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Home My WebLink AboutIT18-247 - Extension - #4 - RFI Communications & Security Systems - ProWatch SSA Renewal - 09/04/2022 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: ILS/JE Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: MC KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. Originator: Department: Daniel Blincoe IT Date Sent: Date Required: c 06/15/2022 06/29/2022 Q Authorized to Sign: Date of Council Approval: aDirector or Designee N/A Budqet Account Number: Grant? Yes ZNo 52001740.64160.1800 Budget?W]YesEl No Type: N/A Vendor Name: Category: RFI Communications & Security Systems License Vendor Number: Sub-Category: 657550 Extension O Project Name: ProWatch Renewal E 0 Project Details:Annual renewal of ProWatch access control software. c c Agreement Amount: $5,233.05 Basis for Selection of Contractor: Direct Negotiation *Memo to Mayor must be attached Start Date: 09/04/2022 Termination Date: 09/03/2023 Q Local Business 10YesFv-]No* If meets requirements per KCC3.70.100,pleosecomplete"VendorPurchose-Local Exceptions"form onCityspace. Business License Verification:Yes ElIn-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: ElYesF7No IT18-247 Comments: C ` a+ 3 Mike Carringto , T Director H 3 Date: 06-29-2022 M c in Date Routed to the City Clerk's Office: ad,V�7i__C Visit Documents.KentWA.govto obtain copies of all agreements rev.20210513 RFI Proposal No. 351 -2202015 COMMUNICATIONS AND SECURITY SYSTEMS City of Kent 2022 Honeywell SSA PROPOSED TO: Dan Blincoe, City of Kent PREPARED BY: Dave Wood, dwood@rfi.com, 253-981-0038 06/10/2022 CA CL# 534534, 544432; NV CL# 0021814A, Limit$10M; WA CL# RFICOS*990MC, RFICOF1802OH; Alarm Lic# AC0753 ERFIAi RFI Proposal No. 351-2202015 SCOPE OF WORK City of Kent 220 Fourth Ave S Kent, WA Contract id # 11155 Expires: 9/3/22 New Contract dates 9/4/2022-9/3/2023 ProWatch CE PW-864220210601-P R5.0 192 readers, 5 users, 1 badge license Head End 1 Honeywell Annual standard software support agreement for Pro-Watch corporate edition software 3 Honeywell Annual standard software support agreement 32 reader Add-on 3 Honeywell Annual standard software support agreement for concurrent user license add-on Page 2 of 5 All information contained herein is confidential and may not be disclosed to any third party ERFIAi RFI Proposal No. 351-2202015 PROJECT SUMMARY ScopeBase 00 Sales tax, if applicable, will be added at time of invoice Page 3 of 5 All information contained herein is confidential and may not be disclosed to any third party ERFIAi RFI Proposal No. 351-2202015 TERMS AND CONDITIONS Upon acceptance of RFI's proposal one of the following methods will be utilized to establish the basis for agreement of scope of work and terms and conditions of this engagement. Installation, Service, Testing and Preventative Services Agreements (One of the following methods) A. Customer's contract or master agreement documents including proposal, scope of work and terms and conditions can be submitted for RFI's acceptance and approval. B. Customer's Purchase Order documents including proposal, scope of work and terms and conditions can be submitted for RFI's acceptance and approval. C. In the absence of A or B above RFI will provide RFI's Installation, Service, Testing and Preventative Services Agreements including proposal, scope of work and terms and conditions. Use the link below to preview our Sample Agreements Terms and Conditions: https:Hrfi.com/sales/RFI_Securitylnstallation_ServiceandPreventativeServicesAgreementSAMPLE.pdf https:Hrfi.com/sales/RFI_FireAlarminstallation_ServiceandTestingAgreementSAMPLE.pdf Monitoring, Subscription and Managed Services Agreements Customers will need to sign RFI's Monitoring, Subscription and Managed Services Agreements and accompanying documents including proposal, scope of work and terms and conditions. Use the link below to preview our Sample Agreements Terms and Conditions: https:Hrfi.com/sales/RFI_SecurityMonitoringAgreementSAMPLE.pdf https:Hrfi.com/sales/RFI_FireAlarmMonitoringAgreementSAMPLE.pdf This offer is contingent on satisfactory review of credit application and references, RFI reserves the right to deny, revoke or modify any credit at its sole discretion. PAYMENT TERMS RFI's preferred method of payment is ACH/EFT. Upon Contract Award, lump sum or fixed price contracts will be billed at 30% of the total contract price for engineering and mobilization. Projects exceeding one calendar month will be billed for work completed during each month (progressive billing). Progressive Billing will include invoicing engineering, labor, and/or programming prior to onsite installation and material stored at RFI. Payment is due 30 days from the date of invoice. Customer agrees to pay each invoice when due. In addition to all other rights and remedies available, RFI shall have the option to withhold any further shipments of material and/or provision of any service, including but not limited to Technical Assistance, until Customer's account is paid in full. Further, in the event payment is not received according to terms, RFI may at its discretion, assess interest at the maximum rate allowed by law. Customer agrees to pay reasonable attorney's fees or agency commissions sustained by RFI in pursuit of payment. Any alteration or deviation from the above specifications involving extra cost will be made only upon written agreement and will become an extra charge over and above the estimate. Page 4 of 5 All information contained herein is confidential and may not be disclosed to any third party ERFIAi RFI Proposal No. 351-2202015 If Extended Care is selected, Subscriber will be invoiced for the entire contract amount upfront at the date of Substantial completion. Additions to existing systems with Extended Care Plans will be pro-rated against the remaining duration of the current Extended Care Plan. For Monitoring and Subscription Services, Service Plans, Preventative Services or Test and Inspection Plans Subscriber will be invoiced in advance, monthly, quarterly or annually at RFI's option. RFI will make all reasonable efforts to honor our pricing for thirty (30)days. SPECIAL NOTICE: Supply chain and economic uncertainty continues to cause potential and unpredictable events. Such events continue to significantly and suddenly impact the cost and/or availability of products, materials and labor. Our intent and desire is to honor prices for 30 days. Our ability to honor pricing for 30 days is directly predicated on the stability or instability of the global economy and supply chain. RFI may withdraw and/or revise pricing, scope, delivery and schedule commitments in or adjoining this offer at any time without penalty if: 1) RFI is of the opinion that performance under this offer may jeopardize the health and safety of its employees or agents, or cause unreasonable harm. 2) Any reason of unrest, global or domestic volatility, public health emergency, sanctions, tariffs or any other reason unexpectedly or significantly impacts the cost and/or availability of products, materials or labor. We look forward to maintaining a trusted, long term business relationship. If you have any questions regarding this proposal or any other matter, please feel free to contact me. 06/10/2022 Signature Date Dave Wood Page 5 of 5 All information contained herein is confidential and may not be disclosed to any third party