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Home My WebLink AboutCity Council Meeting - Council - Minutes - 9/26/2023 Approved City Council Workshop • Workshop Special Meeting KENT Minutes WAS HiNaTor+ September 26, 2023 Date: September 26, 2023 Time: 5:30 p.m. Place: Chambers I. CALL TO ORDER Councilmember Troutner called the meeting to order. Attendee Name _ Title Status Arrived Bill Boyce Council President Excused Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Present Les Thomas Councilmember Excused Dana Ralph Mayor Present II. PRESENTATIONS A 2024 Mid Biennium Budget Adjustments Paula Painter 90 MIN. Finance Director, Paula Painter presented details on the Mayor's Proposed 2024 Mid-Biennium Budget Adjustments. Painter advised the Citywide budget adjustments total 19.2M and went on to detail the proposed changes for each of the funds. Proposed revenues and expenditures for 2024 were detailed for taxes, licenses and permits, intergovernmental, charges for services, fines and forfeitures, miscellaneous and transfers in. Baseline budget adjustments to revenues and expenditures were detailed that included: Changes to revenues: Property tax Sales tax External utility taxes Internal utility taxes Interest income State shared revenues City Council Workshop Workshop Special September 26, 2023 Meeting Kent, Washington Minutes Changes to expenditures: Cost of living increase Medical rate decrease Central cost allocation Utility clearing allocation Public Works Engineering allocation Workers Comp allocation Liability Insurance allocation Property Insurance allocation IT allocation Facilities allocation GIS allocation Expenditure assumptions relating to salary increases, health plans, retirement and insurance allocations were reviewed. Painter advised this proposal includes the use of $1,040,700 in fund balance. Operating additions were detailed, including: Probation Resource Coordinator Economic and Community Development Planner - 1-year term-limited Human Resources Adm9inistrative Assistant 2 and the conversion of a TLT HR Analyst to permanent Information Technology Computer refresh, MDC refresh, maintenance contract and digital subscriptions Police Deputy Chief position, in-car cameras, investigative technology, cell phone upgrades and crime scene van Parks Stormwater Management Program, supplemental security services, GAP funding for Senior Center Levy Positions Public Works Transportation signal technician, Landscape Maintenance Crew, Maintenance Worker 2 (3-year term-limited), Utility Manager (3-year term- limited) and Fleet key box system. Capital additions include: Security upgrades for City facilities Web application firewall implementation Intranet redesign eConnect replacement Painter went over the timeline up to and including adoption: October 3rd - Workshop & Council Meeting + public hearing on 2024-2029 Capital improvement Plan October 17t" - Workshop & Council Public Hearing on 2024 property tax levy, 2024 budget and 2024-2029 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 3 City Council Workshop Workshop Special September 26, 2023 Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... Capital Improvement Plan November 7t" - Committee of the whole meeting to review budget and make recommendation to Council November 215t - Council meeting to Adopt 2024 Property Tax levy, the 2024 mid-biennium budget adjustment, and Amend the Comp Plan for the 2024 - 2029 Capital Improvement Plan. Painter responded to question from Council and advised: The increase to the City Council budget is due to the recent salary increases that came out of the Independent Salary Commission. The Stormwater City Facilities increase is due to the federal requirement for the Parks Department to manage facilities in line with NPDES requirements. The Veteran's Levy funds will be used to provide funding until the levy funds are restored. The Access Control expenses will come from the Capital Resources Fund that has received more REET revenue than anticipated. The contract for parks security is for on-call, as-needed services. Painter advised how the temporary Public Works positions will help with succession planning. For the expenses related to the in car camera program, the City will start with a pilot program and will deploy as equipment becomes available. Staff will evaluate the program's needs and will return to Council in the middle of 2024 with more information. The estimated salaries for positions include benefits. Painter requested the Council email their questions to Paula Painter, Michelle Ferguson and Pat Fitzpatrick. Meeting ended at 5:59 p.m. Ki,v r Le,y A. K&mcto- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 3 MAYOR'S PROPOSED 2024 MID- BIENNIUM AD USTMENT • City-wide Budget Adjustments • Proposed City-wide Revenues and Expenditures • City-wide Baseline Adjustments 0 General Fund Revenues and AGENDA Expenditures • Operating Requests • Capital Requests 0 Timeline 0 Questions BUDGETADJU M General Capital Inter Fund Project Service Funds 1 Funds + $2.55 Special + $0.63 + $4.04 1, Deb million Enterprise Revenue � millio � million Service Funds Funds Funds ($o.006) million million million Council Workshop - September 26, 2023 3 2024 PROPOSED REVENUES (in thousands) Special - . Capital Revenues General Revenue Service Project Enterprise Service Other Total All Fund Funds Funds Funds Funds Funds Funds . . Taxes 94771 41,777 121,365 Licenses and Permits 7,761 564 64 8,017 Intergovernmental 3,109 6,693 1,121 370 150 26,898 Charges for Services 7,050 4871 95573 18,875 108,083 Fines and Forfeitures 758 6,043 5337 Miscellaneous 2,932 1,985 205 953 6659 33098 411 37,590 Transfers In q,g63 17,037 6,280 33463 23,607 ELA ,812 101,496 Total Revenues 1zo,845 78,g6g 7,606 34,786 125,904 56,935 4�� 408,787 WorkshopCouncil September 4 2024 PROPOSED EXPENDITURES (in thousands) General Special Debt Capital Enterprise Internal Other TotalAll FundsExpenditure Fund Revenue Service Project Funds Service Funds Funds • s Funds MR Funds Salaries & Benefits 76,7z3 �8,8�3 �3,680 ��,49� 38z �z�,o8g Council Supplies 3,Z7o �,54� Z �57 z,zz5 9,�93 Services & Allocations 3Z,948 Zo,796 80,579 39044 �3 �73380 Capital �,58z 33979 57 Z95Z 38570 Debt Service 6� 7,8�3 4,077 ��,95Z Transfers Out 8,944 47629 �92 37o zg,oz6 3,50� 8g,66z Total Expenditures �z�,886 go,4zz 8,005 34,349 �Z9�577 59,212 395 443,846 Workshop September • Property Tax • Sales Tax Revenues • External Utility Taxes • Internal Utility Taxes • Interest Income • State Shared Revenues CITY—WIDE • Cost of Living Increase • Medical Rate Decrease BASELINE • Central Cost Allocation • Utility Clearing Allocation • Public Works Engineering Allocation ADJUSTMENTS Expenditures • Workers Comp Allocation • Liability Insurance Allocation • Property Insurance Allocation • IT Allocation • Facilities Allocation • G I S Allocation WorkshopCouncil September Salary Increases AFSCM E/N R 4.0% 4.5% Teamsters 3.5% 4.5% KPOA 4.5% 4.5% EXPENDITURE Health Plans 5.0% 0.0% ASSUMPTION Retirement PERS 10.39% 9.53% L2PD 5.30% 5.32% Insurance Allocations Workers Compensation 20.0% 68.o% Liability 30.0% 42.5% Property 10.0% 54.0% WorkshopCouncil September GENERAL FUND REVENUES Licenses & Permits $z36,160 Taxes Intergovernmental $3008,610 $078,350) Fines & Forfeitures $19,510 Miscellaneous Adopted Revenues _Other, $1,460,000 $746,100 $116,249,370 Transfers In $636,580 Council Workshop - September z6, 2023 8 GENERAL FUND EXPENDITURES Additions $1,664y570 Salaries & Benefits $1,600,190 Adopted Baseline Expenditures Adjustments $119336y150 $884,960 Allocations, $(54,280) Other, $122,470 Transfers Out $(783Y420) Council Workshop - September 26, 2023 9 Adopted Proposed GENERAL FUND Revenues $116,249y370 $120,844y980 SUMMARY Expenditures $119336,150 $121,885,68o Use of Fund Balance $3,o86,78o $I,040,700 WorkshopCouncil September TING ADD4TI ONS • un • TE • 1 Probation Resource Coordinator General Fund 0.25 $25,520 i Planner (1-year Term-Limited) Capital Projects Fund 1.0 $125,000 Administrative Assistant 2 General Fund 1.0 $121,970 Pill ill ill 1 Convert TLT H R Analyst to Permanent General Fund - $141,430 WorkshopCouncil September OPERATING ADDITIONS Information • FTE Amount Computer Refresh IT - $29,270 M DC Refresh IT - $65690 Maintenance Contract & Digital Subscriptions IT - $28o,210 Deputy Chief General Fund 1.0 $348,78o In-Car Cameras Criminal Justice 2.0 $413,850 Investigative Technology Criminal Justice - $100,000 Cell Phone Upgrades Criminal Justice - $6o,000 Crime Scene Van Criminal Justice - $350,000 0 P11 ING ADDITIONS L MML Parks Fund JEEJUFTE Amount Stormwater Management Program General / Facilities - $147,000 Supplemental Security Services General Fund - $30,000 GAP Funding for Senior Center Levy Positions General / HS - $239,650 Transportation Signal Technician Street 1.0 $139,770 Landscape Maintenance Crew Street 2.0 $323Y540 Maintenance Worker 2 (3-year Term-Limited) Water 1.0 $120010 Utility Manager (3-year Term-Limited) Water/Sewer/Drainage 1.0 $221,930 Fleet Key Box System Fleet - $69,450 1 � CAPITAL Security Upgrades for City Facilities $200,000 Web Application Firewall Implementation $9o,000 ONSIntranet Redesign $225,000 (CAPITAL • eConnect Replacement $36,000 WorkshopCouncil September , October 3rd Council Workshop Council Meeting Public Hearing —2024-2029 Capital improvement Plan October 17th Council Workshop - Final Council Meeting TIMELINEPublic Hearing - 2024 Property Tax Levy, 2024 Budget and 2024-2029 Capital improvement Plan November 7th Committee of the Whole Meeting Budget Review and Recommendation November 21st Council Meeting Adopt 2024 Property Tax Levy and 2024 Mid-Biennium Budget Adjustment Council Workshop - September 26, 2023 Amend Comp Plan for 2024-2029 Capital Improvement Plan 15 Q uestions 06 For additional questions, please contact: Paula Painter, Finance Director PDaintera KentWA.gov 253•856.526o 16 17 - • . 1 • City Council 0.25 0.25 0.25 0.25 Administration 20.75 20.75 1.00 21.75 1.00 22.75 Economic & Comm Dev 47.00 49.00 49.00 1.00 50.00 Finance 36.00 36.00 36.00 36.00 Human Resources 14.00 14.00 14.00 1.00 15.00 Information Technology 36.00 39.00 (2.00) 37.00 37.00 Law 17.00 17.00 17.00 1.00 18.00 Municipal Court 20.75 21.75 21.75 0.25 22.00 Parks, Rec & Comm Svcs 115.13 118.63 (1.00) 117.63 117.63 Police 227.28 230.00 (1.00) 229.00 1.00 230.00 Public Works 199.50 199.00 2.00 201.00 5.00 2o6.00 Total FTEs by Dept 733•66 745.38 (1.00) 744.38 10.25 754.63 6 AM . . - . - . -