Connor, Eric<EConnor kentwa.gov>
Subject:4th &Willis-WSDOT Channelization correction Traffic Control
Jason,
4
Jim at ACI reached out and provided a ROM for tracking traffic control via T&M. He stated that
inflation has made their 2020 bid prices too low to cover the work. Attached is his estimate. I
spoke with him and we agreed that his time estimate was fat and we talked through a closer
number. I believe my estimate below is still showing more than what will actually be used.
They're hoping to do the surface applied DWS during the day Monday 7/31 (minimal to no traffic
impact) and then have SPM doing the crosswalk markings that night.
Traffic control devices were LS on the original contract, and foreman time was built into the bid
items. I estimate the cost of the traffic control to be N$12,000, with a difference from bid items
being around $7k. Are we good to proceed with this work? The channelization changes/DWS
additions have been previously approved by upper management.
My estimate includes markups, as applicable. Let me know if you have any questions or need
more information. Thanks!
4th and Willis TC estimate
BI Desc Cost Unit City Total
5005 TCL $ 60.00 HR 32 $ 1,920.00
5015 TCS $ 68.00 HR 20 $ 1,360.00
5030 PCMS $ 60.00 DAY 21 $ 1,260.00
5035 SAS $ 15.00 DAY 2 $ 30.00
$ 4,570.00
T/M
I Foreman $122.24 HR 16 $ 1,955.79
� TCL $ 76.26 HR 32 $ 2,440.16
3 TCS $ 98.70 HR 20 $ 1,973.91 BI vs Tf M Jiff. $7,344.60
{ PCMS $181..5,0 DAY 21 $ 3,811.50
i SAS $102.95 DAY 2 $ 205.70
Signs $151.25 DAY 2 $ 302.50
f Drums $ 2.12 EA 20 $ 42.3.5
3 Cones $ 1.00 EA 50 $ 50.00
3 TCS truck $ 50.83 HR 8 $ 406.66
} FM Truck $ .50.83 HR 4 $ 203.33
lY FMtrk STB $22 HR 12 $ 261.36
? TCStrk STB $22 HR 12 $ 261.36
4
$11,914.60
i
P
Brian Shields, Capital Projects Manager
Construction Management I Public Works Department
5
220 4th Avenue South, Kent, WA 98032
Main/Cell 253-293-4973 1 Desk 253-856-6510
bshields@KentWA.gov
CITY OF KENT, WASHINGTON
KentWA.AOV Facebook + YouTube
6