HomeMy WebLinkAboutCAG2023-562 - Original - Beatrice Coron LLC - Digital Art Project: "Castle Life" - 11/07/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr:
Agreement Routing Form Dir. Assist:
• For Approvals,Signatures and Records Management
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover
WASHINcroN Sheet forms. Dir/Dep Dir:
Originator: Department:
Ronda Billerbeck Parks, Recreation & Community Services
Date Sent: Date Required:
> 11/06/2023 ASAP
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CL Authorized to Sign: Date of Council Approval:
Q Director or Designee 03/07/2023
Budget Account Number: Grant? Yes WINo
19026223.64190.4310
Budget?W]Yes:No Type: N/A
Vendor Name: Category:
Beatrice Coron LLC Contract
Vendor Number: Sub-Category:
= 2534924 Original
0 �Project Name: Digital ital Art Project - Beatrice Coron LLC
1.1. Project Details:Beatrice Coron will provide one (1) video artwork ("Castle Life") to be
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= displayed at Kherson Park from January through December 2024.
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40 Agreement Amount: $500.00 Basis for Selection of Contractor: Other
`Memo to Mayor must be attached
Start Date: 01/01/2024 Termination Date: 12/31/2024
Im
Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes In-Process Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FTesONo CAG2023-562
Comments:
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Date Routed to the City Clerk's Office: 1 1/7/23
,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
KENT CITY ART PROGRAM AGREEMENT
This Agreement dated November 7, 2023, between the City of Kent ("City") and
Beatrice Coron, located and doing business at 392 Central Park West #3T, New York,
NY 10025 ("Artist").
1. Purpose. The Artist will develop a proposal for artwork for the following project:
Digital Art Project, Kent, Washington
The Work under this agreement is to develop digital/media artwork(s) to be displayed
on a large screen (approximately 30' x 20') located on the side of a building at Gowe
Street and 2"d Avenue in downtown Kent, WA. Works will be displayed in rotation
during presentation hours, generally dusk to 11 p.m. daily.
This is a two-phase agreement. For the first phase, the Artist will submit preliminary
video(s) to the City's Arts Commission. If accepted by the Commission, the Artist will
finalize and deliver final video(s) in the following format: compressed, optimally with
an H264 Codec wrapped in either MP4 or MOV depending on preference, with a file size
cap of 1gb.) Videos should be five minutes or less in length.
2. Deliverables. The Artist will provide the following deliverables:
Phase 1—Delivery due on or before December 1, 2023:
• One (1) preliminary video for review by the Kent Arts Commission.
("Castle Life")
• A brief written description of the proposed design.
Phase 2—This phase is optional to the City and will only be implemented if the
City's Arts Commission and City staff decide to approve the Artist's preliminary
video(s):
• Final video(s), ready to display, including title and artist name for credits.
3. Payment. The City will pay the Artist as follows:
Phase 1—If the Artist delivers the Phase 1 work on or before December 1, 2023,
the City will pay the Artist $250.00, inclusive of design, research, travel, and
applicable Washington State sales/use tax. If the Artist delivers the work after that
date, no payment is due, unless the City, at its sole option, accepts the late
submittal.
Phase-2—If the City Arts Commission and City staff approve the Artist's Phase 1
submittal and if the Artist delivers the Phase 2 work within the time set by the City,
the City will pay the Artist $250.00, inclusive of design, research, travel, and
applicable Washington State sales/use tax; If the Artist delivers the Phase 2 work
after the date set by the City, no payment will be due, unless the City, at its sole
option, accepts the late submittal.
1 Page
4. Proprietary Rights and Rights of Reproduction. If any patentable or copyrightable
material or article should result from the Artist's work, all rights accruing from that
work will be the Artist's sole property. The Artist reserves all available rights under
common law or the Federal Copyright Act to control the making and dissemination of
copies or reproductions of the artwork, except as this agreement limits those rights.
• The Artist authorizes the City to photograph, digitally and graphically reproduce
by any and all means and media, the artwork without prior consent of the Artist
for non-commercial purposes and in advertising, brochures, and similar material
produced in conjunction the project and the Public Art Collection.
• To the extent practicable, all reproductions made by the City will contain a
credit to the Artist and a copyright notice intended to comply with the U.S.
Copyright Laws.
5. Ownership of the work; removal and destruction. Notwithstanding Section 4 above,
the Artist acknowledges and understands the work, if accepted and displayed, is
temporary and will be displayed through December 31, 2024. If the City, at its sole
option, determines that the integrity of the artwork cannot be maintained or the repair,
maintenance, or display of the artwork is impractical for any reason, the City may: (1)
remove the work from public display. Accordingly, the Artist, by signing this
agreement, waives any claim to copyright or trademark that would require the City to
maintain or preserve the artwork at the specified location.
6. This agreement constitutes the entire agreement between the parties and may be
amended only if in writing and signed by both parties.
IN WITNESS, the parties below execute this agreement, which shall become
effective on the last date entered below.
ARTIST: CITY OF KENT:
L-01 tfogah
By:- By: Lori Hogan 09:06 PST)
Print Name: Beatrice Coron Print Name: Lori Hogan
Its artist Its Recreation and Cultural Services Supt
DATE: 11/07/2023 DATE: 11/07/2023
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
ARTIST: CITY OF KENT:
Beatrice Coron Ronda Billerbeck
392 Central Park West #3T 220 Fourth Avenue South
New York, NY 10025 Kent, WA 98032
(718) 737-5571 (253) 856-5055
bc@beatricecoron.com rbillerbeckCalkentwa.gov
2 1 P a g e
ATTEST:
L4� kR466
Kent City Clerk
3 1 P a g e
Signature: lktW ��
Melissa McCormick(Nov 7,2023 09:54 PST)
Email: cityclerk@kentwa.gov
REC- 1 10623-BeatriceCoron-Dig italArtProject
Final Audit Report 2023-11-07
Created: 2023-11-07
By: Ronda D Billerbeck(rbillerbeck@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAmhmoOX2T4jEWFn_mQc_7QVb2D14xzAhX
"REC-110623-BeatriceCoron-DigitalArtProject" History
Document created by Ronda D Billerbeck (rbillerbeck@kentwa.gov)
2023-11-07-0:06:28 AM GMT-IP address: 146.129.252.126
Document emailed to Ihogan@kentwa.gov for signature
2023-11-07-0:09:00 AM GMT
Email viewed by Ihogan@kentwa.gov
2023-11-07-5:05:07 PM GMT-IP address: 104.47.64.254
do Signer Ihogan@kentwa.gov entered name at signing as Lori Hogan
2023-11-07-5:06:11 PM GMT-IP address: 146.129.252.126
�a Document e-signed by Lori Hogan (Ihogan@kentwa.gov)
Signature Date:2023-11-07-5:06:13 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to be@beatricecoron.com for signature
2023-11-07-5:06:14 PM GMT
Email viewed by be@beatricecoron.com
2023-11-07-5:23:10 PM GMT-IP address:92.137.40.62
f55g Signer be@beatricecoron.com entered name at signing as Beatrice Coron
2023-11-07-5:26:55 PM GMT-IP address:92.137.40.62
�p Document e-signed by Beatrice Coron (bc@beatricecoron.com)
Signature Date:2023-11-07-5:26:57 PM GMT-Time Source:server-IP address:92.137.40.62
Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature
2023-11-07-5:26:58 PM GMT
Email viewed by Kim Komoto (kkomoto@kentwa.gov)
2023-11-07-5:35:36 PM GMT-IP address: 104.47.64.254
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�p Document e-signed by Kim Komoto (kkomoto@kentwa.gov)
Signature Date:2023-11-07-5:35:51 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to cityclerk@kentwa.gov for signature
2023-11-07-5:35:52 PM GMT
Email viewed by cityclerk@kentwa.gov
2023-11-07-5:52:28 PM GMT-IP address: 104.47.64.254
Signer cityclerk@kentwa.gov entered name at signing as Melissa McCormick
2023-11-07-5:54:05 PM GMT-IP address: 146.129.252.126
dp Document e-signed by Melissa McCormick (cityclerk@kentwa.gov)
Signature Date:2023-11-07-5:54:07 PM GMT-Time Source:server-IP address: 146.129.252.126
Q Agreement completed.
2023-11-07-5:54:07 PM GMT
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