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HomeMy WebLinkAboutCAG2023-217 - Change Order - #3 - ICON Materials - 2023 Asphalt Overlays - 10/10/2023 Agreement Routing Form • For Approvals,Signatures and Records Management KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms, WASHINOTON (Print on pink or cherry colored paper) Originator: Department: C. Frame PW Engineering Date Sent: Date Required: > 10/16/2023 N/A 0 L Authorized to Sign: Date of Council Approval: a a ©Director or Designee Q Mayor 4/7/2023 Budget Account Number: Grant? ❑Yes ©No R20124.64110.120 Budget? 0 Yes ❑No Type: N/A Vendor Name: Category: ICON Materials Contract Vendor Number: Sub-Category: C 34467 Change Order#3 0 Project Name: 2023 Asphalt Overlays E L 402 Project Details:Provides payment for labor,tools,materials and equipment necessary for the 180th and EVH MH lid C replacement,concrete roadway replacement and associated work activities priced per ICON's"Kent Extra Work"COP, C 40 n of Contractor:ti le S f i B Agreement Amount: $49,140.81 ass or Selection Bid a� Start Date: N/A Termination Date: 133 Working Days a Local Business? 0 Yes ❑No* *if meets requirements per KCC 3.70,100,please complete"Vendor Purchase-Local Exceptions"farm on Ciryspoce, Notice required prior to disclosure? Contract Number: [:]Yes CI No CAG2023-217 Date Received by City Attorney: Comments: cm C Zcc > pt Date Routed to the Mayor's Office: %A Date Routed to the City Clerk's Office: «v11sn_I_r. Visit Documents.KentWA.gov to obtain copies of all agreements `�✓ KENT WA*HIHQTGM CHANGE ORDER NO. 3 NAME OF CONTRACTOR: I.C.Q M te-ri ("Contractor") CONTRACT NAME & PROJECT NUMBER: 2023 Asphalt QyrJ .ys ORIGINAL CONTRACT DATE: April 7. 202 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: This change order provides complete payment for: all labor, tools, materials, and equipment necessary for the 180C" and EVH MH lid replacement and concrete roadway replacement and associated work activities, priced per ICON's "Kent Extra Work" COP plus applicable taxes. 1 LS = $49,140.81 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $2,872,117.50 (including applicable alternates and WSST) _ Net Change by Previous Change Orders $27,946.02 (Inch applicable WSST)_-- Current Contract Amount $2,900,063.52 (Incl. Previous Change Orders) Current Change-Order � $44,632.89 Applicable WSST Tax on this Change $4,507.92 Order Revised Contract Sum $2,949,204.33 CHANGE ORDER - 1 OF 3 Original Time for Completion 130 working days (insert date) Revised Time for Completion under 00 working days prior Change Orders (insert date) Days -Required (:h) for this Change03 working days Order Revised Time for Completion 133 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date, All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied, The parties whose names appear below swear under penalty of perjury that they are authorized to enter Into this contract modification, which Is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS,, the parties below have executed this Agreement,, which will become effective on the last date written below. CONTRACTOR: CITY OF KENT: Digitally signed by Chad Bleren Chad BierenDate:2023,10.10 14;28:46-07'00' By: By: (signature] signature) Print Name: Bill Johnson Print Name:;had BleCeaP E J­,­- Its? Its______ PAj L ic-V o k§ Director(title) (title) DATE: 10/10/2023 DATE: EC CHANGE ORDER - 2 OF 3 ATTEST: APPROVED AS TO�FORMN. (applicable If Mayor's signature required) Kent City Clerk Kent Law Department C[tn this field,you may enter the electronic MOO where the contract has been saved) CHANGE ORDER - 3 OF 3 File No. 200.2 K El I N I I T, CHANGE ORDER WORKSHEET NO. 3 Construction Engineering Division - Public Works Project: 2023 Asphalt Overlay Project No: 23-3001.1 Project Engineer: Alex Murillo Fed-Aid No: n/a Capital Projects Brian Shields Contractor: ICON Materials Moamar; Date: 9128/2023 I. Proposed Change This change order provides complete payment for: all labor, tools, materials, and equipment necessary for the 180th and EVH Manhole lid replacement and concrete roadway replacement and associated work activities, priced per Icon's "Kent Extra Work" COP plus applicable taxes I LS = $49,140.81 IL Reason and Background for Change City of Kent operations identified a manhole lid needing replaced at the NW corner of the 180th and EVH intersection, This work is in the City of Renton's roadway and will require concrete roadway replacement, replacement of the manhole ring and lid, curb and gutter, and related items. Work will be coordinated with the City of Renton inspection staff. Icon's COP "Kent Extra Work" received at $44,632.89. 10.1% Tax added to that COP brings the total to $49,140.81. Permission to proceed with creating change order 14t-d from tbV. rignuty dirpctor of nubill; Vorks on 2/21/23, Ill. Method of Payment NEW PAY ITEMS 0 Not applicable Sch. Item Description Total-Est. Unit I Unit Price Total Estimated Cost of No Item I 180th and EVH Manhole lid replacement 1 LS $49,140.81 $ 49,140.81 New Pay Items Total: $ 49,140.81 PAY ITEM(S) per 1­09-5 1,1 Notapplicable Sch Cost of Item Bid Item No. Item Description Qty Unit Unit Price No. J Page 1 Delete Existing Pay Items Total: $ - INCREASE/DECREASE TO EXISTING P, TEM(S-) [d Not applicable .No i Bid Item No. Item Description Qty Unit Unit Price Cost of Item No. F $ Increase / Decrease to Existing Pay Items Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER: $49,140.81 * Total of the Cost of Item Columns IV. WORKING DAYS Original Contract: 130 1 Due This Change Order: 3 Previous Total: 130 Explanation/Justification for Additional Working Days: *TOTAL WORKING DAYS: 133 * This Change Order + Previous Total Capital Projects Manager: r- � Date: Brian Shields n,gib>uv'9n d hi Jmon Nry Construction Engineering pt:,in:AI Burry a.01y KIM.1, Un.tmaIII Supervisor: Jason Barry k,,,.�lna.n,.l.,,lhny:,4.nlw. �,�.tl. Date: 10/4/23 bare:M1.1404 10 17.S7 07'00' Jason Barry Construction Manager: Date: 10/4/23 Eric Connor Page 2 DEPARTMENT OF COMMUNITY ,_}. AND ECONOMIC DEVELOPMENT Right of Way Permit: R22001649 IVR Number: 22001649 Permit Information Permit Name; ity o enk ewer eplacemen# Address/Location: 200 SW 43RD ST Parcel Number: 3926800030 Application Date: 03/31/2022 Permit Type: Right of Way Permit Issue Date: 04/27/2022 Permit Work Class:ROW Expiration Date: 04/27/2023 Description: ROW Permit for City of Kent to Replace Manhole Lid on Westbound curb lane of SW 43rd(at East Valley).Approved Traffic Control Plan Required, Restoration per City of Renton Standards.Call in all work to the inspection line at(425) 430 7203. Billing Type Name _ Address Phone - ---- - ---------- -_X _Appl TI 'icant M BARTLETT-^ _---_-_ ____-- 220 Fourth Ave S B: (253)856-5634 CITY OF KENT-Sewer Maintenance _ T_Kent,VIA 98032 ------___ C:_(253)508-7091 -— Owner CITY OF RENTON ROW 1055 S Grady Way Renton WA 98057.3232 • Permission is hereby given for the work described on this permit according to the conditions hereon and according to the approved plans and specifications pertaining thereto, subject to compliance with the Ordinance of the City of Renton. • This permit and plans must be posted at the job site at all times. • I hereby certify that no work is to be done except as described above and in approved plans, and that work is to conform to Renton codes and ordinances. • Call 425.430.7203 or go to: https://permitting.rentonwa.gov one working day in advance to schedule an inspections and for Al work in the Right of Way. • Call 8 1 1 to locate underground utilities at least two full business days prior to any excavation. • in accordance with RCW 19.122.033(4)the permit holder is required to contact(Williams Northwest Pipeline at 425,868.1010 (Olympic Pipeline at 206.510.0575)(Puget Sound Energy at 425.375.3397)to request a consultation with the transmission pipeline company prior to performing any construction or excavation activities. 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L a y 4 1 j 0 ag� 4 AuY H ao a AR)jS- [B3 F a s 8/25/2023 8:58:58AM 2023 Dent Overlay - Pavement Patch Highmark Concrete Contractors, LLC P.O.Box 1713 Buckley,WA 98321 Contact: Justin O'Keefe Phone: 253.293.9191 Fax: 360-829-5473 Quote To: General Contractors Job Name: Phone: Revision Fax: ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT Night/Weekend Plant Opening Fees 1.00 EA 9,665.00 9,665.00 Cement Conc.Pavement 12" 16.00 SY 557.10 8,913.60 GRAND TOTAL $18,578.60 NOTES: HCC IS A Certified DBE&SBE by the Washington State Office of Minority&Women's Business Enterprises,as a General contractor and subcontractor services,specializing in concrete construction;general contracting services for local,state,and federal government;roadway construction;bridge construction;flatwork concrete;curb&gutter;concrete paving;CIP retaining walls;complete bridge construction;bid-build and design-build delivery methods, Certified Commodity Codes include NAICS 237310,237990. Certification#DIM0027736 UBI#603004408 Contractor#MGHMCC902JO Pricing includes additional labor and materials to provide 12"cement cone pavement. Includes Night/Weekend Plant Opening,Drilling and Doweling(if required)into existing,epoxy,HE concrete mix design Page 1 of 1 ICON MATERIALS EXTRA WORK ORDER 1508 VALENTINE AVE CONFIDENTIAL 7NFdR" NIA.TION 0 M PACIFIC,WA 98047 F011 INI"FNDED RECIPIENTONLY(206)575-3200 Office • (206) 575-3207 Fax DO NOT DISCL,OS1 --- I �] ICON Job# 623303 ICON Foreman : Matt Knelieken ICON EWO# : 8d2 1 Owner City of Kent Contractor Ref# Project Name 2023 Asphalt Overlays Date 9/6/2023 DESCRIPTION OF EXTRA WORK PERFORMED S 1801h St&E Valley HWY Concrete Demo,New Concrete and New Casting.Sweeping will be charged under Bid Items. LABOR Regular Hours Worked_ Overtime Hours Worked Quantity Classiflcation Quantity Unit Rate Quantity UnK Rate Total 1 General Foreman HR $ 89.85 24 HR $ 120.17 $ 2,884.05 1 Operator Foreman HR $ 85.77 8 HR $ 116.67 $ 933.36 1 Excavating Equlp.-Mid-Size HR $ 80.83 6 HR $ 110.55 $ 884.38 1 General Laborer/Dumpman HR $ 60.60 8 HR $ 83.71 $ 669.71 2 Truck Driver(<16 CY) HR $ 72.31 20 HR $ 97.27 $ 1,945.32 1 Traffic Control Supervisor HR $ 5527 24 HR $ $0.08 $ 1,921.80 3 Traffic Control Laborer HR $ 54.77 48 HR $ 75.12 $ 3,605.70 HR $ - HR $ - $ - Total: $ 12,844.33 MATERIAL&RENTALS Material Description Quantity Unit _Cost Tax% Cost Total Round Manhole Lid and Casting 1 EACH $ 450.00 $ - $ 450.00 Concrete Demo 5.33 CY $ 90.00 $ $ 479.70 Total: $ 929.70 EQUIPMENT Regular Hours Worked Hours on Standby Equipment Description(Make/ModelNear) EQ# Quantity Unit Rate Quantity Unit r Rate Total Ford F550 2006 51.0072 8 HR $ 22.09 HR $ $ 176.72 CAT 308 2121 31,2012 8 HR $ 80.00 HR #N/A $ 640.00 CAT BREAKER 8 HR $ 68.75 HR $ $ 550.00 Freight Liner Dump Truck 14 1 HR $ 185.00 I HR $ $ 11850.00 Freight Liner Low Boy 10 HR $ 185.001 $ 1,850.0D Total: $ 5,066.72 SUBCONTRACTORS Name Service Quantity Unit Cost Total HIGHMARK CONCRETE 1 LS $ 18,578.60 $ 18,678.60 Total: $ 18,578.60 1 hereby carW that this Extra Work Order represents the true and correct quantities of work TOTAL COSTS AND MARKUPS performed during this period and that prevailing wages have been,paid to all laborers,workers or mechanics on this pro/act in accordance with the Statement of Intent on file with the District. LABOR ; $ 12,844.33 29.00% $ 16,569.19 MATERIAL&RENTALS $ 929.70 21.00% $ 1,124.94 Owner/Contractor EQUIPMENT $ 5,066.72 21.001/, $ 6,130.73 SUBCONTRACTOR $ 18,578.60 12.00% $ 20,808.03 BOND MARKUP $ 44,632.$9 0,00% $ ICON MATERIALS Total: $ 4032.89 Frame, Corey From: Barry, Jason Sent: Thursday, September 21, 2023 11:06 AM To: Shields, Brian;Connor, Eric Cc: Bryant,Jason Subject: RE: 2023 Asphalt Overlay- 180th St MH Lid Replacement Will need to get the Renton Inspector involved as well. From:Shields, Brian<BShields@kentwa.gov> Sent:Thursday,September 21, 2023 10:08 AM To: Connor, Eric<EConnor@kentwa.gov> Cc: Barry,Jason<JBarry@kentwa.gov>; Bryant,Jason<JBryant@kentwa.gov> Subject: RE: 2023 Asphalt Overlay- 180th St MH Lid Replacement Thanks, Eric. I'll get this going with Icon and Mr. Bryant. Brian Shields, Capital Projects Manager Construction Management I Public Works Department 220 4th Avenue South, Kent, WA 98032 .Main/Cell 253-293-4973 i Desk 253-856-6510 L?ahields antWA.gov CITY OF KENT,WASHINGTON KentWA,M Face oak YgiTube From:Connor, Eric<EConnor kentwa.Rov> Sent:Thursday,September 21, 2023 9:46 AM To; Barry,Jason <JBarrv(«(«�kentwa.gov>; Bryant,Jason<JBryant@kentwa.Qov>;Shields, Brian <BShields@kentwa.gRov> Cc: Bieren,Chad<CBierenta?kentwa.eov>; Peterson, Kelly<KPeterson kentwa.gov> Subject: RE: 2023 Asphalt Overlay- 180th St MH Lid Replacement Good Morning, Kelly and I discussed the potential for the ramp replacement this morning. I clarified that this work will be requiring night/weekend work beginning on a Friday night. He understands that the ramp replacement decision will need to be made in real time, and will be a field decision during this night/weekend shift. Kelly and I are both comfortable with it being a field decision and with tracking for payment via a 2nd (separate) change order once work is complete. Please let me know if you have any questions. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 I Cell 253-797-0693 CITY OF KENT,WASHINGTON 1 PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Peterson, Kelly<KPeterson@kentwa.eov> Sent:Thursday,September 21, 2023 8:22 AM To: Connor, Eric<EConnor kentwa.eov> Cc: Barry,Jason <JBarry@kentwa.�ov>; Bieren, Chad <CBierenpkentwa.gov> Subject: RE: 2023 Asphalt Overlay- 180th St MH Lid Replacement Eric- Chad and I discussed the manhole lid replacement outlined below. Please proceed with the work for$44,632.89 and the if there are issues with the curb ramp, we can discuss at that time. We appreciate the efforts to avoid replacement of the curb ramp as well. Thank you, Kelly From:Connor, Eric<fon nor@ kentwa.gov> Sent: Friday,September 15, 2023 2:22 PM To: Peterson, Kelly<KPeterson@kentwa.8oy> Cc: Barry,Jason <JBarry kentwa.eov> Subject: 2023 Asphalt Overlay- 180th St MH Lid Replacement Kelly, Please see the attached proposal from Icon Materials on our 2023 Asphalt Overlay project for the sewer manhole lid replacement on S 180t" St & EVH In Renton. The proposal includes demolition of one existing concrete paving panel, installing one new manhole casting, and repouring the concrete paving panel. Traffic control labor, traffic control devices, cleanup, and overtime/night/weekend premiums are all included. The work is expected to be completed in 3 shifts over a weekend. Are you okay with proceeding with the preparation of a change order in the amount of $44,632.89 for this work. Please be advised...the contractors involved and our Construction staff believe this work can be completed without the removal and replacement of an adjacent curb ramp. However, due to close proximity, there is risk that it is simply not possible. If necessary, the cost for removal and replacement of the curb ramp would be tracked on force account and paid separately. Estimated cost would be $5,000 - $8,000. Please let me know if you have any questions or need additional information. Thank you, Eric Eric Connor, Construction Engineering Manager Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT,WASHINGTON d°d9 S1. ; afd°<%k7f.f'66IL k €. td6aF1'�'BEFORE PRINTING THIS E-MAIL 2 From: Barry,Jason<JBarr �kentwa.Poy> Sent: Friday, September 15, 2023 10:27 AM To: Connor, Eric<E,Connor kentwa,Kov> Cc: Bryant,Jason<JBryant kentwa.g�v>;Shields, Brian <B5hields kentwa.gov> Subject: FW: 180th Extra Work Order Hi Eric, Attached is ICON's pricing for the 1801" MH lid replacement requested by the Sewer Department. It's steep no doubt, but everything has to be done in a weekend shot per City of Renton. Thanks, Jason Jason Barry, Capita!Projects Supervisor Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5546 1 Cell 253-797-8462 T jbi-rr KentWA.gov •N.t—.4,0. wM1w.KentWA.QQV PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E- MAIL From: Knelleken, Matt(ICON Materials)<matt.knelleken@iconmaterials.corrr> Sent: Friday, September 15, 2023 9:24 AM To:Shields, Brian<BShields@kentwa. oy> Cc: Barry,Jason<JBarr kentv+a.gov> Subject: Extra Work Order EXTERNAL EMAIL Hi Brian, Here is the Updated extra work order as requested. Hope you are doing well M A T 1 0 1 A a 4 A CRH COMPANY Matt Knelleken Construction Superintendent ICON Materials A CRH COMPANY 1508 Valentine Ave SE Pacific,WA 98047 O+1 (206)574 3942 C+1 (253)2615273 E matt knelleken@iconmaterials.com. 3 www.iconmaterlals,.com 4