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Home My WebLink AboutCAG2022-424 - Amendment - #2 - Burgess Design, Inc. - Kent Commons Renovation Design - 10/16/2023 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: WMW/V Agreement Routing Form Dir. Assist: /e/- • For Approvals,Signatures and Records Management KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover WASHINcroN Sheet forms. Dir/Dep Dir: B` BL Originator: Department: Leah Bryant for Will Moore Parks, Recreation & Community Services Date Sent: Date Required: > 10/12/2023 10/19/2023 0 CL Authorized to Sign: Date of Council Approval: QDirector or Designee NA Budget Account Number: Grant? Yes WINo F20090.64190.9473 Budget?w]Yes:No Type: N/A Vendor Name: Category: Burgess Design, Inc. Contract Vendor Number: Sub-Category: = 2497351 Amendment 0 Kent Commons Renovation Design Project Name: g 1.1. Project Details:Provide additional mechanical, plumbing and electrical design services as 0 = described in the attached Exhibit A, incorporated herein. c a� Agreement Amount: $48 830.00 Basis for Selection of Contractor: Other `Memo to Mayor must be attached Start Date: 11/8/2022 Termination Date: 12/31/2024 Im Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes In-Process Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FTesQNo CAG2022-424 Comments: a1 G 3 4) H •� i N 3 f0 C V1 Date Routed to the City Clerks Office: 1 0/1 6/23 ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KEN T WASHINGTON AMENDMENT NO. 2 NAME OF CONSULTANT OR VENDOR: Burgess Designs, Inc. CONTRACT NAME & PROJECT NUMBER: Kent Commons Renovation Design, #CAG2022-424 ORIGINAL AGREEMENT DATE: 11/8/2022 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Provide additional mechanical, plumbing and electrical design services as described in the attached Exhibit A, incorporated herein. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $88,200.00 including applicable WSST Net Change by Previous Amendments $3,045.00 including applicable WSST Current Contract Amount $91,245.00 including all previous amendments Current Amendment Sum $48,830.00 Applicable WSST Tax on this $0 Amendment Revised Contract Sum $140,075.00 AMENDMENT NO 2 - 1 OF 2 Original Time for Completion 6/30/2024 (insert date) Revised Time for Completion under NA prior Amendments (insert date) Add'I Days Required (f) for this +185 calendar days Amendment Revised Time for Completion 12/31/2024 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: P Patte-i^smz Hrian I-evenha en By:Poppy a terson(Oct 12,202318:42 PDT) By:Brian Levenhagen(Oct16,2023 1 35 PDT) Print Name: Poppy Patterson Print Name: Brian Levenhagen Its Project Manager Its: Deputy Director DATE: Oct 12,2023 DATE: Oct 16,2023 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) �I�VJl1 Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT NO 2 - 2 OF 2 EXHIBIT A B BURGESS DESIGN I N T E R I O R S 1 A R C H I T F C T U R F —J REVISED 4 October 2023 2 October 2023 City of Kent Will Moore 400 West Gowe Street Kent, WA 98032 Re: Burgess Design, Inc.Additional Services Request#1 for City of Kent Commons(22.0216.00) Dear Will, Due to changes in scope of services we are asking for additional fees to be added to our original proposal dated October 26, 2022.The additional work included: I. MEP Consultant Fees: • Mechanical Engineering Services Fixed Fee: $20,900.00 (includes BDI markup of 1.1 times) • Electrical Engineering Services Fixed Fee: $17,600.00 (includes BDI markup of 1.1 times) • Construction Administration Services-Tres West Construction Administration services will be billed per the rate table attached + BDI markup of 1.1 times.As discussed,Tres West CA fees will be taken out of Burgess Design contracted CA fees of$19,200.00. BDI to bill coordination fees as needed. II. Compiled Bid Document Preparation: • Compiled Documents 40 hrs @ BDI avg rate $150/hr=$6,000.00 III.Additional Meetings: • Additional Site Visit& Project Bidding Meeting 6 hrs @ BDI avg rate$150/hr=$900.00 • 50%Set Review of Combined Architectural and MEP Drawings 3 hrs @ BDI avg rate$150/hr=$450.00 • 90%Set Review of Combined Architectural and MEP Drawings 3 hrs @ BDI avg rate $150/hr= $450.00 • 100% Issuance Review Meeting 3 hrs @ BDI avg rate$150/hr=$450.00 IV.Additional Project Management and Administration • Project Management Services 8 hrs @ $160/hr= $1,280.00 • Administration Services 8 hrs @ $100/hr= $800 P 206 1 587 1 7120 1200 FIFTH AVENUE,SUITE 400 info@BurgessPNW.com F 206 1 587 1 7122 SEATTLE,WASHiNGTON 98101 www.BurgessPNW.com B BURGESS DESIGN LI N T E R I O R S A R C H I T F. C T U R E Synopsis I. MEP Consultant Fees $38,500.00 II. Compiled Bid Document Preparation $6,000.00 III. Additional Meetings $2,250.00 IV. Additional Project Management and Administration $2,080.00 Total Fee: $48,830.00 With these factors added to our original proposal, we are asking additional services totaling$48,830.00 to complete the project. Please contact me if you have questions or comments on this request. Total Fee Synopsis Original Proposal $88,200.00 Amendment#1—Cost Estimating $3,045.00 ASR#1 $48,830.00 TOTAL FEE $140,075.00 Thank you, Poppy Patterson Burgess Design, Inc. 2022 HOURLY RATE SCHEDULE STAFF RATE(Hourly) Administrative Support $85.00-$100.00 Interior Designer V/Architect V $90.00 Interior Designer IV/Architect IV $100.00 Interior Designer III/Architect III $110.00 Interior Designer II/Architect II $120.00 Interior Designer I/Architect 1 $140.00 Senior Designer/Senior Architect $160.00 Principal $185.00 P 206 1 587 1 7120 1200 FIFTH AVENUE,SUITE 400 info@BurgessPNW.com F 206 1 587 1 7122 SEATTLE,WASHiNGTON 98101 www.BurgessPNW.com L7BBURGESS DESIGN I N T E R I O R S A R C H I T E C T U R E Additional Services Request #1 —City of Kent Commons (22.0216.00) Appendix Exhibit A — Tres West Engineering Services Proposal P 206 1 587 1 7120 1200 FIFTH AVENUE,SUITE 400 info@BurgessPNW.com F 206 1 587 1 7122 SEATTLE,WASHINGTON 98101 www.BurgessPNW.com • T RE S WEST ENGINEERS, INC. A Certified Diverse Firm-DBE•SCS•MWBE TRE5 WEST September 22, 2023 ENGINEERS Poppy Patterson Burgess Design 1200 51h Ave, STE 400 Seattle, WA 98101 206-587-7120 poppVp(a)burgesspnw.com RE: KENT COMMONS RENOVATION —MEP ENGINEERING FEE PROPOSAL N Poppy: 0 N We are pleased to offer a fee proposal for the interior renovation for the Kent commons. We understand U) the scope to cover roughly 8,500sgft including mostly restroom and shower renovations. Our proposal is ° based on your drawings dated 7-27-23. A summary of our proposed engineering services are listed below. _ A N We understand that the project will be completed utilizing the Design/Bid/Build delivery method. o Cn • Provide MEP engineering documents. A o Coordination with other disciplines. m o Domestic plumbing design for added and replaced fixtures Cn C o New water heater/recirculation system � m o Waste and vent riser diagrams for added and replaced fixtures W 0 o Plumbing calculations o Proposed cut sheets for major equipment n o HVAC calculations ° o Minor HVAC modifications including moving diffusers for spaces and adding exhaust D systems where needed for new single occupancy restroom D o Power distribution system, one line diagram and electrical load calculations co o Lighting design for interior o o Power, telephone, fire alarm system design W o Low Voltage Design (AV, Security, Card Access) o MEP Specifications o Fire Sprinkler design build specifications m r o Fire Alarm design build specifications o WSEC Mechanical and Electrical code compliance forms ° z m Our mechanical design work will be limited to within (5) feet of the building exterior wall. All plans will be stamped by a Professional Engineer Licensed in Washington State. A Our engineering fee for the scope of services listed above is: N w W 0 0 Page 1 Mechanical Engineering Services: $19,000 Electrical Engineering Services: $16,000 Bidding and Construction Administration: $hourly Deliverables: • Progress set (Drawings) • 70% CD set (Drawings, preliminary specifications) • Building Permit (Drawings, calculations, permit forms) • 100% CD (Bid drawings, Electrical Permit drawings, Specifications) Exclusions: • Acoustical analysis • Building Energy Simulation • TSPR Simulation • Arc Flash Study • Building commissioning • Permit fees • Permit submission • Phased construction documents • Photovoltaic design • Design for alternate bids • Drawing set is diagrammatic and does not include shop level detail drawings • Design changes as a result of VE processes after 50% construction documents • 30 day demand metering for electrical • Owner requested design changes during construction • Additional Meetings/site visits not specifically listed herein • Building approval through use of the total building performance or Target performance path of the energy code. Assumptions: • All mechanical design work is limited to outside five (5)feet of the building. • Backgrounds will be provided for us in REVIT/AUTOCAD format • Design drawings will be completed in 2D AutoCAD/3D REVIT • MEP as-builts will be provided for our use. • Project will be completed utilizing the same version of AutoCAD/REVIT as it was started in. • Project will be submitted as one permit submittal • Project will be submitted as one bid package Page 2 • Project will not be phased construction • Existing building electrical service has sufficient capacity • All plan review fees will be paid by Electrical Contractor or reimbursed to Tres West Engineers at cost+ 10%. • LEED accreditation will not be pursued. • Project will adhere to the local codes under the 2018 code cycle • All 3rd party software licences. • Meetings/Site Visits: o 3— Design meetings (virtual) 0 1 —Site visit to review existing conditions Schedule: 5 weeks for design after NTP. Proposal is good for 90 days Payment: Project will be billed monthly on a percentage complete basis. Payments are due within 30 days of invoice date. Diverse Inclusion Plan: Tres West Engineers, Inc. is a Women and Minority owned business and is certified MWBE, DBE, SCS Our firm carries $2million/$4million aggregate in E&O insurance. We appreciate the opportunity to be of service and look forward working with you. Please do not hesitate to call if you have any questions. Sincerely yours, Approved By: Signature Print Sean J. Roy LC, LEED®AP Date Principal Page 3 Signature: W 4 Moose Signature: Will Moore(Oct 12,2023 12:44 PDT) Email: wmoore@kentwa.gov Email: rlashley@kentwa.gov Signature: 7,Vel°� Melissa McCormick(Oct 16,202315:15 PDT) Email: cityclerk@kentwa.gov FAC-101223-Common Renovation Design - Burgess Final Audit Report 2023-10-16 Created: 2023-10-12 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAsyzyXWyJEF_-brgY29S3SHFeXeHhiEGk "FAC-101223-Common Renovation Design - Burgess" History Document created by Leah Bryant(Ibryant@kentwa.gov) 2023-10-12-7:37:07 PM GMT Document emailed to wmoore@kentwa.gov for signature 2023-10-12-7:40:29 PM GMT Email viewed by wmoore@kentwa.gov 2023-10-12-7:42:57 PM GMT Signer wmoore@kentwa.gov entered name at signing as Will Moore 2023-10-12-7:44:07 PM GMT Document e-signed by Will Moore (wmoore@kentwa.gov) Signature Date:2023-10-12-7:44:09 PM GMT-Time Source:server Document emailed to poppyp@burgesspnw.com for signature 2023-10-12-7:44:10 PM GMT Email viewed by poppyp@burgesspnw.com 2023-10-12-7:44:32 PM GMT f55g Signer poppyp@burgesspnw.com entered name at signing as Poppy Patterson 2023-10-13-1:42:27 AM GMT Document e-signed by Poppy Patterson (poppyp@burgesspnw.com) Signature Date:2023-10-13-1:42:29 AM GMT-Time Source:server Document emailed to Ronald Lashley (rlashley@kentwa.gov)for signature 2023-10-13-1:42:30 AM GMT Powered by Adobe ` ENT Acrobat Sign Email viewed by Ronald Lashley (rlashley@kentwa.gov) 2023-10-13-2:27:28 PM GMT d4 Document e-signed by Ronald Lashley (rlashley@kentwa.gov) Signature Date:2023-10-13-2:28:27 PM GMT-Time Source:server C'► Document emailed to bjlevenhagen@kentwa.gov for signature 2023-10-13-2:28:29 PM GMT Email viewed by bjlevenhagen@kentwa.gov 2023-10-16-9:35:10 PM GMT d Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen 2023-10-16-9:35:53 PM GMT da Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2023-10-16-9:35:55 PM GMT-Time Source:server Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature 2023-10-16-9:35:57 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2023-10-16-10:01:09 PM GMT Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date:2023-10-16-10:01:17 PM GMT-Time Source:server Document emailed to cityclerk@kentwa.gov for signature 2023-10-16-10:01:19 PM GMT Email viewed by cityclerk@kentwa.gov 2023-10-16-10:09:28 PM GMT da Signer cityclerk@kentwa.gov entered name at signing as Melissa McCormick 2023-10-16-10:15:22 PM GMT Document e-signed by Melissa McCormick (cityclerk@kentwa.gov) Signature Date:2023-10-16-10:15:24 PM GMT-Time Source:server Agreement completed. 2023-10-16-10:15:24 PM GMT Powered by Adobe �� KENT Acrobat Sign