HomeMy WebLinkAboutCAG2023-498 - Original - Washington Traffic Safety Commission - Target Zero Manager Funding - 10/01/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form DirAsst:
• For Approvals, Signatures and Records Management Dir/Dep:
This form combines 8 replaces the Request for Mayor's Signature and Contract Cover
K E N T
W A 5 H I N G T o N Sheet forms. (Print on pink or cherry colored paper) (Optional)
Originator: Department:
Sara Wood Police
Date Sent: Date Required:
0 8/11/2023
Q Authorized to Sign: Date of Council Approval:
l2
Q F-1 mayor orDesignee 9/19/2023
Budget Account Number: Grant? YeC] NoF�
Budget?F]YesE]No Type: State
Vendor Name: Category:
WA Traffic Safety Commission Contract
Vendor Number: Sub-Category:
N/A Original
0
Project Name: Target Zero Manager Funding - 10/1/2023 - 9/30/2026
Project Details: The attached agreement needs to go through Council approval for the Mayor to sign.This is a three year
0 agreement worth $255,000 funded one year at a time. Funds reimburse the City of Kent for 50%
C salary/benefits for Sara Wood's position in exchange for her serving 50%time as a Target Zero Manager
for King County coordinating various traffic safety projects and programs.
C
Basis for Selection of Contractor:
� Agreement Amount: $255,000 Interlocal Agreement
v *Memo to Mayor must be attached
rn
Start Date: 10/1/2023 Termination Date: 9/30/2026
Q Local Business[:]Yes❑ No* If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace.
Business License Verification: ❑ YeF_1 In-Process❑Exempt(KCC 5.01.045)El Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
YeS2 No CAG2023-498
Comments:
t/f
i
C
Fateeceived: City Attorney: 9/20/23 Date Routed: Mayor's Office 9/25/23 City Clerk's Office 9/26/23
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev. 20221201
8.N
KENT
WASH IN G T ON
DATE: September 19, 2023
TO: Kent City Council
SUBJECT: Washington Traffic Safety Commission Interagency
Agreement for Region 8 Target Zero Manager - Authorize
MOTION: I move to accept grant funds in the amount of $255,000 from the
Washington Traffic Safety Commission for the partial funding of a Region 8
Target Zero Manager, amend the budget, authorize expenditure of funds,
and authorize the Mayor to sign all necessary agreements and other
documents, subject to terms and conditions acceptable to the Chief of Police
and City Attorney.
SUMMARY: For the past two decades, the Kent Police Department has served as the
host agency for one of the Target Zero Managers assigned in King County. Funded
over these years by the Washington Traffic Safety Commission, traffic safety work in
King County has grown in priority as WTSC strives to reach "Target Zero" or "0"
serious injury/fatal collisions across the state. King County represents over 50% of
the serious injury and fatal crashes in the state and WTSC continues to invest funding
to sustain and grow the traffic safety work across King County. Working with Public
Health - Seattle & King County and the two Target Zero Manager positions housed
there, Kent PD's Target Zero Manager coordinates a law enforcement committee, an
educator/outreach committee, high visibility enforcement funding for 26 King County
area police departments, media outreach and education, and manages three different
grants to support this work.
This agreement is a three-year agreement with a total funding amount of $255,000
spread equally over each year ($85,000 per year). The funding will become available
October 1, 2023 and will run through September 30, 2026. Each year of funding will
provide .5 FTE to coordinate traffic safety projects and programs for King County. A
total of $72,000 will fund the .5 FTE position with $13,000 identified for overtime as
needed.
BUDGET IMPACT: Grant funding of $85,000 each year for a total of $255,000 over
the three-year period.
SUPPORTS STRATEGIC PLAN GOAL:
Packet Pg. 166
8.N
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Interagency Agreement-2024-Sub-grants-5102-Region 8 Target Zero
Manager (PDF)
09/05/23 Committee of the Whole MOTION PASSES
RESULT: MOTION PASSES [UNANIMOUS]Next: 9/19/2023
7:00 PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas,
Troutner
Packet Pg. 167
WEMS
INTERAGENCY AGREEMENT
BETWEEN THE
Washington Traffic Safety Commission
AND
Kent Police Department
THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety
Commission, hereinafter referred to as "WTSC," and Kent Police Department, hereinafter referred to as
"SUB-RECIPIENT."
NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34,
terms, conditions, covenants, and performance contained herein, or attached and incorporated and made
a part hereof, the parties mutually agree as follows:
1. PURPOSE OF THE AGREEMENT:
The purpose of this Agreement is to provide funding, provided by the United States Department of
Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under the
Assistance Listing/Catalog of Federal Domestic Assistance (CFDA) #20.600, for traffic safety grant
project 2024-Sub-grants-5102-Region 8 Target Zero Manager.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence upon the date of execution by both parties
or October 01, 2023, whichever is later, and remain in effect until September 30, 2026, unless terminated
sooner, as provided herein.
3. STATEMENT OF WORK
The SUB-RECIPIENT shall carry out the provisions of the traffic safety project described here as the
Statement of Work (SOW). If the SUB-RECIPIENT is unable to fulfill the SOW in any manner on this
project, the SUB-RECIPIENT must contact the WTSC program manager immediately and discuss a
page 1 of 30
potential amendment. All Federal and State regulations will apply.
3.1 SCOPE OF WORK
3.1.1 Problem ID and/or Opportunity
Communities have limited resources to address traffic safety concerns, especially on a regional scale.
Washington's diversity calls for a customized approach to reaching Target Zero. This diversity from
community to community creates a need for community-level approaches to traffic safety improvements.
• Diversity in people — ethnicity, language, political beliefs, socio-economic status, etc.
• Diversity in roads — rural vs. urban differences in roads include roadway design, safety features, and
options available for roadway improvements
• Diversity in resource availability— capacity to make traffic safety improvements varies greatly from
community to community
3.1.2 Project Purpose and Strategies
This program provides resources that support traffic safety at a local level - based on the needs of
specific communities so that:
• Local communities can implement strategies to increase traffic safety.
• Local leaders recognize the importance of traffic safety.
• Community members feel empowered and take ownership to solve traffic safety problems identified in
their community.
Target Zero Managers (TZMs) guide local Target Zero task forces around many counties and tribal
reservations in the state. These task forces are ideally composed of engineering, enforcement, education,
and emergency medical services (EMS) experts, as well as other community agencies and organizations
with an interest in traffic safety. The TZMs and task forces coordinate local traffic safety efforts and
resources by tracking data, trends, and issues in their area. They develop and provide a variety of traffic
safety programs, services, and public outreach throughout their communities by working with local
partners.
3.2 PROJECT GOALS
1) Goal 1-1. Establish and maintain coalition(s) of traffic safety stakeholders.
2) Goal 1-2. Identify, recruit, and engage new stakeholders across the region in traffic safety efforts.
3) Goal 1-3. Raise awareness among and seek input from community members and organizations across
the region through attending meetings/conferences and delivering presentations to foster engagement
with traffic safety efforts.
4) Goal 1-4. Develop expertise in improving traffic safety.
page 2 of 30
5) Goal 1-5. Report on progress and activities through in person meetings, virtual meetings, and written
reports.
6) Goal 2-1. Complete a traffic safety assessment.
7) Goal 3-1. Establish shared priorities for traffic safety in the assigned county/region.
8) Goal 4-1. Select strategies/countermeasures and develop logic models and implementation plans.
9) Goal 5-1: Pilot test communications.
10) Goal 6-1: Execute the implementation plan(s) and guide the conversations created.
11) Goal 7-1. Assess execution of implementation plans and coalition member satisfaction and
engagement.
3.2.1 The objectives, measures and timelines listed in Appendix A will be reviewed at least annually by
the designated contacts of the SUB-RECIPIENT and WTSC, and may be updated pursuant to clause 6 of
this AGREEMENT. For the purposes of this section only, the parties' DESIGNATED CONTACTS, as
listed in clause 42, are authorized to execute these amendments to Appendix A.
3.3. COMPENSATION
3.3.1 The cost of accomplishing the work described in the SOW will not exceed $255,000.00, for the
entire period of performance, as allocated to each year of this agreement in Section 3.4 PROJECT
COSTS. Unspent contract funds from each year do NOT carry over into subsequent years and each
year's budget is independent of the others.
3.3.2 Payment for satisfactory performance of the work shall not exceed this amount unless the parties
mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties.
3.3.3 After the first year, continuation is subject to funding availability, agreement on future objectives and
measures, and satisfactory progress toward completion of agreed upon goals (as determined by WTSC),
as set forth in the SOW.
3.3.4 If the SUB-RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established
in accordance with WTSC policies, and an approved cost allocation plan may be required to be submitted
to the WTSC before any performance is conducted under this Agreement. Indirect cost rates are subject
to change based on updated Indirect Rate Letters from a cognizant federal agency or approved cost
allocation plans. If the indirect rate increases, the budget will be modified by deducting the amount of the
indirect rate increase from other budget categories so that the total budget does not increase. The total
budget may not increase without an amendment to this agreement executed by both parties.
3.3.5 WTSC will only reimburse the SUB-RECIPIENT for travel related expenses for travel defined in the
scope of work and budget or for which approval was expressly granted. The SUB-RECIPIENT must
submit a travel authorization form (A-40) to request approval for any travel not defined in the SOW and
page 3 of 30
for all travel outside of the continental United States.
3.3.6 WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB-
RECIPIENT. If no written policy exists, state travel rates and policies (SAAM Chapter 10) apply. If WTSC
makes travel arrangements on behalf of the SUB-RECIPIENT, state travel policies must also be followed.
Washington State Administrative & Accounting Manual (SAAM) Chapter 10 can be obtained at this
website: https://www.ofm.wa.gov/sites/defauIt/files/public/legacy/policy/10.htm. If for any reason, this
information is not available at this website, contact the WTSC office at 360-725-9860 to obtain a copy. If
following state travel policies, the SUB-RECIPIENT must provide appropriate documentation (receipts) to
support reimbursement requests, including the A-40 Travel Authorization form if required.
3.3.7. Any equipment that will be purchased under this agreement with a purchase price over $5,000
must be pre-approved by NHTSA prior to purchase. Pre-approval must also be gained if funding from this
agreement is used to purchase a portion of an item with a purchase price of $5,000 or higher. Approval
for these purchases will be facilitated by WTSC. WTSC will notify the SUB-RECIPIENT when approval
has been gained or denied. Failure to receive pre-approval will preclude reimbursement. SUB-
RECIPIENT will provide WTSC with purchase price, quote, manufacturer, description of its use in the
project, and documentation showing that it is made in America. Any equipment purchased with NHTSA
funds, must be used exclusively for traffic safety purposes or the cost must be pro-rated.
3.3.8. All equipment must be inventoried by the SUB-RECIPIENT. The SUB-RECIPIENT agrees to
maintain the equipment, continue to use it for project purposes, and report on its status to WTSC each
year when requested.
3.3.9. Equipment is defined as any asset with a useful life greater than one year AND a unit cost of
$5,000 or greater, and small and attractive assets. Small and attractive assets are the following if they a
unit cost of$300 or more:
• Laptops and Notebook Computers
• Tablets and Smart phones
Small and attractive assets also include the following if they have a unit cost of$1000 or more:
• Optical Devices, Binoculars, Telescopes, Infrared Viewers, and Rangefinders
• Cameras and Photographic Projection Equipment
• Desktop Computers (PCs)
• Television Sets, DVD Players, Blu-ray Players and Video Cameras (home type)
page 4 of 30
3.4 PROJECT COSTS
The costs for the work under the SOW to be provided by the SUB-RECEIPIENT are as follows:
Total 3 year funding total: $255,000.00
FFY2024: $85,000
FFY2025: $85,000
FFY2026: $85,000
APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:
4. ACTIVITY REPORTS
The SUB-RECIPIENT will submit progress reports on the activity of this project in the form provided by
the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or
other alternate means pre-approved by WTSC. The SUB-RECIPIENT will include copies of publications,
training reports, advertising, social media posts, meeting agendas, and any statistical data generated in
project execution in the reports. The final report will be submitted to WTSC within 30 days of termination
of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are
received and approved.
5. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Agreement
shall be made by the WTSC.
6. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment
to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel
authorized to bind each of the parties.
7. ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties hereto.
8. ASSIGNMENT
The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part,
without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld.
The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered
page 5 of 30
into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable
federal, state, and local law, including but not limited to procurement law, rules, and procedures. If any of
the funds provided under this Agreement include funds from NHTSA, such third-party contracts and
agreements must include the federal provisions set forth in this Agreement in sections 32 through 41.
9. ATTORNEYS' FEES
In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to
bear its own attorney fees and costs.
10. BILLING PROCEDURE
The SUB-RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting
documentation as WTSC shall require. All invoices for reimbursement shall be submitted through the
WEMS invoicing process, or via alternate method if approved by WTSC. Payment to the SUB-
RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC
within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of
the Agreement, any claim for payment not already made shall be submitted within 45 days after the
expiration date of this Agreement. All invoices for goods received or services performed on or prior to
June 30, must be received by WTSC no later than August 10 of the same calendar year. All invoices for
goods received or services performed between July 1 and September 30, must be received by WTSC no
later than November 10 of the same calendar year. WTSC reserves the right to delay the processing of
invoices until activity reports required by Section 4 of this agreement, are received and approved.
11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information
which may be classified as confidential, for any purpose not directly connected with the administration of
this Agreement, except with prior written consent of the WTSC, or as may be required by law.
12. COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
13. COVENANT AGAINST CONTINGENT FEES
The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission,
brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application
for federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach
of this section by the SUB-RECIPIENT, to annul this Agreement without liability.
14. DISPUTES
14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the
parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final
page 6 of 30
and conclusive, unless within 10 days from the date of the SUB-RECIPIENT's receipt of WTSC's written
decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT's
appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by
the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall
abide by the decision.
14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall
continue performance under this Agreement while matters in dispute are being resolved.
14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforce
any right or obligation under this Agreement, the Parties hereto agree that any such action or
proceedings shall be brought in the superior court situated in Thurston County, Washington.
15. GOVERNANCE
15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state
of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to
conform to those laws.
15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
15.2.1. Applicable federal and state statutes and rules
15.2.2. Terms and Conditions of this Agreement
15.2.3. Any Amendment executed under this Agreement
15.2.4. Any SOW executed under this Agreement
15.2.5. Any other provisions of the Agreement, including materials incorporated by reference
16. INCOME
Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications,
registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be
applied to project purposes or used to reduce project costs.
17. INDEMNIFICATION
17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the
WTSC, its officers, employees, and agents, and process and defend at its own expense any and all
claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind
("claims") brought against WTSC arising out of or in connection with this Agreement and/or the SUB-
RECIPIENT's performance or failure to perform any aspect of the Agreement. This indemnity provision
applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with,
or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors,
page 7 of 30
and subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to
indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that
claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and
provided further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its
officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or
agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein
shall be valid and enforceable only to the extent of the negligence of the SUB-RECIPIENT, its officers,
employees, agents, contractors, or subcontractors.
17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand
and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of
this agreement. For this purpose, the SUB-RECIPIENT, by mutual negotiation, hereby waives with
respect to WTSC only, any immunity that would otherwise be available to it against such claims under the
Industrial Insurance provisions chapter 51.12 RCW.
17.3. The indemnification and hold harmless provision shall survive termination of this Agreement.
18. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
19. INSURANCE COVERAGE
19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if
required by law.
19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior
to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC
with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or
commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB-
RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement.
20. LICENSING, ACCREDITATION, AND REGISTRATION
The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation,
and registration requirements and standards necessary for the performance of this Agreement. The SUB-
RECIPIENT shall complete registration with the Washington State Department of Revenue, if required,
and be responsible for payment of all taxes due on payments made under this Agreement.
21. RECORDS MAINTENANCE
page 8 of 30
21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain
books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect
costs expended in the performance of the services described herein. These records shall be subject to
inspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, and
federal officials so authorized by law. All books, records, documents, and other material relevant to this
Agreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors,
the WTSC, and any duly authorized representatives shall have full access and the right to examine any of
these materials during this period.
21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party
will not disclose or make available this material to any third parties without first giving notice to the
furnishing party and giving them a reasonable opportunity to respond. Each party will utilize reasonable
security procedures and protections to assure that records and documents provided by the other party
are not erroneously disclosed to third parties.
22. RIGHT OF INSPECTION
The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance
under this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to
comply with the right to access, amend, and receive an accounting of disclosures of their Personal
Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any
regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington
State law. The SUB-RECIPIENT shall upon request make available to the WTSC and the United States
Secretary of the Department of Health and Human Services all internal policies and procedures, books,
and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as
a result of this Agreement.
23. RIGHTS IN DATA
23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called "Work
Product") pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright
Act, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but is
not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies,
computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software,
and/or databases to the extent provided by law. Ownership includes the right to copyright, register the
copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to
otherwise use and transfer these rights.
page 9 of 30
23.2. If for any reason the Work Product would not be considered a work made for hire under applicable
law, the SUB-RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all
rights in the Work Product and any registrations and copyright applications relating thereto and any
renewals and extensions thereof.
23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior
review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment
of the support provided by NHTSA and the WTSC. Any discovery or invention derived from work
performed under this project shall be referred to the WTSC, who will determine through NHTSA whether
patent protections will be sought, how any rights will be administered, and other actions required to
protect the public interest.
24. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the
WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without
the 30 day notice requirement. The Agreement is subject to renegotiation at the WTSC's discretion under
any new funding limitations or conditions.
25. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given
effect without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared
to be severable.
26. SITE SECURITY
While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform
in all respects with all WTSC physical, fire, or other security policies and applicable regulations.
27. TAXES
All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such
expenses for the SUB-RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT.
28. TERMINATION FOR CAUSE
If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement
or violates any of these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of
such failure or violation, and may terminate this Agreement immediately. At the WTSC's discretion, the
page 10 of 30
SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-
RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the
15-day period, this Agreement may be terminated at the end of that period by written notice of the WTSC.
29. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Agreement, either party may terminate this Agreement, without
cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the
WTSC shall be liable only for payment required under the terms of this Agreement for services rendered
or goods delivered prior to the effective date of termination.
30. TREATMENT OF ASSETS
30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property
furnished by the SUB-RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed
as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such
property by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB-
RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such
property in the performance of this Agreement, or (ii) commencement of use of such property in the
performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part,
whichever first occurs.
30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided
herein or approved by the WTSC, be used only for the performance of this Agreement.
30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which
results from the negligence of the SUB-RECIPIENT or which results from the failure on the part of the
SUB-RECIPIENT to maintain and administer that property in accordance with sound management
practices.
30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify
the WTSC and shall take all reasonable steps to protect the property from further damage.
30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion,
termination, or cancellation of this Agreement.
30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's
employees, agents, or sub-contractors.
31. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
page 11 of 30
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement.
APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR
PART 1300 APPENDIX A):
32. BUY AMERICA ACT
The SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing
items using federal funds. Buy America requires the SUB-RECIPIENT to purchase only steel, iron, and
manufactured products produced in the United States, unless the Secretary of Transportation determines
that such domestically produced items would be inconsistent with the public interest, that such materials
are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. In order to use federal funds to
purchase foreign produced items, the WTSC must submit a waiver request that provides an adequate
basis and justification, and which is approved by the Secretary of Transportation.
33. DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
33.1. By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the "lower
tier participant") is providing the certification set out below and agrees to comply with the requirements of
2 CFR part 180 and 23 CFR part 1200.
33.2. The certification in this section is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
33.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower
tier participant learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
33.4. The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant,
person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and
1200.
33.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any
lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
page 12 of 30
9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by WTSC.
33.6. The lower tier participant further agrees by signing this Agreement that it will include the clause
titled "Instructions for Lower Tier Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions, and will
require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1200.
33.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility
of its principals, as well as the eligibility of any prospective lower tier participants, each participant may,
but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
33.8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
33.9. Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed
for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal government,
the department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions
33.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
33.11. Where the lower tier participant is unable to certify to any of the statements in this certification,
such participant shall attach an explanation to this Agreement.
page 13 of 30
34. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
34.1. The SUB-RECIPIENT shall:
34.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the SUB-RECIPIENT'S workplace, and shall
specify the actions that will be taken against employees for violation of such prohibition.
34.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse
in the workplace; the SUB-RECIPIENT's policy of maintaining a drug-free workplace; any available drug
counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed
upon employees for drug violations occurring in the workplace.
34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a
copy of the statement required by paragraph 34.1.1. of this section.
34.1.4. Notify the employee in the statement required by paragraph 34.1.1. of this section that, as a
condition of employment under the grant, the employee will abide by the terms of the statement, notify the
employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five days after such conviction, and notify the WTSC within 10 days after receiving notice from an
employee or otherwise receiving actual notice of such conviction.
34.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. of
this section, with respect to any employee who is so convicted: take appropriate personnel action against
such an employee, up to and including termination, and/or require such employee to participate
satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate agency.
34.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
all of the paragraphs above.
35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total
compensation of the five most highly compensated officers of the entity, if the entity in the preceding
fiscal year received 80 percent or more of its annual gross revenues in federal awards, received
$25,000,000 or more in annual gross revenues from federal awards, and if the public does not have
access to information about the compensation of the senior executives of the entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the
Internal Revenue Code of 1986.
page 14 of 30
36. FEDERAL LOBBYING
36.1. The undersigned certifies, to the best of his or her knowledge and belief, that:
36.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any federal contract, the making of any federal grant, the making of any federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.
36.1.3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grant,
loans, and cooperative agreements), and that all sub-recipients shall certify and disclose accordingly.
36.2. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.)
37.1. During the performance of this Agreement, the SUB-RECIPIENT agrees:
37.1.1. To comply with all federal statutes and implementing regulations relating to nondiscrimination
("Federal Nondiscrimination Authorities"). These include but are not limited to:
37.1.1.1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252
37.1.1.2. 49 CFR part 21
37.1.1.3. 28 CFR section 50.3
37.1.1.4. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
37.1.1.5. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.)
37.1.1.6. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.)
37.1.1.7. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.)
page 15 of 30
37.1.1.8. The Civil Rights Restoration Act of 1987
37.1.1.9. Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)
37.1.1.10. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations
37.1.1.11. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency
37.1.1.12. Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities
through the Federal Government
37.1.1.13. Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender
Identity or Sexual Orientation
37.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein.
37.1.3. To keep and permit access to its books, records, accounts, other sources of information, and its
facilities as required by the WTSC, USDOT, or NHTSA in a timely, complete, and accurate way.
Additionally, the SUB-RECIPIENT must comply with all other reporting, data collection, and evaluation
requirements, as prescribed by law or detailed in program guidance.
37.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding Agreement, the WTSC will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding
agreement, in whole or in part.
37.1.5. In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy,
memoranda, and/or guidance, the SUB-RECIPIENT hereby gives assurance that it will promptly take any
measures necessary to ensure that: "No person in the United States shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under any program or activity, for which the Recipient receives Federal financial
assistance from DOT, including NHTSX.
37.1.6 To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in
every solicitation for a sub-contract or sub-agreement that receives federal funds under this program.
38. POLITICAL ACTIVITY (HATCH ACT)
The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
page 16 of 30
federal funds.
39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage
or to create checkpoints that specifically target motorcyclists. This Agreement does not include any
aspects or elements of helmet usage or checkpoints, and so fully complies with this requirement.
40. STATE LOBBYING
None of the funds under this Agreement will be used for any activity specifically designed to urge or
influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any state or local legislative body. Such activities include both direct and indirect (e.g.,
"grassroots") lobbying activities, with one exception. This does not preclude a state official whose salary
is supported with NHTSA funds from engaging in direct communications with state or local legislative
officials, in accordance with customary state practice, even if such communications urge legislative
officials to favor or oppose the adoption of a specific pending legislative proposal.
41. CERTIFICATION ON CONFLICT OF INTEREST
41.1. No employee, officer or agent of the SUB-RECIPIENT who is authorized in an official capacity to
negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any
subaward, including contracts or subcontracts, in connection with this grant shall have, directly or
indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member of his or her immediate family, his or her
partner, or an organization which employs or is about to employ any of the parties indicated herein, has a
financial or personal interest in or a tangible personal benefit from an entity considered for a subaward.
41.2. Based on this policy:
41.2.1. The SUB-RECIPIENT shall maintain a written code or standards of conduct that provide for
disciplinary actions to be applied for violations of such standards by officers, employees, or agents. The
code or standards shall provide that the SUB-RECIPIENT's officers, employees, or agents may neither
solicit nor accept gratuities, favors, or anything of monetary value from present or potential sub-
awardees, including contractors or parties to subcontracts and establish penalties, sanctions or other
disciplinary actions for violations, as permitted by State or local law or regulation.
41.2.2. The SUB-RECIPIENT shall maintain responsibility to enforce the requirements of the written code
or standards of conduct.
41.3. No SUB-RECIPIENT, including its officers, employees or agents, shall perform or continue to
perform under a grant or cooperative agreement, whose objectivity may be impaired because of any
related past, present, or currently planned interest, financial or otherwise, in organizations regulated by
NHTSA or in organizations whose interests may be substantially affected by NHTSA activities.
page 17 of 30
41.3.1. The SUB-RECIPIENT shall disclose any conflict of interest identified as soon as reasonably
possible, making an immediate and full disclosure in writing to WTSC. The disclosure shall include a
description of the action which the recipient has taken or proposes to take to avoid or mitigate such
conflict.
42. DESIGNATED CONTACTS
The following named individuals will serve as designated contacts for each of the parties for all
communications, notices, and reimbursements regarding this Agreement:
The Contact for the SUB-RECIPIENT is: The Contact for WTSC is:
Sara Wood Jerry Noviello
swood@kentwa.gov jnoviello@wtsc.wa.gov
253-856-5856 360-725-9897 ext.
43. AUTHORITY TO SIGN
The undersigned acknowledge that they are authorized to execute this Agreement and bind their
respective agencies or entities to the obligations set forth herein.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Kent Police Department
Signature
Dana Ralph
Printed Name
Mayor
Title
page 18 of 30
09/26/2023
Date
WASHINGTON TRAFFIC SAFETY COMMISSION
Signature
Pam Pannkuk
Printed Name
Deputy Director
Title
09-27-2023
Date
page 19 of 30
APPENDIX A
Project Costs
DIRECT Indirect Cost Indirect Total
BUDGET CATEGORY DESCRIPTION
AMOUNT Rate Amount Budget
Employee salaries and
3-year amount $255,000.00 0% $0.00 $255,000.00
benefits
Travel $0.00 0% $0.00 $0.00
Contract Services $0.00 0% $0.00 $0.00
Goods and Services $0.00 0% $0.00 $0.00
Equipment $0.00 0% $0.00 $0.00
TOTAL $255,000.00 $0.00 $255,000.00
The budget for FFY2024 - FFY2026 is as follows:
October 1, 2023 - September 30, 2024: $85,000
October 1, 2024 - September 30, 2025: $85,000
October 1, 2025 - September 30, 2026: $85,000
This grant provides funding for approximately 50% of an FTE at Kent Police Department, with some funding
being used to pay for overtime expenses when the assigned staff person cannot complete required tasks
within their regular schedule.
Attendance and participation in relevant national or state traffic safety conferences and other relevant training
and workgroup opportunities must be pre-approved by the WTSC. Travel expenses related to events located
outside the Puget Sound area will be reimbursed separately from the total contract amount listed here, unless
agreed upon by both the WTSC and the SUB-RECIPIENT.
Important Notes:
1. Indirect cost rates are subject to change based on updated Indirect Rate Letters from a cognizant federal
page 20 of 30
agency or approved cost allocation plans. If the indirect rate increases, the budget will be modified by
deducting the amount of the indirect rate increase from other budget categories so that the total budget does
not increase.
2. The total annual budget may not increase without a written amendment to this agreement executed by
both parties.
3. Adjustments between budget categories within the same year can be made upon mutual agreement of the
contact for WTSC and the contact for the SUB-RECIPIENT.
Objectives and Measures
Goal 1 - Goal 1-1. Establish and maintain coalition(s) of traffic safety stakeholders.
Objective Objective Details Completion Date
Identify coalitions throughout the region.
Objective 1. Identify existing coalitions that are Determine if any specifically address traffic 12/31/2023
willing to address traffic safety. safety, and if not, would be willing to address
traffic safety as a subgroup.
Prioritize a coalition based on their willingness
Objective 2. Prioritize and select a coalition to and capacity to address traffic safety. This 12/31/2023
engage in the 7-step process. coalition will serve as the primary coalition
engaged in the 7-step process.
Establish a purpose statement aimed at
improving traffic safety. If a purpose statement
Objective 3. Determine coalition purpose. related to traffic safety has already been 03/31/2024
established, review the statement to determine
if it aligns with the group.
Objective 4. Establish regular meeting Determine a regular meeting schedule, no less
schedule. frequently than bi-monthly (every other month) 03/31/2024
meetings.
Engage in the value exchange mapping
page 21 of 30
Objective 5. Identify the value members bring Process with the coalition. This exercise
and receive from the coalition. reveals the value coalition members contribute 03/31/2024
to the coalition and what they hope to receive
as a result in participating in the coalition.
Ensure coalition members have the knowledge
and skills necessary to improve traffic safety.
Capacity building opportunities might include
Objective 6. Build the capacity of the coalition traffic safety concerns (including WTSC 09/30/2024
members to address traffic safety. dashboards), safe system approach,
disparities in traffic safety, traffic safety culture,
social ecology, 7-step process, role of
coalitions.
Regularly engage and seek input from
coalition members as well as stakeholders
Objective 7. Maintain engagement among who are unable to attend coalition meetings or 09/30/2024
coalition members and other stakeholders. are outside of the area of focus. This may
include one-on-one meetings, phone calls,
informational list-servs, etc.
Measure Reporting Type Target
Frequency
Number of coalition meetings. Quarterly Process 4
Number of coalition capacity building opportunities. Annual Process 4
Goal 2 - Goal 1-2. Identify, recruit, and engage new stakeholders across the region in
traffic safety efforts.
Objective Objective Details Completion Date
First, determine which sectors, demographics,
Objective 1. Brainstorm potential stakeholders and level of the social ecology should be
by sector, demographics, and level of the prioritized in your recruitment process. Next, 12/31/2023
social ecology. identify stakeholders, by name, that fit within
those categories.
Stakeholders will engage at varying levels and
page 22 of 30
your investment in keeping them engaged will
Objective 2. Prioritize stakeholders to recruit also vary. Determine which stakeholders you 03/31/2024
and those to keep informed. will fully engage and those that you will keep
informed based on their level of interest and
assets.
Recruit the stakeholders identified. Be clear
Objective 3. Recruit new stakeholders. about what you are asking of or offering each 09/30/2024
individual. Describe the coalition's purpose
and inquire about their interest and needs.
Measure Reporting Type Target
Frequency
Number of stakeholders recruited. Annual Outcome 10
Goal 3 - Goal 1-3. Raise awareness among and seek input from community members
and organizations across the region through attending meetings/conferences and
delivering presentations to foster engagement with traffic safety efforts.
Objective Objective Details Completion Date
Create and deliver at least four (4)
presentations to raise awareness among the
Objective 1. Deliver at least four (4) public about traffic safety issues. These
presentations to community members. presentations should include two-way 09/30/2024
communication and listening to participants'
input and feedback. These might be within the
area of focus or within the larger region.
Create and deliver at least four (4)
presentations to organizations that play a role
in improving traffic safety. Examples include
schools, healthcare organizations, law
enforcement agencies, planning organizations,
Objective 2. Deliver at least four (4) etc. Information might include raising
presentations to key organizations (e.g., awareness of traffic safety issues and how that 09/30/2024
school, healthcare providers). organization can contribute to improving traffic
safety. These presentations should include
page 23 of 30
two-way communication and listening to
participants' input and feedback. These might
be within the area of focus or within the larger
region.
Objective 3. Represent WTSC at local, state,
Attending local, state, and national
or national meetings/conferences and act as meetings/conferences provides opportunities
an ambassador advancing the WTSC to grow skills and knowledge as well as 09/30/2024
priorities. represent the WTSC to advocate for traffic
safety and WTSC priorities.
Measure Reporting Type Target
Frequency
Number of presentations to community members. Quarterly Process 4
Number of presentations to key organizations. Quarterly Process 4
Goal 4 - Goal 1-4. Develop expertise in improving traffic safety.
Objective Objective Details Completion Date
The WTSC will provide training and skill
Objective 1. Attend training events required by building opportunities to increase the capacity 09/30/2024
WTSC. to address traffic safety related issues.
Attendance at these events is required.
Attendance and participation in relevant
national or state conferences and other
Objective 2. Seek out training opportunities to relevant training and workgroup opportunities 09/30/2024
build knowledge, skills, and abilities. is encouraged. Requests for reimbursement
for training or events must be pre-approved by
the WTSC.
Goal 5 - Goal 1-5. Report on progress and activities through in person meetings, virtual
meetings, and written reports.
page 24 of 30
Objective Objective Details Completion Date
Objective 1. Submit current Stakeholder Complete the Stakeholder Summary Tool
Summary Tool. describing coalition activity, stakeholder 12/31/2023
engagement, and presentations delivered.
Objective 2. Submit current Stakeholder Complete the Stakeholder Summary Tool
Summary Tool. describing coalition activity, stakeholder 03/31/2024
engagement, and presentations delivered.
Objective 3. Submit current Stakeholder Complete the Stakeholder Summary Tool
Summary Tool. describing coalition activity, stakeholder 06/30/2024
engagement, and presentations delivered.
Objective 4. Submit current Stakeholder Complete the Stakeholder Summary Tool
Summary Tool. describing coalition activity, stakeholder 09/30/2024
engagement, and presentations delivered.
Objective 5. Submit other required reports Complete all reports required by the WTSC,
when due, including updating WEMS each including updating appropriate objectives each 09/30/2024
month. month and quarterly and final reports.
Goal 6 - Goal 2-1 . Complete a traffic safety assessment.
Objective Objective Details Completion Date
Using WTSC dashboards and other resources,
capture local traffic safety data including those
Objective 1. Complete the data review portion related to cultural factors (shared values and 06/30/2024
of the traffic safety assessment tool. beliefs), behaviors, prevalence, and
consequences in the traffic safety assessment
tool.
Using the WTSC dashboards, other resources,
and the input of coalition members and focus
Objective 2. Identify specific communities and populations (including under-represented
populations overrepresented in the data. populations), identify communities and 06/30/2024
populations experiencing more negative
page 25 of 30
outcomes related to traffic safety. Add this to
the traffic safety assessment tool.
Objective 3. Identify the current portfolio of With the coalition, identify current
strategies/countermeasures taking place to strategies/countermeasures taking place to 06/30/2024
improve traffic safety. improve traffic safety within the area of focus.
Once completed, map these strategies.
Submit the completed traffic safety
Objective 4. Submit the traffic safety assessment tool highlighting local traffic safety
assessment tool. data as well as current 09/30/2024
strategies/countermeasures taking place within
the area of focus.
Goal 7 - Goal 3-1. Establish shared priorities for traffic safety in the assigned
county/region.
Objective Objective Details Completion Date
Objective 1. Complete a prioritization process Identify which traffic safety issue(s) you will
to determine priority traffic safety issues. address by engaging the coalition in a process 09/30/2024
using the Prioritization Tool.
Objective 2. Submit the Prioritization Submit the completed Prioritization Summary. 09/30/2024
Summary.
Goal 8 - Goal 4-1 . Select strategies/countermeasures and develop logic models and
implementation plans.
Objective Objective Details Completion Date
Review and develop shared understanding of
Objective 1. Develop shared understanding the logic models for each required
with coalition and relevant stakeholders of the strategy/countermeasure. Understanding how 09/30/2024
logic models for each required strategies/ a strategy/countermeasure achieves outcomes
page 26 of 30
countermeasures. (represented in a logic model) is critical to
improving implementation.
Review implementation plans provided by
Objective 2. Complete implementation plan(s) WTSC with coalition and stakeholders. Identify
for required strategies/countermeasures with opportunities to ensure and/or improve 09/30/2024
coalition and relevant stakeholders. effectiveness during implementation. Identify
who is completing each task and the
appropriate timelines.
Identify and review possible resources (e.g.,
Countermeasures that Work, WTSC's
Objective 3. Identify potential strategies / Strategic Highway Safety Plan, resources from
countermeasures to change the behaviors partners, research) and identify potential 09/30/2024
identified within traffic safety priority area(s). strategies/countermeasures to change priority
traffic safety behaviors. This may include
working with the appropriate WTSC Program
Manager(s).
For each strategy/countermeasure identified,
discuss with coalition members and
Objective 4. Review potential strategies / stakeholders its feasibility (can the
countermeasures with coalition and strategy/countermeasure be implemented 09/30/2024
stakeholders to assess feasibility and viability. successfully) and viability (will it last).
Understanding feasibility and viability can
inform which strategy/countermeasure to
implement.
Objective 5. Select one or more strategies/ Based on feasibility, viability, and other
countermeasures. relevant considerations, select one or more 09/30/2024
strategies / countermeasures to implement.
For each strategy/ countermeasure selected,
develop a logic model describing how that
Objective 6. Develop logic models for each strategy/countermeasure will achieve desired
strategy/countermeasure selected. outcomes. Developing a shared understanding 09/30/2024
about how a strategy/ countermeasure results
in desired outcomes is critical to successful
implementation as it may have to be adapted.
Objective 7. Develop an implementation plan For each strategy/countermeasure selected,
develop a plan detailing how that strategy/
for each strategy/countermeasure and secure 09/30/2024
necessary resources. countermeasure will be implemented (funding,
tasks, lead staff, timelines, etc.).
page 27 of 30
Objective 8. Update the portfolio of strategies / Revise the portfolio map created in Goal 2-1,
countermeasures to reflect new and/or revised Objective 3 based on new strategies / 09/30/2024
strategies. countermeasures selected and remove those
that are no longer taking place.
Submit the completed Implementation Plan
Objective 9. Submit Implementation Plan Summary Tool including logic models for each 09/30/2024
Summary Tool. strategy/countermeasure and their
associated implementation plan(s).
Measure Reporting Type Target
Frequency
Number of implementation plans developed. Annual Process 1
Goal 9 - Goal 5-1 : Pilot test communications.
Objective Objective Details Completion Date
With a small subset of the focus population
(including key stakeholders), pilot test all
Objective 1. Pilot test all communications public communications developed by the TZM. 09/30/2024
developed. This may include materials for High Visibility
Enforcement campaigns, community education
pieces, media campaigns, etc.
Objective 2. Submit summary of pilot testing Each quarter, submit a copy of the pilot testing 09/30/2024
each quarter. summary with your quarterly report.
Measure Reporting Type Target
Frequency
Number of communication pieces pilot tested. Quarterly Process 4
Goal 10 - Goal 6-1 : Execute the implementation plan(s) and guide the conversations
created.
page 28 of 30
Objective Objective Details Completion Date
Execute the implementation plan for each
strategy/countermeasure. Track progress on
Objective 1. Execute implementation plans the plan as the strategy is implemented.
and track progress. Document whether the strategy/ 09/30/2024
countermeasure is being implemented
according to plan and/or if changes were
necessary.
Conversations often arise as strategies/
countermeasures are implemented. These
conversations may occur among those
Objective 2. Guide conversations created implementing the strategy, key stakeholders, 09/30/2024
during implementation. and the focus audience. Be in a position (you
and/or coalition members) to guide the
conversations and answer questions that
arise.
Measure Reporting Type Target
Frequency
Number of strategies / countermeasures being implemented. Annual Outcome 3
Goal 11 - Goal 7-1. Assess execution of implementation plans and coalition member
satisfaction and engagement.
Objective Objective Details Completion Date
Respond to the reflection questions on the
Objective 1. Assess execution of the bottom of the Implementation Plan individually
implementation plan. and with those involved in implementing the 09/30/2024
strategies/countermeasures. Revise
implementation plans if necessary.
Gather feedback from members on aspects of
Objective 2. Assess coalition functioning with coalition functioning such as planning and 09/30/2024
the coalition survey. implementation, leadership, engagement,
page 29 of 30
communication, etc.
Obiective 3. Submit undated Implementation Summarize the findings from the survey on the
Plan and Coalition Survev Summary Tool. Coalition Survey Summary Tool and submit it 09/30/2024
along with the updated Implementation Plan.
Measure Reporting Type Target
Frequency
Number of respondents to coalition survey. Annual Process 10
page 30 of 30