HomeMy WebLinkAboutCAG2022-402 - Amendment - #2 - The Berger Partnership, PS - Garrison Creek Park Schematic Design - 09/29/2023 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr TJ7—
Agreement Routing Form DirAsst:: ,el.
• For Approvals,Signatures and Records Management Dir/Dep: :
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Optional)
WA S H I N G T O N
Originator: Department:
KateLynn Jennings for Dana Wilk Parks, Recreation&Community Services
Date Sent: Date Required:
c 9/27/2023 Soonest possible please
CL Authorized to Sign: Date of Council Approval:
C [ZDirector or Designee Mayor N/A
Budget Account Number: Grant? Yes WIN
P21065
Budget?w]YesE]No Type: N/A
Vendor Name: Category:
Berger Partnership, PS Contract
Vendor Number: Sub-Category:
= 624530 Amendment
Project Name:
Garrison Creek Park Schematic Design -Amendment 2
E
Second amendment to add landscape architectural services and extend the contract duration to
= Project Details: 12/31/2024.
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C
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4) Agreement Amount: $43,000 Basis for Selection of Contractor: Other
47 `Memo to Mayor must be attached
3- Start Date: 10/13/2022 Termination Date: 12/31/2024
Im
Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes Elln-Process Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FTesQNo CAG2022-402
Comments:
a1
C
3
4)
> i
N
pC a3, Date Received by City Attorney: N/A
R
Date Routed to the Mayor's Office: N/A
N
Date Routed to the City Clerk's Office:
,c00)373_-_70 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20200218
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KENT
WAS H I N G T O N
AMENDMENT NO. 2
NAME OF CONSULTANT OR VENDOR: Berger Partnership, PS
CONTRACT NAME & PROJECT NUMBER: Garrison Creek Park Schematic Design
CAG2022-402
ORIGINAL AGREEMENT DATE: 10/13/2022
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
As described in the attached Exhibit A, incorporated herein, contractor
shall provide additional landscape architectural services and
extend the contract duration to 12/31/2024.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $21,425.00
including applicable WSST
Net Change by Previous Amendments n/a
including applicable WSST
Current Contract Amount $21,425.00
including all previous amendments
Current Amendment Sum $43,000
Applicable WSST Tax on this n/a
Amendment
Revised Contract Sum $64,425
AMENDMENT - 1 OF 2
Original Time for Completion 4/30/2023
(insert date)
Revised Time for Completion under 12/31/2023
prior Amendments
(insert date)
Add'I Days Required (f) for this 366
Amendment
Revised Time for Completion 12/31/2024
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
By: By:Juli arascondola(Sep 29,2023 08:42 PDT)
Print Name: Andy Mitton Print Name: Jule Parascondola, CPRE
Its Principal Its Director,Parks, Recreation,and Community Svcs
DATE: 9/28/2023 DATE: 9/29/2023
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
[In this field,you may enter the electronic filepath where the contract has been saved]
AMENDMENT - 2 OF 2
Exhibit A
PARTNERSHIP
9.25.23 berger
Terry Jungman
Parks, Recreation and Community Services
City of Kent
220 Fourth Avenue South
Kent,WA 98022
Proposal for Landscape Architectural Services—Garrison Creek Park 60%CD's
Terry:
We are pleased to provide you with this draft fee estimate for the Garrison Creek Park
Improvement project.The following outlines our current understanding of the project as we
have worked through details during Schematic Design. In addition to this narrative,the
attached fee estimate worksheet details tasks to be completed,tentative schedule, and
deliverables.We understand the goal is to be under construction in 2024.
Design Team
We have assembled a team of very qualified professionals to assist with the preparation of
drawings,specifications, and estimates of probable construction costs for each aspect of park
design.The team will be led by Berger Partnership,with Stephanie Woirol as the project
manager and main contact for all information between the client and each team member.
Andy Mitton,as principal-in-charge,will oversee site design.
Coordination and management of the project will include the following scope of services for
the duration of the project:
• Project coordination: Host a bi-weekly meeting with the city to track progress and
ensure project milestones are being met.This includes working together to make
decisions and adjust project schedule as needed to keep the project on track.
• Develop a project schedule that will identify milestones and when key deliverables are
due.
• Additional meetings and site visits are indicated in the detailed scope below that will
be tracked on a regular basis to ensure project commitments are being met.
Our team will be supported by a talented team of subconsultants who will assist with technical
documentation and code compliance for the project. Design team members include:
• KPFF Consulting Engineers-
o Civil Engineer project lead, Bill Armor. Civil site design,grading,drainage,
paving,temporary erosion and sedimentation control (TESC), parking and
permitting support.
Landscape Architecture Berger Partnership Ps 2063256877
Urban Desi n 1927 Post Alley,Ste.2 bergerpartnership.com
g Seattle,WA 98101
Exhibit A (Continued)
9.25.23 PARTNERSHIP
Terry Jungman berger
Kent Parks,Recreation and Community Services
Proposal for Landscape Architectural Services—Garrison Creek Park 60%CD's
Page 2 of 4
o Structural Engineering support for light pole foundations/bases,fencing,
shade structures,and assisting if needed with playground connections to the
reservoir lid.
• GeoEngineers
o Geotechnical Engineering, Lyle J Stone.Scope includes test pit excavations
and a site reconnaissance to develop geotechnical recommendations to
support the project. Includes early determination for infiltration and
additional infiltration testing if it is deemed feasible.
Construction Documents(60%CD's/Site Development Permit)
Work includes those tasks identified on the attached fee estimate worksheet and as follows:
1. This phase of work is assumed to occur September through December 2023.
2. The purpose of this phase is to develop 60%design furthering the schematic design
phase with input from the public and technical review from Public Works.We will
develop a site development permit package that will be submitted late October 2023.
The remainder of the scope will focus on improvements to the reservoir lid that are
assumed to not require a civil or building permit but may require permitting and
review from Health Department.
3. Attend bi-weekly meetings with the city to coordinate all aspects of the project.This
includes coordination with the public works project along S 218`"Street.
4. Attend one site meeting with parks staff and public works to coordinate all aspects of
the project.
5. Provide graphic support materials for a second round of public engagement. (City to
lead engagement).
6. Scope associated with preparation of the 60%Design permit submittal:
a. Complete test pit excavations and a site reconnaissance as a basis for
developing geotechnical recommendations to support the proposed site
improvements, including completing an initial infiltration evaluation of site
soils.The purpose of this task is to determine if on-site infiltration is feasible,
prior to performing more detailed on-site infiltration testing as required in
the KCSDM.
b. Parking lot revisions, including drainage updates and other code required
revisions.This includes coordinating with Public Works on planned right-of-
way improvements that will affect the existing park driveway.
Exhibit A (Continued)
9.25.23 PARTNERSHIP
erTerry Jungman
Kent Parks,Recreation and Community Services bger
Proposal for Landscape Architectural Services—Garrison Creek Park 60%CD's
Page 3 of 4
c. Reconfigure pathways from the parking lot up to the lid. Includes removal of
the old play area, and development of ramps as needed.
d. Explore site fencing interventions at the creek portal (south side of the lid)
that formalize the pathway to Garrison Creek. It is assumed any potential
design will not trigger permit implications associated with the steep slopes.
e. Landscape restoration sheets that identify any new trees, plantings,or
hydroseed restoration of areas disturbed by construction.This includes
restoring damage to the landscape from removal of the existing art elements
on site. (Note: Irrigation is currently not included).
7. Refine the probable cost of construction started during schematic design phase to
identify construction costs.
8. Prepare outline specifications to coordinate details of the project with public works
and city. (Assumes a minimum 2 week review time)
Assumptions
1. The Garrison Creek Park Renovation project will be completed under a single
construction contract and will not be accomplished in phases.
2. Project background based on field survey will be provided in AutoCAD format.
3. Conversion of mowed lawn to meadow plantings is considered maintenance and not
site disturbance and does not need to be considered in preparation of a Stormwater
Report for the project.
4. Stormwater flow control or treatment is not required.
5. Improvements to existing reservoir related water or sanitary sewer utilities will not be
required.
6. City of Kent Public Works design documents will be provided to the design team at the
time of project notice to proceed (NTP).
7. Lighting,sail type canopy,and play equipment manufactures will design their
respective components and provide reaction forces to OFF for the design of
connections to the reservoir lid structure.
8. Building permit submittal is not included in this scope of work. It is assumed based on
correspondence from Dana with city Staff this will not be required for the shade
structures. If deemed necessary at a later point in time, additional services can be
negotiated.
9. Irrigation is currently not included in this scope and fee. If this is desired,we can
provide additional scope and fee to design a new system once the specifics are
understood of what is desired.
Exhibit A (Continued)
9.25.23 PARTNERSHIP
erTerry Jungman
Kent Parks,Recreation and Community Services bger
Proposal for Landscape Architectural Services—Garrison Creek Park 60%CD's
Page 4 of 4
Fees
Based on the scope of services identified at this time,we have established an hourly fee not to
exceed as follows:
Construction Documents(60%/Site Dev. Permit) $16,500.00
Subconsultants $25,850.00
Reimbursables $650.00
Tota 1 $43,000.00
Services beyond those noted in this proposal will be negotiated when additional scope items
are identified at the following rates:
Principal $225.00 per hour
Associate $180.00 per hour
Project Manager $150.00 per hour
Landscape Designer $120.00 per hour
Administrative Staff $105.00 per hour
All accounts are due in ten days. Invoices not paid within 90 days of invoice date will be subject
to late charges of 1%per month. If payment for services is not received within 120 days of the
invoice date,all subsequent services and/or issuance of documents may be postponed until
receipt of payment, unless special arrangements are made prior to providing the services.
If this proposal meets with your approval, please sign one copy, and return it to our office. If
you have questions,would like more information,or wish to make any modifications, please
do not hesitate to contact us.We look forward to working with you on improving Garrison
Creek Park! Work will be scheduled upon our receipt of the signed proposal.
Sincerely,
Berger Partnership PS
Andy Mitton
Principal,ASLA, PLA
Exhibit A (Continued)
PARTNERSHIP
e rcror
Fee Estimate Worksheet Date: 9.26.2023
Project:Garrison Creek-60%CD
Principal PM LA Staff Admin
AM JG SS CG Total
60%CD's/permit submittal
Project Management 4 12 $2,700.00
Bi-weekly coord meetings w/city+ 8 8 $3,000.00
design team (8-1 hour meetings)
Site meeting(1) 3 3 3 $1,485.00
Graphic support for 2nd round of public 2 6 $1,020.00
input
Site development permit(Sept-Oct)
Parking layout, coord w/civil,drainage 8 $1,200.00
Site circulation improvements(stairs, 1 4 16 $2,745.00
handrails, bridges,custom items)
Landscape restoration sheets 2 4 $780.00
Site fencing interventions-Creek portal 4 8 $1,560.00
(from lid to creek stairs)
Finalize 60%CD's(Site Development 2 4 8 $2,010.00
permit submittal)
60%CD Total 18 47 45 0 $16,500.00
Subconsultants 10%Mark-up Total
KPFF Civil &Structural Engineering $11,500.00 $1,150.00 $12,650.00
Geoengineers $12,000.00 $1,200.00 $13,200.00
Mazzetti Electrical Engineering $0.00 $0.00 $0.00
Subconsultant Total $25,850.00
Reimbursable Expenses(Berger) $650.00
Total $43,000.00
Assumptions
Project assumes no irrigation design
Building permit excluded from scope
Signature: Te%Yt1 i7GlNAl'Yly Signature:
Terry JungrYian(Sep 27, 02311:13 PDT)
Email: tjungman@kentwa.gov Email: rlashley@kentwa.gov
Signature: 1�t �
Melissa McCormick(Sep 29,2023 09:16 PDT)
Email: cityclerk@kentwa.gov
Berger-Schematic Design-AMENDMENT 2
Final Audit Report 2023-09-29
Created: 2023-09-27
By: KateLynn Jennings(kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAZt8hMKg7dOQMFm1PfFSFeKPnv-XZOW71
"Berger-Schematic Design-AMENDMENT 2" History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2023-09-27-6:07:56 PM GMT-IP address: 146.129.252.126
Document emailed to Terry Jungman (tjungman@kentwa.gov) for signature
2023-09-27-6:10:20 PM GMT
Email viewed by Terry Jungman (tjungman@kentwa.gov)
2023-09-27-6:12:59 PM GMT-IP address: 104.47.64.254
d4 Document e-signed by Terry Jungman (tjungman@kentwa.gov)
Signature Date:2023-09-27-6:13:27 PM GMT-Time Source:server-IP address: 146.129.252.126
Document emailed to Ronald Lashley(rlashley@kentwa.gov)for signature
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dg Document e-signed by Ronald Lashley (rlashley@kentwa.gov)
Signature Date:2023-09-28-9:30:20 PM GMT-Time Source:server-IP address: 146.129.252.126
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Document e-signed by Andy Mitton (andym@bergerpartnership.com)
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