HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 08/15/2023 (2) Approved
Kent City Council - Committee
• of the Whole
KENT Committee of the Whole -
WAS M IN G 7 0 N
Regular Meeting
Minutes
August 15, 2023
Date: August 15, 2023
Time: 4:00 p.m.
Place: Chambers
1. CALL TO ORDER
Council President Boyce called the meeting to order.
2. ROLL CALL
Attendee Name —itle=J Status Arrived
Bill Boyce Council President Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Late
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Toni Troutner Councilmember Present
Marli Larimer Councilmember Excused
3. AGENDA APPROVAL
A. I move to approve the agenda as presented.
ER SULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Thomas, Troutner
4. BUSINESS
Operations
A. Approval of Minutes YES
Committee of the Whole - Committee of the Whole - Regular Meeting - Aug 1,
2023 4:00 PM
Kent City Council - Committee of the Whole August 15, 2023
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
......................................................................................................................................................................................................................................................................................................._...............................................................................................................................................................................................................
RESULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Thomas, Troutner
B. Consolidating Budget Adjustment Ordinance for Adjustments
between April 1, 2023 and June 30, 2023 - Adopt
Financial Planning Manager, Michelle Ferguson provided details on the
technical gross budget adjustment ordinance reflecting an overall budget
increase of $4,638,240.
Ferguson reviewed the adjustments totaling $4,248,390 that have previously
been approved by Council.
Ferguson reviewed the remaining adjustments totaling $389,850 that have
not been previously approved by Council.
MOTION: I move to adopt Ordinance No. 4472, consolidating
budget adjustments made between April 1, 2023 and June 30,
2023, reflecting an overall budget increase of $4,638,240.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Thomas, Troutner
C. INFO ONLY: June 2023 Financial Report
Financial Planning Manager, Michelle Ferguson presented the June 2023
Financial Report.
Ferguson advised sales tax revenues continue to come in strong and
reviewed the B&O Tax, Licenses and Permit, Intergovernmental and
Miscellaneous revenues.
Ferguson provided additional context to the variances from 2022 for the
Capital Resources, Criminal Justice, Fleet Services and Unemployment funds.
Public Works
D. Federal Way Link Extension Staffing Agreement - Authorize
Engineering Manager, Derek Hawkes provided details on the Amendment 2 to
the Sound Transit Task Order #2.
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Page 2 of 3
Kent City Council - Committee of the Whole August 15, 2023
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
Task Order #2 provided agreement that Sound Transit will pay the City a
fixed fee in the amount of $335,000 per quarter for twenty quarters for a
total amount of six-million-seven-hundred-thousand dollars ($6.7 million) for
staff time and fees related to the Federal Way Link Extension Project.
Since the project was awarded, delays in the project have resulted in
additional staff time needed to complete the review of the FWLE project.
These delays include impacts from COVID, world-wide supply chain issues,
labor disputes, soil conditions and scheduling the opening of FWLE with other
Sound Transit light rail projects.
Sound Transit has proposed an amendment to Task Order 2 which provides
for an additional $1,750,000 to cover additional City costs which will be made
in quarterly payments. Two additional $335,000 quarterly payments will be
made through the second quarter of 2024, followed by six quarters of
payments of $180,000 with final payment scheduled through the second
quarter of 2026.
MOTION: I move to authorize the Mayor to sign the
Amendment to Task Order 2 of the City Services Agreement
between the City of Kent and Sound Transit for additional
funding of $1,750,000, subject to final terms and conditions
acceptable to the Chief Administrative Officer and City
Attorney.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Brenda Fincher, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Boyce, Fincher, Kaur, Michaud, Thomas, Troutner
5. ADJOURNMENT
Council President Boyce adjourned the meeting at 4: 18 p.m.
Meeting ended at 4:18 p.m.
Ki- lP.y A. Ko-ww-to-
City Clerk
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Page 3 of 3
Consolidated Budget Adjustm
April 1 , 2023 through June 30, 2023
Committee
of the
Whole
Budget Adjustment 08-15-2023
Overall increase of $4, 638,240
Previously Approved
Increase of $4,248,390
Pending Approval
Increase of $389,850
Committee
Whole
Previously Approved 08-15-2023
Grants totaling of $4,248,390:
$2.93m for Mill Creek at 76t" flood protection
$807kforI04thAvenue pedestrian improvements
$398k for school zone flashers
$225k for James Street stormwater improvements
$ 111 k for Canyon Drive/Weiland Street access control
$25k for water quality stormwater capacity
$35k for miscellaneous Criminal Justice grants
($282k) for 84'" East Valley Highway slump repair
Committee
of the
Whole
Budget Increases Pending Approval 08-15-2023
Total of $389,850, includes :
$200k for the Shops Security project
$100k transfer out of the Facilities Fund and the use of $100k in the project
$ 106k for the Police Firing Range project
$53k transfer out of the Capital Resources Fund and the use of $53k in the
project
$83k for Federal Lobbyist
2
uestions .
City
WA
Committee of the of Ke
Whole June
August 15, 2023 '
Monthly
Report
Prepared by:
Michelle Ferguson, Financial Planning Manager
Shane Sorenson, Senior Financial Analyst
All Revenues Sources
Prior Year Budgeted Adtual
$160,000- Revanuag ftwohnuag - - -
$ 000 January 61113 6,140 6,454)
February 5,033 5,523 6,204
$120,000 March 7,099 7,600 9,524
$ta0,000 April 21,92 8 19,548 16,944
$60400 May 10,834 9,079 10,441
$60,000 AS 0 June 61913 6,429 7,157
July 9,739 8,509 U
$40•000 August 7,994 6,240 U
$20,000 September 6,622 6,327 U
October 21,272 20,657 U
]an Feb PAW Apr May Jun Jul Aug Sep Dct Nov Dec November 11,145 0,784 fl
December 20,582 12,537 D
111111111123 and 22 Prelim-023 Act Total 134,376 127,373 56,720
tt-
$35,000
$WPD0 January - 0 Q
February 57 99 125
$25,D0D March 1,289 578 64a
S20,1500 April L2,a92 6,t137 6,254
May 3,048 1,276 1,37E
$� June 1411 279 aU
$10.DD0 July 59 69 fl
August 214 74 U
September 415 251 U
$0 October 11,127 51726 fl
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Now Dec November 3,487 1,182 U
December 147 99 fl
�23 bud-A-22 Prelim--*--23 Ant Total 32X35 15,671 5,484
PrIew Year Budgeted ArtUal
$35 ooa
Revenues Revenues Revenues
$30 000
$2sooa Aplil 2,063 21161 2r711
$2Dooa May 2,411 2,592 3rO87
$1a� ]une 2,167 2,384 2r803
$tDona July 2,239 2,192 U
August 2,595 2,6a8 U
September 2,334 2,528 U
$D October 2,379 2,558 U
Jan Feb near Apr May Jun Jul Aug Sep Oct Now Dec November 2,445 2,719 G
December 2,806 3,098 U
23 and-4-22 Prelim-*--23 Act Total 27,944 30,324 16,129
Utility Tax
$30 awRevenues Revenues R-avenues
Prior Year Budgeted Aaui!kl
January 1,980 2,415 2,517
$25,000 February 118B9 2,839 2,233
$2Op� March 11805 2,866 2,27.2
April 1,859 2,172 2,452
$15,000 May 1,745 1,975 2,209
June 1,690 1,816 1,943
$16A� July 1,713 2,149 U
$5,004 - - - August 1,5131 1,877 9
September 1,672 2,97E D
$0 October 11656 1,874 D
Jan Feb Mar Apr May Jun Jul Aug Sep act Now Ee Noremher 1,575 1,934 0
December 1,373 1,955 D
�23 Bud--22 PrelYn-4-23 Act Total 21,644 24,350 13,626
Other
siO o0O
$8'0130 April 3,087 3,211 3r373
$6,000 flay 1,549 1,579 1 r77 Z
yam June 97 200 100
July 3,501 3,902 a
52,O0O August 1,493 1,246 U
September 141 154 U
$0 October 31591 4,074 U
Jan Feb Mar Apr May Jun Jul Aug Sep od Now ae, Noremher 1,234 11113 U
December 5,670 6,025 .023 Bud-a-22 Prelim�23 kc[ Total 20,440 21,599 5r282
Other
(Intergovernmental,Licenses&Permits,Charges for ServlM Fines&Forfeits,and Misc Revenues)
Prior Year Budgeted AvIual
$3s 00O
$3oA0a January 2.06E 2,595 1,728
February 755 926 11236
$2500a March 1,815 2,352 3,855
$2O,o0O April 2,628 1196B 2,154
May 2,081 1,725 1,996
$15dDDO June 1,957 2,41B 2,231
$10000 - - July 2,227 2,124 4
August 2,110 1,512 0
$5,00O - September 2,059 2,172 0
$0 October 2,520 2,666 0
Jan Feb Mar Apr May Jun Jul Aug Sep act Now Dec Noremher 2,404 11891 0
BEEN D U
23 Bud22 Prelim Art ecember 10,032 4,753
Total 32,106 27r1O2 13,199
2021 2022Y I i Of
%
y�
! ! ! !
R!�
IR nuas
Taxes;
Propeity 17,016,862 17,385,913 8,484rO29 (8,901 r884) -51.2% 54.1%
Sales & Use 11,BBO,667 13,145,482 16,128r722 2,983 r24D 22.7% 53.2%
Utility 9,493,505 10,968,522 13,625,506 2,656, 4 24.2% 56.0%
Business &OIccupation 4,152,77.5 4,580,641 4.961,799 381r15B 8.3% 26.0%
Other 98,907 236,252 320,554 84,302 35.7% 39.B%
Licenses and PeiTni is 3,215,319 4,089,049 3,322,053 (766,996) -18.B% 44.5%
Intergovernmental Revenue 1,628,258 1,679,254 2,023r941 344r688 20.5% 62.4%
Charges for Services 2,201,913 3,432,876 3,377r790 (55r086) -1.6% 50.9°�,
Fines and Forfeitures 450,538 314,252 376r312 62r060 19.7% 51.0%
Mi5cellarneous Revenue -999,629 903,714 2,147r46B 1,243,754 137.6% 106.5%
Transfer In - 285.000 1,950,000 1.665,000 584.2% 27,9%
Total Revenues 51,13B,474 57,020,95a 56,719,274 (303,779) -0.5% 48,31%,
GF Revenues thru Jerre
18,01}4,0if14 -
IG,000,004 -
1A,000,004 -
12,000,00o -
113,0G0,00o - E 7f571
8,990,000 - o=
6,000,000 - w m
0,000,000 -
we
0
Properly Sales& UN ity Other
Taxes Use Taxes TaxeS Revenues
2021 202212023-2022
Operating revenues and expenditures only;capital and non-capital projects are excluded.
Special Revenue Funds
Street Bend
Revenues 6,325,237 8,102,496 7r401,078 (701,418) -8.7%
Expenditures 5,741,284 8,161,924 6,752,327 (1,409,596) -17.3%
Net Revenues Less Expenditures 1,063,953 (59,427) 64$,751
1€OFF 1 Retiree Benefits
Revenues 444r375 490r399 450,402 (39,998) -8.2%
Expenditures 703,970 726,043 530,267 (195,776) -27.0%
Net Revenues Less Expenditures (259,595) (235,644) (79,866)
Lodging fax
Revenues 72r870 385r214 120,558 (264,657) -68.7%
Expenditures 88573 85r812 112,277 26r465 30.8%
Net Revenues Less Expenditures (15,703) 299,402 $,291
YouthlTeen Programs
Revenues 505,542 541,95E 591,532 49,575 9.1%
Expenditures 31900 3,140 31210 170 5.4?b
Net Revenues Less Expenditures 501,642 538,81E 58B,223
2021 202212023-2022
Capital Resources
Revenues 12,137r401 12,669r485 14r4301490 1,761r004 13.9%
Expenditures 2,850r621 1,621r715 2r991,217 1,369r501 84.4%
Met Revenues Less Expenditures 9,286r779 11,047r770 11r439,273
Criminal justice
Revenues 4,2a4r247 4,877r511 5r323,278 445r768 9.1%
Expenditures 3,194r751 4,003r065 4r321,871 318r806 8.0%
Met Revenues Less Expenditures 1,089496 B74r446 ir001,408
Showare Operating
Revenues 855 11395 11395
Expenditures 1,010r460 1,493r739 1r066,451 (425,287) -28.5%
Net Revenues Less Expenditures (1,009,605) (1,493,739) (ir067,057)
Admissions Tax revenues received quarterly(April,]uly,Septemberr]anuary)
impact Fee Feed
Revenues 1,745r914 1,526r324 532,908 (993,416) -65.1%
Expenditures 1,090r439 1,D72r394 473,580 (598,614) -55.8%
Net Revenues Less Expenditures 655r476 453r930 59,326
Other Operating
Revenues
Expenditures 21,813 26,955 1,615 (25,340) 24.0%
Net Revenues Less Expenditures (21r813) (26r955) (1,615)
Operating revenues and expenditures only;capital and non-capital projects are excluded.
Debt Service Funds
Councilmanic 17eht Service
Revenues 2,314r811 2,215r099 2,103,745 (112,354) -5.1%
Expenditures 2,334,290 2,235,772 2r126,173 (109,599) -4.9%
Net Revenues Less Expenditures (19r479) (19r673) (22,428)
Debt service payments are generally due in]une and December.
Special Assessments debt Service
Revenues 391,624 138,318 147,872 9,554 6.9%
Expenditures 3r055 3r255 (3,255) -100.0%
Net Revenues Less Expenditures 388,569 135,053 147,872
Enterprise Funds
water Utility
Revenues 14,768r325 12,748r413 14r626,740 1,678r327 14.7%
Expenditures 10,535,87E 9,550,756 11r031,633 1,480,85B 15.5%
Net Revenues Less Expenditures 4,13244B 3,197r647 3595,106
Sewer Utility
Revenues 16,981,032 17,411,849 18rB2D,762 1,408,913 8.1%
Expenditures 15,199r051 15,978r079 17r332,896 1,354r81B 9.5%
Net Revenues Less Expenditures 1,781,981 1,433,772 L487,866
Drainage Utilft
Revenues 11,752,115 12,200,411 13r243,634 1,043,223 8.6%
Expenditures 9,350r603 8,207r612 Sr604,207 395r595 4.8%
Net Revenues Less Expenditures 2,401,512 3,992,799 4r639,427
Solid Waste Utility
Revenues 338,022 384,852 519,311 134,459 34.9%
Expenditures 505r533 625r681 616,092 (9,600) -1.5%
Net Revenues Less Expenditures (167,511) (240,830) (96,771)
Golf Complex
Revenues 1,190.485 1,61 S.537 1.719.656 101.119 6.294,
2021 20221 i
Fleet Services
Revenues 2,618r010 2,888r281 4r090,525 1,202r245 41.696
Expenditures 2,179r97B 2,455r338 4r681.604 2,225r266 90.6%
Net Revenues Less Expenditures 638r031 431r9L43 (591.078)
Central services
Revenues 145r872 128,837 156,411 29,575 23.0%
Expenditures 153r940 89r944 111,497 21r553 24.0%
Net Revenues Less Expenditures (7r058) 38r892 46,914
Information Technology
Revenues 4,682r045 4,913r702 5r215,122 1,301r420 26.5%
Expenditures 4,944r27B 5,257riS6 6r424,291 1,167r104 22.2%
Net Revenues Less Expenditures (262r233) (343r485) (209,168)
2021 r
Operating revenues and expenditures only;capital and non-capital projects are excluded.
2021. 2022I
thru June thru)une thru lune Variance
UffemplO]/1 ent
Revenues 77r800 81,162 99,163 18,001 22.2%
Expenditures 121r551 65r249 122,447 57r198 87.7%
Net Revenues Less Expenditures (43 r 751) 15 r913 (2 3,2B4)
Workers Compensation
Revenues 583,041 763,790 981,086 217,295 28,4%
Expenditures 883,1154 1,064,106 1,347,560 283,454 26,6%
Net Revenues Less Expenditures (300,124} (300,316) [366,474)
Employee Health Si Wellness
Revenues 8,076r223 7,945,030 8,313,342 368,312 4.G%
Expenditures 6,952,149 7,427,820 7,567,050 139,230 1.9%
Net Revenues Less Expenditures 1,124,075 517,211 746,293
Viability Insertanee
Revenues 6,315r205 1,643r541 2r208,648 565r10G 34.4%
Expenditures 2,955r35B 2,594,083 3r441,144 B47r062 32.7%
Net Revenues Less Expenditures 3,359,B47 (950,541) (1,232,497)
Pro pert y irn gurance
Revenues 307r102 391,196 47B,840 87,645 22.4%
Expenditures 314r895 402r814 42B,377 25r563 6.3%
Met Revenues Less Expenditures (7r793) (11r61B) 50,464
Other Fund Revenues thru June Other Fund Expenditures thru June
630,000,000 25r00D ow _
5G,000,000
20r000rU00 —
9G,000,000 -
15,000r000
3G,000,000 ■2021 ■2G21
00 10,006r000 —
2G,G ,000 — B2022 ■2022
SG,000,000 y2423 S,000rGWo 6d2023
p 0
special Enterprise Internal 5peual Enterprise Internal
Revenue Funds Service Funds Revenue Funds Service Funds
Funds Funds