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Home My WebLink AboutCAG2023-544 - Original - The HON Company, LLC - Senior Center Tables and Chairs - 10/23/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: ti Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep:45 KENT B` This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A 5 H 1 N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Leah Bryant for Cindy Robinson Parks, Recreation & Community Services Date Sent: Date Required: > 10/17/2023 10/20/2023 0 fl. Authorized to Sign: Date of Council Approval: a W]Mayor or Designee 6/21/2022 Budclet Account Number: Grant? Yes NoW] 10006240.63500.4510 Budget?W]Yes E]No Type' N/A Vendor Name: Category: The HON Company, LLC Contract Vendor Number: Sub-Category: = 2477975 Original Project Name: FAC23-37 Kent Senior Center Tables and Chairs oProject Details: The HON Company, LLC shall provide office furniture for the Kent Senior = Center as described in attached and incorporated in Exhibit A. Price includes WSST. c Basis for Selection of Contractor: E Agreement Amount: $2$,092.02 Cooperative Purchase � *Memo to Mayor must be attached i Start Date: October 2023 Termination Date: 12/31/2023 im Q Local Business? Yes W]No*If meets requirements per KCC3.70.100,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: W1 Yes In-Process ElExempt(KCC 5.01.045) W1 Authorized Signer Verified Notice required prior to disclosure? Contract Number: E1YesW1No CAG2023-544 Comments: Permission to use the Omnia Contract to purchase furniture was granted on the i consent calendar at the 6/21/2022 Council Meeting. 3 _ = Please have Mayor sign on page 4 3 0 a, Jq� 0'4�i a, cc Date Received:City Attorney: 10/20/23 Date Routed:Mayor's Office 10/23/23 City Clerk's Office 10/24/23 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 Exhibit A CREATIVE OFFI ( One Source. One Sol uVon - Project Title: Kent Senior Center 9-5-23 Prepared by: Joe Vaccaro- Sales Executive jvaccaro@creativeof.com I 564.999.4702 Desk Ship To: Bill To: Kent Senior Center The Hon Company 600 E. Smith Street P.O. Box 404422 Kent WA 98032 Atlanta GA 30384-4422 Contact: Cindy Robinson Contact: HON Phone: 253-856-5162 Phone: 800.833.3964 E-mail: CRobinson@kentwa.gov E-mail: hongsaoe@honcompany.com Olympia,721 Legion Way SE .i Kent Senior Center 9-5-23 Page 1 of 3 Notes • Comments Contract Number: Price Item Qty. Product Unit Extended Price Item Qty. HTL HMBFLIP24S Unit Extended Huddle Flip Top Base for 24x48 Tops 2 40 $397.35 $15,894.00 Casters P1 Paint Opts X01; Black Price Item Qty. HTL HMT2448G Unit Extended Huddle 24x48 Table Top w/Edgeband 1 40 $223.65 $8,946.00 No Grommets Grd L1 Standard Laminates Harvest Harvest Subtotal for $24,840.00 Kent Senior Center 9-5-23 Page 2 of 3 Price Item Qty. Product Unit Extended Project Terms- Product Total: $24,840.00 Installation $675.00 -By Signing the above quotation the client agrees all finishes, materials and measurements are correct Sales Tax 10.1 $2,577.02 -Items ordered cannot be returned and will not be refunded -Pricing is good for 30 days and is based upon current manufacturer price lists -Pricing is subject to change -Lead times vary depending on manufacturing schedules and delivery,typically 4-6 business weeks Total $28,092.02 -Standard working hours are 8-5 M-F,overtime rates apply to evening,weekend&holiday installations -A 50%deposit is due upon order acceptance on orders over$5,000. All orders under Please make PO out to: $5,000 payment is due immediatley The Creative Office 721 Legion Way SE Olympia,WA 98501 ( Date 10/23/2023 Signature of Approval J Printed Name Dana Ralph Kent Senior Center 9-5-23 Page 3 of 3 City of Kent �U� Approved Washington Zr' ZOzz�:ooPM KETIT Action Item w s"1Ne . 3179 Cooperative Purchasing Agreement with The HON Company, LLC - Authorize Information Department: Parks and Human Services Sponsors: Committee Category: Agreement Attachments Printout Cooperative Purchasing Agreement between Region 4 Education Service Center and The HON Company, LLC Budget Impact BUDGET IMPACT: N/A Motion MOTION: I move to authorize staff to purchase office furniture, equipment and installation services through The HON Company, LLC, subject to the terms of a cooperative purchasing agreement entered into between The HON Company, LLC and Region 4 Education Service Center through '"Omnia Partners, Public Agencies," if those purchases are made within established budgets and during the term of cooperative agreement. Summary SUMMARY: Omnia Partners, Public Agencies, is a cooperative purchasing organization for public sector procurement. In 2018, Omnia Partners merged National Intergovernmental Purchasing Alliance Company (NIPA) and US Communities to become the nation's largest cooperative purchasing organization in public sector procurement. The City of Kent had previously been a member of each of those separate entities and is now a member of Omnia Partners. Through the purchasing cooperative, a public agency competitively bids and negotiates a master agreement to be used by that lead public agency and all other public agencies who are members of the purchasing cooperative. It is often more advantageous for the City to purchase through a cooperative as the purchasing power of the cooperative allows the lead public agency to negotiate more favorable terms than the City would likely receive negotiating on its own. Purchases through a purchasing cooperative are exempt from competitive bid requirements under KCC 3.70.110.F. Parks Facilities has been utilizing this cooperative purchasing agreement to purchase furniture, equipment and services within the Mayor's $100,000 contracting authority. However, staff requests that Council authorize additional purchases of office furniture, equipment, and installation services through The HON Company, LLC, on an as-needed basis, so long as those future purchases are within established budgets and made during the term of the cooperative DocuSign Envelope ID:4B5736F7-3D48-4CB8-8200-DCA3E77E5FE0 region4° October 28, 2022 Mr. David Bizak hni govcontractsAhnicorp.com Vice President, Finance The HON Company LLC 200 Oak Street Muscatine, IA 52761 Re: Renewal Award of Contract#R191804 Dear Mr. Bizak: Per official action taken by the Board of Directors of Region 4 Education Service Center on October 25, 2022, Region 4 ESC is pleased to announce that The HON Company LLC has been awarded an annual contract renewal for the following, based on the sealed proposal submitted to Region 4 on December 11, 2019, and subsequent performance thereafter: Contract Furniture, Installation and Related Services The contract will expire on April 30,2024,completing the fourth year of a five-year term contract. The contract is available through OMNIA Partners, Public Sector. Your designated OMNIA Partners, Public Sector contact is Christine Dorantes, at (615) 431-8182 or christine.dorantesC&omniapartners.com. The partnership between The HON Company LLC,Region 4 and OMNIA Partners,Public Sector can be of great help to participating agencies. Please provide copies of this letter to your sales representative(s) to assist in their daily course of business. Sincerely, DocuSigned by: �bkftmaw& 30EE156FEF 1 C4C6... Robert Zingelmann Chief Financial Officer, Finance and Operations Services Region 4 Education Service Center•7145 West Tidwell Road• Houston,Texas 77092-2096 Phone:713.462.7709•Fax:713.744.6514•,vww.esc4.net Pam Wells,Ed.D.,Executive Director Signature: INiGG Moose Signature: Ito- L9- Will Moore(Oct 18,2023 13:16 PDT) Email: wmoore@kentwa.gov Email: rlashley@kentwa.gov Signature: 14� Brian Levenhagen(Oct 19,202317:24 PDT) Email: bjlevenhagen@kentwa.gov FAC-1 01 723-Kent Senior Center Tables and Chairs- HON Company, LLC Final Audit Report 2023-10-20 Created: 2023-10-17 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAgCWjlchBLANNQzm67JdCGQ7D4Gj1jBdq "FAC-1 0 1 723-Kent Senior Center Tables and Chairs- HON Corn pany, LLC" History Document created by Leah Bryant(Ibryant@kentwa.gov) 2023-10-17-9:30:37 PM GMT Document emailed to wmoore@kentwa.gov for signature 2023-10-17-9:31:33 PM GMT Email viewed by wmoore@kentwa.gov 2023-10-18-8:15:34 PM GMT Signer wmoore@kentwa.gov entered name at signing as Will Moore 2023-10-18-8:16:30 PM GMT Document e-signed by Will Moore (wmoore@kentwa.gov) Signature Date:2023-10-18-8:16:32 PM GMT-Time Source:server Document emailed to Ronald Lashley (rlashley@kentwa.gov)for signature 2023-10-18-8:16:35 PM GMT tl Email viewed by Ronald Lashley (rlashley@kentwa.gov) 2023-10-19-3:46:04 PM GMT 0. Document e-signed by Ronald Lashley (rlashley@kentwa.gov) Signature Date:2023-10-19-3:46:19 PM GMT-Time Source:server P4 Document emailed to bjlevenhagen@kentwa.gov for signature 2023-10-19-3:46:21 PM GMT Email viewed by bjlevenhagen@kentwa.gov 2023-10-20-0:23:28 AM GMT Powered by r � Adobe T Acrobat Sign E= Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen 2023-10-20-0:24:24 AM GMT Ea Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2023-10-20-0:24:26 AM GMT-Time Source:server Agreement completed. 2023-10-20-0:24:26 AM GMT Powered by r � Adobe � � T Acrobat Sign