HomeMy WebLinkAboutIT18-247 - Extension - #3 - RFI Communications & Security Systems - ProWatch SSA Renewal - 09/04/2021 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
—
Agreement Routing Form Dir Asst:
• For Approvals,Signatures and Records Management Dir/Dep:
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WA S H�N G T O N Sheet forms.
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
> 09/30/2023 09/30/2023
0
CL Director or Designee to Sign. Date of Council Approval:
Q N/A
Budget Account Number: Grant? Yes WINo
52001740.64160.1800
Budget?W]Yes:No Type: N/A
Vendor Name: Category:
RFI Communications & Security Systems License
Vendor Number: Sub-Category:
= 657550 Extension
a0 ProWatch Annual Support
Project Name: pp
3- Project Details:ProWatch License and Support Maintenance renewal for an additional year
0
= at a cost of$5,019.24 (with tax) under Director's signing authority (IT18-
*, 247).
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Agreement Amount: $rJ 0 1 9.24 Basis for Selection of Contractor: Direct Negotiation
47 `Memo to Mayor must be attached
3- Start Date: 09/04/2021 Termination Date: 09/03/2022
Q Local Businessf-Tes7No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
❑YesQ No I T 18-247
Comments:
Im Renewal already authorized by IT-Director, no signature required.
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Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website:
adccW22313_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
RFI Proposal No. 351 -2101863
CUSTOMIZED
SOLUTION
DESIGN
City of Kent-Prowatch Renewal 2021-2022
PROPOSED TO
Lynnette Smith, City of Kent
PREPARED BY
Rasheed Hammonds, RHammonds@rfi.com, 253-981-0016
06/16/2021
CA CL#534534, 544432; NV CL#0021814A, Limit$10M; WA CL# RFICOS*990MC, RFICOF1802OH; Alarm Lic#
AC0753
R i
RFI Proposal No. 351-2101863
SCOPE OF WORK
City of Kent
220 Fourth Ave. S.
Kent, WA
Contract id # 11155
Contract dates: 9/4/2021 - 9/3/2022
ProWatch CE PW-864220210601-P R5.0 192 readers, 5 users, 1 badge license
PROJECT SUMMARY
• • : 1
Sales tax, if applicable, will be added at time of invoice
Page 2 of 3
All information contained herein is confidential and may not be disclosed to any third party
i i
i
RFI Proposal No. 351-2101863
TERMS AND CONDITIONS
By signing below, customer hereby acknowledges that they have read and accept the terms and conditions governing our
product offering. These terms and conditions can be found at the following web address:
https://www.rfi.com/sales/RFI_General_Terms_conditions.html
PAYMENT
RFI's preferred method of payment is ACH/EFT.
Upon Contract Award, lump sum or fixed price contracts will be billed 30% of the total contract price for engineering and
mobilization. Projects exceeding one calendar month will be billed for work completed during each month (progressive
billing). Progressive Billing will include invoicing for engineering, labor, and/or programming prior to onsite installation and
material stored at RFI. Payment is due 30 days from the date of invoice. Customer agrees to pay each invoice when
due. In addition to all other rights and remedies available, RFI shall have the option to withhold any further shipments of
material and/or the provision of any service, including but not limited to Technical Assistance, until Customer's account is
paid in full. Further, in the event payment is not received according to terms, RFI may at its discretion, assess interest at
the maximum rate allowed by law. Customer also agrees to pay reasonable attorney's fees or agency commissions
sustained by RFI in pursuit of payment. Any alteration or deviation from the above specifications involving extra cost will
be made only upon written agreement and will become an extra charge over and above the estimate.
We look forward to maintaining a trusted, long term business relationship. If you have any questions regarding this
proposal or any other matter, please feel free to contact me.
The above proposal No. Acceptance of Proposal Billinq Reference:
submitted by: The above prices,
specifications and
conditions are satisfactory
and are hereby accepted.
RFI Communications & Security Systems Customer:
;F'M JJ,,-a6 06/16/2021 06/24/2021
Authorized Signature Date Authorized Signa Date
Rasheed Hammonds
All prices are valid for thirty (30) days. RFI may withdraw and/or revise pricing, scope, delivery and schedule
commitments in or adjoining this offer at any time without penalty if:
1) RFI is of the opinion that performance under this offer may jeopardize the health and safety of its employees or
agents, or cause unreasonable harm.
2) Any reason of unrest, global or domestic volatility, public health emergency, sanctions, tariffs or any other reason
unexpectedly or significantly impacts the cost and/or availability of products, materials or labor.
This offer is contingent on satisfactory review of credit application and references. RFI reserves the right to deny, revoke
or modify any credit at its sole discretion.
* Price Includes Accessories Page 3 of 3
All information contained herein is confidential and may not be disclosed to any third party
RF I - 2021 -2022 renewal bundle
Final Audit Report 2023-10-11
Created: 2023-10-11
By: Ikhra Mohamed(imohamed@kentwa.gov)
Status: Approved
Transaction ID: CBJCHBCAABAAOGmlL1UwXuU75mTMpZOBZhy5hWpcgdFP
"RFI - 2021 -2022 renewal bundle" History
Document created by Ikhra Mohamed (imohamed@kentwa.gov)
2023-10-11 -2:46:58 AM GMT
Document emailed to Ismith@kentwa.gov for approval
2023-10-11 -2:49:33 AM GMT
Email viewed by Ismith@kentwa.gov
2023-10-11 -4:22:07 PM GMT
Signer Ismith@kentwa.gov entered name at signing as Lynnette Smith
2023-10-11 -4:25:44 PM GMT
4�0 Document approved by Lynnette Smith (Ismith@kentwa.gov)
Approval Date:2023-10-11 -4:25:46 PM GMT-Time Source:server
Agreement completed.
2023-10-11 -4:25:46 PM GMT
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