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Home My WebLink AboutIT18-479 - Extension - ESRI, Inc. - ArcGIS Enterprise Annual Subscription Renewal - 12/28/2023 FOR CITY OF KENT OFFICIAL USE ONLY �!_S/SP Sup/Mgr: Agreement Routing Form DirAsst: _1Z 40 • For Approvals,Signatures and Records Management Dir/Dep: MC KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W A S H I N G T G N Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 09/07/2023 09/14/23 0 CLDirector or Designee to Sign. Date of Council Approval: Q 12/14/2021 Budget Account Number: Grant? Yes�✓ No 52001790.64260.1842 Budget?R]YesEl No Type: N/A Vendor Name: Category: esri Contract Vendor Number: Sub-Category: c 33720 Extension/Renewal 0 a Project Name: Year 3 Renewal E 1. Project Detai ls: Renewal of ArcGIS Enterpris annual subscription under IT18-479. The = Mayor authorized all three years of this agreement on 12/17/2021. C a E Agreement Amount: $121,110.00 Basis for Selection of Contractor: Direct Negotiation N *Memo to Mayor must be attached aStart Date: 12/28/2023 Termination Date: 12/27/2024 Q Local Business?F--]YesFv-']No* If meets requirements per KCC 3.70.100,please completeVendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:ElYes El In-Process El Exempt(KCC 5.01.045) Notice required prior to disclosure? EContact r Number: �Yes�✓ No 18-479 Comments: Cf <<Signature on attached quote p. 5/5>> C Mike Carrington, IT Director Date: <<Date on attached quote p. 5/5>>2 � > GJ Note: On 12/17/2021,the Mayor authorized all three subscription terms from 12/28/2021-12/27/2024. Signature on attached y i quote is for vendor confirmation only. M a1 N Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website: ❑ ddaw22323_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • Esri Inc Gesn 380 New York Street Redlands CA 92373 Subject: Renewal Quotation Date: 09/05/2023 To: Somen Palit Organization: City of Kent Information Technology Fax#: 253-856-4735 Phone#: 253-856-4608 From: Christian Jimenez Fax#: Phone#: + 19093697659 Ext. 7659 Email: cjimenez@esri.com Number of pages transmitted Quotation #26167386 (including this cover sheet): 5 Document Date: 09/05/2023 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www.esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. • esri380 New York Street Redlands, CA 92373 Quotation Phone: + 190936976597659 Date: 09/05/2023 Quotation Number: 26167386 Contract Number: 00300188.8 Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Christian Jimenez City of Kent Please include the following remittance address Information Technology on your Purchase Order: Enterprise GIS Environmental Systems Research Institute, Inc. 220 4 th Ave S P.O. Box 741076 Kent WA 98032-5838 Los Angeles, CA90074-1076 Attn: Somen Palit Customer Number: 118207 For questions regarding this document, please contact Customer Service at 888-377-4575. Item Qty Material# Unit Price Extended Price Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esri as an Excel spreadsheet. The annual usage report must include actual license counts by product, licensee, and location. Please return your report via email to ea_usage_reports@esri.com. Thank you in advance for your prompt attention to this matter. 10 1 168181 110000.00 110,000.00 Populations of 125,001-150,000 Small Government Enterprise Agreement Annual Subscription Start Date: 12/28/2023 End Date: 12/27/2024 Subscription ID: 6127544292 Please note Esri has introduced a price change and this quote reflects current pricing for your organization. It is important to us that we are able to continue to deliver value through enhancements to products, solutions, and capabilities. Your renewal provides access to all the benefits you are familiar with,which you can review at https://go.esri.com/maintenance For questions related to the price change, please reach out to your assigned Esri Account Manager. Quotation is valid for 90 days from document date . Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. To expedite your order, please reference your customer number and this quotation number on your purchase order. Gesn380 New York Street Redlands, CA 92373 Quotation Phone: + 190936976597659 Page 2 Date: 09/05/2023 Quotation Number: 26167386 Contract Number: 00300188.8 Item Qty Material# Unit Price Extended Price Item Subtotal 110,000.00 Estimated Taxes 11,1 10.00 Total USD 121,110.00 DUNS/CEC: 06-313-4175 CAGE: OAMS3 Gesn380 New York Street Redlands, CA 92373 Quotation Phone: + 190936976597659 Page 3 Date: 09/05/2023 Quotation Number: 26167386 Contract Number: 00300188.8 Item Qty Material# Unit Price Extended Price Renewal Options: • Online: Renew through My Esri site at https://my.esri.com • Credit Card • Purchase Order • Email Authorization • Email or Fax: Email Authorization, Purchase Order or signed quote to: • Fax: 909-307-3083 • Email: service@esri.com Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your organization does not require a purchase order. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf , and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy GSA, BPA)on your ordering document. Gesn380 New York Street Redlands, CA 92373 Quotation Phone: + 190936976597659 Page 4 Date: 09/05/2023 Quotation No: 26167386 Customer No: 118207 Contract No: 00300188.8 Item Oty Material# Unit Price Extended Price US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a purchase order is required to receive an invoice. Please email the purchase order to service@esri.com By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD $110,000 plus sales tax, if applicable. Please check one of the following: X I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. 09/15/2023 Signature of Autho ' ed epresentative Date Mike Carrington IT Director Name (Please Print) Title